City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, JULY 14, 2020 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 (arrived as noted) Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 ABSENT: Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Paul Isaac, Acting City Manager Nichole Camac, City Recorder Steve Pastorik, Acting CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Steve Pastorik, CED Dan Johnson, Public Works Robert Hamilton, Police Department APPROVAL OF MINUTES OF STUDY MEETING HELD JULY 7, 2020 The Council considered the Minutes of the Study Meeting held July 7, 2020. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -2- Councilmember Lang moved to approve the Minutes of the Study Meeting held July 7, 2020. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. Councilmember Huynh joined at 4:31 PM REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JULY 14, 2020 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. RESOLUTION 20-105: AUTHORIZE THE EXECUTION OF AN AMENDMENT TO A SERVICE AGREEMENT WITH THE COMMUNITY EDUCATION PARTNERSHIP OF WEST VALLEY CITY, INC. Paul Isaac, Assistant City Manager, presented proposed Resolution 20-105 that would authorize the Execution of an Amendment to a Service Agreement with the Community Education Partnership of West Valley City, Inc. Written documentation previously provided to the City Council included information as follows: CEP provides a wide variety of afterschool and out-of-school programming for school aged children in West Valley City. These programs have been a positive force in the community and have reached numerous families throughout the City. The City has supported these efforts financially for several years and CEP has been able to leverage funding provided to secure matching grants and additional revenue sources. To continue to receive these funds, CEP requires additional assistance during 2020. The amendment provides for a one time increase of $90,000 in the funds provided to CEP for 2020 only. Councilmember Buhler stated that he would like Wayne Pyle or Nicole Cottle present to explain more detail related to this proposed funding. He indicated that he is unsure exactly how much money is being contributed to CEP (with existing funding in place) or where the money would come from. He stated that he would prefer that this item be withdrawn from the agenda until further clarification and conversation can be had. Councilmember Lang asked how much money Councilmember Buhler feels should be committed to CEP. Councilmember Buhler stated that he isn’t clear on what is needed by CEP or what is already being provided to them. Councilmember Lang indicated that she would like a presentation from CEP that details how the money will be spent and what goals will be accomplished. Councilmember Buhler agreed and noted that he would like this  MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -3- presentation prior to voting on a proposed agreement. Councilmember Huynh added that funding could be impacted, and programs changed, due to COVID-19. Councilmember Lang agreed and added that it is unclear whether afterschool programs will even occur this coming school year and if they can proceed, there will likely need to be restrictions and specific guidelines followed. Mayor Bigelow added that he would like an understanding of the Board, how it functions, and future plans for CEP. The City Council will consider Resolution 20-105 at the Regular Council Meeting scheduled July 14, 2020 at 6:30 P.M. RESOLUTION 20-106: AUTHORIZE WEST VALLEY CITY TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE UTAH ATTORNEY GENERALS OFFICE CRIMES AGAINST STATEWIDE ECONOMY (CASE) TASKFORCE Robert Hamilton, Deputy Chief of Police, presented proposed Resolution 20-106 that would authorize West Valley City to enter into a Memorandum of Understanding with the Utah Attorney General’s Office Crimes Against Statewide Economy (Case) Taskforce. Written documentation previously provided to the City Council included information as follows: The Utah Attorney General’s Office has created CASE task force to coordinate local law enforcement resources in the investigation of property and economic crimes and their associated organizations and networks. The Police Department seeks to assign one (1) investigator to this position. The Utah Attorney General’s Office agrees to compensate WVC for the cost of that employee’s salary and benefits. This task force initiates and investigates major property and economic related crimes, including organized crime operations, money laundering, and cases that requiring personnel or financial resources above what a local agency can supply. Mayor Bigelow asked if this is a full-time position. Deputy Chief Hamilton replied yes and noted that the State will reimburse the City 100% (excluding overtime). Councilmember Buhler clarified that this Task Force would focus more on serious theft issues and not simple retail theft or shoplifting. Deputy Chief Hamilton replied yes and detailed potential scenarios of organized crime that this Task Force could investigate. Councilmember Buhler asked if the Detective assigned from West Valley City would have enough cases within the City or if they would end up working more in other jurisdictions. Deputy Chief Hamilton replied that he would anticipate the Detective to be overworked with cases tied to West Valley City and noted that there are many cases related to this type of crime at this time  MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -4- Statewide. Councilmember Buhler asked if the City can assign more Detectives to the Task Force. Deputy Chief Hamilton replied the City can only have one Detective at this time, as outlined in the Legislative action, but if there is success with the Task Force, the program could expand in the future. Councilmember Huynh asked if there is a significant problem with crimes detailed in the MOU that occur in West Valley City. Deputy Chief replied that he doesn’t have an exact number, but it is very significant. The City Council will consider Resolution 20-106 at the Regular Council Meeting scheduled July 21, 2020 at 6:30 P.M. RESOLUTION 20-107: APPROVE A BETTERMENT AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR THE BURIAL OF CERTAIN POWER LINES ON AND NEAR 3500 SOUTH AND 5600 WEST Dan Johnson, Public Works, presented proposed Resolution 20-107 that would approve a Betterment Agreement between the City and the Utah Department of Transportation for the burial of certain power lines on and near 3500 South and 5600 West. Written documentation previously provided to the City Council included information as follows: UDOT is reconstructing and widening portions of 3500 South and 5600 West as part of the Mountain View Corridor project. The city requested the project betterment from UDOT to bury overhead power on 3500 South between 5450 West and 6000 West, and on 5600 West between approximately 3600 South and 3400 South. The power burial betterment was originally requested in December 2018, when the city and UDOT executed Cooperative Agreement No. 1 for the construction of Mountain View Corridor from 4100 South to SR-201. The work has since been completed and the execution of this agreement will authorize the city to pay UDOT for the city-requested betterment work. Per the agreement, payment is due October 15, 2020. The City Council will consider Resolution 20-107 at the Regular Council Meeting scheduled July 21, 2020 at 6:30 P.M. RESOLUTION 20-108: APPROVE THE PURCHASE OF STREETLIGHTS FROM MOUNTAIN STATES LIGHTING FOR LOCATIONS IMPACTED BY THE MOUNTAIN VIEW CORRIDOR Dan Johnson, Public Works, presented proposed Resolution 20-108 that would approve the  MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -5- purchase of streetlights from Mountain States Lighting for locations impacted by the Mountain View Corridor. Written documentation previously provided to the City Council included information as follows: UDOT’s work on Mountain View Corridor is impacting various streets within West Valley City. The city has requested a betterment for UDOT’s contractor to install streetlights on these streets. The city has opted to purchase and supply lights directly to the contractor for installation to take advantage of a discount offered from the city’s supplier, Mountain States Lighting. This resolution authorizes the city to spend up to $375,000 to purchase 131 streetlights for use on the following streets: 3500 South, 5600 West, SR-201 South Frontage Road, Cilma Drive, Masters Drive, 3575 South, Darle Avenue, 2400 South, Marsha Drive and Anna Caroline Drive. Mayor Bigelow noted that this has not been previously approved by the Council and the budget has not been reviewed for this project. The City Council will consider Resolution 20-108 at the Regular Council Meeting scheduled July 21, 2020 at 6:30 P.M. COMMUNICATIONS A. MOSQUITO ABATEMENT DISTRICT UPDATE Brian Hougaard, South Salt Lake Valley Mosquito Abatement District, provided a PowerPoint Presentation summarized as follows: - 6 full time staff - 21 seasonal employees - Mosquitos are a nuisance and are potential vectors for disease - Surveillance and WNV Testing o 52 Mosquito traps o West Valley City:  Number of Traps – 6  Number of Mosquito Pools Tested – 99  Additional Trap Data on web site - sslvmad.org - Urban Crew  West Valley City  Number of Pond Inspections – 78  Number of Horse Troughs Treated – 71  MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -6-  Number of Tree Holes Treated -7 - Catch Basin Program o West Valley City  Number of catch basin inspections- 6, 300 - Mosquito Crew o West Valley  Number of mosquito sources inspected each week- 184 - Black Fly Program o West Valley City  Number of Black Fly InspectionLocations - 34 - ULV Truck Fogging o West Valley City  Number of Adult Control Events- 5 - Education o West Valley City  Number of classroom presentations- 5 - How to protect yourself from West Nile Virus o From Dusk to Dawn:  Repellant - Deet  Long sleeve shirts  Long Pants  Light colored clothing o Eliminate standing water from around your home There were no further questions or concerns by the Mayor or members of the City Council. B. ACE DISPOSAL UPDATE Russ Willardson, Public Works Director, presented a PowerPoint presentation summarized as follows: - Service contract with Ace Recycling and Disposal o Contract began July 1, 2018 o Contract runs through June 30, 2024 o West Valley City business - Contract Management o Monthly internal meeting with management team to monitor services and give direction  Sanitation Services Coordinator- Ray Hinkle  Sanitation & Utility Billing Supervisor- Paul Love  Public Works Director- Russ Willardson o Contract includes penalties for poor service MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -7- - Regular garbage collection o 27,000 weekly pickups o 7,500 second garbage cans o Missed pickups have been increasing - Corrective Actions o Late put-outs could be one possible cause o Installation of cameras on Ace trucks to verify missed pickups - Neighborhood Dumpster Program o (2017) 2033 Dumpsters o (2018) 1582 Dumpsters o (2019) 1372 Dumpsters o (2020) 1384 Dumpsters - Bulky Waste o High number of service issues this year o Possible causes:  New crews  20% higher than usual tonnage o Many instances of misuse by residents  In May, 120 homes with bulky waste were tagged for noncompliance.  Ace picked up half of tagged bulky waste, after it was brought into compliance. o Actions to Improve Bulky Waste Collection  Ace is training new crew, and modifying reports to show late put-outs.  Service Coordinator checks bulky waste routes daily for compliance, missed pickups, and late put-outs.  Flyer with Bulky Waste rules sent out with billings the last week of June. - Recycling Current Status o Total Annual Cost - $900,00 or $3.00 per unit per month o Average Processing Cost - $53/ton o Landfill fee - $28.50/ton o Contamination Rate – 29% o Processing surcharge approved by Council in Sept 2018, up to $60 per Ton o About 6% have opted out of recycling o How much of what is collected is recycled?  Ace contracts with Rocky Mountain Recycling  Recycled Quantities depend on the Market o Material Collected  MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -8-  Trash- 29%  Plastics- 10%  Metals- 3%  Mixed Paper- 20%  Carboard- 38% o Value of Material Collected o Recycling improvement actions  Continue monitoring and tagging blatant violations  Encourage mixed paper and cardboard to be recycled at drop-off locations Councilmember Lang asked if there is a reason why the City reduced the number of large dumpsters being dropped off in neighborhoods. Russ replied that the City wanted the neighborhoods to be more active in requesting them and not having the City just randomly dropping them off with no notice. Councilmember Lang asked if the dumpsters that were randomly dropped off were always filled. Russ replied yes. Councilmember Lang stated that she would prefer that the City continue to utilize the large dumpsters and noted that it helps clean up neighborhoods and reduce ordinance enforcement issues. Russ replied that he will look at the budget to see if this is something the City can increase. Councilmember Lang asked what types of metal can be recycled. Russ replied cans and noted that aluminum is particularly valuable. Mayor Bigelow asked if the City pays for what is recycled by the ton or for what is actually recycled. Russ replied that the contract is per home/per month. He indicated that the contract states $25 per ton for processing and anything over that is paid by the City via surcharge. Councilmember Buhler asked what happens to the 29% of garbage that is accidently sent to Rocky Mountain Recycling. Russ explained that there is a pick line that sorts recyclable material from garbage. He indicated that he is unsure what happens to the garbage after it is removed from the recyclables but noted that City does not pay anything extra aside from the surcharge previously mentioned. Councilmember Buhler asked who audits the garbage and how they know the contamination rate coming from the City. Russ replied he is unsure but can find this information out. Councilmember Buhler asked if Rocky Mountain has recently burned down. Dawn Beagley, with Ace, sated that there was a fire Saturday afternoon and explained how it was diverted. Councilmember Buhler asked if ACE used to take garbage to a plant in rural Utah. Dawn replied no. Councilmember Nordfelt asked if information that is sent in the paper bill is also sent out with electronic bills. Russ replied yes. C. COVID-19 UPDATE Mayor Bigelow asked if Councilmember Christensen listened to the ULCT update. Councilmember Christensen replied no. Mayor Bigelow indicated that ULCT  MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -9- discussed ICU beds and masks and how they relate to infection rates and other countries. Councilmember Christensen stated that he knows someone infected by COVID-19 who experienced damaged lungs. Mayor Bigelow stated recent research indicated that lungs, heart, kidney, liver and blood can be deeply impacted after having COVID-19. D. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Mayor Bigelow and the Council briefly discussed canceled Neighborhood Night Events and other potential electronic events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Nordfelt stated he would like to discuss Fireworks and enforcement and requested that a report be provided by the Police Department and the Fire Department. He indicated that he is concerned about pets/owners, PTSD victims, air pollution, and solid pollution on streets. Councilmember Nordfelt stated that he would like to talk about the ordinance in place and how the City can enforce firework safety moving forward. B. COUNCIL REPORTS MAYOR BIGELOW- COVID-19 Mayor Bigelow briefly discussed conversations held at the County, ChamberWest, and ULCT regarding COVID-19. MOTION FOR CLOSED SESSION Councilmember Christensen moved to adjourn and reconvene in a Closed Session for discussion of the deployment of security personnel, devices, or systems. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JULY 14, 2020 WAS ADJOURNED AT 6:03 PM BY MAYOR BIGELOW.  MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -10- I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, July 14, 2020. _______________________________ Nichole Camac, CMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, JULY 14, 2020 AT 6:07 P.M. THE MEETING WAS CALLED TO ORDER BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 ABSENT: Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Paul Isaac, Acting City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney Colleen Jacobs, Police Chief  MINUTES OF COUNCIL STUDY MEETING – JULY 14, 2020 -11- The City Council met in Closed Session and discussed deployment of security personnel, devices, or systems. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF JULY 14, 2020 WAS ADJOURNED AT 6:16 P.M. BY MAYOR BIGELOW. __________________________________ Nichole Camac – City Recorder