City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, OCTOBER 20, 2020 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Don Groo, Acting Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Steve Pastorik, CED Heather Royall, CPD Kevin Bruder, Maverik Center APPROVAL OF MINUTES OF STUDY MEETING HELD OCTOBER 13, 2020 The Council considered the Minutes of the Study Meeting held October 13, 2020. There were no changes, corrections or deletions. Councilmember Buhler moved to approve the Minutes of the Study Meeting held October 13, 2020. Councilmember Fitisemanu seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF OCTOBER 20, 2020 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council scheduled later this night. AWARDS, CEREMONIES, AND PROCLAMATIONS SCHEDULED FOR OCTOBER 27, 2020 A. PROCLAMATION DECLARING NOVEMBER 1, 2020 AS “EXTRA MILE DAY” IN WEST VALLEY CITY A Proclamation declaring November 1, 2020 as “Extra Mile Day” in West Valley City will be read at the Regular City Council Meeting scheduled October 27, 2020 at 6:30 PM. RESOLUTION 20-166: APPROVE A GRANT AGREEMENT WITH THE STATE OF UTAH DEPARTMENT OF HERITAGE AND ARTS Kevin Bruder, Maverik Center, presented proposed Resolution 20-166 that would approve a Grant Agreement with the State of Utah Department of Heritage and Arts. Written documentation previously provided to the City Council included information as follows: The Maverik Center digital highway marquee located directly adjacent to Interstate 215, and other building assets provide a prime messaging medium to reach those in and near the West Valley City area, in addition to many that are in the broader Salt Lake County area. As a premier entertainment destination, people are drawn to the content displayed. The grant award funds will be used to display critical messaging on the board, marquee fixed signage, social media and other building assets. Mayor Bigelow asked if this includes the electronic sign by the freeway. Kevin replied yes and noted that information is being displayed now with guidelines from the State. The City Council will consider Resolution 20-166 at the Regular Council Meeting scheduled October 27, 2020 at 6:30 P.M. RESOLUTION 20-167: APPROVE TWO SUBGRANT AGREEMENTS BETWEEN WEST VALLEY CITY AND SALT LAKE COUNTY GOVERNING THE DISBURSEMENT AND USE OF HOME INVESTMENT PARTNERSHIP  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -3- FUNDING Heather Royall, CPD, presented proposed Resolution 20-167 that would approve two Subgrant Agreements between West Valley City and Salt Lake County governing the disbursement and use of HOME Investment Partnership Funding. Written documentation previously provided to the City Council included information as follows: As the lead agency in the local HOME consortium, Salt Lake County has notified West Valley City of their annual allocation of HOME funds. West Valley City will administer a Rehabilitation Program and a Down Payment Assistance Program, using these funds. West Valley City will receive ten percent for administrative fees. I. Housing Rehabilitation Programs (HCD19115) Total Budget $ 165,037.00 a. Rehabilitations: $ 148,234.00 b. Project delivery costs: $ 16,803.00 II. Down Payment Assistance Program (HCD19116) Total Budget $ 33,000.00 a. Down payments: $ 30,000.00 b. Project delivery costs: $ 3,000.00 Total $ 198,037.00 The County has entered into a grant agreement with the U.S. Department of Housing and Urban Development (HUD) for financial assistance to conduct a HOME Investment Partnership Program (HOME Program) pursuant to the HOME Investment Partnerships Act, Title II of the Cranston-Gonzales National Affordable Housing Act, 42 U.S.C. 12701-12839, as amended, and subject to the Rules and Regulations, promulgated by HUD governing the conduct of HOME Investment Partnership Programs including, but not limited to , Title 24, Part 92 of the Code of Federal Regulations (CFR) (the Rules and Regulations); and the applicable Circulars published by the U.S. Office of Management and Budget (OMB Circulars). Salt Lake County has created a consortium involving six Utah cities. West Valley City is a member of the Salt Lake County HOME Consortium, as per the multi-year HUD HOME Interlocal Agreement signed in July 2017. Each year West Valley City has been allocated HOME funds through this partnership. The funding is restrictive allowing only certain residential construction, home rehabilitation and down payment assistance. The City Council will consider Resolution 20-167 at the Regular Council Meeting scheduled October 27, 2020 at 6:30 P.M. RESOLUTION 20-168: ADOPT THE 2020 ANNUAL REPORT ON THE MODERATE INCOME HOUSING PLAN  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -4- Steve Pastorik, CED, presented proposed Resolution 20-168 that would adopt the 2020 Annual Report on the Moderate Income Housing Plan. Written documentation previously provided to the City Council included information as follows: Utah Code Section 10-9a-408 requires the legislative body of municipalities to annually prepare a report outlining a review of their Moderate Income Housing Plan. The report must address the following:  “a revised estimate of the need for moderate income housing in the municipality for the next five years;  a description of progress made within the municipality to provide moderate income housing, demonstrated by analyzing and publishing data on the number of housing units in the municipality that are at or below: o 80% of the adjusted median family income; o 50% of the adjusted median family income; and o 30% of the adjusted median family income;  a description of any efforts made by the municipality to utilize a moderate income housing set-aside from a community reinvestment agency, redevelopment agency, or community development and renewal agency; and  a description of how the municipality has implemented any of the recommendations related to moderate income housing described in Subsection 10-9a-403(2)(b)(iii).” Mayor Bigelow verified that the report covers all necessary requirements. Steve replied yes. Councilmember Buhler asked how the City determines the amount of rent needed. Steve replied that the Census Bureau does a study every year and this information is provided there. Councilmember Buhler asked if this data is collected nationally, by State, or locally. Steve replied information is local West Valley City data. Councilmember Buhler asked if the rent reflects the entire amount or subsidized housing. Steve replied the entire amount and detailed how subsidized housing information is provided. Councilmember Buhler stated that he is interested to understand how the numbers are provided by the Census Bureau. Mayor Bigelow asked if the State requires use of the Census numbers. Steve replied no and indicated that the City could collect their own data but since the numbers are readily available the City has always used the Census data. Mayor Bigelow stated that the City is one of three that seems to be in the highest that provides the most moderate income housing. The City Council will consider Resolution 20-168 at the Regular Council Meeting  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -5- scheduled October 27, 2020 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR OCTOBER 27, 2020 A. RESOLUTION 20-169: AUTHORIZE THE CITY TO RELEASE A SLOPE EASEMENT AT WOODHOLLOW ESTATES PUD PHASE 1 Mayor Bigelow discussed proposed Resolution 20-169 that would authorize the City to release a Slope Easement at Woodhollow Estates PUD Phase . Written documentation previously provided to the City Council included information as follows: In 2018 a Slope Easement was granted to West Valley City to accommodate grades and slopes on property abutting a dead-end street known as Echomount Road (6280 South) as shown on the recorded plat of Woodhollow Estates PUD Phase 1. As Woodhollow Estates PUD Phase 2 which extends Echomount Road is approved and currently under construction, the Slope Easement is no longer necessary. As the easement is no longer necessary, a Release of Slope Easement has been prepared for approval by the West Valley City Council and execution by the Mayor. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 20-169 at the Regular Council Meeting scheduled October 27, 2020, at 6:30 P.M. COMMUNICATIONS A. ON-STREET PARKING DISCUSSION Russ Willardson, Public Works Director, presented a PowerPoint presentation summarized as follows: - Existing Ordinance Enforcement o 22-2-107 Standing or Parking Prohibited.  No vehicle shall be standing or parked, whether occupied or not, except to temporarily pick up or discharge a passenger or passengers, provided the driver remains in the vehicle and the engine remains running:  In front of a public or private driveway;  Within 15 feet of a fire hydrant;  Within 20 feet of a crosswalk; MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -6-  Within 30 feet upon the approach to any flashing signal, stop sign, yield sign, or other traffic- control signal located at the side of a roadway. o 22-2-115 Time Limitations  No vehicle shall be parked on any street:  For a period of longer than 72 consecutive hours o 22-2-117 – Standing or Parking near mailbox restricted.  Except when necessary to avoid conflict with other traffic, to comply with law or the direction of a peace officer or official traffic control device, or to momentarily pick up or discharge passengers, no vehicle shall be stopped or PARKED, whether occupied or not, within 15 feet of a public or private curb mailbox between the hours of 8am-5pm. - Map of multilane roads - Map of City Streets greater than or equal to 35 MPH - 3100 South Street Parking Analysis Mayor Bigelow asked if the restrictions meet the State requirements or if they exceed those. Councilmember Buhler stated that the requirements meet State regulations. Mayor Bigelow stated that he has heard many complaints related to parking. Councilmember Lang stated that there is an issue on 3100 South and people don’t have the ability of backing safely from their driveways. Wayne stated that 3100 South could have signs or stripes. Councilmember Lang stated that she would like something to be done to help the residents. Mayor Bigelow asked if 3100 South is narrower. Wayne replied no. Russ indicated that everything east of 4000 West was striped for 5 lanes. He indicated that residents were very opposed to widening the lanes at the time. Councilmember Buhler stated that the code does not specify how far from a driveway people can park. He indicated that he would be interested to know if this is an issue Citywide. Councilmember Lang stated that 15 feet from a driveway makes sense and would suggest this apply to all streets 35 MPH or greater. Mayor Bigelow stated that he would prefer signing or restricting specific streets. Councilmember Buhler agreed and stated that he feels residents want to park in front of their homes and will be concerned. Councilmember Lang suggested making the road 5 lanes. Wayne stated that this could be a safety concern for people backing out. Mayor Bigelow stated that the easiest way to enforce safety is to allow no parking. Councilmember Buhler agreed and noted that he would prefer to do this by signage as opposed to ordinance. Councilmember Huynh asked if this is complaint driven. He indicated that 1300 West also needs no parking regulations. Mayor Bigelow stated that there are issues everywhere. Mayor Bigelow asked if it is legal to park in a bike or travel lane. Chief Jacobs replied no.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -7- Mayor Bigelow stated that a proposal was made to put up no parking signs on 1300 West and 3100 S. Russ stated that no parking signs already exist on 1300 West. Wayne agreed and noted where these signs are located. He stated the whole street could be marked as no parking if the Council wants. Councilmember Nordfelt stated that it makes sense to mark 3100 South as no parking but doesn’t make as much sense for 1300 West because regulations and signage already exist. Councilmember Buhler agreed. The Mayor and Council agreed to mark 3100 South as no parking from 4000 West to 4800 West. B. STORM WATER UTILITY UPDATE Russ Willardson, Public Works Director, presented a PowerPoint Presentation summarized as follows: - Storm Water Utility Fee o Why the fee?  It is a reliable funding source for storm water capital improvements  Covers operational costs to stay in compliance with federal storm water regulations o Current Fee  $4/Month per Equivalent Resident Unit (ERU)  1 ERU = 2,830 SF of impervious area  All single-family residences are charged 1 ERU  Non-residential fees are calculated by dividing the impervious area of a site by 2,830 and multiplying by $4. Reduced rates are used for non-residential parcels with less runoff impact  Last fee increase – 2005 - Annual Revenue Comparison - Five Year Expenditure Comparison - 2019-2020 Expenditures - Storm water utility fund balance - Capital Projects o $200,000 – 2700 West Storm Drain Project o $211,000 – Derby Street Storm Drain Project - Equipment Purchased o Street Sweepers are replaced every four years. - Municipal Operations o Entire City swept 9 times o 6,081 linear feet of storm drain lines cleaned o 720 linear feet of ditches cleaned o 3519 catch basins inspected  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -8- o 550 Cleaned - Engineering Inspections o 63 Development projects reviewed o 15 outfalls inspected o 54 Active construction sites inspected  Plus 16 < 1 acre  19 Violations given and fined o 237 Post-construction development inspections  32 Inadequately maintained  2 received formal notices o 8 Illicit Discharges reported and fined - Future Capital Projects - 85,000 LF of Corrugated Metal Pipe o Estimated cost to replace all CMP is $14.5 million - CMP Length by score - Storm Water Utility Fees along the Wasatch Front - Recommendations o Consider increasing fee to provide more capital funding. o $1 per month increase provides additional $600,000. Councilmember Lang asked why the $1.5 million goes back into the General Fund. Russ replied that money is used for labor. Councilmember Lang asked about the $500,000. Russ replied that this is charged for capital improvements. Councilmember Buhler asked if the future capital projects list is listed in order of need. Russ replied no. Councilmember Buhler asked if the corrugated pipe is the same as storm drainage repairs. Russ replied no. Councilmember Buhler stated that he would be willing to raise the fee. Mayor Bigelow agreed and stated he would suggest $2 instead of $1. Councilmember Lang asked if there is a 5-year strategic plan for capital improvements. Russ replied the list is included but not delineated by year. He indicated that they are all important. Councilmember Lang stated she would like to see a 10-year plan showing what projects could be completed with a fee increase. The Mayor and Council discussed storm water utility repairs and the fund balance. Mayor Bigelow suggested approving a delayed effective date for a $2 increase effective by March 1, 2020. Councilmember Buhler agreed. Councilmember Huynh agreed with Councilmember Lang and suggested a tiered increase. C. CLOSED MEETING PROCEDURES Mayor Bigelow stated that closed meetings are required to be only Councilmembers and designated staff. He stated that it is the responsibility of those in attendance to be alone in the room, separate themselves by a door, and interrupt the meeting if  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -9- someone else enters the room. Mayor Bigelow stated that the Council can also go to City Hall if privacy cannot be obtained in their home. He indicated that staff will work to advise the need of an executive session ahead of time. Councilmember Christensen stated that the procedure is the same as if it were in person. D. COVID-19 UPDATE The Mayor and Council had no further questions or concerns. E. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Councilmember Buhler asked if there will be a meeting on election day. Nichole Camac, City Recorder, replied that no meeting is scheduled. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Huynh stated that he is concerned about live music being played loudly in his neighborhood. He stated that the law must be enforced more strictly. Mayor Bigelow suggested a report on what the City does, what options there are, and what it would take to increase enforcement. He added that he would like to know how many complaints the City receives. Councilmember Huynh expressed concern about ATV’s driving fast through his neighborhood. Mayor Bigelow stated that there are ATV’s that are street legal and can be licensed that way. Councilmember Christensen stated that he received an inquiry asking about why 4100 South is being dug up in certain locations. He indicated that a report should be distributed to the citizens with this information. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- WESTERN GROWTH, HEALTH AND SAFETY FAIR Councilmember Christensen stated that UDOT informed Western Growth they will open study for intersections on Bangerter. He stated that the City should be in contact with them to provide the list the City prepared and suggested. Councilmember Christensen stated he attended the health and safety fair and learned a lot of information.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 20, 2020 -10- COUNCILMEMBER LANG- PLAY Councilmember Lang stated that she attended the play at Harman Theatre. She indicated it was very well done and staff and employees were very helpful. MOTION TO ADJOURN Upon motion by Councilmember Lang all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY OCTOBER 20, 2020 WAS ADJOURNED AT 6:19 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, October 20, 2020. _______________________________ Nichole Camac, CMC City Recorder