City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, NOVEMBER 10, 2020 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Paul Isaac, Acting City Manager Angel Pezely, Acting City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jonathan Springmeyer, CED Dan Johnson, Public Works Coby Wilson, Public Works APPROVAL OF MINUTES OF STUDY MEETING HELD OCTOBER 27, 2020 The Council considered the Minutes of the Study Meeting held October 27, 2020. There were no changes, corrections or deletions. Councilmember Steve Buhler moved to approve the Minutes of the Study Meeting held October 27, 2020. Councilmember Don Christensen seconded the motion. A voice vote was taken, and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -2- REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF NOVEMBER 10, 2020 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council scheduled later this night. ORDINANCE 20-46: DISSOLVE THE MARKET STREET NEIGHBORHOOD DEVELOPMENT PROJECT AREA Jonathan Springmeyer, CED, presented proposed Ordinance 20-46 that would dissolve the Market Street Neighborhood Development Project Area. Written documentation previously provided to the City Council included information as follows: The Agency created the Market Street Project Area in 1987 to facilitate redevelopment in the City’s downtown area. The project area was highly successful and enabled a great deal of development of a core downtown. As the area’s needs and circumstances have evolved, the Agency responded by creating the Fairbourne Community Reinvestment Area, which is now able to receive tax increment for tax year 2020 and beyond. Accordingly, the Market Street Project Area is no longer needed to accomplish the Agency’s redevelopment goals. Mayor Bigelow asked whether the boundaries were the same. Springmeyer stated that the new CRA included a lot more properties than the Fairbourne CRA did. Springmeyer reference 2 maps to show the different areas of the CRA’s. No other questions or comments. The City Council will consider Ordinance 20-46 at the Regular Council Meeting scheduled November 17, 2020 at 6:30 P.M. RESOLUTION 20-173: APPROVE THE PURCHASE OF SIX TOYOTA CAMRY PASSENGER VEHICLES FROM YOUNG TOYOTA Russ Willardson, Public Works Director, presented proposed Resolution 20-173 that would approve the purchase of six Toyota Camry Passenger Vehicles from Young Toyota. Written documentation previously provided to the City Council included information as follows: The City has selected Young Toyota as the supplier of Six (6) vehicles.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -3- Young Toyota has the State contract (AV2531) Number Type of Vehicle Cost Per of Vehicle Vehicles 6 Toyota $25,638.00 Camry Hybrid LE TOTAL $153,828.00 Following are the vehicles being replaced: Replaced Make Model Year Miles Vehicle 711358 Toyota Camry 2011 127328 711354 Toyota Camry 2011 123171 711351 Toyota Camry 2011 127222 711356 Toyota Camry 2011 117540 741083 Toyota Camry 2009 125943 711349 Toyota Camry 2011 117841 Mayor Bigelow stated that yes, we are in a reduced budget situation due to the economy but there are parts of the budget that we prioritize and certainly the work of the police department is one of those priorities. Councilman Buhler asked why we were not buying from a Toyota dealership in WVC and Russ Willardson stated that there are no Toyota dealerships in the city. Councilman Buhler asked about why we purchase Toyotas instead of Fords, which we can service. Russ Willardson stated that we are set up to service these vehicles as well. We’ve been purchasing Toyotas for over 10 years. The City Council will consider Resolution 20-173 at the Regular Council Meeting scheduled November 17, 2020 at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -4- RESOLUTION 20-174: APPROVE THE PURCHASE OF A STORMWATER PIPE VIDEO INSPECTION SYSTEM Russ Willardson, Public Works Director, presented proposed Resolution 20-174 that would approve the purchase of a Stormwater Pipe Video Inspection System. Written documentation previously provided to the City Council included information as follows: The City has selected H-GAC contract SC01-18 through CUES Inc. to supply the City with one (1) CUES CCTV Base Station for stormwater pipe inspections. The inspection system is used to inspect stormwater pipes for blockages and pipe failures. The included software is integrated with work management (Cityworks) and GIS (ESRI) software already used by the City. Councilwoman Lang asked if we have a schedule of when we inspect the pipes. Russ Willardson said that in the past it’s been when needed but with this new camera it will allow us to make a schedule and inspect them regularly. Mayor Bigelow asked about if this will help us in situations like projects on 2700 W. where we discovered some problems that wouldn’t normally be found and include it in our bidding process. Russ Willardson stated that this would help in identifying problems on projects. The City Council will consider Resolution 20-174 at the Regular Council Meeting scheduled November 17, 2020 at 6:30 P.M. RESOLUTION 20-175: APPROVE THE PAYMENT OF CERTAIN CONNECTION FEES TO GRANGER-HUNTER IMPROVEMENT DISTRICT Dan Johnson, Public Works, presented proposed Resolution 20-174 that would approve the payment of certain connection fees to Granger-Hunter Improvement District. Written documentation previously provided to the City Council included information as follows: UDOT is reconstructing and widening portions of 3500 South and 5600 West as part of the Mountain View Corridor project. The city requested the project betterment from UDOT to install street trees on 3500 South between 5450 West and 6000 West, and on 5600 West between approximately 3600 South and 3400 South, and other landscaping at the Cilma Drive and 3575 South trailhead parking lots. This resolution authorizes the city to pay Granger Hunter Improvement District connection fees for ten water meters of varying sizes for the new landscaping on  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -5- roads and parking lots associated with Mountain View Corridor. No further discussion from the Council. The City Council will consider Resolution 20-175 at the Regular Council Meeting scheduled November 17, 2020 at 6:30 P.M. RESOLUTION 20-176: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED WITH AND FROM TXCO, LLC FOR PROPERTY LOCATED AT 2784 WEST 3835 SOUTH Dan Johnson, Public Works, presented proposed Resolution 20-176 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed with and from TXCO, LLC for property located at 2784 West 3835 South. Written documentation previously provided to the City Council included information as follows: The TXCO, LLC parcel located at 4699 South 4800 West is a total acquisition of the property and is one of several parcels which will be affected by the 4700 South Reconstruction Project; 4000 West to 5600 West. This project will reconstruct and widen portions of 4700 South and replace curb, gutter and sidewalk on both sides on both sides of 4700 South/4715 South. This project is a joint effort with Kearns Metro Township and is federally funded through the Surface Transportation Program (STP) therefore is overseen and built through UDOT. Kearns Metro Township (KMT) executed the Federal Aid Agreement between UDOT and the Federal Highway Administration. An inter- local agreement has been signed between West Valley City and Kearns Metro Township to define cost sharing. The city and KMT are responsible for 6.77% of all project costs, including right of way. The parcel purchase will be paid by UDOT and the matching funds will be shared between the City and KMT as defined in the cost sharing agreement. The total cost for the Warranty Deed is $511,500.00 plus closing costs. Compensation for the purchase of the property was negotiated based upon the appraisal report prepared by the DH Group, LLC which indicated a value of $465,000.00. Councilwoman Lang asked why the city was responsible for some of the cost. Dan Johnson stated that because this is a federally funded project, we are required half of the match which is 3.5% percent. All the project costs are tied together so after the federally funded  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -6- amount runs out the city is responsible for every dollar after that amount. Mayor Bigelow stated that we will likely see more items in the future with regards to this project. The City Council will consider Resolution 20-176 at the Regular Council Meeting scheduled November 17, 2020 at 6:30 P.M. COMMUNICATIONS A. CIP PROJECT UPDATE Dan Johnson and Coby Wilson, Public Works, presented a PowerPoint Presentation as summarized: - 2019-2020 CIP Projects o 01. 4100 SOUTH RECONSTRUCTION o 02. 2700 WEST IMPROVEMENTS o 03. 2020 OVERLAY - 4100 South Reconstruction o PROJECT COSTS:  TOTAL PROJECT - $26.1 million  WVC PORTION - $10.6 million  Contractor – Geneva Rock Products, thru UDOT  Management/Inspection - PEC Project Engineering Consultants  FUNDING SOURCES: Federal Surface Transportation Program (STP) funds, State funds, Class C Roads, Storm Water Utility, GHID, Transportation Sales Tax o Scope of Work  Full pavement reconstruction  New traffic signals  4800 w, 4400 w, 4000 w  Fire station signal  Concrete walls  Street lights  Street trees  Holder Drive landscaping  Storm Drain Improvements  Restore third westbound through-lane through 4000 w  Ornamental Fencing o The Near Future  All concrete likely in place within next month  Spring tree planting MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -7- o Challenges  Pavement cross slope issue - 2700 West Improvements o PROJECT COSTS:  Authorized Funding - $3.8 million  Contractor – ACME Construction  Funding Sources: SLCo, Class C Roads, Storm Water Utility, Transportation Sales Tax o Scope of Work  Sidewalks  Privacy wall  Trees/lighting  Asphalt rotomill and overlay  Bike lanes  Replace CMP  Replace traffic signal at 3800 south o Challenges  Roadway cross slopes  Shallow utilities  Working in backyards - 2020 Overlay Project o PROJECT COSTS:  Contractor – Staker Parson  Authorized Funding: $1.3 million  Funding Sources: Class C Roads, Transportation Sales Tax o Scope of Work  Asphalt rotomill and overlay  Replace CMP  Pedestrian ramps o Challenges  Schedule  Work around elementary school  Soft spots Councilwoman Lang saw a mailbox along the street today and thought there would be no mailboxes. Dan Johnson said it was challenging to find a spot for the mailboxes and that we had to purchase easements. The postal service will not need to block a lane for this mailbox. We’ve worked it out with the postal service on the properties affected. Mayor Bigelow asked if the trees would be tall pot trees. He  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -8- stated that they seem to last longer. Dan Johnson said that they worked with the parks department on tree selection. They considered the power lines on one side of the road. He stated that a lot of discussion went into the choice of trees. Councilman Christensen stated that there are still a lot of open manholes and wanted to know if the weather would impact those. Dan Johnson stated that the weather does not affect the manholes. Councilman Christensen stated that the manholes were still uneven and caused a bump. Dan Johnson said that they’ll inspect them and if they’re not up to our standards they’ll be redone. Councilwoman Lang asked if we check with GHID to see if they need to redo any of their pipes before we start a project like this. Colby Wilson stated that the City has a monthly meeting with GHID to coordinate any issues between the city’s projects and their projects. B. ELECTRONIC MEETINGS UNDER COVID-19 Mayor Bigelow stated that for us to do only electronic meetings we must submit written notification to the state every 30 days if we do not have an anchor location. If we don’t have an anchor location, we do not need to notice the state. If we decide to have an anchor location (city hall) then we need to have at least 2 employees as well as temperature checks to any attendees. We’ve decided to go all electronic at this point, but Mayor Bigelow wanted to share these details to see what the other councilmembers wanted to do. Councilman Buhler stated that he is hopeful that a few months down the road that we will be able to improve our situation but doesn’t feel that we should make any changes now. If we get into January and there is still no change in case numbers, then we should reevaluate the situation. Mayor Bigelow stated that we will continue all electronic meetings as we’ve been doing. C. NOISE ORDINANCE DISCUSSION Mayor Bigelow referenced an email from Wayne Pyle stating that the police department was doing further follow up to help aid this issue. Councilman Huynh stated that he hopes we can do something to help this situation without spending any money. He wants us to try to educate the residents on what isn’t acceptable. He stated that we have multiple resources to help fix the problem. He mentioned how the city handled the My Hometown project and getting the information out to residents. He also suggested us giving this project to an Eagle Scout to get the information out, or possibly having a spot on the radio stations aimed at different cultures to get the message spread. Councilman Huynh referenced the unlawful noise ordinance and stated that we don’t enforce the ordinance. We aren’t trying to prevent these problems from happening. Mayor Bigelow stated that all these suggestions come at a cost, such as a city employee. The police department would have to divert resources from more serious crimes in order to enforce this. Councilman Huynh reiterated his suggestion that we do something to prevent the  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -9- problem rather than reacting to the problem. Mayor Bigelow directed Assistant City Manager to investigate this further. D. COVID-19 UPDATE Mayor Bigelow stated that WVC still has a very high rate of COVID 19 cases. Mayor Bigelow suggested the City Council lend their voices to a possible video directed at groups that have a high rate of infection. Councilman Buhler stated he saw a story about 2 County Sheriff’s say that they will not enforce the Governor’s newest orders. Councilman Buhler said he would support any ideas that we are able to come up with. Mayor Bigelow stated that we should target specific cultural groups. E. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Mayor Bigelow would like to revisit the tow rotation discussion in a future meeting. B. COUNCIL REPORTS Councilmember Don Christensen wanted to give some kudos to the police and fire departments. There was an issue at one of the elementary schools and the police and fire departments responded quickly and took care of the issue right away. C. REVIEW AGENDA FOR SPECIAL REDEVELOPMENT AGENCY MEETING SCHEDULED NOVEMBER 17, 2020 RESOLUTION 20-15: DISSOLVE THE MARKET STREET NEIGHBORHOOD DEVELOPMENT PROJECT AREA Jonathan Springmeyer, CED, presented proposed Resolution 20-15 that would dissolve the Market Street Neighborhood Development Project Area. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -10- The Agency created the Market Street Project Area in 1987 to facilitate redevelopment in the City’s downtown area. The project area was highly successful and enabled a great deal of development of a core downtown. As the area’s needs and circumstances have evolved, the Agency responded by creating the Fairbourne Community Reinvestment Area, which is now able to receive tax increment for tax year 2020 and beyond. Accordingly, the Market Street Project Area is no longer needed to accomplish the Agency’s redevelopment goals. Upon inquiry, there were no further questions or concerns. The special meeting of the Redevelopment Agency will be held November 17, 2020. MOTION TO ADJOURN Upon motion by Councilmember Don Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY NOVEMBER 10, 2020 WAS ADJOURNED AT 5:49 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, November 10, 2020. _______________________________ Angel Pezely Deputy City Recorder MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 10, 2020 -11-