City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, DECEMBER 15, 2020 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director APPROVAL OF MINUTES OF STUDY MEETING HELD DECEMBER 8, 2020 The Council considered the Minutes of the Study Meeting held December 8, 2020. There were no changes, corrections or deletions. Councilmember Lang moved to approve the Minutes of the Study Meeting held December 8, 2020. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -2- REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING AND SPECIAL REDEVELOPMENT AGENCY MEETING OF DECEMBER 15, 2020 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agendas for the Regular City Council and Special Redevelopment Agency Meetings scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR JANUARY 5, 2021 A. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2020-2021 BUDGET Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled January 5, 2021, in order for the City Council to hear and consider public comments regarding re-opening the FY 2020-2021 Budget. Proposed Ordinance 20-50 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 20-50, AMEND THE BUDGET OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Jim Welch, Finance Director, discussed proposed Ordinance 20-50 that would amend the Budget of West Valley City for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021 to reflect changes in the budget from increased revenues and authorize the disbursement of funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The West Valley City holds public hearings on budget amendments on a quarterly basis each fiscal year. A Public Notice was posted December 10, 2020 in newspapers of general circulation to the general public. Notice was given that a public hearing is to be held January 5, 2021 at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. Mayor Bigelow asked Mr. Welch to address the capital items. He indicated that these are typically rollovers. Mr. Welch stated that if a capital project was started  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -3- in a previous year, they will fund them from the existing budget. He indicated that these occurred this fiscal year. Mayor Bigelow asked if there was a change order for the 2540 W Project. Jim replied yes. The City Council will consider Ordinance 20-50 at the Regular Council Meeting scheduled January 5, 2021 at 6:30 P.M. RESOLUTION 20-182: APPROVE THE PURCHASE OF AUDIOVISUAL EQUIPMENT FOR THE PUBLIC SAFETY HEADQUARTERS Colleen Jacobs, Police Chief, presented proposed Resolution 20-182 that would approve the purchase of audiovisual equipment for the Public Safety Headquarters. Written documentation previously provided to the City Council included information as follows: The West Valley City Police Department is currently utilizing a surveillance system in all of our 10 interview rooms that is inadequate for interviews and court proceedings. The department is looking to have a system installed that adequately picks up audio from investigators and interviewees, which can be low in volume and requires a specific design to pick up the various ranges of audio. The recording system will also have two different camera angles which will allow a finished recorded product that falls in line with best police practices and allow our interviews to hold up in the court of law. Our current needs require seven of the interview rooms be outfitted, with expansion for further growth into the remaining rooms. The requested authorization will also include installation services. Funding for this purchase will come from federal grant funding recently made available to support law enforcement operations during the COVID-19 pandemic. Councilmember Buhler asked if this will fix 6 of the 10 interview rooms. Chief Jacobs replied yes and stated that 6 is the total that are used at this time. Councilmember Buhler asked if there will be additional cost for the other 4 rooms in the future. Chief Jacobs replied yes but not as much since most of the labor and installation will be done now. Councilmember Buhler asked if the interview rooms are being used during COVID-19. Chief Jacobs replied yes. Councilmember Buhler asked why the rooms were not appropriately equipped when the building was constructed. Wayne replied that this is a minor issue to the overall cost of the project that was detected as the rooms were used. He noted that the equipment does work, just not to the standard that the City would like. Chief Jacobs noted that the system does work adequately for the security purposes of the building. The City Council will consider Resolution 20-182 at the Regular Council Meeting scheduled January 5, 2021 at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -4- RESOLUTION 20-183: APPROVE THE PURCHASE OF THREE FORD F-150 TRUCKS FROM KEN GARFF FORD Wayne Pyle, City Manager, presented proposed Resolution 20-183 that would approve the purchase of three Ford F-150 Trucks from Ken Garff Ford. Written documentation previously provided to the City Council included information as follows: The police department has had three police vehicles involved in accidents, at no fault of their own, resulting in three total losses. The City has been able to recoup $110,000.00 from the responsible parties’ insurance. Ken Garff Ford has the State contract (AV2528) to sell Ford vehicles. Number of Vehicles Type of Vehicle Cost Per Vehicle 3 $34, 376.61 Ford F-150 Trucks TOTAL $103,129.83 Replaced Vehicle Make Model Year 711462 Ford interceptor sedan 2015 711366 Ford F-150 2010 711454 Ford interceptor sedan 2015 Councilmember Lang asked if the trucks are long bed. Russ Willardson stated that they have a 6.5 foot bed. The City Council will consider Resolution 20-183 at the Regular Council Meeting scheduled January 5, 2021 at 6:30 P.M. RESOLUTION 20-184: APPROVE THE PURCHASE OF GARBAGE CANS  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -5- FROM WASTEQUIP Russ Willardson, Public Works Director, presented proposed Resolution 20-184 that would approve the purchase of Garbage Cans from Wastequip. Written documentation previously provided to the City Council included information as follows: Many of the cans currently in use are past their 10 or 12 warranty period. Due to age and use, many cans have become unusable and need to be replaced. These cans will be used to supply new customers, replace broken garbage cans, and provide cans for residents who need additional cans. Because of a cost increase for cans and shipping, the price of a load of cans exceeds the $30,000 City Manager’s authorization limit. With shipping, the cost of one truck load of cans is $31,134.00. This price is based upon association with a purchasing group called “OMNIA Partners”. Through this association we get a much better, competitively-bid, price than we could get through an individual contract between the City and Toter. We are currently experiencing long 16-week delivery periods. This resolution authorizes a second order at the same price which will be utilized later this fiscal year, if needed. There are two quotes attached, one for each order. Councilmember Buhler asked if these are green cans. Russ replied yes. Councilmember Buhler asked if this is an ongoing expenditure. Russ replied the City typically purchases cans 2-3 loads a year. Mayor Bigelow asked if there is ever a need to do a bulk replacement. Russ replied no and indicated that the City is on a good purchase rotation for these. The City Council will consider Resolution 20-184 at the Regular Council Meeting scheduled January 5, 2021 at 6:30 P.M. COMMUNICATIONS A. STRATEGIC PLAN PRESENTATION- PUBLIC WORKS DEPARTMENT Russ Willardson, Public Works Director, presented a PowerPoint presentation summarized as follows: - Our Department o 91 strong o $23mil Budget o $22mil Projects - Administration, Utility Building, Sanitation MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -6- o Managed 28,400 Accounts o 9.5 Million in Revenue (compared to 9.6 million last FY) o 99.6% Collection rate (compared to 99% last FY) o 1534 Dumpsters delivered for neighborhood dumpster program (compared to 696 dumpsters last FY) o 4817 work orders completed (compared to 6285 last FY) o Moved into new offices - Operations o Maintain 350 miles of road o Sweep City 9 times a year (compared to 8 last FY) o Storm Drain Maintenance  Cleaned 6082 LF (10,589 last FY)  Inspected 3519 Catch Basins (3797 last FY)  Cleaned 550 Catch Basins (638 last FY) o Snowplow 28,000 miles annually (30,000 last FY) o Resurface 1/6 of the City annually - Transportation and Street Lighting o 7489 Street Lights o LED Conversion in progress o 7263 Street Signs (7100 last FY) o 43 contracted signals to maintain - Engineering o 344 Project plans reviewed (403 last FY) o 673 ROW Permits (794 last FY) o 44 SW Permits (47 last FY) o COMPLETED Projects  2020 Overlay Project  Anna Caroline Drive Bridge  2700 West Improvements o Projects In PROGRESS  4100 South Reconstruction  2540 South Roadway Extension (5600 W to 6400 W) o Planned FUTURE Projects  4700 S Reconstruction (4800 W to 5600 W)  Crystal Avenue Sidewalk  2700 West Improvements (4100 S to 4700 S) - Division implementations o New permitting portal o Updated engineering standards, including new fee schedules for permits MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -7- o Revised 5 year storm water management plan to adopt new state initiatives - Facilities o Completed 2846 work order requests (3058 last FY) o COMPLETED In –House Remodel Projects  Finance/Accounting  Fire Administration  Council Chambers/Multi-Purpose Room  CED Conference Room o IN-PROGRESS -Remodel Projects  Maverik Center Suite  CED Offices o Construction Management  Public Works and Parks Facilities - Fleet o Completed 12465 jobs (12347 last FY) o Took care of 5413 proactive repairs (4869 last FY) o 13,114 man hours on work orders (88.25% of time charged) (11928 and 92% last FY) o $161691 in revenue from outside agencies (116559.33 last FY) o 445 Vehicles MAINTAINED • 155 pieces of equipment • Preventative care • Scheduled Maintenance • Electrical and engine repair • Vehicle, attachments, and accessories o UPFIT all WVC Fleet o UPFIT OUTSIDE Agencies  ICE  North Salt Lake  US Marshalls o Maintain all UTOPIA fleet o Manage City's sole source of FUEL o Vehicles/Trailer REBUILDS  PD Command Center  Mobile Command Power Unit Councilmember Lang asked how the outside agencies are charged. Russ replied that labor, the cost of the facility, and the amount of parts are all considered. He noted that other businesses are compared to cost. Councilmember Lang asked if assisting outside entities impacts the workload of employees. Russ replied that there  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -8- is a helper who provides some of the simpler work. Councilmember Lang verified that the cost of the assistant is also charged to the outside entity. B. BANGERTER HIGHWAY INTERCHANGES Blake Unguren, Avenue Consultants, provided a PowerPoint Presentation summarized as follows: - UDOT Bangerter Update - Study Area - Project Objective o Evaluate options to provide recommendations to UDOT for the best balance between impacts and mobility  Descriptions  Impacts – Potential effects on: o Businesses o Front/back yard landscaping o Community assets o Right-of-way  Strip acquisitions  Full acquisitions o Visual Impacts o Noise o Environmental  Mobility – How easy it is to get around o Connectivity  Maintaining access to and from Bangerter o Traffic Congestion  Bangerter Highway  East/West Streets - Study Process o Identify Options (today) o Evaluate Traffic o Develop layouts - Bangerter Highway Traffic Projections - Options Review- purpose o Three purposes for the following discussion  1. Seeking to understand potential options  Do you have any questions to help understand the nuances of these potential options?  2. Identifying benefits or concerns MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -9-  What are the potential benefits or concerns you see with these options?  3. Selecting options for further evaluation - Options Review- Comparisons o Avoid Impacts  Based on the number of interchanges and assumed width, right of way, noise visual, environmental, etc. o Providing Connectivity  Maintaining access to and from Bangerter o Reducing congestion on side streets/ reducing congestion on Bangerter  Results based on the travel demand model o Comparing Options  At providing connectivity  At reducing congestion  At avoiding impacts o Summary  Finak Summary on each option - Option 1- 6 Lane Freeway o Advantages: Provides additional capacity to Bangerter. o Disadvantages: No connectivity to 3100 S, 2400 S or Frontage Road. May not accommodate traffic projections - Option 2- 6 Lane Freeway and Auxiliary Lanes o Advantages: Provides additional capacity to Bangerter. o Disadvantages: No connectivity to 3100 S, 2400 S or Frontage Road. May not accommodate traffic projections - Option 3a- 4 Lane Commuter Lanes and a 4 Lane Frontage; 3500 S to SR-201 o Advantages: Smaller footprint than frontage road with slip ramps. Side streets connect to o frontage road. o Disadvantages: No connectivity between commuter lanes and frontage road between 3500 S & SR-201. Worst projected congestion. May not accommodate traffic projections - Option 3b- 6 lane commuter lanes and 4 lane frontage; 3500 S to SR- 201 o Advantages: Potentially meets traffic need. Side streets connect to frontage road. o Disadvantages: No connectivity between commuter lanes and frontage road between 3500 S and SR-201. No buffer between commuter lanes and adjacent properties. MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -10- - Option 4- 6 lane freeway and 3100 S centerchange o Advantages: Provides a connection to 3100 S. o Disadvantages: No connectivity to 2400 S or Frontage Road. May not meet traffic need. Center on/off-ramps don’t meet driver expectancy (drivers are used to side ramps). Unlikely for UDOT to approve. - Option 5- 6 lane freeway and frontage roads; 3500 S to Parkway Blvd o Advantages: Provides a connection to 3100 S. o Disadvantages: No connectivity to 2400 S or Frontage Road. May not meet traffic need. - Option 6- 6 lane freeway and frontage roads; 3500 S to SR-201 o Advantages: Potentially meets traffic need. Great connectivity to all side streets. o Disadvantages: More impacts due to slip ramps. - Option 7- 6 lane freeway and center running frontage roads o Advantages: Potentially meets traffic need. Great connectivity to all side streets. o Disadvantages: More impacts due to slip ramps. No buffer between commuter lanes and adjacent properties - Option 8- Double Decker Freeway/ Frontage road o Advantages: Smaller horizontal footprint. Side streets connect to frontage road. o Disadvantages: Extremely costly to construct. Major visual impacts the entire length. May not meet traffic need. Unlikely for UDOT to approve - Options Summary o Consolidate Similar Options Councilmember Buhler asked if this work is still worthwhile with the UDOT timeline having been moved up. Russ replied that UDOT is very interested and he believes that completing and moving forward with the survey will be beneficial. Mayor Bigelow asked if the proposed changes by UDOT will be completed at the same time. Russ replied for the most part. He indicated that there would be traffic plans to accommodate travel. Councilmember Buhler stated that 3500 S- 4100 S will basically be the same in every option. Councilmember Buhler asked if pedestrian access was taken into consideration. Blake replied that level of detail hasn’t been discussed yet. Councilmember Buhler stated that the right-of-way acquisitions may not be equal on both sides of Bangerter. Blake replied that this will be considered as specific designs are evaluated. Councilmember Buhler stated he would prefer an entire MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -11- home to be purchased on one side than bits of property on both sides. He asked if cost was evaluated. Blake replied that this was not studied at this time because the study was focused on environmental impact. Councilmember Buhler stated that he feels cost should be evaluated as it will be a factor for UDOT. He discussed businesses and residential property and how the impact is different. Councilmember Buhler asked if connectivity on 3100 S is present. Blake replied yes and stated that while some options won’t have access to Bangerter directly from 3100 South, they will still have movement under an interchange east and west. Upon inquiry by Councilmember Christensen, Blake talked about traffic volume projections. Councilmember Christensen stated he is concerned about traffic south of 3500 S. Blake replied option 6 accommodates the traffic flow but this will be evaluated at a deeper level as the study progresses forward. Councilmember Christensen replied that traffic backs up at the 201 interchange and this is a very congested area. Russ stated the City’s goal is select two or three options so that impacts, traffic flow, and congestion concerns can be evaluated more thoroughly. Councilmember Lang asked why there are no on and off ramps at 3100 S and Parkway Blvd. She indicated that these areas will be overwhelmed as development continues in the area. Russ replied that interchanges must be space one mile apart and these have too close of a proximity to one another. He stated that this is why the City looked at the frontage road option. Councilmember Buhler stated that he agrees and noted that safety hazards could occur. Councilmember Lang stated that it works in other areas as long as everything is well signed. She indicated that being creative with ramps on different sides of the road is important. Blake explained how the frontage road and slip ramps function. Councilmember Lang asked if UDOT has a plan. Russ replied no and noted that they would begin their environmental plan in March. Mayor Bigelow stated that he would like to immediately remove option 8 and option 1. Councilmember Buhler suggested studying versions 3 and 6. Councilmember Lang agreed with option 6. Mayor Bigelow agreed with option 6 but suggested evaluating an interchange at Parkway Blvd. Councilmember Lang stated that she is concerned about traffic on 3500 S. Blake explained how the slip ramps work with connectivity and discussed the difficulty of the location of 2400 S and the Frontage Road. Mayor Bigelow stated that access from major roads to Bangerter is important. Councilmember Nordfelt stated that he would like to further study options 3, 6, and 7. He indicated that he likes option 7 because it includes a center frontage road. Councilmember Huynh agreed and stated that connectivity is important.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -12- C. LEGISLATIVE UPDATE The Mayor requested that this be reported via email. D. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Nordfelt stated that he would like to discuss Ranked Choice Voting at a future meeting. B. COUNCIL REPORTS None C. REVIEW AGENDAS FOR ANNUAL REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND MUNICIPAL BUILDING MEETINGS SCHEDULED JANUARY 5, 2021 Wayne Pyle, City Manager, indicated that all meetings had approval of minutes and the election of the new Chair and Vice Chairs for the 2021 year. He noted that the Housing Authority had a budget opening as discussed below. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2019- 2020 BUDGET Mayor Bigelow informed a public hearing had been advertised for the Regular Housing Authority Meeting scheduled January 5, 2021, in order for the Authority to hear and consider public comments regarding re-opening the FY 2020-2021 Budget. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The West Valley City Housing Authority holds, as needed on a quarterly basis, public hearings to amend the annual budget.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 15, 2020 -13- A Public Notice was posted December 10, 2020 in (the Salt Lake Tribune and the Deseret Morning News) general circulation to the general public. Notice was given that a public hearing is to be held January 5, 2021 at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. ACTION: CONSIDER RESOLUTION 20-06, AMEND THE BUDGET OF WEST VALLEY CITY HOUSING AUTHORITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS The Housing Authority discussed proposed Resolution 20-06 that would amend the budget of West Valley City Housing Authority for the fiscal year beginning July 1, 2020 and ending June 30, 2021 to reflect changes in the budget from increased revenues and authorize the disbursement of funds. Upon inquiry, there were no further questions or concerns. The regular meeting of the Housing Authority will be held January 5, 2021. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY DECEMBER 15, 2020 WAS ADJOURNED AT 6:28 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, December 15, 2020. _______________________________ Nichole Camac, CMC City Recorder