City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, MAY 11, 2021 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 (arrived as noted) Steve Buhler, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 ABSENT: Karen Lang, Councilmember District 3 STAFF PRESENT ELECTRONICALLY: Wayne T Pyle, City Manager Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director John Flores, HR Director Sam Johnson, Strategic Communications Director Mark Nord, CED Jeff Jackson, CED APPROVAL OF MINUTES OF STUDY MEETING HELD MAY 4, 2021 The Council considered the Minutes of the Study Meeting held May 4, 2021. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -2- Councilmember Christensen moved to approve the Minutes of the Study Meeting held May 4, 2021. Councilmember Fitisemanu seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF MAY 11, 2021 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR MAY 18, 2021 A. ACCEPT PUBLIC INPUT REGARDING AN IMPACT FEE FACILITIES PLAN AND IMPACT FEE ANALAYSIS AND AN UPDATE TO DRAINAGE, PARK, ROAD, FIRE, AND POLICE IMPACT FEES Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled May 18, 2021, in order for the City Council to hear and consider public comments regarding an Impact Fee Facilities Plan and Impact fee Analysis and an update to drainage, park, road, fire, and Police impact fees. Proposed Resolution 21-75 and Ordinance 21-27 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: RESOLUTION NO. 21-75, ADOPT AN IMPACT FEE FACILITIES PLAN AND IMPACT FEE ANALYSIS Steve Pastorik, CED Director, discussed proposed Resolution 21-75 that would adopt an Impact Fee Facilities Plan and Impact Fee Analysis. Written documentation previously provided to the City Council included information as follows: Utah Code Annotated, Title 11, Chapter 36A requires that cities proposing to enact or amend impact fees prepare an impact fee facilities plan (IFFP) and impact fee analysis (IFA) setting forth the basis for the proposed impact fees. Accordingly, the City retained Lewis Young and Parametrix to prepare these documents in consultation with City staff. The proposed IFFP and IFA establish current and proposed levels of service for storm sewer, parks, roads, police, and fire services, as well as the anticipated impacts of development on that level of service. The proposed impact fees are substantiated and set for in the IFFP and IFA.  MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -3- ACTION: ORDINANCE NO. 21-27, AMEND SECTIONS 1-2-202, 1-2-203, 1- 2-204, 1-2-205, AND 1-2-206 OF TITLE 1 OF THE WEST VALLEY CITY CODE REGARDING DRAINAGE, PARK, ROAD, FIRE, AND POLICE IMPACT FEES Steve Pastorik, CED Director, discussed proposed Ordinance 21-27 that would amend Sections 1-2-202, 1-2-203, 1-2-204, 1-2-205, and 1-2-206 of Title 1 of the West Valley City Code regarding drainage, park, road, fire, and police impact Fees. Written documentation previously provided to the City Council included information as follows: Utah Code Annotated, Title 11, Chapter 36A requires that cities proposing to enact or amend impact fees prepare an impact fee facilities plan (IFFP) and impact fee analysis (IFA) setting forth the basis for the proposed impact fees. The proposed IFFP and IFA establish current and proposed levels of service for storm sewer, parks, roads, police, and fire services, as well as the anticipated impacts of development on that level of service. The proposed impact fees are substantiated and set for in the IFFP and IFA. Accordingly, the City’s impact fee schedule should be revised to reflect the conclusions set forth in the IFFP and IFA. Councilmember Christensen noted that there are both minor and larger changes and questioned why there was such a difference. Steve replied that in some cases there was a change in methodology used to apply the fees. Steve stated that an example would be that the latest analysis looks at the number of trips throughout the day as opposed to number of trips at peak hours. Mayor Bigelow stated that there is a variety in the drainage fees and questioned why this is the case. Steve replied that the zero totals are where infrastructure is in place, other locations improvements are still needed, and some have Reimbursement Agreements that have expired. The City Council will consider Resolution 21-75 and Ordinance 21-27 at the Regular Council Meeting scheduled May 18, 2021 at 6:30 P.M. RESOLUTION 21-76: APPROVE THE PURCHASE OF AN ELECTRIC VEHICLE Wayne Pyle, City Manager, and Eric Madsen, Public Works, presented proposed Resolution 21-76 that would approve the purchase of an electric vehicle. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -4- The City has decided to purchase its first fully electric vehicle, a Tesla model Y compact SUV. This vehicle will be used by all the departments in order to gather information to guide our decisions on electric vehicles going forward. The Fleet Division will work closely with the drivers to monitor performance and drivers’ feedback. Number of Vehicles Type of Vehicle Cost Per Vehicle 1 Tesla model Y compact SUV $54,292.00 TOTAL $55,000.00 Replaced Vehicle Make Model Year Councilmember Buhler stated that he has heard that various companies, such as Ford, will be fully electric in the future. He indicated that he is concerned about purchasing a Tesla now and then using Ford’s in the future and the electric data will not translate. Wayne stated that the City is more interested in the maintenance, the function, the longevity of battery, etc. to determine whether electric vehicles are a viable option for the City in the future. Eric Madsen said Tesla has a proven track record and will be a good option to see how well electric vehicles function and the type of savings the City can potentially see. Councilmember Buhler stated that he is glad the City is planning to purchase one and not multiple. Councilmember Christensen verified that each department would be using this vehicle to see what works and what doesn’t. Eric replied yes. Councilmember Christensen asked if the vehicle would be used by Police Patrol. Eric replied he doesn’t believe so but indicated that detectives will likely use them. Councilmember Christensen asked if there will be charging stations. Eric replied that there are two stations at the parking structure in Fairbourne Station and the vehicle comes with an at home charge kit. The City Council will consider Resolution 21-76 at the Regular Council Meeting scheduled May 18, 2021 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR MAY 18, 2021 A. RESOLUTION 21-77: AUTHORIZE THE CITY TO ACCEPT TWO TEMPORARY TURNAROUND EASEMENTS FROM MAC8, LLC AND TBJ&M, LLC Mayor Bigelow discussed proposed Resolution 21-77 that would authorize the City to accept two temporary turnaround easements from Mac8, LLC and TBJ&M, LLC. Written documentation previously provided to the City Council included  MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -5- information as follows: MAC8, LLC, a Utah limited liability company, TBJ&M, LLC, a Utah limited liability company have signed two Temporary Turnaround Easements over their property adjacent to the proposed Woodhollow Estates P.U.D. Phase 3 at the southwest end of Cibola Road and at the west end of Sentinal Road. Ordinance requires, “Dead-end streets, intended as access to future development parcels, shall be a maximum of one lot depth in length. With Planning Commission approval, any dead-end streets longer than one lot depth shall have a minimum of a 40-foot radius temporary turnaround area…” B. RESOLUTION 21-78: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED, TWO PERPETUAL EASEMENTS, AND TWO TEMPORARY CONSTRUCTION EASEMENTS WITH AND FROM AUSTIN AND RACHAEL ELLIOTT FOR PROPERTY LOCATED AT 4106 SOUTH 2735 WEST Mayor Bigelow discussed proposed Resolution 21-78 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed, two Perpetual Easements, and two Temporary Construction Easements with and from Austin and Rachael Elliott for property located at 4106 South 2735 West. Written documentation previously provided to the City Council included information as follows: This portion of the Austin Elliott and Rachael Elliott parcel located at 4106 South 2735 West is being acquired as part of the 2700 West Improvement Project Phase 2, scheduled to be constructed in 2020. This project will include construction of sidewalk, textured colored concrete park strip, street trees, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 4700 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. Additionally, the project is also extending the wall and sidewalk improvements along two properties on the south side of 4100 South. The acquisition from 4106 South 2735 West includes a Warranty Deed for 394 square feet of land along the northerly three feet of the property, a Perpetual Easement for the wall and a Temporary Construction Easement. Compensation in the amount of $5,200.00 for the Warranty Deed is based upon the Appraisal Reports for neighboring properties prepared by the Fortis Group LLC. The property owners have agreed to donate the  MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -6- Perpetual Easement and the Temporary Construction Easement along 4100 South, as the wall and improvements along 4100 South were not part of the original project scope. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 21-77 and 21-78 at the Regular Council Meeting scheduled May 6, 2021, at 6:30 P.M. COMMUNICATIONS A. PURPOSE OF STREETS Russ Willardson, Public Works Director, presented a PowerPoint presentation summarized as follows: - 5 Principal Functions (not all functions are compatible) o Mobility (movement of people or goods). o Access to businesses and residences. o Drainage and Utilities. o Parking. o Sense of Place. - Streets are Public Right-of-Way o Uses or restrictions on use of Public Right-of-Way are determined by City. o Parking may or may not be allowed. (example - Bangerter and 4100 S). o Public Right-of-Way is for the use of all. o When on-street parking is allowed, it is generally available to everyone, not just the adjacent property owner. - Existing Ordinances o 22-2-107 (2) Standing or Parking Prohibited.  No vehicle shall be standing or parked, whether occupied or not, except to temporarily pick up or discharge a passenger or passengers, provided the driver remains in the vehicle and the engine remains running:  In front of or within 5 feet of a public or private driveway;  Within 15 feet of a fire hydrant;  Within 20 feet of a crosswalk;  MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -7-  Within 30 feet upon the approach to any flashing signal, stop sign, yield sign, or other traffic- control signal located at the side of a roadway. o 22-2-113 (4) Standing or Parking Prohibited  In no event shall a vehicle be parked in such a manner as to leave available less than ten feet of the width of the roadway for free movement of vehicle traffic. o 22-2-115 Time Limitations  No vehicle shall be parked on any street:  For a period of longer than 72 consecutive hours o 22-2-117 – Standing or Parking near mailbox restricted.  Except when necessary to avoid conflict with other traffic, to comply with law or the direction of a peace officer or official traffic control device, or to momentarily pick up or discharge passengers, no vehicle shall be stopped or PARKED, whether occupied or not, within 15 feet of a public or private curb mailbox between the hours of 8am-5pm. - No Parking Enforcement by City on Private Streets, such as in: o Planned Unit Developments (PUDs) o Gated Communities o Mobile Home Parks o Apartment Complexes o Parking Lots Mayor Bigelow stated that there are many narrow streets that are difficult to park on. Councilmember Buhler stated that years ago the neighborhood just south of Granger High asked for and received no parking signs. He indicated that since the new Granger high has been built, there is no need to have signs in this particular location and residents have asked that they be removed. The Mayor and Council had no further questions or concerns. B. HEALTHY WEST VALLEY COMMITTEE Mayor Bigelow and members of the City Council discussed the Healthy West Valley Committee and options to potentially incorporate it into a City operated Committee. As a guide, the following information was provided: - Active engagement with citizens is an important component of many City programs. City staff often works with community organizations to disseminate information and solicit feedback on City initiatives. In some circumstances, the creation of a committee with more formal MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -8- Ad hoc AAO by City AAO by Ordinance committee Manager Creation Activated by Created by Created by ordinance Process direction of City executive order Manager Definition of Flexible and Established by Established by Goals and informed by executive order, ordinance Objectives Council and ordinance, or administration resolution priorities Level of staff Flexible Established by Minimum involvement executive order requirements established by ordinance; additional resources allocated as directed by administration Membership As determined Established by Established by criteria by executive order ordinance administration, can be flexible in response to needs Funding As allocated by As allocated by In accordance with availability administration administration in adopted budget in accordance accordance with with adopted adopted budget budget Changes to Can be made Made by executive Made by ordinance structure immediately in order, with only response to appropriate changing needs resolutions or or ordinances to circumstances amend or rescind prior directives structure can facilitate this process. There are three types of committee: 1) an ad hoc committee, 2) an administrative advisory organization created by the City Manager, and 3) an administrative advisory organization created by ordinance. - The table below summarizes the creation and operation of these committees.  MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -9- Jake Fitisemanu asked logistically what the process would be moving forward. Nichole Camac, City Recorder, indicated that this would depend on how the Council would like to proceed based on City involvement, budget, etc. She referred to the table provided in the Council packets which details the various committee creation options. Councilmember Buhler stated that he would find it helpful to have a list of committees, even those that are defunct, and to understand how those were created and which umbrella they fell under. Mayor Bigelow stated that if a committee is formed and it has a budget coming from the City or has significant time involvement from employees, this should be reviewed by the City Council. The Mayor and Council agreed to request further information on previous boards and committees. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Buhler asked if the Mayors Star of Excellence awards will be provided to students this year. Nichole Camac, City Recorder, stated that the City reached out to the 4 different schools that participate and was notified that they would not be able to provide the information again this year due to the COVID-19 Pandemic. She indicated that part of the criteria for eligibility was ACT scores and many students have opted out of taking them this year due to virtual learning inhibitions, etc. Councilmember Buhler agreed that this would be very difficult and noted that the City may need to re-evaluate how the awards are given in the future. Councilmember Huynh joined at 5:13 PM. Councilmember Christensen stated that there is a valid concern from the schools this year. He noted that tracking attendance and continually transitioning from online to in person classes has been difficult. Mayor Bigelow suggested providing a letter of recognition to those students who are recommended by the school counselors. Councilmember Buhler agreed. B. COUNCIL REPORTS  MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -10- COUNCILMEMBER CHRISTENSEN- ASSOCIATION OF MUNICIPAL COUNCILS Councilmember Christensen stated that a presenter spoke about land use and autonomous vehicles at the Association of Municipal Council meetings. He indicated that the City should start looking at the design of roads for these vehicles. He stated that this would include additional technology, etc. Don stated construction cost and construction workers are down. He indicated that the City should be more flexible in Code to be open to the market and how it drives construction. C. REVIEW AGENDAS THE SPECIAL MEETING OF THE REDEVELOPMENT AGENCY SCHEDULED MAY 18, 2021 RESOLUTION 21-03: APPROVE A BUSINESS STABILIZATION AND REVITALIZATION GRANT AGREEMENT FOR GARFF-WVF, LLC Mark Nord, CED, presented proposed Resolution 21-03 that would approve a Business Stabilization and Revitalization Grant Agreement for Garff-WVF, LLC Written documentation previously provided to the City Council included information as follows: This is the first of multiple Business Stabilization and Improvement Grants. This agreement with KGF directs improvements at the dealership. The Parties agree that the improvements being required will create a more inviting space for customers. Further, in an effort to solidify and perpetuate the success of the City’s larger businesses long into the future thereby avoiding necessary redevelopment, this agreement also provides for a matching grant. KGF is essential retail business in West Valley City. In an effort to extend the life of the building and property, continual reinvestment is necessary to avoid potential relocation due to outdated facilities. The Economic Development Department uses data and market studies to curate various programs which provide the greatest return on any RDA investment. This program is an explicit result of that targeted use of funds. The Business Stabilization and Improvement Grant was set up to assist targeted High Visibility West Valley City businesses in upgrading their image, presence and sustainability. It is also targeted at ensuring that these power producers invest in their locations and remain successful longinto the MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -11- future. The Grant is a match dollar per dollar with parameters around improving visual aesthetics i.e. landscaping, business façade, signage etc. The goal of this grant isto raise the image and quality of some of our local businesses while also requiring private reinvestment. Mayor Bigelow asked if the landscaping is waterwise. Mark replied that Planning and Zoning were involved and current standards must be met. Mayor Bigelow clarified that there wouldn’t be large patches of grass or weeds. Mark replied that the amount of grass is minimized but there will be sufficient live plant material. RESOLUTION 21-04: APPROVE A BUSINESS STABILIZATION AND REVITALIZATION GRANT AGREEMENT FOR M&M SPORTS, LLC Jeff Jackson, CED, presented proposed Resolution 21-04 that would approve a Business Stabilization and Revitalization Grant Agreement for M&M Sports, LLC. Written documentation previously provided to the City Council included information as follows: This is one of multiple Business Stabilization and Improvement Grants. This agreement with KMPC directs improvements at the property. The Parties agree that the improvements being required will pave the way to connect the existing KMPC property with the two properties in order to make it feasible to bring the newly acquired High Adventure Power Sports & Marine to West Valley City. Further, in an effort to beautify the streetscape, rejuvenate the landscape, and add attractive merchandise display areas. This grant will solidify KMPC as a long-term member of the West Valley City family of business for the long run and open the way for the new acquisition to consolidate to this site. The Economic Development Department uses data and market studies to curate various programs which provide the greatest return on any RDA investment. This program is an explicit result of that targeted use of funds. The Business Stabilization and Improvement Grant was set up to assist targeted High Visibility West Valley City businesses in upgrading their image, presence and sustainability. It is also targeted at ensuring that these power producers invest in their locations and remain successful long into the future. The Grant is a match dollar per dollar up to $200,000 with parameters around improving visual aesthetics i.e. landscaping, business façade, signage etc. The goal of this grant is to raise the image and quality of some of our local businesses while also requiring private reinvestment.  MINUTES OF COUNCIL STUDY MEETING – MAY 11, 2021 -12- There were no questions or concerns. MOTION TO ADJOURN Upon motion by Councilmember Buhler all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY MAY 11, 2021 WAS ADJOURNED AT 5:38 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, May 11, 2021. _______________________________ Nichole Camac, CMC City Recorder