City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – MAY 18, 2021 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, MAY 18, 2021 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1(arrived as noted) Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Nicole Cottle, Acting City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director John Flores, HR Director Sam Johnson, Strategic Communications Director Coby Wilson, Public Works Dan Johnson, Public Works APPROVAL OF MINUTES OF STUDY MEETING HELD MAY 11, 2021 The Council considered the Minutes of the Study Meeting held May 11, 2021. There were no changes, corrections or deletions. Councilmember Christensen moved to approve the Minutes of the Study Meeting held May 11, 2021. Councilmember Fitisemanu seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – MAY 18, 2021 -2- REVIEW AGENDAS FOR REGULAR CITY COUNCIL AND SPECIAL REDEVELOPMENT AGENCY MEETINGS OF MAY 18, 2021 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agendas for the Regular City Council and Special Redevelopment Agency meetings scheduled later this night. RESOLUTION 21-79: AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH PENT-M REDWOOD ROAD, LLC FOR APPROXIMATELY 1.5 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 3870 SOUTH REDWOOD ROAD Steve Pastorik, CED Director, presented proposed Resolution 21-79 that would authorize the City to enter into a Development Agreement with Pent-M Redwood Road, LLC for approximately 1.5 acres of property located at approximately 3870 South Redwood Road Written documentation previously provided to the City Council included information as follows: The Utah Legislature recently passed HB 98 that, among other things, removed cities’ ability to regulate most building design standards for townhomes where no development agreement exists. A portion of the Pent-M Redwood Road, LLC property at 3870 South Redwood Road is zoned RM (multiple unit dwelling residential) with a General Plan designation of mixed use which at this location includes general commercial and high density residential (12 to 20 units/acre). Townhomes are allowed in the RM zone. Given the recent adoption of HB 98, staff initiated a zone change on the Pent-M Redwood Road, LLC property as it would be able to be developed as townhomes without design standards once HB 98 becomes effective. After discussing the issue with the property owner, he is willing to enter into a development agreement to follow the City’s design standards. As such, City staff is dropping the Pent-M Redwood Road, LLC property from the zone change application. The City Council will consider Resolution 21-79 at the Regular Council Meeting scheduled May 25, 2021 at 6:30 P.M. Councilmember Huynh arrived at 4:35 PM. RESOLUTION 21-80: A RESOLUTION OF THE CITY COUNCIL OF WEST VALLEY CITY DECLARING ITS INTENTION TO REIMBURSE ITSELF FOR  MINUTES OF COUNCIL STUDY MEETING – MAY 18, 2021 -3- EXPENDITURES INCURRED IN CONNECTION WITH ROAD IMPROVEMENTS WITH PROCEEDS OF BONDS THAT IT INTENDS TO ISSUE; AND RELATED MATTERS Jim Welch, Finance Director, and Russ Willardson, Public Works Director, presented proposed Resolution 21-80 that is a resolution of the City Council of West Valley City declaring its intention to reimburse itself for expenditures incurred in connection with road improvements with proceeds of bonds that it intends to issue; and related matters. Written documentation previously provided to the City Council included information as follows: The City plans to issue Bonds for transportation projects within the city. A portion of the proceeds of the bonds will be used to reimburse itself for expenditures incurred by the City relating to the projects and incurred prior to the date of issuance of the bonds. West Valley City has determined that it is in the best interest to issue bonds in the approximate amount of $18,000,000 for the purpose of financing road improvements and all related expenses and to use portion of the proceeds of the bonds to reimburse itself for expenditures already incurred. The bonds are intended to be repaid from funds received from the First Class County Highway Road Fund which will distribute funds annually to the City. Mayor Bigelow asked if the road projects are spread over a period of time or if they will occur in the next year. Jim replied that the funds will be available for a short period of time. Russ agreed and noted that some projects are ready to go and will occur this summer. He stated that some will begin in the fall and extend into 2022. Russ added that a finalized list of other projects that will occur in the next three years will be provided when the parameters resolution comes before the Council. Councilmember Lang asked when the bond will be issued. Jim replied that the process has taken longer due to COVID but he believes the bonds will be issued in August if everything goes well. Mayor Bigelow indicated that he has seen this done different ways throughout the years and doesn’t like the process at the State level. The City Council will consider Resolution 21-80 at the Regular Council Meeting scheduled May 25, 2021 at 6:30 P.M. RESOLUTION 21-81: AWARD A CONTRACT TO MC GREEN AND SONS, INC. FOR THE CONSTRUCTION OF THE BEAGLEY ROAD AND 5900 WEST ROADWAY EXTENSION PROJECT Coby Wilson, Public Works, presented proposed Resolution 21-81 that would award a Contract to MC Green and Sons, Inc. for the construction of the Beagley Road and 5900 West  MINUTES OF COUNCIL STUDY MEETING – MAY 18, 2021 -4- Roadway Extension Project. Written documentation previously provided to the City Council included information as follows: Bids were opened for the project on May 11, 2021. A total of six (6) bids were received. Lowest responsible bid was received by MC Green & Sons, Inc, in the amount of $2,963,461.37. The City is constructing the next phase of 2540 South which will provide an east- west connection from 7200 West to 5600 West per the Major Street Plan. This phase includes the extension of Beagley Road (2540 South) from approximately 6100 West to 5900 West and the construction of 5900 West from 2540 South to 2400 South. The project includes concrete pavement, streetlights, storm drain and Magna Water District utility lines (culinary, secondary and sewer lines). The City will be reimbursed per an executed development agreement for the installation of the Magna Water District utilities. MC Green is a qualified contractor, capable of performing the work. The road is being funded through State and County transportation funds. It is anticipated that the road construction will be completed in the spring of 2022. Councilmember Lang asked if this company had any change orders on the last project they provided for the City. Coby replied that there were none. Mayor Bigelow asked if this phase will connect to Parkway Blvd. Coby replied no. Mayor Bigelow asked if that portion of the road will go directly next to the Mountain View Corridor. Coby replied that the road will align and share an intersection with the Mountain View Corridor along the southbound exit ramp. The City Council will consider Resolution 21-81 at the Regular Council Meeting scheduled May 25, 2021 at 6:30 P.M. RESOLUTION 21-82: APPROVE A COOPERATIVE AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR FUNDING FOR A PEDESTRIAN SAFETY PROJECT Dan Johnson, Public Works, presented proposed Resolution 21-82 that would approve a Cooperative Agreement between the City and the Utah Department of Transportation for funding for a Pedestrian Safety Project. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – MAY 18, 2021 -5- The West Valley City Public Works Department applied for and received Utah State Safe Sidewalk funds to construct a new sidewalk on the north side of 3500 South; between 5174 West and 5200 West. The Safe Sidewalks Program provides a legislative funding source for construction of new sidewalks adjacent to state routes where sidewalks do not currently exist and where major construction or reconstruction of the route, at that location, is not planned for ten or more years. State funds allocated to the project will total $99,500, with a local match of $66,000 for a total cost of $165,500. The project will close a gap of existing sidewalk on 3500 South at the signalized intersection of 5200 West. Councilmember Lang asked if the pedestrian walkway will connect further west. Dan replied not at this time. Councilmember Nordfelt stated that there is a good sidewalk on the south side of 3500 South and he hopes that the City will continue to prioritize the continuance of the north sidewalk to the west. He expressed concern about the safety of the sidewalk in the area. The City Council will consider Resolution 21-82 at the Regular Council Meeting scheduled May 25, 2021 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR MAY 25, 2021 A. RESOLUTION 21-83: AUTHORIZE THE CITY TO APPROVE A DELAY AGREEMENT WITH KELEZ COTTONWOOD HEIGHTS, LLC TO DELAY CERTAIN IMPROVEMENTS AT 6644 WEST 2100 SOUTH Mayor Bigelow discussed proposed Resolution 21-83 that would authorize the City to approve a Delay Agreement with Kelez Cottonwood Heights, LLC to delay certain improvements at 6644 West 2100 South. Written documentation previously provided to the City Council included information as follows: Kelez Cottonwood Heights, LLC has requested to delay the installation of off-site improvements on the SR-201 North Frontage Road at 6644 W 2100 S as required by ordinance for their proposed site improvements. Off-site improvements include the installation of curb, gutter, and sidewalk, asphalt pavement widening and streetlights.  MINUTES OF COUNCIL STUDY MEETING – MAY 18, 2021 -6- Presently, there are no adjoining roadway improvements along this property. Postponing the construction of the required improvements would allow time for additional development to provide similar adjoining improvements and would eliminate the creation of drainage problems. B. RESOLUTION 21-84: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM MEGAN KIRTH FOR PROPERTY LOCATED AT 4317 SOUTH STAFFORD Mayor Bigelow discussed proposed Resolution 21-84 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and a Temporary Construction Easement with and from Megan Kirth for property located at 4317 South Stafford. Written documentation previously provided to the City Council included information as follows: This portion of the Megan Kirth parcel located at 4317 S. Stafford Way is being acquired as part of the 2700 West Improvement Project Phase 2, scheduled to be constructed in 2021. This project will include construction of sidewalk, textured colored concrete parkstrip, street trees, and decorative street lighting along the west side of Constitution Boulevard (2700 West) from 4100 South to 4700 South. The project will also include an eight-foot tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard. The acquisition from Megan Kirth includes a Perpetual Easement for the wall and a Temporary Construction Easement. Compensation in the amount of $4,000.00 is based upon the Appraisal Report prepared by the Fortis Group LLC. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 21-83 and 21-84 at the Regular Council Meeting scheduled May 25, 2021, at 6:30 P.M. COMMUNICATIONS A. ELECTRIC VEHICLE CHARGING STATIONS- FURTHER DISCUSSION Steve Pastorik briefly referenced a PowerPoint presentation provided to the Mayor and City Council in April. He noted that the Council had asked for additional information at that time. Steve indicated that he found 4 different cities that have ordinances addressing electric vehicle parking. He stated that Salt Lake City  MINUTES OF COUNCIL STUDY MEETING – MAY 18, 2021 -7- requires 1 electric vehicle parking space for every 25 in a multifamily development. He noted that they are currently considering a modification to the Code to require 20% electric vehicle station ready (with conduit) in other projects. Steve stated that Atlanta, Georgia requires apartments to have at least 1 conduit provided stall per every 5 parking spaces in multifamily developments. He added that conduit is also required in every single family/townhome unit. Steve indicated that Paolo Alto, California requires conduit per every single family home and an outlet for every unit in a multi-family development. Steve stated that Madison, Wisconsin requires 10% of all parking being electric vehicle ready with at least 2% of stalls having a charging station. He noted that every 5 years the ordinance automatically ramps up requirements in anticipation of demand. Steve stated that the City cannot legally require conduit or specific wiring in single family or townhome projects because of building code. However, he stated that it could be required as part of a Development Agreement during a rezone. Steve stated that the City can also require electric vehicle conduit, wiring, or stalls for surface parking, apartments, parking structures, etc. Councilmember Buhler asked if wiring or electric charging stations are currently required in the RS zone. Steve replied yes and noted that this is done through a Development Agreement. Councilmember Buhler suggested asking developers to include 240-volt wiring for new single family or townhome developments. Councilmember Huynh agreed but added that he feels higher density projects should require electric vehicle charging. Mayor Bigelow asked if Salt Lake City is the only city in Utah that has something in ordinance. Steve said he didn’t see any others in the State when he was researching the Council’s questions. The Mayor and Council had no further questions or concerns. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Lang stated that a park-strip at 7070 West needs water turned on because the lawn in being burned up. She stated that she has received complaints about stub streets south of Centennial Park having weeds and tall grass. She indicated that she would like to see these cleaned up somehow. Mayor Bigelow agreed and stated that the City should adjust these or vacate them. Councilmember  MINUTES OF COUNCIL STUDY MEETING – MAY 18, 2021 -8- Lang stated that she feels people would still like access to the park at these locations. Councilmember Christensen stated that he would not like to see them turned into small parking lot options either. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- WESTERN GROWTH Councilmember Christensen stated that the Western Growth Coalition received an update from the Salt Lake County Parks and Recreation Department. He noted that there will be many park projects coming up this summer and some that may affect West Valley City include upgrades to Oquirrh Park in Kearns and a new regional park in Magna. He added that there will be a Jordan River recreation zone near the Cultural Center that will be completed in the next year. Councilmember Christensen stated that the Lodestone Park in West Valley City is very popular and well used. He noted that the County is looking at hiring a full-time park worker for each park for maintenance. Councilmember Christensen stated that Western Growth also talked about the upcoming Special Legislative Session in regards to money that will be received from the Federal Government. He encouraged Mayor Bigelow to write a letter with suggestions on how this money can benefit the communities. COUNCILMEMBER FITISEMANU- CANAL TRAIL CLEAN UP Councilmember Fitisemanu stated that there was a neighborhood organized canal trail clean up that occurred over the weekend. He thanked Craig Thomas and Neighborhood Services for all the hard work they did in assisting the community and providing tools and refreshments. Councilmember Fitisemanu stated that the City also steps up and helps with graffiti management in these areas even though it is not under the City jurisdiction. Councilmember Fitisemanu suggested a communication item on how the City helps with these types of events and what resources are available to the community in mitigating graffiti and trespassing. MOTION TO ADJOURN Upon motion by Councilmember Fitisemanu all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY MAY 18, 2021 WAS ADJOURNED AT 5:13 PM BY MAYOR BIGELOW.  MINUTES OF COUNCIL STUDY MEETING – MAY 18, 2021 -9- I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, May 18, 2021. _______________________________ Nichole Camac, CMC City Recorder