City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 7, 2021 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, SEPTEMBER 7, 2021 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS ALSO HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 (arrived as noted) Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 (electronically) Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Nicole Cottle, Acting City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney Colleen Jacobs, Police Chief (electronically) John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director (electronically) Dan Johnson, Public Works Director (electronically) Nancy Day, Parks and Recreation Director (electronically) John Flores, HR Director Sam Johnson, Strategic Communications Director (electronically) Steve Lehman, CED ((electronically) Scott Hall, Fire Department APPROVAL OF MINUTES OF STUDY MEETING HELD AUGUST 24, 2021 The Council considered the Minutes of the Study Meeting held August 24, 2021. There were no changes, corrections or deletions. Councilmember Fitisemanu moved to approve the Minutes of the Study Meeting held August 24, 2021. Councilmember Christensen seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 7, 2021 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF SEPTEMBER 7, 2021 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. Councilmember Huynh arrived at 4:33 PM. PUBLIC HEARINGS SCHEDULED FOR SEPTEMBER 14, 2021 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-5-2021, FILED BY BRENT BEUTLER, REQUESTING A ZONE CHANGE FROM R-2-8 (TWO UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 8,000 SQUARE FEET) TO R-1-8 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 8,000 SQUARE FEET) FOR PROPERTY LOCATED AT 3532 SOUTH 5450 WEST Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled September 14, 2021, in order for the City Council to hear and consider public comments regarding application Z-5-2021, filed by Brent Beutler, requesting a Zone Change from R-2-8 (Two Unit Dwelling Residential, Minimum Lot Size 8,000 Square Feet) to R-1-8 (Single Unit Dwelling Residential, Minimum Lot Size 8,000 Square Feet) for property located at 3532 South 5450 West. Proposed Ordinance 21-55 and Resolution 21-164 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 21-55, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 3532 SOUTH 5450 WEST FROM FROM R-2-8 (TWO UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 8,000 SQUARE FEET) TO R-1-8 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 8,000 SQUARE FEET) Steve Pastorik, CED Director, discussed proposed Ordinance 21-55 that would amend the Zoning Map to show a change of Zone for property located at 3532 South 5450 West from from R-2-8 (Two Unit Dwelling Residential, Minimum Lot Size 8,000 Square Feet) to R-1-8 (Single Unit Dwelling Residential, Minimum Lot Size 8,000 Square Feet). Written documentation previously provided to the City Council included information as follows: MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 7, 2021 -3- The subject property includes a home that was built in 1941. The applicant would like to subdivide the property into two lots, keep the existing home on the south lot, and build a new home on the north lot. While the existing lot is large enough in area to be subdivided at 18,513 square feet, there is not sufficient lot width to allow for two lots without a development agreement exception. The applicant is requesting that the lot width be 58’ for the south lot and 74’ for the north lot. For reference, the minimum lot width in the R-1-8 zone is 80’. The existing zoning would allow for a twin home or duplex on the subject property if the existing home was demolished. The owner would prefer to build a second home and is willing to downzone the property if the lot width exception is granted. ACTION: RESOLUTION NO. 21-164, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH BRENT BEUTLER FOR APPROXIMATELY 0.43 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 3532 SOUTH 5450 WEST Steve Pastorik, CED Director, discussed proposed Resolution 21-164 that would authorize the City to enter into a Development Agreement with Brent Beutler for approximately 0.43 acres of property located at approximately 3532 South 5450 West Written documentation previously provided to the City Council included information as follows: Brent Beutler has submitted a zone change application (Z-5-2021) on 0.434 acres to change the zoning from R-2-8 (Two Unit Dwelling Residential, minimum lot size 8,000 square feet) to R-1-8 (Single Unit Dwelling Residential, minimum lot size 8,000 square feet). The Planning Commission recommended approval of the zone change subject to a development agreement. The City’s Zoning Ordinance requires that “All new Subdivisions involving a rezone of property, or a PUD, shall participate in a Development Agreement that addresses housing size, quality, exterior finish materials, Streetscapes, Landscaping, etc.” The development agreement grants a lot width exception for the proposed lots and establishes standards for the new home to be built on the north lot. Mayor Bigelow asked if maintaining existing trees is included in the Development Agreement. He indicated that he would like the applicant to keep as many trees as  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 7, 2021 -4- possible. Councilmember Nordfelt clarified that neighboring parcels do not meet 80 foot width requirements either as they predate zoning. Steve replied yes. Mayor Bigelow indicated that that he feels two single family units make more sense in this location. Mayor Bigelow asked what zoning to the north is. Steve replied R-2-8 and noted that R-1-8 zoning is located south of the property. The City Council will consider Ordinance 21-55 and Resolution 21-164 at the Regular Council Meeting scheduled September 14, 2021 at 6:30 P.M. RESOLUTION 21-165: APPROVE AN AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF HEALTH CONCERNING THE AWARD OF GRANT FUNDING FOR EMERGENCY MEDICAL SERVICES Scott Hall, Fire Department, presented proposed Resolution 21-165 that would approve an Agreement between the City and the Utah Department of Health concerning the award of Grant Funding for Emergency Medical Services. Written documentation previously provided to the City Council included information as follows: Acceptance of the EMS FY 2022 Per Capita grant will provide $6,334.00 in funds from the Utah Department of Health. These funds are to be utilized for expenditures specifically related to the provisions of Emergency Medical Services, Continuing EMS education and Initial EMS training. These funds will allow for purchases specific to Emergency Medical Services that will provide for a continuing high level of care for the citizens of West Valley City. The City Council will consider Resolution 21-165 at the Regular Council Meeting scheduled September 14, 2021 at 6:30 P.M. RESOLUTION 21-166: AUTHORIZE THE CITY TO ENTER INTO ADDENDUM NO. 1 TO A LEASE AGREEMENT BY AND BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION (UDOT) Dan Johnson, Public Works Director, presented proposed Resolution 21-166 that would authorize the City to enter into Addendum No. 1 to a Lease Agreement by and between the City and the Utah Department of Transportation (UDOT). Written documentation previously provided to the City Council included information as follows: The City previously entered into a lease agreement with UDOT as the mechanism to give the city the right to occupy a portion of the State-owned property during the  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 7, 2021 -5- duration of the 2700 West Improvement Project between 4100 South and 4700 South). UDOT has since opted to contribute funds to the project for the city to build sidewalk and other improvements along the frontage of the UDOT property not included in the City’s project. Addendum No. 1 to the Lease Agreement with UDOT provides for a Tenant Improvement Allowance to be paid by UDOT to the City for the installation of the improvements in the amount of $154,369.17. The allowance will be used to construct sidewalk improvements adjacent to the leased property owned by UDOT. Councilmember Buhler verified that this would complete improvements on 2700 West as part of the reconstruction. Dan replied yes. The City Council will consider Resolution 21-166 at the Regular Council Meeting scheduled September 14, 2021 at 6:30 P.M. CONSIDER APPLICATION SMI-3-2021, FILED BY FABRICIO LABORIEL, REQUESTING FINAL PLAT APPROVAL FOR THE COTTAGES ON MERRY LANE LOCATED AT APPROXIMATELY 3420 SOUTH MERRY LANE (5275 WEST) Steve Lehman, CED Director, presented proposed application SMI-3-2021, filed by Fabricio Laboriel, requesting Final Plat Approval for the Cottages on Merry Lane located at approximately 3420 South Merry Lane (5275 West). Written documentation previously provided to the City Council included information as follows: Fabricio Laboriel is requesting final plat approval for the Cottages on Merry Subdivision. The subject property was recently divided off from the LDS Church property to the north. It is bordered on the north by the LDS Church, and all other sides by single family residential. The subdivision will consist of 5 lots on 1.23 acres. Although zoned R-1-8, the minimum lot size is 8,700 square feet with the largest lot being 12,106 square feet. All lot area and frontage requirements of the R-1-8 zone have been met. Due to the depth of the property from Sunshine Drive, the applicant is proposing a flag lot. The lot meets the 12,000 square foot area requirements of the R-1-8 zone and will gain access from a stem on Sunshine Drive. Access to the subdivision will be gained from Merry Lane and Sunshine Drive.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 7, 2021 -6- Both of these streets are existing with Merry Lane having full public improvements. Sunshine Drive has a rolled gutter but not sidewalk. The City Engineering Division is fine allowing the rolled gutter to remain, but sidewalk will need to be installed along that section of right-of-way. In addition, any damage to existing improvements on either right-of-way will need to be replaced in accordance with plans approved by the City Engineering Division. There are a number of mature trees on the west side of Merry Lane. Staff will recommend that special consideration should be given to keeping these trees. Staff understands that driveway access and other improvements may warrant the removal of 1 or 2 trees, but wherever possible, these trees shall remain. Councilmember Buhler clarified that this is an administrative action. Steve replied yes. Councilmember Huynh verified the location of the driveway for the flag lot. The City Council will consider Application SMI-3-2021 at the Regular Council Meeting scheduled September 14, 2021 at 6:30 P.M. COMMUNICATIONS A. FIRE LADDER TRUCK DISPLAY The Mayor and Council went outside of City Hall to view and tour the new fire ladder truck. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Fitisemanu stated that he doesn’t see heat or drought situations going away. He indicated that he would like to consider discussing ground cover ordinances and possibly adjusting regulations. The Mayor and Council agreed to review the current ordinances and make possible suggestions for changes. Councilmember Buhler suggested looking at regulations that other Cities have for comparison. Mayor Bigelow stated that whatever landscaping is, it should be clearly and cleanly maintained. He indicated that he would also like to tie this to Jordan Valley conservancy statistics. B. COUNCIL REPORTS  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 7, 2021 -7- COUNCILMEMBER CHRISTENSEN- NNO WRAP UP Councilmember Christensen stated that the National Night Out wrap-up party was well attended by the public and was a great event. C. REVIEW AGENDA FOR SPECIAL REDEVELOPMENT AGENCY MEETING SCHEDULED SEPTEMBER 14, 2021 RESOLUTION 21-09: APPROVE A REAL ESTATE TRADE AGREEMENT WITH NWI ASPEN VILLAGE, L.P. TO TRADE PROPERTY WITH THE AGENCY LOCATED AT 3054 WEST LEHMAN AVENUE AND 3079 WEST 3500 SOUTH Jonathan Springmeyer, RDA, presented proposed Resolution 21-09 that would approve a Real Estate Trade Agreement with NWI Aspen Village, L.P. to trade property with the Agency located at 3054 West Lehman Avenue and 3079 West 3500 South. Written documentation previously provided to the City Council included information as follows: The property located at 3079 W 3500 S previously had a rental house, not affiliated with Aspen Village. About 3 years ago, this property burned to the point the structured had to be demolished. At this point the RDA purchased the property. The NWI property at 3054 W Lehman Ave is next to other RDA owned property and a portion of the frontage was previously purchased by the RDA. The RDA has no long-term plans for the property within the Aspen Village development, and NWI has no plans for the property along Lehman Ave. As such, the two parties have agreed that it is in their best interest to exchange properties. The assessed valuation of the properties is the same. The only expense to the RDA will be the closing costs. The Lehman property, when combined with the property directly East, already owned by the RDA, will become part of the planned entry feature for Fairbourne Station. Councilmember Nordfelt asked whose proposal this was. Jonathan replied that this was the City’s idea. Councilmember Buhler asked if it is known what Aspen Village will do with the property they receive. Jonathan replied he is unsure but noted it may be under contract for a new owner. Councilmember Fitisemanu asked if there are any redevelopment plans for the property to the west. Jonathan replied that these are privately owned and operated duplexes and there are no plans to acquire those at this time.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 7, 2021 -8- Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The Redevelopment Agency will consider RDA Resolution 21-09 at the Special Redevelopment Agency Meeting scheduled September 14, 2021, at 6:30 P.M. MOTION TO ADJOURN Upon motion by Councilmember Buhler all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY SEPTEMBER 7, 2021 WAS ADJOURNED AT 5:08 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, September 7, 2021. _______________________________ Nichole Camac, CMC City Recorder