City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, DECEMBER 7, 2021 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS ALSO HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large (electronically) Tom Huynh, Councilmember District 1 (electronically) Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 (electronically) STAFF PRESENT: Nicole Cottle, Acting City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney Colleen Jacobs, Police Chief (electronically) John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Nancy Day, Parks and Recreation Director (electronically) John Flores, HR Director Sam Johnson, Strategic Communications Director Ken Cushing, IT Jonathan Springmeyer, RDA APPROVAL OF MINUTES OF STUDY MEETING HELD NOVEMBER 23, 2021 The Council considered the Minutes of the Study Meeting held November 23, 2021. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held November 23, 2021. Councilmember Buhler seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF DECEMBER 7, 2021 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR DECEMBER 14, 2021 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION GPZ-15-2021, FILED BY HAMLET DEVELOPMENT GROUP, REQUESTING A GENERAL PLAN CHANGE FROM FROM RURAL RESIDENTIAL (1 TO 2 UNITS/ACRE) TO LARGE LOT RESIDENTIAL (2 TO 3 UNITS/ACRE) AND A ZONE CHANGE FROM A (AGRICULTURE, MINIMUM LOT SIZE ½ ACRE) TO RE (RESIDENTIAL ESTATE) FOR PROPERTY LOCATED AT 3702 AND 3716 SOUTH 5450 WEST Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled December 14, 2021, in order for the City Council to hear and consider public comments regarding application GPZ-15-2021, Filed by Hamlet Development Group, Requesting a General Plan Change from from Rural Residential (1 to 2 Units/Acre) to Large Lot Residential (2 to 3 Units/Acre) and a Zone Change from A (Agriculture, Minimum Lot Size ½ Acre) to RE (Residential Estate) for Property Located at 3702 and 3716 South 5450 West Proposed Ordinances 21-66 and 21-67 and Resolution 21-203 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 21-66, AMEND THE GENERAL PLAN TO SHOW A CHANGE OF LAND USE FROM RURAL RESIDENTIAL (1 TO 2 UNITS/ACRE) TO LARGE LOT RESIDENTIAL (2 TO 3 UNITS/ACRE) FOR PROPERTY LOCATED AT 3702 AND 3716 SOUTH 5450 WEST Steve Pastorik, CED Director, discussed proposed Ordinance 21-66 that would amend the General Plan to show a change of land use from Rural Residential (1 to 2 Units/Acre) to Large Lot Residential (2 to 3 Units/Acre) for Property Located at 3702 and 3716 South 5450 West. Written documentation previously provided to the City Council included information as follows: 5450 West has an eclectic mix of zoning, lot sizes, homes, and street improvements. Moving from north to south, zoning varies from R-2-8 (two MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -3- unit dwelling residential, minimum lot size 8,000 square feet), R-1-8, R-1- 10, A, RE, A, and then back to R-1-8. Lot sizes vary from just under 6,000 square feet to over 3 acres. Many of the homes on the street were built before 1950. The latest development along the street is The Reserve, an 8-lot subdivision on the east side of the road that was rezoned from A to RE in 2018. The road is approximately ½ mile long, is tree lined along some sections, and is mostly devoid of curb, gutter, and sidewalk. The applicant has submitted a concept plan that shows the subject property being subdivided into 12 lots averaging 15,202 square feet and yielding a density of 2.7 units/acre. Three of the lots would be flag lots. Two of the lots would need a lot width reduction since the minimum lot width in the RE zone is 100’ and the minimum width for the driveway leading to two flag lots is 24’. The two existing homes would remain. ACTION: ORDINANCE NO. 21-67, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 3702 AND 3716 SOUTH 5450 WEST FROM A (AGRICULTURE, MINIMUM LOT SIZE ½ ACRE) TO RE (RESIDENTIAL ESTATE) Steve Pastorik, CED Director, discussed proposed Ordinance 21-67 that would amend the Zoning Map to show a change of Zone for property located at 3702 and 3716 South 5450 West from A (Agriculture, Minimum Lot Size ½ Acre) to RE (Residential Estate) Written documentation previously provided to the City Council included information as follows: 5450 West has an eclectic mix of zoning, lot sizes, homes, and street improvements. Moving from north to south, zoning varies from R-2-8 (two unit dwelling residential, minimum lot size 8,000 square feet), R-1-8, R-1- 10, A, RE, A, and then back to R-1-8. Lot sizes vary from just under 6,000 square feet to over 3 acres. Many of the homes on the street were built before 1950. The latest development along the street is The Reserve, an 8-lot subdivision on the east side of the road that was rezoned from A to RE in 2018. The road is approximately ½ mile long, is tree lined along some sections, and is mostly devoid of curb, gutter, and sidewalk. The applicant has submitted a concept plan that shows the subject property being subdivided into 12 lots averaging 15,202 square feet and yielding a density of 2.7 units/acre. Three of the lots would be flag lots. Two of the lots would need a lot width reduction since the minimum lot width in the RE zone is 100’ and the minimum width for the driveway leading to two MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -4- flag lots is 24’. The two existing homes would remain. ACTION: RESOLUTION NO. 21-203, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH HAMLET DEVELOPMENT CORP. FOR APPROXIMATELY 4.4 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 3702 AND 3716 SOUTH 5450 WEST Steve Pastorik, CED Director, discussed proposed Resolution 21-203 that would authorize the City to enter into a Development Agreement with Hamlet Development Corp. for Approximately 4.4 Acres of Property Located at Approximately 3702 and 3716 South 5450 West. Written documentation previously provided to the City Council included information as follows: Michael Brodsky with Hamlet Development Corp. has submitted a General Plan/zone change application (GPZ-15-2021) on 4.4 acres to change the zoning from A (Agriculture, minimum lot size ½ acre) to RE (Residential Estate) and to change the General Plan from Rural Residential (2 or fewer units per acre) to Large Lot Residential (2 to 3 units per acre). The Planning Commission recommended approval of the General Plan/zone change subject to a development agreement. Below is the list of standards from the development agreement:  The maximum number of homes shall be 12.  All new homes shall include a 3-car garage.  Two-story homes shall have a minimum of 1,700 sq. ft. of finished floor area on the main level.  A minimum of 30% of the front placing wall shall be stone or brick.  All foundation walls more than 18” above grade shall be veneered with a finished material.  Garage doors shall be grained in texture.  Houses along 5450 West shall all face the street.  The existing large trees along 5450 shall remain.  All new homes shall meet the housing standards proposed by the developer. These are the same standards used for The Reserve Subdivision. Councilmember Buhler noted that he is happy to see another RE subdivision being built. Mayor Bigelow agreed but noted that he doesn’t like that there are flag lots  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -5- being proposed. He indicated that it is allowed by Code. Mayor Bigelow asked what the depth of the property is. Steve indicated he is unsure. Councilmember Buhler asked if the homes on the frontage road would face the street. Steve replied the two along 5450 West would face 5450 West but the others would face the private street. Councilmember Nordfelt asked if curb, gutter, and sidewalk would be added as part of the project. Steve replied that this would be determined at the subdivision level but most developments in this area do not. Councilmember Lang expressed concern about not requiring this. Steve replied that there is a concern about the feel of the street and since there is no curb and gutter on neighboring properties there would be nothing for it to tie into. Councilmember Buhler asked if there is a delay agreement on other developments. Steve replied he is unsure. Councilmember Buhler stated that he doesn’t like the inconsistency along 5450 West. Mayor Bigelow indicated that this area is changing and if homes are going to be constructed then curb, gutter, and sidewalk should be included and required in those proposals. Councilmember Buhler asked if this needed to be part of the Development Agreement or if it would be conducted at the subdivision phase. Steve replied it is required in the subdivision but can be re-iterated in the Development Agreement. Mayor Bigelow stated he’d like the area to remain agricultural but noted that change is inevitable. The City Council will consider Ordinances 21-66 and 21-67 and Resolution 21-203 at the Regular Council Meeting scheduled December 14, 2021 at 6:30 P.M. RESOLUTION 21-204: AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH CCWV, LLC, FOR PROPERTY LOCATED AT 3076 SOUTH DECKER LAKE DRIVE Jody Knapp, CED, presented proposed Resolution 21-204 that would authorize the City to enter into a Development Agreement with CCWV, LLC, for Property Located at 3076 South Decker Lake Drive. Written documentation previously provided to the City Council included information as follows: On August 11, 2021, a conditional use application was approved for a multi- tenant light industrial building for property owned by CCWV, LLC. The property has frontage along 3100 South, which is listed as one of West Valley City’s High Image arterials. Properties along these arterials are required to include a 20’ landscaped setback from the property line. At this location however, there is a parcel of property that is owned by the Utah Department of Transportation (UDOT) that lies between the subject property and the right-of-way for 3100 South. The parcel contains the slope for the 3100 South overpass and ranges from  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -6- 15’ in width on the east side to 58’ wide on the west side. This UDOT property is currently undeveloped and is maintained by West Valley City. UDOT is in the process of surplusing this property to West Valley City. To facilitate completion of landscaping along this entire frontage staff has recommended that the location of the landscaping for the CCWV, LLC project be modified. This would include a minimum of 5’ of the required landscaping on the subject property and then the remaining 15’ of the required 20’ setback be installed on the adjacent parcel. This area would include one tree every 30’ and a minimum of 50% live plant material. Due to the location and slope the applicant has also requested to eliminate the 50% lawn requirement in this area. The remaining portion of the slope will be completed with gravel and the entire area will be maintained by the developer as outlined in the attached agreement. The UDOT surplus property process is lengthy and will most likely be completed after the project construction begins therefore staff has laid out several alternatives to ensure the agreement can be satisfied based off who owns/controls the property when the improvements are ready to be installed. Councilmember Buhler asked why the City doesn’t give the property to the property owner. Jody replied that this was a requirement from UDOT as part of their surplus regulations. Nicole added that UDOT would only give it to another governmental entity in the scenario that they need it for future right of way. Mayor Bigelow verified where access to the property is obtained. The City Council will consider Resolution 21-204 at the Regular Council Meeting scheduled December 14, 2021 at 6:30 P.M. RESOLUTION 21-205: A RESOLUTION STATING THE POSITION OF WEST VALLEY CITY CONCERNING THE BANGERTER HIGHWAY GRADE SEPARATION PROJECT Dan Johnson, Public Works Director, presented proposed Resolution 21-205 that would state the position of West Valley City Concerning the Bangerter Highway Grade Separation Project. Written documentation previously provided to the City Council included information as follows: UDOT is converting at-grade intersections on Bangerter Highway to freeway style grade-separated interchanges. Normal freeway interchange spacing requires  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -7- 1-mile between intersected cross-streets for traditional interchanges as have been built south of West Valley City on Bangerter Highway. Cross streets between 3500 South and SR-201 are spaced at approximately ½-mile, which creates access challenges at Bangerter Highway with traditional interchange spacing. The West Valley City Council expressed a desire to study the reconstruction given the significant impacts of Bangerter Highway on the City and its residents and businesses. Recognizing the challenges associated with existing signal spacing, in advance of the UDOT project, West Valley City performed a study of potential Bangerter Highway improvements to understand the impacts of various transportation proposals that could be implemented. Through the City’s study process certain issues of concern were identified and are addressed in this resolution. Issues of concern related to project impact to the City include the following: Project impact on existing properties, particularly the state of partial residential or commercial acquisitions. The creation of unusable remnant parcels. The loss of homes and businesses. The removal of existing landscaped buffers along commercial properties. The City encourages UDOT to be mindful of these impact-related issues in the development of the project scope. The West Valley City transportation network has been built around Bangerter Highway. The City needs to maintain access to, from and through Bangerter Highway at 4700 South, 4100 South, 3500 South, 3100 South, 2700 South, 2400 South, SR-201 South Frontage Road and SR-201. Of the evaluated alternatives, the City prefers a frontage road/freeway concept in areas where street spacing cannot accommodate access at all existing cross streets using traditional freeway interchanges (West Valley City Bangerter Highway Study- Option Number 6). The City encourages UDOT to conduct a thorough assessment of any alternatives that could provide the needed connectivity while minimizing impact to existing properties. Mayor Bigelow requested that details of the specific option be clarified as part of the resolution. The City Council will consider Resolution 21-205 at the Regular Council Meeting scheduled December 14, 2021 at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -8- NEW BUSINESS SCHEDULED FOR DECEMBER 14, 2021 A. CONSIDER APPLICATIONS SMI-6-2021 THROUGH SMI-11-2021, FILED BY BRIAN MOSS, REQUESTING FINAL PLAT APPROVAL FOR THE VALLEY FAIR MALL LOTS 1-8 SUBDIVISIONS LOCATED AT 3513-3671 SOUTH CONSTITUTION BLVD. Steve Lehman, CED, presented applications SMI-6-2021 through SMI-11-2021, Filed by Brian Moss, Requesting Final Plat Approval for the Valley Fair Mall Lots 1- 8 Subdivisions Located at 3513-3671 South Constitution Blvd. Written documentation previously provided to the City Council included information as follows: Brian Moss, representing the Valley Fair Mall, is requesting final plat approval for 6 individual subdivision applications. The purpose for the applications are to divide the outbuildings along 3500 South and 2700 West into individual lots. Because all of the applications are essentially the same, staff will prepare one issue paper for all applications. According to the applicant, creating new lots will provide the owner an option to sell stabilized properties separately from the larger mall asset that continues to evolve and requires redevelopment. He further states that the proceeds from potential sales of the lots will be utilized to pay debt and allow Coventry to continue to invest in the future development of the mall site, specifically the interior mall component. Staff inquired about parking and cross access and was informed that the newly created lots will be sold with shared parking and access agreements – similar to what has been done with In-N-Out Burger and Panda Express. The larger mall asset will stay with Coventry so that no restrictions on the redevelopment of the interior would be subject to approval from new property owners. According to Brian’s letter (attached as part of the packet) he states that, “retail’s general headwinds and the pandemic, specifically relating to interior malls have required owners of properties to spend meaningful time, think creatively and invest additional capital to ensure the mall components succeed.” He lists a number of ways the mall ownership has done this in his letter. Each lot will comply with provisions of the C-2 Zone. Specifically, each lot will meet or exceed 20,000 square feet which is the base minimum of  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -9- the C-2 Zone. Four of the subdivision lots are single properties, with the other four lots comprising 2 subdivisions each having 2 lots. All of the existing buildings, landscaping etc., have been reviewed by Staff in previous applications. At this point, no changes to those buildings or sites are expected. The application simply allows the mall owner a future opportunity to sell these newly created lots and reinvest the proceeds back into the mall. Councilmember Buhler asked if the parking and drive access are carved as part of the subdivision. Steve replied that there are access agreements, etc. He indicated that the buildings are their own subdivisions and don’t include the parking lot. Mayor Bigelow stated the changes won’t change the look or feel of the mall. Councilmember Buhler verified that all Development Agreements on the property run with the land. Nicole replied and noted that this subdivision process will not change any existing requirements. Councilmember Lang expressed concern that lot number 1 will have multiple occupants and questioned whether this would be considered a “strip mall” and would not comply with lot size requirements specified in code. Steve replied that he would speak with Legal and provide an answer to this concern prior to the meeting next week. The City Council will consider application SMI-6-2021 at the Regular Council Meeting scheduled December 14, 2021 at 6:30 P.M. B. CONSIDER APPLICATION PUD-6-2021, FILED BY REJ HINTZE, REQUESTING FINAL PLAT APPROVAL FOR A CONDOMINIUM CONVERSION OF THE OLD GRANGER MEDICAL OFFICE MEDICAL BUILDING LOCATED AT 3745 WEST 4100 SOUTH Steve Lehman, CED, presented application PUD-6-2021, Filed by Rej Hintze, Requesting Final Plat Approval for a Condominium Conversion of the Old Granger Medical Office Medical Building Located at 3745 West 4100 South Written documentation previously provided to the City Council included information as follows: Mr. Rej Hintze, representing Back Development is requesting final plat approval for a condominium conversion of the old Granger Medical Office Building. The subject property is located at 3745 West 4100 South and is zoned RB. As a reminder, the RB zone was to provide for various office uses, single family dwellings, and institutional uses which do not deal in merchandising, retailing, warehousing or manufacturing and should project business hours which are in harmony with contiguous zones. MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -10- The original Granger Medical Office Building received conditional use approval in 1997. It was occupied with a variety of medical uses and remained in operation until the new Granger Medical Center was opened in Fairbourne Station. Since that time, the building has been vacant, but the site has been well maintained. Back Development recently acquired the building and would like to re- purpose the site by converting the interior space for individual condominiums. In a letter to the City, the applicant states, “Our purpose and proposed use is to create an office condominium facility where businesses who prefer to own an asset in real estate as opposed to leasing/renting space that does not generate value and equity can come and own their condo unit. The entire building will be divided into smaller units which allow users the affordability to own a piece of a much larger, nicer facility. It creates synergy within the building with like-minded ownership”. The developer noted that shortly after the purchase of the building, they went through an evaluation process to determine what improvements were needed. Referencing the applicant’s letter, the following items are noted in their master plan:  Painting the exterior  Resurfacing the parking lot  A full roof resurface  Updating the software for the building management system  Upgrading the exterior parking lights to high efficiency LED lighting  Updating the interior common space (flooring, paint, LED lighting system). The applicant stressed that the building was intended to be a medical/office building from its creation, and it will continue to serve that purpose, but with owner users instead of leased tenants. According to City Ordinance, the definition of a condominium is the ownership of a single unit in a multiunit project, together with an undivided interest in the common areas and facilities of the property. All exterior parking spaces, landscaping and common areas will be held in common ownership. The applicant has submitted a preliminary declaration of  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -11- condominium and CCR’s which will be recorded along with the condominium plat. The applicant has also submitted a condition of property report and proposed modifications to the interior of the building as required by City Ordinance. The City Council will consider application PUD-6-2021 at the Regular Council Meeting scheduled December 14, 2021 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR DECEMBER 14, 2021 A. RESOLUTION 21-206: AUTHORIZE THE CITY TO ACCEPT A QUIT CLAIM DEED AND STORM DRAIN AND IRRIGATION EASEMENT FROM JOSE LUIS RODRIGUEZ FOR PROPERTY LOCATED AT 5410 WEST 3500 SOUTH Mayor Bigelow discussed proposed Resolution 21-206 that would authorize the City to enter into an Easement Purchase Agreement and accept a Perpetual Easement and a Temporary Construction Easement with and from Jay and Kathy Mace for property located at 4143 South 2735 West Written documentation previously provided to the City Council included information as follows: As a condition of approval for the R&R Parking Lot Expansion conveyance of right-of-way for 3500 South as required. Piping of an existing storm drainage and irrigation ditch and conveyance of a 12-footwide Storm Drain and Irrigation Easement was also required along the easterly boundary of the project. Mr. Rodriguez was instructed to return the signed Quit Claim Deed and the Storm Drain Easement to the City for City Council approval and recording. For whatever reason Mr. Rodriguez went ahead and recorded the documents in the office of the Salt Lake County Recorder. As a result, we are now seeking formal City Council approval after the fact. B. RESOLUTION 21-207: RATIFY THE CITY MANAGER'S APPOINTMENT OF SCOTT HARMON TO THE WEST VALLEY CITY HOUSING AUTHORITY COMMISSION FOR A TERM COMMENCING JANUARY 4, 2021 AND ENDING DECEMBER 31, 2025 Mayor Bigelow discussed proposed Resolution 21-207 that would ratify the City Manager's Appointment of Scott Harmon to the West Valley City Housing Authority Commission for a Term Commencing January 4, 2021 and Ending December 31, 2025 Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -12- The West Valley City Housing Authority Commission is composed of seven members, each appointed for a four-year term by the City Manager with the advice and consent of the City Council. Pursuant to Section 35A- 8-404, Utah Code Annotated 1953, as amended, the City Manager wishes to appoint Scott Harmon to the West Valley City Housing Authority Commission for a term commencing January 4, 2021 and ending on December 31, 2025. C. RESOLUTION 21-208: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF LARS NORDFELT TO THE WEST VALLEY CITY HOUSING AUTHORITY COMMISSION FOR A TERM COMMENCING JANUARY 4, 2021 AND ENDING DECEMBER 31, 2025 Mayor Bigelow discussed proposed Resolution 21-208 that would ratify the City Manager's Reappointment of Lars Nordfelt to the West Valley City Housing Authority Commission for a Term Commencing January 4, 2021 and Ending December 31, 2025. Written documentation previously provided to the City Council included information as follows: The West Valley City Housing Authority Commission is composed of seven members, each appointed for a four-year term by the City Manager with the advice and consent of the City Council. Pursuant to Section 35A- 8-404, Utah Code Annotated 1953, as amended, the City Manager wishes to reappoint Lars Nordfelt to the West Valley City Housing Authority Commission for a term commencing January 4, 2021 and ending on December 31, 2025. D. RESOLUTION 21-209: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF JAKE FITISEMANU TO THE WEST VALLEY CITY HOUSING AUTHORITY COMMISSION FOR A TERM COMMENCING JANUARY 4, 2021 AND ENDING DECEMBER 31, 2025 Mayor Bigelow discussed proposed Resolution 21-209 that would ratify the City Manager's Reappointment of Jake Fitisemanu to the West Valley City Housing Authority Commission for a Term Commencing January 4, 2021 and Ending December 31, 2025. Written documentation previously provided to the City Council included information as follows: The West Valley City Housing Authority Commission is composed of seven members, each appointed for a four-year term by the City Manager with the advice and consent of the City Council. Pursuant to Section 35A-  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -13- 8-404, Utah Code Annotated 1953, as amended, the City Manager wishes to reappoint Jake Fitisemanu to the West Valley City Housing Authority Commission for a term commencing January 4, 2021 and ending on December 31, 2025. E. RESOLUTION 21-210: RATIFY THE CITY MANAGER'S APPOINTMENT OF KAREN LANG AS A MEMBER OF THE WEST VALLEY CITY AUDIT REVIEW COMMITTEE FOR A TERM COMMENCING JANUARY 1, 2022 AND ENDING DECEMBER 31, 2024 Mayor Bigelow discussed proposed Resolution 21-210 that would ratify the City Manager's Appointment of Karen Lang as a Member of the West Valley City Audit Review Committee for a Term Commencing January 1, 2022 and Ending December 31, 2024. Written documentation previously provided to the City Council included information as follows: The Audit Review Committee consists of five members who serve for a term of three years. The Committee is comprised of the City Manager, two members of the City Council, one appointed citizen and a finance director from another community. The City Manager has recommended that Karen Lang be appointed as a member of this Committee. Ms. Lang is willing to accept this appointment for the term commencing January 1, 2022 and ending December 31, 2024. F. RESOLUTION 21-211: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF WAYNE PYLE AS A MEMBER OF THE WEST VALLEY CITY AUDIT REVIEW COMMITTEE FOR A TERM COMMENCING JANUARY 1, 2022 AND ENDING DECEMBER 31, 2024 Mayor Bigelow discussed proposed Resolution 21-211 that would ratify the City Manager's reappointment of Wayne Pyle as a Member of the West Valley City Audit Review Committee for a Term Commencing January 1, 2022 and Ending December 31, 2024 Written documentation previously provided to the City Council included information as follows: The Audit Review Committee consists of five members who serve for a term of three years. The Committee is comprised of the City Manager, two members of the City Council, one appointed citizen and a finance director from another community. The City Manager has recommended that Wayne Pyle be reappointed as a member of this Committee. Mr. Pyle is willing to  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -14- accept this appointment for the term commencing January 1, 2022 and ending December 31, 2024. G. RESOLUTION 21-212: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF LARS NORDFELT AS A MEMBER OF THE WEST VALLEY CITY AUDIT REVIEW COMMITTEE FOR A TERM COMMENCING JANUARY 1, 2022 AND ENDING DECEMBER 31, 2024 Mayor Bigelow discussed proposed Resolution 21-212 that would ratify the City Manager's reappointment of Lars Nordfelt as a Member of the West Valley City Audit Review Committee for a Term Commencing January 1, 2022 and Ending December 31, 2024 Written documentation previously provided to the City Council included information as follows: The Audit Review Committee consists of five members who serve for a term of three years. The Committee is comprised of the City Manager, two members of the City Council, one appointed citizen and a finance director from another community. The City Manager has recommended that Lars Nordfelt be reappointed as a member of this Committee. Mr. Nordfelt is willing to accept this appointment for the term commencing January 1, 2022 and ending December 31, 2024. H. RESOLUTION 21-213: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF DEAN LUNDELL AS A MEMBER OF THE WEST VALLEY CITY AUDIT REVIEW COMMITTEE FOR A TERM COMMENCING JANUARY 1, 2022 AND ENDING DECEMBER 31, 2024 Mayor Bigelow discussed proposed Resolution 21-213 that would ratify the City Manager's reappointment of Dean Lundell as a Member of the West Valley City Audit Review Committee for a Term Commencing January 1, 2022 and Ending December 31, 2024 Written documentation previously provided to the City Council included information as follows: The Audit Review Committee consists of five members who serve for a term of three years. The Committee is comprised of the City Manager, two members of the City Council, one appointed citizen and a finance director from another community. The City Manager has recommended that Dean Lundell be reappointed as a member of this Committee. Mr. Lundell is willing to accept this appointment for the term commencing January 1, 2022 and ending December 31, 2024.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -15- I. RESOLUTION 21-214: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF ANGELA MCCONKEY AS A MEMBER OF THE WEST VALLEY CITY AUDIT REVIEW COMMITTEE FOR A TERM COMMENCING JANUARY 1, 2022 AND ENDING DECEMBER 31, 2024 Mayor Bigelow discussed proposed Resolution 21-214 that would ratify the City Manager's reappointment of Angel McConkey as a Member of the West Valley City Audit Review Committee for a Term Commencing January 1, 2022 and Ending December 31, 2024 Written documentation previously provided to the City Council included information as follows: The Audit Review Committee consists of five members who serve for a term of three years. The Committee is comprised of the City Manager, two members of the City Council, one appointed citizen and a finance director from another community. The City Manager has recommended that Angel McConkey be reappointed as a member of this Committee. Ms. McConkey is willing to accept this appointment for the term commencing January 1, 2022 and ending December 31, 2024. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 21-206 through 21-214 at the Regular Council Meeting scheduled December 14, 2021, at 6:30 P.M. COMMUNICATIONS A. STRATEGIC PLAN PRESENTATION- COMMUNITY PRESERVATION DEPARTMENT Layne Morris, CPD Director, presented a PowerPoint presentation summarized as follows: - Animal Services MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -16- - Code Non-Compliance - Grants BLOCK GRANTS CARES 1,500,000 1,000,000 500,000 0 90 93 96 99 02 05 08 11 14 17 20 19 19 19 19 20 20 20 20 20 20 20 - My Hometown - Neighborhood Preservation Program o City Wide Excluding My Hometown-Stansbury  EMERGENCY REPAIR AND MINOR MAINTENANCE ASSISTANCE  0 Project $0  MOBILE HOME REPAIRS  4 Projects $30,600  DOWN PAYMENT ASSISTANCE  1 Project $15,749  HOME REHABILITATION  3 Projects $46,696  TOTAL PROJECTS (8) $ 93,045 MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -17- o My Hometown- Stansbury  Investment $  FY 2019 $11,395  FY 2020 $81,754  FY 2021 $561,243 (est.)  Code Enforcement  Dedicated Officer  434 Cases  605 MH-S parcels  Volunteers  Force Multipliers o CE problem solving o CE promotion o Grants promotion o Application assistance  CODE NON-COMPLIANCE RESULTS  2018 – 38%  2019 – 31%  2020 – 20%  2021 – 22% Councilmember Lang asked if people who call regarding skunks or raccoons are now being referred to the City’s contractor. Layne replied that any complaint received by the City is given to the contractor who has 24 hours to arrange for a solution. He indicated that apartment complexes and residents of Taylorsville do not receive the same service. Mayor Bigelow asked how the percentages displayed in the presentation are evaluated. Layne replied that an independent survey and internal audit are conducted to provide percentages. Mayor Bigelow asked if the same person does the same survey every year. Layne replied yes and noted that the surveyor is a former employee who is familiar with the City and the ordinances in place. Councilmember Lang asked when the City switched to an outside surveyor. Layne replied when the employee retired. Councilmember Lang asked how long the survey takes to do. Layne replied about a month. He indicated that it is a long process and the surveyor drives every street in the City. Councilmember Huynh asked why an officer doesn’t do this. Layne replied that the City wants someone unbiased with no connection to the officers. Layne stated that she doesn’t issue citations but simply drives all the streets and makes a mark on a map when she sees a violation. He noted that he also does individual surveys and analysis with each officer as well. Layne explained how the beats work, how they are shifted as new homes are built, and indicated that all officers are different in their approach. Councilmember Huynh stated that My Hometown has been a great program.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -18- B. PARKING DISCUSSION Steve Pastorik, CED, presented a PowerPoint presentation summarized as follows: o On-Street Parking  While there is an accumulation of snow or ice of one inch or more on the roadway  For a period of longer than 72 consecutive hours  For any period longer than allowed by appropriate signs, markings, or parking meters giving notice of such parking time limitation  Within 5 feet of a driveway  Within certain distances of a fire hydrant, crosswalk, entrance to a fire station, etc o Off-Street Parking  The City’s Zoning Ordinance regulates the following aspects of off-street parking:  Number of stalls required, which varies depending upon the land use  Sharing between two or more sites or uses  Dimensions of stalls and drive aisles  Landscaping and screening  Lighting  Surfacing  Grading o Current Ordinance for Townhome Parking  The ordinance requires 2 spaces/unit.  The 2 required spaces must be in a garage.  Driveways deep enough to park in are not required.  Visitor parking is not required.  Tandem parking does not count toward meeting the minimum requirements. o 2019 Vehicles available by tenure in West Valley City o 2017 Townhome parking survey o Standards from other Cities  Draper: 2.25 stalls/unit  Clearfield: 2.125 stalls/unit  Eagle Mountain: 2.33 stalls/unit  Layton: 2.25 stalls/unit  Millcreek: 2.33 stalls/unit (2-bdrm), 2.83 (3-bdrm), 3.33 (4- bdrm)  Sandy: 2 stalls/unit plus guest parking:  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -19-  2-car off-street parking in the dwelling’s driveway or  0.25 spaces per unit after a base of 1 per unit for the first 5 units if provided in an off-street parking lot Councilmember Lang stated that the numbers look sufficient in the 2017 survey but the reality of the situation is very different. She indicated that safety should be the first concern. Mayor Bigelow stated that he sees two different issues. He indicated that there is a trend of wanting to reduce or eliminate parking and there is a trend where multiple families are sharing a single family home due to the cost of housing. He indicated that these two trends are opposing forces. Mayor Bigelow and the Council discussed density. Councilmember Buhler suggested that garages be required but not counted as parking and require 2.5 parking stalls per unit. He indicated that if the garages are used as they should be, for parking, this should create ample parking in new developments. Councilmember Lang stated that she likes this approach. Mayor Bigelow expressed concern about safety with on-street parking on smaller streets. He indicated that the City may need to restrict on-street parking in general or on streets where the speed limit is higher than 35 MPH. Councilmember Buhler stated that this would be a good discussion item for Strategic Plan. Councilmember Lang suggested requiring permits for all vehicles wanting to park on the street. Mayor Bigelow stated that would be difficult to enforce. He indicated that banning overnight parking during the week may also be a solution. Councilmember Nordfelt stated that in developments, he feels visitor parking should be required. The Mayor and Council had no further questions or concerns. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS N/A B. COUNCIL REPORTS N/A C. REVIEW AGENDA FOR SPECIAL REDEVELOPMENT AGENCY MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -20- MEETING SCHEDULED DECEMBER 14, 2021 Jonathan Springmeyer, RDA, indicated that all resolutions (Resolution 21-11 through 21-22) on the Special Redevelopment Agency agenda scheduled for December 14, 2021 are tied together. Written documentation previously provided to the City Council included information as follows: During the 2020 Special Session, the Utah State Legislature approved a two-year extension for impacted project areas, in response to the COVID- 19 emergency. This extension is approved by Board authorization and notification to all other Taxing Entities. The RDA is proposing approval of the following project areas: 5600 Gateway Jordan River Hercules A Hercules B Willow Wood E 3500 South City Center Southwest North Central Northwest South Redwood Road Fairbourne In response to the COVID-19 emergency, the State Legislature authorized a two-year extension for impacted project areas. This extension does not change the project area plan or affect the maximum amount of tax increment the agency is authorized to receive. It simply acknowledges the impact caused by the COVID-19 emergency and extends the collection period by two years, with a resolution by the RDA Board. While each project area has a unique economic structure, and each requires its own resolution, the impact is similar and ubiquitous. Retail development was the most obviously affected by the COVID-19 emergency, initially with shutdowns, but the impact remains with hesitancy from shoppers and a shift to direct-to-consumer purchasing. Retailers have closed locations and delayed or postponed expansion due to market uncertainty. Commercial Office may prove to be the most impacted development section over time. The commercial office market has come to a virtual halt due to the market insecurities caused by the number of employers that continue to have their  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 7, 2021 -21- employees work remotely. New construction has been impacted by the global supply chain issues impacting construction materials, in terms of timing, availability, and cost. And the taxable valuation of the properties in these impacted project areas has been affected, due to the factors discussed previously, but also due to the Income Method of property valuation used by the Salt Lake County Assessor. These factors are all present in these impacted project areas, and that impact has resulted in a direct effect on the Tax Increment generated and collected for each project area. The resolutions extending the collection period by two years will allow the Agency the additional time needed for the impacted project areas to reach their full potential. The Redevelopment Agency will consider all applications, 21-11 through 21-22 at the Special Redevelopment Agency Meeting scheduled December 14, 2021 at 6:30 P.M. MOTION TO ADJOURN Upon motion by Councilmember Buhler all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY DECEMBER 7, 2021 WAS ADJOURNED AT 6:33 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, December 7, 2021. _______________________________ Nichole Camac, CMC City Recorder