City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, APRIL 19, 2022 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE MEETING WAS ALSO HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large (electronically) Tom Huynh, Councilmember District 1- Arrived as noted Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 (electronically) STAFF PRESENT: Nicole Cottle, Acting City Manager Nichole Camac, City Recorder Ryan Robinson, Acting City Attorney (electronically) Colleen Jacobs, Police Chief (electronically) John Evans, Fire Chief (electronically) Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director (electronically) Nancy Day, Parks and Recreation Director John Flores, HR Director Sam Johnson, Strategic Communications Director (electronically) Ken Cushing, IT APPROVAL OF MINUTES OF STUDY MEETING HELD APRIL 12, 2022 The Council considered the Minutes of the Study Meeting held April 12, 2022. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held April 12, 2022. Councilmember Harmon seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -2- REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF APRIL 19, 2022 Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. PROCLAMATIONS A. PROCLAMATION DECLARING THE 29TH DAY OF APRIL 2022 AS ARBOR DAY IN WEST VALLEY CITY Mayor Lang noted that a Proclamation Declaring the 29th Day of April 2022 as Arbor Day in West Valley City is scheduled for the April 26, 2022 Regular City Council Meeting. Councilmember Huynh arrived at 4:32 PM. RESOLUTION 22-73: AUTHORIZE THE ISSUANCE OF BONDS BY THE MUNICIPAL BUILDING AUTHORITY IN AN AMOUNT NOT TO EXCEED $6,500,000 AND APPROVE OTHER ACTIONS NECESSARY TO SAID ISSUANCE Jim Welch, Finance Director, presented proposed Resolution 22-73 that would authorize the Issuance of Bonds By the Municipal Building Authority In An Amount Not To Exceed $6,500,000 and Approve Other Actions Necessary to Said Issuance. Written documentation previously provided to the City Council included information as follows: The purpose of this bond issue is to provide funds to finance the acquisition, construction, equipping and furnishing of remodel of existing Third District Court Building to and for the use of West Valley City Justice Court. West Valley City has determined that it is in the best interest to issue the Bonds in the approximate amount of $6,500,000 for the purpose of financing this needed construction. Councilmember Harmon stated that the original proposal was for a 20 year bond and a 2.5% interest rate and questioned if this was still the case. Jim replied that the rate has changed at this point but could change again depending on how the market fluctuates. He noted that the length of the bond is also flexible. Mayor Lang asked if this bond would attach to an existing bond already in place. Jim replied no. He indicated that a separate bond was issued for the purchase of the building in 2017 that would have covered the purchase cost and the renovation but a lot has changed since that time and the cost of building has skyrocketed which has created the need for this second bond. Nicole Cottle, Acting City Manager, noted that the first bond covered other improvements in the City  MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -3- Center area including the Police Headquarters Building and parking garage. She indicated that the $5 million that was meant for the court has sat in the account. Mayor Lang asked how long this approval is valid. Jim replied one year. Nicole indicated that Councilmember Huynh had asked a good question about the cost of renovating the courts. She indicated that there are State specific regulations that set requirements for how court buildings must be constructed and engineered. Jim agreed and noted that some of these regulations increased due to COVID protocols. The City Council will consider Resolution 22-73 at the Regular Council Meeting scheduled April 26, 2022 at 6:30 P.M. RESOLUTION 22-74: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE AGREEMENT WITH AND FROM RAYMOND AND JAMIE CRANE FOR PROPERTY LOCATED AT 4100 SOUTH 5980 WEST Nancy Day, Parks and Recreation Director, presented proposed Resolution 22-74 that would authorize the City to Enter Into a Real Estate Purchase Agreement With and From Raymond and Jamie Crane for Property Located at 4100 South 5980 West. Written documentation previously provided to the City Council included information as follows: Property owner is willing to sell the 1.3 acres to the city. The property is located between West View Park and the sports field installed at the intersection of Mountain View Corridor and 4100 South. Parks and Recreation would like to purchase the property and develop it into park property that would join West View Park to the new sports field. West Valley City assisted UDOT in the construction of the sports field located at the intersection of Mountain View Corridor and 4100 South (4100 S and 5908 W) with the plan of hopefully obtaining the adjacent properties to link the new field to existing West View Park. West Valley Parks and Recreation contacted the property owners to see if there was interest in selling the property to the City. An appraisal was obtained and the price was agreed upon. Councilmember Nordfelt asked what the plans are for this property and for the property to the north of it. Nancy replied that the City has a grant application in for the property to the north that would provide funding for the City to do a ninja course for adults and teenagers that would tie in great with the canal walking path. She indicated that the City hasn’t hired an architect for this specific parcel yet but would plan on using it for additional parking and more park equipment and features that would tie into the area. Nancy noted that  MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -4- development for the project would be in the future unless grant money can be obtained. Councilmember Whetstone stated that he would like to ensure that the City isn’t expanding beyond its capability of maintaining and caring for Parks property. Nancy replied that the Council will receive information each year regarding the amount of acreage per employee. She indicated that needs will be assessed annually and will expand if needed. Nancy noted that existing roles for this particular park will expand and the City will continue looking at technology or other ways of maintaining space. The City Council will consider Resolution 22-74 at the Regular Council Meeting scheduled April 26, 2022 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR APRIL 26, 2022 A. RESOLUTION 22-75: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED WITH AND FROM KELVIN SHAD PIXTON FOR PROPERTY LOCATED AT 4949 WEST 3100 SOUTH Dan Johnson, Public Works Director, discussed proposed Resolution 22-75 that would authorize the City to enter into a Right of Way Purchase Agreement and Accept a Warranty Deed With and From Kelvin Shad Pixton for Property Located at 4949 West 3100 South. Written documentation previously provided to the City Council included information as follows: The Kelvin Shad Pixton property is one of nine properties affected by the 3100 South ATP Overlay Project. The project will include roto-milling and overlaying the asphalt on 3100 South from 4000 West to 5600 West. This project will also require the removal and replacement of pedestrian ramps to meet current ADA standards. The Warranty Deed will facilitate construction of the pedestrian ramps. Compensation in the amount of $900.00 was negotiated based upon land values for properties in the area. B. RESOLUTION 22-76: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM REMO AND SUSAN VALENTINI FOR PROPERTY LOCATED AT 4931 WEST 3100 SOUTH Dan Johnson, Public Works Director, discussed proposed Resolution 22-76 that would authorize the City to enter Into a Right of Way Purchase Agreement and Accept a Warranty Deed and Temporary Construction Easement With and From Remo and  MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -5- Susan Valentini for Property Located at 4931 West 3100 South Written documentation previously provided to the City Council included information as follows: The Remo R. Valentini and Susan E. Valentini property is one of nine properties affected by the 3100 South ATP Overlay Project. The project will include roto-milling and overlaying the asphalt on 3100 South from 4000 West to 5600 West. This project will also require the removal and replacement of pedestrian ramps to meet current ADA standards. The Warranty Deed and Temporary Construction Easement will facilitate construction of the pedestrian ramps. Compensation in the amount of $600.00 was negotiated based upon land values for properties in the area. C. RESOLUTION 22-77: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM THE FOX SHADOWS HOMEOWNER'S ASSOCIATION, INC. FOR PROPERTY LOCATED AT 3085 SOUTH FOX SHADOW DRIVE Dan Johnson, Public Works Director, discussed resolution 22-77 that would authorize the City to enter into a Right of Way Purchase Agreement and Accept a Warranty Deed and Temporary Construction Easement With and From The Fox Shadows Homeowner's Association, Inc. for Property Located at 3085 South Fox Shadow Drive. Written documentation previously provided to the City Council included information as follows: The Fox Shadows Homeowner’s Association, Inc. property is one of nine properties affected by the 3100 South ATP Overlay Project. The project will include roto-milling and overlaying the asphalt on 3100 South from 4000 West to 5600 West. This project will also require the removal and replacement of pedestrian ramps to meet current ADA standards. The Warranty Deed and Temporary Construction Easement will facilitate construction of the pedestrian ramps. Compensation in the amount of $2,800.00 was negotiated based upon land values for properties in the area. D. RESOLUTION 22-78: AUTHORIZE THE CITY TO ENTER INTO A  MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -6- RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED WITH AND FROM LINDA AND JOHNNY BURROLA FOR PROPERTY LOCATED AT 3115 SOUTH 4880 WEST Dan Johnson, Public Works Director, discussed proposed Resolution 22-78 that would authorize the City to Enter Into a Right of Way Purchase Agreement and Accept a Warranty Deed With and From Linda and Johnny Burrola for Property Located at 3115 South 4880 West. Written documentation previously provided to the City Council included information as follows: The Linda Burrola and Johnny Burrola property is one of nine properties affected by the 3100 South ATP Overlay Project. The project will include roto-milling and overlaying the asphalt on 3100 South from 4000 West to 5600 West. This project will also require the removal and replacement of pedestrian ramps to meet current ADA standards. The Warranty Deed will facilitate construction of the pedestrian ramps. Compensation in the amount of $700.00 was negotiated based upon land values for properties in the area. E. RESOLUTION 22-79: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED WITH AND FROM MARIA DELLA SAUCEDO FOR PROPERTY LOCATED AT 3090 SOUTH CORTNEY DRIVE Dan Johnson, Public Works Director, discussed proposed Resolution 22-79 that would authorize the City to to Enter Into a Right of Way Purchase Agreement and Accept a Warranty Deed With and From Maria Della Saucedo for Property Located at 3090 South Cortney Drive Written documentation previously provided to the City Council included information as follows: The Maria Delia Saucedo property is one of nine properties affected by the 3100 South ATP Overlay Project. The project will include roto-milling and overlaying the asphalt on 3100 South from 4000 West to 5600 West. This project will also require the removal and replacement of pedestrian ramps to meet current ADA standards. The Warranty Deed and Temporary Construction Easement will facilitate construction of the pedestrian ramps. Compensation in the amount of  MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -7- $2,400.00 was negotiated based upon land values for properties in the area. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 22-75 through 22-79 at the Regular Council Meeting scheduled April 22, 2022, at 6:30 P.M. COMMUNICATIONS A. CEP UPDATE Margaret Peterson, CEP, provided a history of the program and detailed how it has evolved over time. Ms. Petersen explained how funding has evolved from receiving grants to needing assistance from the City in the last few years. She explained how the program has changed due to funding. Ms. Peterson provided a teacher survey comparison and operations summary for the after-school program. She detailed partnerships of the CEP program and their influence throughout the years. Ms. Petersen stated that many kids are given opportunities that they wouldn’t have and are given the chance to succeed in school. She indicated that schools allow the program to operate free of charge. Ms. Petersen detailed some of the recent and planned programs. She further explained some of the funding that is coming into the program and the funding that is available. Sharon Sonnenreich, Silver Hills Elementary Principal and CEP Boardmember, explained the steam team program. She indicated that Silver Hills was able to compete in the State tournament which was very exciting for the students. Steve Buhler, CEP Chair, indicated that this afterschool program is not babysitting and really provides the ability for students to achieve academic success. He noted that there would be no program in West Valley City if not for CEP because Granite School District does not offer one. Mr. Buhler noted that he would like to see if any Opportunity Scholar students participated in the program and helped lead them to their success. Margaret stated that this program wouldn’t be able to operate without West Valley City. She indicated that it is very targeted and the program hires teachers and aides that know their students and help give them the tools they need to succeed. The Mayor and Council had no further questions or concerns. B. PUBLIC ROAD PRESENTATION MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -8- Steve Pastorik, CED Director, presented a PowerPoint presentation summarized as follows: - Proposal o Create two new public street cross sections for planned unit developments (PUDs) with attached units (townhomes and condos) o Prohibit private streets o Allow small parking areas to back onto streets o Gated communities would no longer be allowed - Street Cross Sections o Existing residential street cross section o Proposed PUD street cross section o PUD primary street o PUD Secondary street - Why allow 26’ wide pavement? o Villages at Westridge example o Truong and Gates and Kingspointe example o Cobalt Landing example o Majestic Villas example Councilmember Huynh asked if residents who live in an HOA can still call and receive aid from the Police Department. Nicole Cottle, Acting City Manager, replied that this would be dependent on the situation. She noted that the Police Department can and will respond to any 911 emergency anywhere in West Valley City and must do so based on State Law. She indicated that the Police Department cannot cite on-street parking violations on private streets maintained by an HOA. Nicole added that Code Enforcement is also limited in their ability since landscaping and other similar matters are enforced by HOA’s. Councilmember Nordfelt asked if there are gated communities in West Valley City that are well kept. Councilmember Harmon noted several he was familiar with and indicated that none of them are particularly special just because they are gated. He noted that it's difficult to visit neighbors in gated communities. Steve added that the City has not heard much interest in gated communities. Councilmember Whetstone stated that he is concerned about being overly restrictive on developers. Steve provided an example of the project on 5600 West and 3500 South that would have been impacted by the requirement of all public streets. He indicated that it would change the design and final outcome of certain proposals. Mayor Lang stated that she would like to prohibit PUD’s. She indicated that she feels HOA’s charge residents for certain fees, such as road maintenance, that the City already charges them for. She indicated she feels HOA’s are a burden on tax paying residents.  MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -9- Councilmember Huynh stated that HOA’s can also be poorly managed. Councilmember Harmon stated that he is concerned about private streets servicing more than two homes. He indicated that his home is surrounded by flag lots and these private drives can really cause issues with maintenance for everyone. The Mayor, Council, and staff discussed administrative and legislative decisions as they relate to zone changes and subdivisions. Nicole indicated that the Councils strongest and most defensible land use decisions are made during the zone change process. After discussion, the Council indicated that they would like developments with Development Agreements to have an extra week of study so that any issues can be worked out before the Council votes on the item. After further discussion, the Council agreed that they would like to prohibit private streets, allow vehicles to back out onto public streets in attached housing developments, and set a 29’ wide pavement standard for all roads with alley’s/rear load garages requiring no sidewalk if not needed. The Mayor and Council had no further questions or concerns. C. BUDGET/PROGRAM MOD UPDATE Nicole Cottle, Acting City Manager, stated that an email was sent to council last week regarding the tentative proposed budget. She indicated that the Council is welcome to contact Wayne Pyle, City Manager, with any questions or clarifications they may have. D. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Harmon asked when information would be sent to the Council regarding KPI’s. Nicole Cottle, Acting City Manager, stated that staff was waiting for information from the Mayor but could email the responses received if that was preferred. Councilmember Huynh stated that he would like to discuss enterprise entity fiscal subsidy’s based on the email received from Wayne. Councilmember Harmon stated that he would be fine to have a discussion on this during an upcoming Study Meeting. Nicole asked if the Council wanted anything further from staff. Councilmember Harmon replied no.  MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -10- B. COUNCIL REPORTS MAYOR LANG Mayor Lang stated that she attended the My Hometown Hockey Game and it was a good game and well attended. She added that she also attended the Easter events at the Family Fitness Center. COUNCILMEMBER WHETSTONE Councilmember Whetstone stated that he attended the Domestic Abuse Awareness ride that ended at the Maverik Center. He indicated that he was able to meet some of the motor patrol officers who were great to speak with. C. REVIEW AGENDA FOR SPECIAL MUNICIPAL BUILDING AUTHORITY MEETING SCHEDULED APRIL 26, 2022 RESOLUTION 22-01: AUTHORIZE THE ISSUANCE AND SALE OF NOT MORE THAN $6,500,000 AGGREGATE PRINCIPAL AMOUNT OF LEASE REVENUE BONDS, ESTABLISHING PARAMETERS FOR THE FINAL TERMS AND PROVISIONS OF SAID BONDS, AND APPROVE ALL ACTIONS NECCESARY TO SAID ISSUANCE Jim Welch, Finance Director, presented proposed Resolution 22-01 that would authorize the Issuance and Sale of Not More Than $6,500,000 Aggregate Principal Amount of Lease Revenue Bonds, Establishing Parameters for the Final Terms and Provisions of Said Bonds, and Approve All Actions Necessary to Said Issuance. Written documentation previously provided to the City Council included information as follows: The purpose of this bond issue is to provide funds to finance the acquisition, construction, equipping and furnishing of remodel of existing Third District Court Building to and for the use of West Valley City Justice Court. West Valley City has determined that it is in the best interest to issue the Bonds in the approximate amount of $6,500,000 for the purpose of financing this needed construction. The Municipal Building Authority will consider Resolution 22-01 at the Special  MINUTES OF COUNCIL STUDY MEETING – APRIL 19, 2022 -11- Municipal Building Authority Meeting scheduled April 26, 2022 at 6:30 P.M. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY APRIL 19, 2022 WAS ADJOURNED AT 6:15 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, April 19, 2022. _______________________________ Nichole Camac, CMC City Recorder