City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, JULY 5, 2022 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 (electronically) William Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 (electronically) ABSENT: Don Christensen, Councilmember At-Large STAFF PRESENT: Nicole Cottle, Acting City Manager (electronically) Nichole Camac, City Recorder (electronically) Ryan Robinson, Acting City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief (electronically) Jim Welch, Finance Director Steve Pastorik, CED Director (electronically) Layne Morris, CPD Director (electronically) Dan Johnson, Public Works Director (electronically) Jamie Young, Acting Parks and Recreation Director John Flores, HR Director Sam Johnson, Strategic Communications Director (electronically) Ken Cushing, IT APPROVAL OF MINUTES OF STUDY MEETING HELD JUNE 28, 2022 The Council considered the Minutes of the Study Meeting held June 28, 2022. There were no changes, corrections or deletions. Councilmember Whetstone moved to approve the Minutes of the Study Meeting held June 28, 2022. Councilmember Huynh seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JULY 5, 2022 Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR JULY 12, 2022 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-4-2022, FILED BY WEST VALLEY CITY, REQUESTING A ZONE TEXT CHANGE BY REDUCING THE MINIMUM AREA REQUIRED FOR SHOPPING CENTERS IN SECTION 7-7-124 FROM ONE ACRE TO THREE QUARTERS OF ONE ACRE Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled July 12, 2022 in order for the City Council to hear and consider public comments regarding application ZT-4-2022, Filed by West Valley City, Requesting a Zone Text Change by Reducing the Minimum Area Required for Shopping Centers in Section 7-7-124 from One Acre to Three Quarters of One Acre. Proposed Ordinance 22-27 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 22-27, AMEND SECTIONS 7-103 AND 7-7-124 OF THE WEST VALLEY CITY MUNICIPAL CODE TO AMEND CERTAIN REQUIREMENTS CONCERNING SHOPPING CENTERS Steve Pastorik, CED Director, discussed proposed Ordinance 22-27 that would amend Sections 7-103 and 7-7-124 of the West Valley City Municipal Code to Amend Certain Requirements Concerning Shopping Centers. Written documentation previously provided to the City Council included information as follows: At the request of the City Council, City staff is proposing an ordinance amendment to reduce the minimum area required for shopping centers in Section 7-7-124 from one acre to three quarters of one acre. The current one-acre minimum shopping center size was adopted in March of 2017. At the time the City had reviewed many L-shaped strip malls that were proposed on smaller commercial parcels in several locations. Prior to March 2017, there was no minimum area specific to shopping centers. After  MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -3- having several discussions on this topic, the City Council directed staff to change the ordinance to allow shopping centers on properties that are at least three quarters of one acre in area. The proposed ordinance also amends the definition of shopping centers to be more objective and clarifies that the area of adjoining parcels that share parking and access can be combined to meet the minimum shopping center area. Councilmember Huynh asked if two or more tenants in a single building must be retail businesses. Steve replied yes. The City Council will consider Ordinances 22-27 at the Regular Council Meeting scheduled July 12, 2022 at 6:30 P.M. ORDINANCE 22-28: AMEND SECTIONS 23-6-104(1) AND 23-6-106(1) OF THE WEST VALLEY CITY MUNICIPAL CODE TO COMPLY WITH STATE LAW REGARDING ANIMAL CONTROL Layne Morris, CPD Director, presented proposed Ordinance 22-28 that would amend Sections 23-6-104(1) and 23-6-106(1) of the West Valley City Municipal Code to Comply With State Law Regarding Animal Control. Written documentation previously provided to the City Council included information as follows: It is proposed that Code West Valley City Code 23-6-104(1) be amended to read: Domesticated animals shall be impounded for a minimum of three full calendar five business days before further disposition, except as otherwise provided herein. Reasonable effort shall be made to notify the owner of any animal wearing a license or other identification during that time. Notice shall be deemed given when sent to the last known address of the listed owner. Any animal voluntarily relinquished to the Animal Control facility by the owner thereof for destruction or other disposition need not be kept for the minimum holding period before release or other disposition as herein provided. It is proposed that Code West Valley City Code 23-6-106(1)(a) be amended to read:  MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -4- If the animal was impounded, it must be held for a minimum of three working five business days prior to being eligible for adoption. Animals that have been signed over to the City by their owners are eligible for adoption immediately. Utah State Code 11-46-103 requires that unidentified or unclaimed animals be held for a minimum of five business days prior to making any final disposition of the animal. The changes to our ordinance are necessary to remove any discrepancy between city and state code. The City Council will consider Ordinance 22-28 at the Regular Council Meeting scheduled July 12, 2022 at 6:30 P.M. RESOLUTION 22-120: AUTHORIZE THE PROCUREMENT OF SERVICES FROM WILSON & COMPANY, INC. Coby Wilson, Public Works, presented proposed Resolution 22-120 that would authorize the Procurement of Services from Wilson & Company, Inc. Written documentation previously provided to the City Council included information as follows: West Valley City will receive federal Surface Transportation Program funds to assist with the design and construction of a roadway reconstruction project on Lancer Way (3650 South) from 3200 West to 2700 West. The amount of federal participation on this project is $5,771,489, which requires a local match of $419,103.08 from West Valley City. In addition to the local match, it is the city’s responsibility to complete an environmental study for the project prior to the distribution of the federal funds. The proposed project will reconstruct and widen Lancer Way from two-lanes to three-lanes, including a center turn-lane. The project will include the addition of bike lanes, curb and gutter, sidewalk, street lighting, streetscape, and drainage improvements. This agreement will enable the environmental consultant, Wilson & Company, Inc., to complete the tasks associated with the performance of a UDOT approved environmental study. Upon completion of the environmental study, the WVC Engineering division will coordinate with UDOT and FHWA to access the federal  MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -5- funds and begin the preconstruction phase of the project. It is initially anticipated that construction will begin in 2025. Mayor Lang asked if construction is anticipated to begin in 2024. Coby replied yes. The City Council will consider Resolution 22-120 at the Regular Council Meeting scheduled July 12, 2022 at 6:30 P.M. RESOLUTION 22-121: AUTHORIZE THE ACCEPTANCE OF A 2022 UTAH OUTDOOR RECREATION GRANT Jamie Young, Acting Parks and Recreation Director, presented proposed Resolution 22- 121 that would authorize the Acceptance of a 2022 Utah Outdoor Recreation Grant Written documentation previously provided to the City Council included information as follows: The West Valley City West View Park has undeveloped land directly adjacent to the Utah and Salt Lake Canal trail system. This property was purchased approximately two years ago for the further development of the park and is located at approximately 4050 South 6000 West. The $191,565.00 Utah Outdoor Recreation award will provide a challenge course for park and trail users to enjoy. The challenge/ninja course will include a two lane 40 yard dash and a full multi- generational obstacle course complete with a timing system. Councilmember Nordfelt asked if other cities in the State have this type of course. Jamie replied that St. George does but she doesn’t believe any others do. The City Council will consider Resolution 22-121 at the Regular Council Meeting scheduled July 12, 2022 at 6:30 P.M. COMMUNICATIONS A. STORM WATER UTILITY UPDATE Dan Johnson, Public Works, presented a PowerPoint Presentation summarized as follows: - Storm Water Utility o Created in 2001 to fund increased operational costs to comply with new federal storm water regulations o Funding source for storm water capital improvement projects o $6/month per Equivalent Residential Unit - (ERU)  1 ERU = 3,163 SF of Impervious Surface Area MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -6-  Single Family Homes and Duplexes are Billed One ERU  Commercial Properties are billed one ERU for every 3,163 SF of Impervious Surface - Storm Water Regulations o The Clean Water Act required MS4s to permit for storm water discharge o West Valley City has a Utah Pollutant Discharge Elimination System(UPDES) permit to discharge municipal storm water  Current permit issued February 26, 2020  Expires February 25, 2025 o Permit Requirements  Develop, implement and enforce a Storm Water Management Plan designed to reduce discharge of pollutants from the MS4  https://www.wvc-ut.gov/820/Stormwater- Management-Plan  Adopted by WVC Council – August 25, 2020  Enforced by the Department of Environmental Quality, Division of Water Quality  Fines for non-compliance o Six Minimum Control Measures (MCMs)  Public Education and Outreach  Public Involvement and Participation  Illicit Discharge Detection and Elimination  Construction Site Storm Water Control  Long-Term Storm Water Management in New Development and Redevelopment (Post-Construction Storm Water Management)  Pollution Prevention and Good Housekeeping for Municipal Operations - Public Education and Outreach and Public Involvement and Participation o City required to implement a public education and outreach program  Salt Lake County Storm Water Coalition  Media campaign  Middle School Water Quality Fair  Spring Fest participation and other activities  Business Licensing Education Video  Storm Water Brochures MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -7-  Social Media Outreach o City required to involve the public in the development and implementation of the SWMP.  Plan made available to public  Public comment before plan implemented - Illicit Discharge and Detection and Elimination o Permit requires WVC to implement and enforce an IDDE program to eliminate non-stormwater discharges o Regular inspection of drainage outfalls o Violators are cited  31 Total Violations in current FY  7 Dumping Contaminants  10 Gravel and Foreign Matter on Highway  16 SWPPP Maintenance - Construction Site Runoff Control o Permit requires a program to reduce pollutants from construction sites. o City reviews each Storm Water Pollution Prevention Plan (SWPPP) o City issues SW Construction Permits o Monthly Inspections by WVC of construction site Best Management Practices (BMPs)  Site operators are cited for non-compliance - Post Construction o Long Term Storm Water Management in New Development and Redevelopment o City issues Storm Water Management Permits to new/redevelopment projects  Projects required to install long-term BMPs to improve water quality  80th Percentile Retention Requirement  Low Impact Development (LID) Requirements o Inspections are performed annually on permitted sites to ensure that long term BMP’s are constructed and in place - Pollution Prevention and Good Housekeeping o Permit Requires WVC to implement measures to reduce pollutants from municipal operations o Employee training on water quality issues o Maintenance Facilities (PW Shops, Parks Shops, Golf)  Frequent inspection o SOPs for activities that can impact water quality MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -8- o Street Sweeping o City Drainage System Maintenance  Inspection based maintenance program - SWU annual revenue comparison - SWU 5 year expense comparison - 2022-2023 Budget Distribution - Storm Water Utility Fund Balance - Completed Storm Water CIP Projects o Stanton Drive Storm Drain  Neighborhood drainage system improvements  Eliminated back yard pipes  Completed May 2022  $760,000 o Tecumseh Drive Storm Drain  Improvements to mitigate localized flooding problems  Complete November 2021  $225,000 o Mountain View Corridor Drainage Betterments  Mountain View Corridor Drainage Betterments  UDOT Constructed - Shared Trunk Line (Approximately 4,500 feet of large diameter pipe)  3500 South to 2900 South  $400,000 - Current Storm Water CIP Projects o 3100 South Bike Lanes and Overlay o Replace CMP prior to new pavement o $700,000 Storm Water  $4,500,000 Total Project Cost o 2700 West Brighton Canal Bridge Removal and Storm Drain Improvements  Remove unused bridge under canal  Replace failed CMP near bridge  Betterment to a Granger- Hunter Sewer Project  $215,000 - Future Storm Water CIP Projects o Parkway Blvd Storm Drain – MVC to 6400 West  2023  $1,000,000 o CMP replacement in asphalt overlay project  Annually o Lancer Way Storm Drain – 2700 West to 3200 West  MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -9-  2024  $500,000 o Roxborough Area Drainage Project  2024  $1,000,000 o 6800 West Detention Basin Modifications  2024  $1,000,000 - Future Needs Unscheduled o 4000 West Storm Drain (4700 S to 4100 S) o Decker Lake Blvd. Storm Drain o 4800 West Storm Drain (3100 S to 3300 S) o 4000 West 2300 South Storm Drain o Southbourne Circle Drainage Improvements o The Ridge Golf Course Pond Storage Project o Meadowlands Detention Pond Improvements o Metro Park Pond Improvements o Pump Station SCADA Upgrades o Continued Corrugated Metal Pipe Replacement (85,000 feet of CMP in City) Councilmember Whetstone asked what an example of an SOP that can impact water quality would be. Dan replied pollution from street sweeping, etc. Mayor Lang asked if corrugated pipes can be lined to get further use out of them. Dan replied they can be as long as the pipe is still structurally sound. He noted that replacement and lining is about the same cost but lining is less impact to residents. The Mayor and Council had no further questions or concerns. B. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Nordfelt stated that he had seen social media reports regarding a cougar in West Valley City. He asked if there was a report from the City. Layne Morris, CPD Director, stated that officers have been on the lookout. He noted that  MINUTES OF COUNCIL STUDY MEETING – JULY 5, 2022 -10- the City does have equipment that would work in capturing a cougar but it would be best to defer to the State for Forest Service. Nicole Cottle asked if the forest service has been made aware. Layne replied yes. Councilmember Nordfelt stated that there has been ring doorbell camera footage of the cougar posted online. Layne replied that the City will look into this and continue keeping an eye out. B. COUNCIL REPORTS MAYOR LANG- MAGNA PARADE Mayor Lang stated that the parade in Magna went well. She noted that the City will also participate in the July 24th parade. COUNCILMEMBER WHETSTONE- INTO THE HEIGHTS Councilmember Whetstone stated that he attended Into the Heights at the West Valley Performing Arts Center. He indicated it was a great play. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JULY 5, 2022 WAS ADJOURNED AT 5:07 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, July 5, 2022. _______________________________ Nichole Camac, CMC City Recorder