City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, SEPTEMBER 6, 2022 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel Eric Bunderson, City Attorney (electronically) Colleen Jacobs, Police Chief John Evans, Fire Chief (electronically) Steve Hyde, Acting Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director (electronically) Jason Erekson, Acting Parks and Recreation Director Mark Nord, RDA Director (electronically) John Flores, HR Director Sam Johnson, Strategic Communications Director (electronically) Ken Cushing, IT Coby Wilson, Public Works (electronically) Nic Hales, Finance APPROVAL OF MINUTES OF STUDY MEETING HELD AUGUST 23, 2022 The Council considered the Minutes of the Study Meeting held August 23, 2022. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -2- Councilmember Huynh moved to approve the Minutes of the Study Meeting held August 23, 2022. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDAS FOR REGULAR CITY COUNCIL MEETING AND SPECIAL REDEVELOPMENT AGENCY MEETING OF SEPTEMBER 6, 2022 Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agendas for the Regular City Council meeting and Special Redevelopment Agency Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR SEPTEMBER 20, 2022 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION GPZ-6-2022, FILED BY MOUNTAIN AMERICA CREDIT UNION, REQUESTING A GENERAL PLAN CHANGE FROM RESIDENTIAL OFFICE TO GENERAL COMMERCIAL AND A ZONE CHANGE FROM R-1-6 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 6,000 SQUARE FEET) TO C-2 (GENERAL COMMERCIAL) FOR PROPERTY LOCATED AT 2531 SOUTH REDWOOD ROAD Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled September 20, 2022, in order for the City Council to hear and consider public comments regarding application GPZ-6-2022, Filed by Mountain America Credit Union, Requesting a General Plan Change from Residential Office to General Commercial and a Zone Change from R-1-6 (Single Unit Dwelling Residential, Minimum Lot Size 6,000 Square Feet) to C-2 (General Commercial) for Property Located at 2531 South Redwood Road. Proposed Ordinances 22-34 and 22-35 and Resolution 22-139 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 22-34, AMEND THE GENERAL PLAN TO SHOW A CHANGE OF LAND USE FROM RESIDENTIAL OFFICE TO GENERAL COMMERCIAL FOR PROPERTY LOCATED AT 2531 SOUTH REDWOOD ROAD Steve Pastorik, CED Director, discussed proposed Ordinance 22-34 that would amend the General Plan to show a change of land use from Residential Office to General Commercial for Property Located at 2531 South Redwood Road. Written documentation previously provided to the City Council included information as follows: MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -3- Surrounding zones include C-2 to the north, R-1-6 to the south and east, and RM (Multiple Unit Dwelling Residential) to the west. The property is surrounded by an accounting office to the north, a home and a church to the east, a duplex to the south, and fourplexes to the west on the west side of Redwood Road. The property includes a home on the south end of the property that was built in 1942. If this application is approved, the applicant plans to build a Mountain America Credit Union branch on the subject property. The existing home on the property would be demolished. Included with this issue paper is a concept plan for the property along with a letter from the applicant that supports this application. Given the neighboring residential uses, the Planning Commission was concerned about some of the more intense uses allowed in the C-2 zone. The Commission recommended a development agreement be used to limit the allowed uses on the property to those allowed in the C-1 zone. A copy of the commercial and manufacturing zones use table is included for reference. Since the C-2 zone requires 15% landscaping and the C-1 zone requires 20% landscaping, the Planning Commission preferred to go with C-2 zoning to allow more site plan flexibility. ACTION: ORDINANCE NO. 22-35, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 2531 SOUTH REDWOOD ROAD FROM R-1-6 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 6,000 SQUARE FEET) TO C-2 (GENERAL COMMERCIAL) Steve Pastorik, CED Director, discussed proposed Ordinance 22-35 that would amend the Zoning Map to show a change of Zone for property located at 2531 South Redwood Road from R-1-6 (Single Unit Dwelling Residential, Minimum Lot Size 6,000 Square Feet) to C-2 (General Commercial). Written documentation previously provided to the City Council included information as follows: Surrounding zones include C-2 to the north, R-1-6 to the south and east, and RM (Multiple Unit Dwelling Residential) to the west. The property is surrounded by an accounting office to the north, a home and a church to the east, a duplex to the south, and fourplexes to the west on the west side of Redwood Road. The property includes a home on the south end of the property that was built in 1942. MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -4- If this application is approved, the applicant plans to build a Mountain America Credit Union branch on the subject property. The existing home on the property would be demolished. Included with this issue paper is a concept plan for the property along with a letter from the applicant that supports this application. Given the neighboring residential uses, the Planning Commission was concerned about some of the more intense uses allowed in the C-2 zone. The Commission recommended a development agreement be used to limit the allowed uses on the property to those allowed in the C-1 zone. A copy of the commercial and manufacturing zones use table is included for reference. Since the C-2 zone requires 15% landscaping and the C-1 zone requires 20% landscaping, the Planning Commission preferred to go with C-2 zoning to allow more site plan flexibility. ACTION: RESOLUTION NO. 22-139, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH MOUNTAIN AMERICA FEDERAL CREDIT UNION FOR APPROXIMATELY 0.85 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 2531 SOUTH REDWOOD ROAD Steve Pastorik, CED Director, discussed proposed Resolution 22-139 that would authorize the City to Enter into a Development Agreement with Mountain America Federal Credit Union for Approximately 0.85 Acres of Property Located at Approximately 2531 South Redwood Road. Written documentation previously provided to the City Council included information as follows: Kristine Johanos with Mountain America Credit Union has submitted a General Plan/zone change application (GPZ-6-2022) on 0.85 acres to change the General Plan designation from Residential Office to General Commercial and the zoning from R-1-6 (Single Unit Dwelling Residential, minimum lot size 6,000 square feet) to C-2 (General Commercial). The Planning Commission recommended approval of the zone change subject to a development agreement. Given the neighboring residential uses, the Planning Commission was concerned about some of the more intense uses allowed in the C-2 zone. The Commission recommended a development agreement be used to limit the allowed uses on the property to those allowed in the C-1 zone.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -5- Councilmember Whetstone asked if there has been any concern expressed by neighbors. Steve replied no. Mayor Lang asked if multiple properties will have to be consolidated and assembled for the subdivision. Steve replied no. Councilmember Harmon asked if there would be direct access to Redwood Road. Steve replied Redwood Road is a State road and UDOT will likely require access from the side streets. Councilmember Fitisemanu asked why there are different landscaping standards between the C-1 and C-2 zones. Steve replied that there are less C-1 zones in the City and the type of businesses allowed are smaller in scale compared to uses allowed in the C-2 zone. He indicated that landscaping doesn’t have to be lawn and can be waterwise, it just needs to be live material. He added that generally speaking, the more intense the zone and use, the less landscaping requirements there are. The City Council will consider Ordinances 22-34 and 22-35 and Resolution 22-139 at the Regular Council Meeting scheduled September 20 at 6:30 P.M. RESOLUTION 22-140: AUTHORIZE A CHANGE ORDER TO THE CONTRACT WITH MORGAN PAVEMENT MAINTENANCE FOR THE 2022 ASPHALT POLYMER TREATMENT PROJECT Jason Erekson, Acting Parks and Recreation Director, presented proposed Resolution 22- 140 that would authorize a Change Order to the Contract With Morgan Pavement Maintenance for the 2022 Asphalt Polymer Treatment Project. Written documentation previously provided to the City Council included information as follows: The parking lots at Centennial Park and Utah Cultural Celebration Center are in serious need of repair and resurfacing. This needs to be done to have a safe and usable surface. By doing this it is anticipated that it will add several years to the useful life of the pavement. Centennial Park parking lot was built in 1997 and 1999 and are now up to 25 years old. The Utah Cultural Celebration Center parking lot was built in 2004 and is now 18 years old. Because of their age, they are in serious need of repair and resurfacing. Cracks are beginning to alligator and potholes are forming as subsurface compaction is lost. A program modification was approved for this purpose, We will be adding onto a contract that Public Works already has in place for seal coat with Morgan Pavement.  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -6- Mayor Lang asked if the City is saving money by “piggy backing” on the contract used by Public Works. Jason replied yes. He indicated that it will help speed up the process as well so the project can be completed this year and the parking lots don’t further degrade over the winter. Wayne asked if there is a long-term plan in place for the parking lot at Centennial Park. Jason replied that this will help keep the parking lot in good condition but additional repairs will likely need to be done in the future. He noted that the west side of the parking lot is in better condition than the east side. Mayor Lang stated that there are areas that are used more frequently than others. The City Council will consider Resolution 22-140 at the Regular Council Meeting scheduled September 13, 2022 at 6:30 P.M. RESOLUTION 22-141: AUTHORIZE THE PURCHASE OF A TRACTOR FROM TURF EQUIPMENT COMPANY Jason Erekson, Acting Parks and Recreation Director, presented proposed Resolution 22- 141 that would authorize the Purchase of a Tractor from Turf Equipment Company. Written documentation previously provided to the City Council included information as follows: The Parks Maintenance Division maintains the Mountain View Corridor Trail from 70th South to SR 201 and other improved and unimproved properties in the city. There is a need for a piece of equipment to perform various aspects of this maintenance. This tractor and attachments will allow the Park Maintenance Division to better maintain these areas, reducing staff time and allowing them to be more efficient. A program modification was approved for this purchase. A new model replacement can be purchased from Turf Equipment Company using Utah state purchasing contract number MA2188 for the cost of $74,025.00. The City Council will consider Resolution 22-141 at the Regular Council Meeting scheduled September 13, 2022 at 6:30 P.M. RESOLUTION 22-142: AUTHORIZE THE EXECUTION OF AN INTERLOCAL COOPERATION AGREEMENT WITH SALT LAKE COUNTY FOR FUNDING FOR THE CROSS TOWNE TRAIL Coby Wilson, Public Works, presented proposed Resolution 22-142 that would authorize the Execution of an Interlocal Cooperation Agreement With Salt Lake County for Funding for the Cross Towne Trail. Written documentation previously provided to the City Council included information as  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -7- follows: The West Valley City Engineering Division is in the process of designing a segment of the Cross Towne Trail along Parkway Boulevard. This project will close gaps in the trail between 3600 West and 2700 West. Improvements include the addition of sidewalk where needed along with minor roadway widening to accommodate new bike lanes in Parkway Blvd. In addition, a pavement preservation treatment will be applied to the entire roadway within the project limits. The current estimate for this project is $3,000,000. The City previously received $900,000 of federal Transportation Alternative Program (TAP) funds. Due to the regional benefit of this project active transportation, the County will contribute an additional $1,350,000 of County Transportation funds towards the design and construction of this project. It is anticipated that the design and right-of-way acquisition will continue thru early 2023 and construction will begin late summer 2023. Councilmember Nordfelt asked if staff is communicating with UDOT about this project so it can possibly be done in conjunction with the Bangerter Highway project. Coby replied that this area of the Bangerter Highway project is still in the environmental study phase but the City has monthly coordination meetings and this is being discussed as part of those. Wayne noted that the City will need additional funding to complete the project and asked where that funding would likely come from. Coby replied Class C Funds or Transportation Funds. He added that final funding and plans would likely occur next year. The City Council will consider Resolution 22-142 at the Regular Council Meeting scheduled September 13, 2022 at 6:30 P.M. COMMUNICATIONS A. ACCOUNTING REVIEW Nic Hales, Finance, presented a PowerPoint presentation summarized as follows: - The Government Accounting Standards Board (GASB) is a private non- governmental organization that works to create clear, consistent, transparent and comparable accounting reporting standards for state and local governments. - The GASB is responsible for the generally accepted accounting principles (GAAP). - As a governmental subdivision of the State of Utah, West Valley City is required to conform to GAAP principals and accounting standards. These include conformance to all statements issued by the GASB  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -8- - The GASB as a rulemaking board has issued over 100 statements or rules designed to increase transparency and consistency of financial statements and reports. - GASB Statement 87 addresses lease accounting o Transparency o Financial Impact/Accuracy o Requirements o Implementation and status - GASB 96 - Fiscal Year 2021-2022 Audit Update o 6/16/22 Audit Committee meets in June to review contract o 7/05/22 Audit agreements accepted by City Council o 6/30/22 Pre-Audit Work Commences o 8/08/22 Funds begin to be submitted to Auditors for Review o Current Status Review The Mayor and Council had no further questions or concerns. B. PARKING VIOLATION ORDINANCE Eric Bunderson, City Attorney, stated that the Council had requested information on several ordinance changes to the parking violation code. He indicated that the proposed changes are as follows: - This ordinance would amend Subsections 22-2-116(3) and (4) to prohibit the parking of recreational vehicles on the street and align the definition of “commercial vehicle” with Utah state code. The ordinance would also clarify restrictions concerning the parking of trailers on public streets. - This ordinance would also amend Section 22-2-203 to increase the penalty by $50 for repeat violations of parking ordinances within a 12 month period. The penalty would increase by a further $50 for third and fourth violations. Mayor Lang questioned whether the fee reduction (for those who receive citations and pay within 30 days) helps the City avoid fees for fines that go to collections. Eric replied that this is likely. Councilmember Harmon asked how the City determined these specific fees. Chief Jacobs replied that the City gets a flat amount and there are other service fees that apply. Mayor Lang stated that she is concerned about removing the 24-hour rule for motorhomes. She indicated that there are families who need an entire day to unload or load camping trailers. Eric replied that the City has difficulty with this in that some people will park trailers along City streets and use them as a permanent  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -9- residence. Wayne agreed and noted that some of these individuals know about the 24-hour rule and will move from street to street to avoid receiving fines. Mayor Lang suggested a requirement in the ordinance that allows 24-hour parking as long as the registration for the vehicle matches that of the home. Wayne replied that this could work as long as the homeowner doesn’t own multiple properties with the trailer being tied to a different address. Councilmember Whetstone stated that he received a complaint where a resident was ticketed for parking a trailer on the street while they accessed and loaded a second trailer in their driveway. Mayor Lang asked if commercial vehicles can be parked in driveways. Eric replied that this would depend. Councilmember Christensen stated that State code would require the UDOT decal for commercial vehicles but noted that not all commercial vehicles are registered with the State. Eric replied that staff would look into that and added that weight requirements could be applied as well. Councilmember Harmon asked if moving trucks are a concern. Eric replied that he doesn’t believe so. Mayor Lang stated that she only receives complaints on those if they have sat for months. The Mayor and Council had no further questions or concerns. C. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Harmon stated that he would be interested in discussing Code Enforcement policy and procedure. B. COUNCIL REPORTS N/A MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE  MINUTES OF COUNCIL STUDY MEETING – SEPTEMBER 6, 2022 -10- STUDY MEETING ON TUESDAY SEPTEMBER 6, 2022 WAS ADJOURNED AT 5:25 PM PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, September 6, 2022. _______________________________ Nichole Camac, CMC City Recorder