City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – OCTOBER 3, 2023 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, OCTOBER 3, 2023 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 (arrived as noted) Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Steve Pastorik, CED Director Nichole Camac, City Recorder Eric Bunderson, City Attorney (electronically) Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director (electronically) Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director John Flores, HR Director Sam Johnson, Strategic Communications Director (electronically) Ken Cushing, IT APPROVAL OF MINUTES OF STUDY MEETING HELD SEPTEMBER 26, 2023 The Council considered the Minutes of the Study Meeting held September 26, 2023. There were no changes, corrections or deletions. Councilmember Fitisemanu moved to approve the Minutes of the Study Meeting held September 26, 2023. Councilmember Harmon seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 3, 2023 -2- REVIEW AGENDAS FOR REGULAR CITY COUNCIL MEETING AND REGULAR MUNICIPAL BUILDING AUTHORITY MEETING OF OCTOBER 3, 2023 Steve Pastorik, CED Director, stated that the Council received a letter from the applicant for application GPZ-8-2023. He noted that the applicant indicated that the City would be essentially “condemning” the property by keeping it at its current designation. Steve replied that this is not accurate and noted that the General Plan is an advisory document that provides a recommendation. He noted that the property can still be developed at its current zoning designation. Councilmember Nordfelt asked if there are other areas in the City that have been set aside for open space. Steve replied that there are circles on the General Plan map that designate areas that need parks but may not have specific parcels that are designated with that zoning. Councilmember Harmon asked if there is a deed restriction on the parcel owned by the City. Steve replied yes and noted that the property was given to the City as wetland property and the City cannot sell a property that was gifted for development. Mayor Lang added that higher density was given to projects on 5600 West so that the wetland area in this part of the City be protected. Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agendas for the Regular City Council meeting and Regular Municipal Building Authority meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR OCTOBER 10, 2023 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION GPZ-7-2023, FILED BY CHRISTOPHER CLIFFORD, REQUESTING A GENERAL PLAN CHANGE FROM MIXED USE AND LARGE LOT RESIDENTIAL (2 TO 3 UNITS/ACRE) TO SMALL LOT RESIDENTIAL (4 TO 7 UNITES/ACRE) AND A ZONE CHANGE FROM A (AGRICULTURE, MINIMUM LOT SIZE 1/2 ACRE) TO RM (MULTIPLE UNIT DWELLING RESIDENTIAL) FOR PROPERTY LOCATED AT 5143 WEST 3500 SOUTH Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled October 10, 2023, in order for the City Council to hear and consider public comments regarding Application GPZ-7-2023, Filed by Christopher Clifford, Requesting a General Plan Change from Mixed Use and Large Lot Residential (2 to 3 units/acre) to Small Lot Residential (4 to 7 unites/acre) and a Zone Change from A (Agriculture, Minimum Lot Size 1/2 acre) to RM (Multiple Unit Dwelling Residential) for Property Located at 5143 West 3500 South. Proposed Ordinance 23-37, 23-38 and Resolution 23-142 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: MINUTES OF COUNCIL STUDY MEETING – OCTOBER 3, 2023 -3- ACTION: ORDINANCE NO. 23-37, AMEND THE GENERAL PLAN TO SHOW A CHANGE OF LAND USE FROM MIXED USE AND LARGE LOT RESIDENTIAL (2 TO 3 UNITS/ACRE) TO SMALL LOT RESIDENTIAL (4 TO 7 UNITES/ACRE) FOR PROPERTY LOCATED AT 5143 WEST 3500 SOUTH Steve Pastorik, CED Director, discussed proposed Ordinance 23-37 that would amend the General Plan to Show a Change of Land Use from Mixed Use and Large Lot Residential (2 to 3 units/acre) to Small Lot Residential (4 to 7 unites/acre) for Property Located at 5143 West 3500 South Written documentation previously provided to the City Council included information as follows: Chris Clifford with Matrix Capital Advisors, LC has submitted a General Plan/zone change application (GPZ-7-2023) on 4.34 acres to change the zoning from A (Agriculture, minimum lot size ½ acre) to RM (Multiple Unit Dwelling Residential) and to change the General Plan from Mixed Use and Large Lot Residential (2 to 3 units per acre) to Small Lot Residential (4 to 7 units per acre). The Planning Commission recommended approval of the General Plan/zone change subject to a development agreement. Below is a summary of the standards in the development agreement:  The number of homes is capped at 21.  The minimum square footage of finished, above‐ground, habitable floor space for homes is at least 1,650 square feet for single story ramblers and 2,400 square feet for two story dwellings.  At least 20% of building exteriors will be brick or stone.  All homes will be ENERGY STAR certified.  A list of interior features for homes is included.  A list of amenities is included. ACTION: ORDINANCE NO. 23-38, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 5143 WEST 3500 SOUTH FROM A (AGRICULTURE, MINIMUM LOT SIZE 1/2 ACRE) TO RM (MULTIPLE UNIT DWELLING RESIDENTIAL) Steve Pastorik, CED Director, discussed proposed Ordinance 23-38 that would amend the Zoning Map to Show a Change of Zone for Property Located at 5143 West 3500 South from A (Agriculture, Minimum Lot Size 1/2 acre) to RM (Multiple Unit Dwelling Residential). Written documentation previously provided to the City Council included MINUTES OF COUNCIL STUDY MEETING – OCTOBER 3, 2023 -4- information as follows: Chris Clifford with Matrix Capital Advisors, LC has submitted a General Plan/zone change application (GPZ-7-2023) on 4.34 acres to change the zoning from A (Agriculture, minimum lot size ½ acre) to RM (Multiple Unit Dwelling Residential) and to change the General Plan from Mixed Use and Large Lot Residential (2 to 3 units per acre) to Small Lot Residential (4 to 7 units per acre). The Planning Commission recommended approval of the General Plan/zone change subject to a development agreement. Below is a summary of the standards in the development agreement:  The number of homes is capped at 21.  The minimum square footage of finished, above‐ground, habitable floor space for homes is at least 1,650 square feet for single story ramblers and 2,400 square feet for two story dwellings.  At least 20% of building exteriors will be brick or stone.  All homes will be ENERGY STAR certified.  A list of interior features for homes is included.  A list of amenities is included. ACTION: RESOLUTION NO. 23-142, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH MATRIX CAPITAL ADVISORS, LC FOR APPROXIMATELY 4.34 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 5143 WEST 3500 SOUTH Steve Pastorik, CED Director, discussed proposed Resolution 23-142 that would authorize the City to Enter into a Development Agreement with Matrix Capital Advisors, LC for Approximately 4.34 Acres of Property Located at Approximately 5143 West 3500 South. Written documentation previously provided to the City Council included information as follows: The applicant is proposing to demolish the existing home and develop a 21- unit planned unit development (PUD) of twin homes and one single unit dwelling. The proposed density is 4.8 units/acre. The streets would be public and utilize the 44’ right-of-way allowed in Section 7-13-705 for planned unit developments (PUDs) with attached units.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 3, 2023 -5- Last year, Mr. Clifford submitted a General Plan/zone change application on the same three parcels along with an additional parcel to the south. The General Plan request was the same (Small Lot Residential); however, the zoning requested was RS (Residential Sustainability). The Planning Commission recommended approval of the previous application on 2/9/2022; however, the City Council denied the application on 4/12/2022. One of the objections to the application was the use of private streets. A copy of the City Council meeting minutes from 4/12/2022 is included with this report. The City Council later prohibited the use of private streets by passing Ordinance 22-29 on 7/27/2022. Councilmember Nordfelt asked if any changes could be made that would make this application more desirable to the Council. Mayor Lang replied that she would prefer individual homes as opposed to townhomes. Councilmember Harmon asked what the density difference is between this project and the previous proposal. Steve replied that the previous proposal was 6.1 units/acre while this project is 4.8 units/acre. Councilmember Harmon verified that this property qualifies for this proposed zoning because it faces 3500 South. Steve replied yes. Mayor Lang asked how far units would be constructed from 3500 South and noted that sound generated from traffic would also be a concern. Steve replied that everything is conceptual but estimated to be about 15-20 feet. He added that the applicant will also be required to install a masonry wall along 3500 South and at least 5 feet of landscaping between the sidewalk and the wall. Mayor Lang asked how this compares to the Stonegate Subdivision on 3100 South. Steve replied that the landscaping for that project is more extensive, but he can’t recall the specific number. Mayor Lang asked how wide the proposed sidewalk would be. Steve replied the standard 5 feet. Councilmember Fitisemanu asked if any members of the Council have heard concern from neighbors in the area. Councilmember Nordfelt stated that he lives in this area but hasn’t heard much conversation related to this application. He noted that he is sure that residents along Kiowa Way are still opposed to a connection from their street but added that others in the neighborhood would appreciate this. Councilmember Christensen noted that Kiowa Way is a double dead end. The City Council will consider Ordinance 23-37, 23-38 and Resolution 23-142 at the Regular Council Meeting scheduled October 10, 2023 at 6:30 P.M. COMMUNICATIONS A. CITY MANAGER HIRING PROCESS John Flores, HR Director, stated that he has a timeline in place now that things are getting scheduled and moving forward.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 3, 2023 -6- Councilmember Tom Huynh arrived at 4:40 PM. John indicated that the Council will be meeting individually with the President of the search firm, Affion. He noted that these meetings would be approximately one hour and he will speak to each Councilmember to get a good understanding of what they are searching for in an ideal candidate. John stated that once this is complete, the firm will put together a profile for this ideal candidate which will be reviewed and approved by the Council. He noted that the job will be posted for 30 days which puts the timeline into end of November or early December. John indicated that Affion will then go through an approximate 45-day screening process after which they will recommend the top 8 candidates who will then go through an interview process with the Council. He added that this process is expected to be complete at the end of January to early February. He noted that contract negotiations, job offers, potential moving expenses, etc. could extend through March- May. Councilmember Nordfelt stated that the Council needs to discuss an interim City Manager since the seat will be open for several months. Councilmember Fitisemanu agreed and added that the nuances of the new City Manager contract need to be discussed as well. John noted that Affion can also assist in this process as well. Mayor Lang asked how soon an interim City Manager would need to be decided upon. John replied as soon as possible for both the benefit of the Council as well as whoever the individual is. The Mayor and Council had no further questions or concerns. B. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Nordfelt stated that he believes the Council needs to discuss the plan for the interim City Manager as soon as possible. He indicated that he would like to begin the process and suggested a closed meeting this evening. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- ZIONS BANK  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 3, 2023 -7- Councilmember Christensen stated that Zions bank held their 150th anniversary celebration today. He indicated it was a great event. COUNCILMEMBER WHETSTONE- DEVELOPMENT IDEA FOR TAX CREDIT VETERAN HOUSING Councilmember Whetstone stated that one of his suggested Strategic Plan options was a development idea to use Housing Authority tax credit for veteran housing. He indicated that he looked at previous discussions held by the Council and noted that there was a conceptual idea for this near the Veteran’s Memorial Wall. The Council agreed to discuss this to learn more about what options there are. MAYOR LANG- HOLY CROSS HOSPITAL Mayor Lang noted that the new CEO of the Holy Cross Hospital expressed excitement to be a community partner in West Valley City. She indicated that they are looking forward to being part of City events and participating in My Hometown. Councilmember Fitisemanu stated that there will also be a representative on Healthy West Valley. C. STRATEGIC DISCUSSION LIST Mayor Lang stated that items would continue to be discussed on the list Councilmember Christensen requested a report on hotels becoming long-term rentals. The Council agreed to schedule this as a presentation. MOTION FOR CLOSED SESSION Councilmember Nordfelt moved to adjourn and reconvene in a Closed Session for discussion of pending litigation and professional competency. Councilmember Harmon seconded the motion. A voice vote was taken and all members voted in favor of the motion. Councilman Fitisemanu Yes Councilman Whetstone Yes Councilman Harmon Yes Councilman Huynh N/A Councilman Christensen Yes Councilman Nordfelt Yes Mayor Lang Yes Unanimous.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 3, 2023 -8- THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY OCTOBER 3, 2023 WAS ADJOURNED AT 4:57 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, October 3, 2023. _______________________________ Nichole Camac, CMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, OCTOBER 3, 2023, AT 5:02 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 Will Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Steve Pastorik, CED Director Nichole Camac, City Recorder Eric Bunderson, City Attorney Dan Johnson, Public Works Director  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 3, 2023 -9- John Flores, HR Director The City Council met in Closed Session and discussed pending litigation and professional competency. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF OCTOBER 3, 2023 WAS ADJOURNED AT 5:24 P.M. BY MAYOR LANG. __________________________________ Nichole Camac – City Recorder