City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, OCTOBER 17, 2023 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 (electronically) Jake Fitisemanu, Councilmember District 4 (electronically) ABSENT: Tom Huynh, Councilmember District 1 STAFF PRESENT: Dan Johnson, Public Works Director Nichole Camac, City Recorder Eric Bunderson, City Attorney (electronically) Brandon Christiansen, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Jamie Young, Parks and Recreation Director John Flores, HR Director Sam Johnson, Strategic Communications Director (electronically) Ken Cushing, IT Steve Lehman, CED Jason Erekson, Parks and Recreation APPROVAL OF MINUTES OF STUDY MEETING HELD OCTOBER 3, 2023 The Council considered the Minutes of the Study Meeting held October 3, 2023. There were no changes, corrections or deletions. Councilmember Harmon moved to approve the Minutes of the Study Meeting held October 3, 2023. Councilmember Christensen seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -2- A voice vote was taken and all members voted in favor of the motion. REGULAR CITY COUNCIL MEETING OF OCTOBER 17, 2023 HAS BEEN CANCELED. AWARDS, CEREMONIES, AND PROCLAMATIONS SCHEDULED FOR OCTOBER 24, 2023 A. PROCLAMATION DECLARING NOVEMBER 1, 2023 AS "EXTRA MILE DAY" IN WEST VALLEY CITY Councilmember Christensen offered to read a Proclamation Declaring November 1, 2023 as "Extra Mile Day" in West Valley City at the Regular City Council Meeting scheduled October 24, 2023 at 6:30 PM. PUBLIC HEARINGS SCHEDULED FOR OCTOBER 24, 2023 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION S-3-2023, FILED BY SCOTT GODFREY, REQUESTING FINAL PLAT APPROVAL FOR GODFREY INDUSTRIAL PARK NO. 3 LOCATED AT 2400 SOUTH 5900 WEST Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled October 24, 2023, in order for the City Council to hear and consider public comments regarding Application S-3-2023, Filed by Scott Godfrey, Requesting Final Plat Approval for Godfrey Industrial Park No. 3 Located at 2400 South 5900 West Proposed Ordinance 23-39 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 23-39, APPROVE THE AMENDMENT OF LOTS 1 AND 2 OF THE GODFREY WEST SUBDIVISION Steve Lehman, CED, discussed proposed Ordinance 23-39 that would approve the Amendment of Lots 1 and 2 of the Godfrey West Subdivision. Written documentation previously provided to the City Council included information as follows: Scott Godfrey is requesting final plat approval for the Godfrey Industrial Park Subdivision No. 3. The proposed subdivision will also amend lots 1 and 2 of the Godfrey West Subdivision. The property is located at approximately 2400 South 5900 West and is bordered by property zoned Manufacturing.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -3- At the present time, the subdivision consists of a number of parcels and two recorded lots within the Godfrey West Subdivision. The proposed subdivision is being requested to consolidate these parcels and amend two existing lots into a new 4 lot subdivision to be known as Godfrey Industrial Park Subdivision No. 3. As mentioned earlier, two lots in the Godfrey West Subdivision will be amended by this plat. The reason these are being included in this subdivision is to benefit from a new street proposed to be located on the north side of these lots. An existing building on lot 1 has already been constructed, and staff is working the site plan for the second building adjacent to Beagley Road and 5900 West. Access to the subdivision will be gained by Beagley Road, 5900 West, the SR-201 South Frontage Road and from a new cul-de-sac extending west from 5900 West at 2400 South. All roads except the new cul-se-sac are existing. The cul-de-sac will be a dedicated right-of-way having a width of 66 feet and a length of just over 700 feet. The road will consist of curb and gutter on both sides and sidewalk on the north side. The only portion of the subdivision lacking improvements is along the south side of the SR- 201 South Frontage Road. Mayor Lang asked if the cul-de-sac will be able to adequately handle traffic. Steve replied yes and noted that the applicant is confident it will be sufficient. He noted that shorter roads leading into the cul-de-sac are preferred. Councilmember Harmon asked if the 60-acre property has access to the frontage road. Steve replied yes. The City Council will consider Ordinance 23-39 at the Regular Council Meeting scheduled October 24, 2023 at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-6-2023, FILED BY JAMES WARNER WITH TRUCKPRO, LC, REQUESTING A ZONE TEXT CHANGE TO SECTION 7-14-403 TO ALLOW NON- MASONRY MATERIALS ON THE STREET FACING EXTERIORS OF BUILDINGS WITHIN THE 5600 WEST GATEWAY OVERLAY ZONE Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled October 24, 2023, in order for the City Council to hear and consider public comments regarding Application ZT-6-2023, Filed by James Warner with Truckpro, LC, Requesting a Zone Text Change to Section 7-14-403 to Allow Non- Masonry Materials on the Street Facing Exteriors of Buildings Within the 5600 West Gateway Overlay Zone. MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -4- Proposed Ordinance 23-40 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 23-40, AMEND SECTION 7-14-403 OF THE WEST VALLEY CITY MUNICIPAL CODE TO AMEND CERTAIN REQUIREMENTS CONCERNING THE 5600 WEST GATEWAY OVERLAY ZONE Steve Pastorik, CED Director, discussed proposed Ordinance 23-40 that would amend Section 7-14-403 of the West Valley City Municipal Code to Amend Certain Requirements Concerning the 5600 West Gateway Overlay Zone. Written documentation previously provided to the City Council included information as follows: James Warner with Truckpro, LC has requested an amendment to Section 7-14-403 of the zoning ordinance to allow non-masonry materials on the street facing exteriors of buildings within the 5600 West Gateway Overlay Zone. The ordinance currently states: “All Buildings shall be constructed using one hundred percent masonry on any Street facing Façade”. The applicant is requesting that the City allow “architectural metal siding as well as ceramic and wood textures that are being used extensively in most cities on higher-end buildings”. The applicant’s justification for this application is as follows: “The types of textures used in the past 5-10 years on higher-end buildings are mainly ACM (Architectural Metal), ceramic tiles and wood siding. The facility that we are considering building has specific requirements to qualify it to be one of 22 INEOS Grenadier dealerships in the U.S. and the only dealership in Utah. The buildings require high-end ACM and possibly wood or simulated wood look on ceramic or metal. By approving these materials, we believe that the city will attract higher-end buildings and businesses as most of them are using these premium materials. With the current standards and requirements, businesses that the city might otherwise want may not even consider West Valley City as if they understood the current code and did not want to go through the text amendment process and cost.” Mayor Lang indicated that she feels this would be a good adjustment for this area. Councilmember Fitisemanu agreed. The City Council will consider Ordinance 23-40 at the Regular Council Meeting  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -5- scheduled October 24, 2023 at 6:30 P.M. PUBLIC HEARINGS SCHEDULED FOR NOVEMBER 7, 2023 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-2-2023, FILED BY JACKIE CARLSON, REQUESTING A ZONE CHANGE FROM LI (LIGHT INDUSTRIAL) TO M (MANUFACTURING) FOR PROPERTY LOCATED AT 2256 AND 2260 SOUTH 5700 WEST Mayor Lang informed a public hearing had been advertised for the Special City Council Meeting scheduled November 7, 2023, in order for the City Council to hear and consider public comments regarding Application Z-2-2023, Filed by Jackie Carlson, Requesting a Zone Change from LI (Light Industrial) to M (Manufacturing) for Property Located at 2256 and 2260 South 5700 West Proposed Ordinance 23-41 and Resolution 23-149 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 23-41, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 2256 AND 2260 SOUTH 5700 WEST FROM LI (LIGHT INDUSTRIAL) TO M (MANUFACTURING) Steve Pastorik, CED Director, discussed proposed Ordinance 23-41 that would amend the Zoning Map to Show a Change of Zone for Property Located at 2256 and 2260 South 5700 West from LI (Light Industrial) to M (Manufacturing). Written documentation previously provided to the City Council included information as follows: The applicant acquired the property in March 2023 to serve as a truck service center to maintain Carlson Distributing’s own fleet of trucks for their distribution business at 2449 South 6755 West. Penske Truck, another West Valley City business, would operate the facility. The outside area would be used for employee parking and truck staging while they are in-between servicing. Within the LI zone, automobile service is only allowed as a use that is incidental to a permitted or conditional use such as truck sales. In this situation, the truck service is the primary use proposed. In addition, the LI zone does not allow outside storage and the trucks awaiting service would be considered outside service. Given the LI zone limitations on truck service and outside storage, the applicant is requesting the M zone. MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -6- The applicant is proposing a number of improvements to the property including the installation of asphalt on the east, west, and south sides of the property; new metal siding for the west portion of the building; new overhead doors on the building; interior remodeling of the building to include restrooms and an office; landscaping along the east and west sides of the property; placing power underground; storm water improvements; and repaired or replaced fencing. ACTION: RESOLUTION NO. 23-149, ENTER INTO A DEVELOPMENT AGREEMENT WITH CDC MAINTENANCE, LLC FOR APPROXIMATELY 2.2 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 2256 AND 2260 SOUTH 5700 WEST Steve Pastorik, CED Director, discussed proposed Resolution 23-149 that would authorize the City to enter into a Development Agreement with CDC Maintenance, LLC for Approximately 2.2 Acres of Property Located at Approximately 2256 and 2260 South 5700 West Written documentation previously provided to the City Council included information as follows: Jackie Carlson has submitted a zone change on 2.2 acres of property at parcel at 2256 and 2260 South 5700 West from LI (Light Industrial) to M (Manufacturing). The Planning Commission recommended approval of the zone change subject to a development agreement. The proposed development agreement addresses the following topics: use limitations, maintenance, required approvals, improvements, and right-of- way dedication. Mayor Lang asked if there has been any discussion about upgrading the outside of the building. She indicated that she would like to encourage the applicants to use improved materials. Steve replied that he could ask the applicant if they are amenable to that. Councilmember Nordfelt asked if this would be a special requirement that would not typically apply to other businesses. Mayor Lang stated that they are applying for a zone change so this would be the time the Council could require improvements. Councilmember Nordfelt asked if this building would meet current requirements as a new build. Steve replied no. Councilmember Harmon suggested requiring a masonry wall. Steve replied that the Planning Commission didn’t include this recommendation due to the topography in the area. He indicated that the building would be visible regardless of fencing on the Mountain View Corridor. Councilmember Harmon stated that the masonry wall could shield the property from pedestrians on the trail.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -7- Councilmember Nordfelt asked if there would be parts stored on the property. Steve replied it would just be trucks awaiting service. Mayor Lang clarified that they would all be semi’s. Steve replied yes. The City Council will consider Ordinance 23-41 and Resolution 23-149 at the Regular Council Meeting scheduled November 7, 2023 at 6:30 P.M. RESOLUTION 23-150: AUTHORIZE THE EXECUTION OF AN INTERLOCAL COOPERATION AGREEMENT WITH SALT LAKE COUNTY FOR ACCESS TO AERIAL IMAGERY Ken Cushing, IT, presented proposed Resolution 23-150 that would authorize the Execution of an Interlocal Cooperation Agreement with Salt Lake County for Access to Aerial Imagery Written documentation previously provided to the City Council included information as follows: This resolution authorizes the City to enter into an agreement for the purchase and use of digital orthorectified aerial photography and oblique imagery of West Valley City. Under this agreement, the West Valley City agrees to participate in the acquisition of a commercial aerial photography license of high-resolution Imagery data. The County agrees to give the City a limited license for a web service of the imagery as well as hard-copy images to use natural color Orthorectified Imagery at 7.5 cm (3 in.) and 22.5 cm (9 in.) resolution for all areas within its geographical boundaries. Current, accurate digital orthorectified photography has many uses within the City. The photos are used within the majority of City Departments to visualize and identify growth; compare urban changes with aerial photography from previous years; as a reference for new spatial information; as a background for online map viewers and printed maps; for measurements of impervious surfaces; and more. The format is compatible with existing GIS applications that are used and developed by City Staff. By partnering with other agencies, costs for aerial photography are significantly reduced. The City Council will consider Resolution 23-150 at the Regular Council Meeting scheduled October 24, 2023 at 6:30 P.M RESOLUTION 23-151: APPROVE THE INTERLOCAL AGREEMENT BETWEEN WEST VALLEY CITY AND SALT LAKE COUNTY FOR SECURITY SERVICES AT THE WEST VALLEY COUNTY LIBRARY Brandon Christiansen, Acting Police Chief, presented proposed Resolution 23-151 that would approve the Interlocal Agreement Between West Valley City and Salt Lake County for  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -8- Security Services at the West Valley County Library. Written documentation previously provided to the City Council included information as follows: Salt Lake County wishes to continue hiring off-duty West Valley City Police Officers to provide security and law enforcement services on an as needed basis at the West Valley branch of the Salt Lake County library system. The county wishes to extend the interlocal agreement previously entered into on or about March 13, 2023 governing the conditions under which they hire off-duty police officers. The interlocal agreement is consistent with the Police Department’s secondary employment hiring procedures. The City Council will consider Resolution 23-151 at the Regular Council Meeting scheduled October 24, 2023 at 6:30 P.M RESOLUTION 23-152: AWARD A CONTRACT TO HARPER PRECAST FOR THE FASSIO FARM PARK WALL REPLACEMENT PROJECT Jason Erekson, Parks and Recreation, presented proposed Resolution 23-152 that would award a Contract to Harper Precast for the Fassio Farm Park Wall Replacement Project. Written documentation previously provided to the City Council included information as follows: Fassio Farm Park was built in 1997. The north wall was existing at that time and had been installed by the developer of the surrounding neighborhood. Over time, due to the construction and type of block, the joints on this wall have eroded, allowing the individual blocks to come out of the wall. Because of this, it needs to be removed and replaced. This project will include removal and hauling off the existing block wall and replacing it with a precast concrete wall. It also includes the repair of any damage to the landscape. Bids were solicited through a formal bid process and Harper Precast was the lone bidder. Their bid came in at $82,159.00 Mayor Lang asked when this would be complete. Jason replied the end of this year. The City Council will consider Resolution 23-152 at the Regular Council Meeting scheduled October 24, 2023 at 6:30 P.M  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -9- RESOLUTION 23-153: AUTHORIZE THE PURCHASE OF A SLURRY TRUCK AND RELATED EQUIPMENT Dan Johnson, Public Works Director, presented proposed Resolution 23-153 that would authorize the Purchase of a Slurry Truck and Related Equipment. Written documentation previously provided to the City Council included information as follows: The Fleet Division recommends the replacement of one of the City’s three slurry/plow trucks that will be used by the Public Works Department in the Operations Divisions for slurry seal and snow removal. The truck is recommended for replacement for a combination of factors including hours/mileage, age, and condition. The truck will be equipped with a plow, salter, and a pre-wet system that activates the salt before it hits the pavement. The City’s Fleet Division will refurbish the slurry box in-house for continued use. If ordered now we expect delivery of the truck in 22-24 months. The vehicle purchase plan is described below: Estimated Estimated Upfit Vehicle Type Qty Vehicle Cost Cost Total Cost International HV613 1 $178,000 $182,000.00 $360,000 Councilmember Harmon asked if all the equipment would need to be replaced as well. Dan replied yes and noted that it is dated. Councilmember Harmon asked if the old truck would be sold as surplus. Dan replied yes. The City Council will consider Resolution 23-153 at the Regular Council Meeting scheduled October 24, 2023 at 6:30 P.M RESOLUTION 23-154: AUTHORIZE THE PURCHASE OF STREETLIGHTS AND RELATED INSTALLATION SERVICES AND EQUIPMENT Erik Brondum, Public Works, presented proposed Resolution 23-154 that would authorize the Purchase of Streetlights and Related Installation Services and Equipment. Written documentation previously provided to the City Council included information as follows: The Public Works Department requested bids for a street lighting project in Lake Park. The project adds new street lights to Links Drive from Lake Park Blvd. to Stonebridge Golf Course and restores lighting on Lake Park Blvd from Parkway Blvd to 2400 South at Bangerter Highway. The original street lights on Lake Park  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -10- Blvd. were installed using direct burial wires that cannot be easily repaired once the conductor is damaged. The new system will be installed with electrical conduit that can be maintained in the future. The light poles and fixtures will also be replaced as part of the project. A total of six bids were received, and the lowest responsible bid was received by Skyline Electric Co. in the amount of $282,297.00. This resolution also authorizes the City to purchase thirty street light assemblies from Mountain States Lighting in the amount of $73,026.00. Mayor Lang asked if lock boxes would be user to protect copper. Erik replied that this project will actually be using aluminum. The City Council will consider Resolution 23-154 at the Regular Council Meeting scheduled October 24, 2023 at 6:30 P.M CONSENT AGENDA SCHEDULED FOR OCTOBER 24, 2023 A. RESOLUTION 23-155: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED WITH AND FROM J&R PARTNERS, LLC FOR PROPERTY LOCATED AT 2684 SOUTH 3200 WEST Dan Johnson, Public Works Director, discussed proposed Resolution 23-155 that would Authorize the City to Enter into a Real Estate Purchase Contract and Accept a Warranty Deed With and From J&R Partners, LLC for Property Located at 2684 South 3200 West Written documentation previously provided to the City Council included information as follows: The J & R Partners parcel located at 2684 South 3200 West is one of several parcels affected by the Cross Towne Trail; 2700 West to Bangerter Highway Project. This project will provide for bike lanes on Parkway Boulevard from 2700 West to Bangerter Highway. The project will also construct sidewalks on Parkway Boulevard where they do not currently exist and add new ADA ramps at street intersections on Parkway Boulevard. Compensation for the purchase of the Warranty Deed and improvements is $4,680.00 was negotiated based upon the Administrative Compensation Estimate prepared by Meridian Engineering, Inc. which indicated a value of $4,180.00.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -11- The project is being funded through the Transportation Alternatives Program (TAP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $316.84. B. RESOLUTION 23-156: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM GUADALUPE AND MARIA AGUILERA FOR PROPERTY LOCATED AT 2762 SOUTH BELMONT DOWNS LANE Dan Johnson, Public Works Director, discussed proposed Resolution 23-156 that would authorize the City to Enter into a Real Estate Purchase Contract and Accept a Warranty Deed and a Temporary Construction Easement With and From Guadalupe and Maria Aguilera for Property Located at 2762 South Belmont Downs Lane Written documentation previously provided to the City Council included information as follows: The Guadalupe Aguilera and Maria Aguilera parcel located at 2762 S. Belmont Downs Lane is one of several parcels affected by the Parkway Boulevard Reconstruction Project (MVC to 6400 West). This project will reconstruct the pavement and construct curb, gutter, sidewalk and decorative street lighting on both sides of Parkway Boulevard. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $20,715.00 which was negotiated based upon the Appraisal Report prepared by Integra Realty Resources which indicated a value of $18,300.00. The project is being funded by Surface Transportation Program (STP) using federal funds. The city is responsible 6.77% of all project costs, including right of way. The total value for the Warranty Deed, Temporary Construction Easement and improvements is $20,715.00, making the West Valley City share of the acquisition $1,402.41. C. RESOLUTION 23-157: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM DANIEL R. COTTER, III FOR PROPERTY LOCATED AT 3658 SOUTH BISHOP STREET Dan Johnson, Public Works Director, discussed proposed Resolution 23-145 that would authorize the City to Enter into a Real Estate Purchase Contract and Accept a Temporary Construction Easement With and From Daniel R. Cotter, III for Property Located at 3658 South Bishop Street  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -12- Written documentation previously provided to the City Council included information as follows: The Daniel R. Cotter, III parcel located at 3658 S. Bishop Street is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the temporary construction easement and improvements is $4,100.00 and was based upon an administrative compensation estimate prepared by HDR Engineering, Inc. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $277.57. D. RESOLUTION 23-158: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM CHHARLLI CHEA AND BOUNNY MAO FOR PROPERTY LOCATED AT 3660 SOUTH AMERICAN STREET Dan Johnson, Public Works Director, discussed proposed Resolution 23-158 that would authorize the City to Enter into a Real Estate Purchase Contract and Accept a Temporary Construction Easement With and From Chharlli Chea and Bounny Mao for Property Located at 3660 South American Street. Written documentation previously provided to the City Council included information as follows: The Chharlli Chea and Bounny Mao parcel located at 3660 S. American Drive is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the Temporary Construction Easement and improvements is $5,000.00 was  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -13- based upon the administrative compensation estimate prepared by HDR Engineering, Inc. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $338.50. E. RESOLUTION 23-159: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A PUBLIC UTILITY EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM JEANIE BETH DELANEY FOR PROPERTY LOCATED AT 3659 SOUTH BISHOP STREET Dan Johnson, Public Works Director, discussed proposed Resolution 23-159 that would Authorize the City to Enter into a Real Estate Purchase Contract and Accept a Public Utility Easement and a Temporary Construction Easement With and From Jeanie Beth Delaney for Property Located at 3659 South Bishop Street Written documentation previously provided to the City Council included information as follows: The Jeanie Beth Delaney parcel located at 3659 S. Bishop Street is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen Lancer Way and provide for curb, gutter and sidewalk from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the Temporary Construction Easement, Public Utility Easement and improvements is $6,050.00 and was based upon an administrative compensation estimate prepared by HDR Engineering, Inc. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $409.59. F. RESOLUTION 23-160: AUTHORIZE THE CITY TO APPROVE A DELAY AGREEMENT WITH THE LYLE R. MOODY AND DAWNA L. MOODY MOKULEIA PROPERTY TRUST TO DELAY CERTAIN IMPROVEMENTS AT 6778 WEST SR-201 NORTH FRONTAGE ROAD Dan Johnson, Public Works Director, discussed proposed Resolution 23-160 that would Authorize the City to Approve a Delay Agreement with the Lyle R. Moody and  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -14- Dawna L. Moody Mokuleia Property Trust to Delay Certain Improvements at 6778 West SR-201 North Frontage Road Written documentation previously provided to the City Council included information as follows: The Moody Subdivision is a 9-lot commercial subdivision with frontage on the SR-201 North Frontage Road near 6778 West. Sidewalk, curb, gutter, and streetlights do not exist in the area. The lack of storm drain infrastructure has resulted in the approval of delay agreements for several parcels within the area. There is anticipation of a future roadway project along the North Frontage Road that would include a storm drain system and enable the improvements to be constructed. Completing all right-of-way infrastructure along the frontage road at the same time, as part of a larger project, will ensure the improvements are built at the correct location and elevation. The North Frontage Road project is not currently funded and will require extensive coordination with UDOT to finalize a design for the road. Due to the risk of constructing improvements in the wrong location, and the lack of a drainage system to accommodate storm water runoff, staff is recommending the approval of a delay agreement. Dan indicated that the Council has expressed concern related to Delay Agreements in the past. He stated that this project is nearing the time where they can be called so it is recommended for this particular property. He indicated that another alternative for these in the future would be cash in lieu of improvements. Dan stated that the City would then assume the responsibility of installing improvements at the appropriate time. He noted that the only difficulty with this would be that the cost would be estimated at the time of development and may not cover the actual cost when the time comes to install the improvements. Mayor Lang and the Council agreed that they liked this approach and that even if it doesn’t cover the full amount, there would be some ability to ensure improvements are constructed when needed. The City Council will consider Resolutions 23-155 through 23-160 on the Consent Agenda at the Regular Council Meeting scheduled October 24, 2023 at 6:30 P.M UNFINISHED BUSINESS SCHEDULED FOR OCTOBER 24, 2023 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION GPZ-8-2023, FILED BY LIEU TRAN, REQUESTING A GENERAL PLAN CHANGE FROM PARKS AND OPEN SPACE EXISTING TO LIGHT MANUFACTURING AND A ZONE CHANGE FROM A-1 MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -15- (AGRICULTURE, MINIMUM LOT SIZE 1 ACRE) TO M (MANUFACTURING) FOR PROPERTY LOCATED AT 7007 WEST APALOOSA DRIVE Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled October 3, 2023, in order for the City Council to hear and consider Application GPZ-8-2023, Filed by Lieu Tran, Requesting a General Plan Change from Parks and Open Space Existing to Light Manufacturing and a Zone Change from A-1 (Agriculture, Minimum Lot Size 1 acre) to M (Manufacturing) for Property Located at 7007 West Apaloosa Drive Written documentation previously provided to the City Council included information as follows: The intended development for this property is a mix of 35,000 square feet of self-storage space, 30,000 square feet of flex space, and 4,000 square feet of office. Access would be gained primarily from Beagley Road by crossing the Riter Canal. Apaloosa Drive would provide secondary access. The following list of current conditions may warrant consideration of M zoning on the subject property:  The Northwest Economic Development Area (EDA), which was created in 2012, includes the subject property. The Northwest EDA covers approximately 1,000 acres in the northwest part of the City and makes available incentives for commercial development.  The Magna Water property to the south and east includes wells and a water treatment facility. These uses will likely remain in perpetuity with no chance of having connecting roads to the subject parcel.  The Western Mobile Estates mobile home park to the west has only one access, Apaloosa Drive, to 7200 West. Given that there are already 144 mobile homes with only one access, additional homes on the subject parcel would not be allowed without another access.  There are large, distribution warehouses that are part of the ARA Industrial Park on the north side of Beagley Road. Mayor Lang noted that a public meeting was opened and closed on October 10, 2023. ACTION: ORDINANCE NO. 23-35, AMEND THE GENERAL PLAN TO  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -16- SHOW A CHANGE OF LAND USE FROM PARKS AND OPEN SPACE EXISTING TO LIGHT MANUFACTURING FOR PROPERTY LOCATED AT 7007 WEST APALOOSA DRIVE The City Council previously held a public hearing regarding proposed Ordinance 23-35 that would amend the General Plan to Show a Change of Land Use from Parks and Open Space Existing to Light Manufacturing for Property Located at 7007 West Apaloosa Drive. ACTION: ORDINANCE NO. 23-36, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 7007 WEST APALOOSA DRIVE FROM A-1 (AGRICULTURE, MINIMUM LOT SIZE 1 ACRE) TO M (MANUFACTURING) The City Council previously held a public hearing regarding proposed Ordinance 23-36 that would amend the Zoning Map to Show a Change of Zone for Property Located at 7007 West Apaloosa Drive from A-1 (Agriculture, Minimum Lot Size 1 acre) to M (Manufacturing). The City Council will consider application GPZ-8-2023 at the Regular Council Meeting scheduled October 24, 2023 at 6:30 P.M COMMUNICATIONS A. ARCHIVE DISCUSSION Councilmember Christensen stated that he believes it is important to categorize and properly archive the City’s art, memorabilia, etc. Jamie Young, Parks and Recreation Director, indicated that staff would suggest an employee who would work on a storage system, establishing a policy for retention, and estimating value. Mayor Lang stated that she is unsure that the cost of a full-time employee is worth this process. Councilmember Nordfelt asked what the end goal for this would be. Councilmember Harmon stated that he views this as an inventory of a junk drawer. Councilmember Christensen stated that there is a lot of art items, gifts from the Sister City, etc. He noted that this used to be displayed throughout the City. Councilmember Whetstone stated that he isn’t comfortable hiring a full-time position for this task and suggested potential seasonal positions or volunteers. Councilmember Nordfelt suggested volunteers previously associated with the Historical Society. After a brief discussion, the Mayor and Council agreed to see if there were any volunteers in the community who would be willing to archive. The Mayor and Council had no further questions or concerns. B. CITY MANAGER HIRING PROCESS UPDATE  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -17- John Flores, HR Director, reminded the Council of their scheduled meetings occurring over the next 2 days with Affion. Councilmember Nordfelt suggested discussing an interim City Manager in closed session. The Mayor and Council had no further questions or concerns. C. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Mayor Lang indicated that the Mayor from Bluffdale is doing a drive to gather materials for the homeless shelter and asked if the Council would like to request assistance from staff or the community. She noted the deadline is October 30. Councilmember Nordfelt stated that it may be difficult to organize that in that amount of time. After discussion, the Council agreed to focus on a local drive for the winter overflow shelter. Nichole Camac, City Recorder, asked the Council about potential meet the candidate/debate night events. After discussion, the Council agreed to not host an event this year. Councilmember Christensen asked if a wall would be constructed on the east side of 2700 West that matches the wall on the west side. Dan replied that funding was the issue but it is planned for future improvements. Mayor Lang requested a communication report on the current status of the WestFest committee. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- FALL EVENT Councilmember Christensen stated he attended the City’s fall event. He noted it was successful for its first year. COUNCILMEMBER WHETSTONE- SLEEPY HOLLOW  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -18- Councilmember Whetstone stated that he attended Sleepy Hollow at the theatre and it was a great show with great reviews. Councilmember Fitisemanu stated that if the Mayor feels a professional courtesy to help Bluffdale with their homeless shelter request, he would be willing to help gather items for donation. Mayor Lang thanked Councilmember Fitisemanu but stated that she agrees it’s important to help the shelter in the City. C. STRATEGIC DISCUSSION LIST Mayor Lang stated that items would continue to be discussed on the list. MOTION FOR CLOSED SESSION Councilmember Harmon moved to adjourn and reconvene in a Closed Session for discussion of disposition of real property and professional competency. Councilmember Nordfelt seconded the motion. A voice vote was taken and all members voted in favor of the motion. Councilmember Fitisemanu Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Absent Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY OCTOBER 17, 2023 WAS ADJOURNED AT 5:46 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, October 17, 2023.  MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -19- _______________________________ Nichole Camac, CMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, OCTOBER 17, 2023, AT 5:54 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 (electronically) Scott Harmon, Councilmember District 2 Will Whetstone, Councilmember District 3 (electronically) Jake Fitisemanu, Councilmember District 4 (electronically) STAFF PRESENT: Dan Johnson, Public Works Director Nichole Camac, City Recorder Eric Bunderson, City Attorney John Flores, HR Director The City Council met in Closed Session and discussed disposition of real property and professional competency. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF OCTOBER 17, 2023 WAS ADJOURNED AT 6:17 P.M. BY MAYOR LANG. MINUTES OF COUNCIL STUDY MEETING – OCTOBER 17, 2023 -20- __________________________________ Nichole Camac – City Recorder