City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, NOVEMBER 28, 2023 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1(electronically) (arrived as noted) Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 ABSENT: Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: John Flores, HR Director Nichole Camac, City Recorder Eric Bunderson, City Attorney Colleen Jacobs, Police Chief (electronically) John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Mark Nord, RDA Director Sam Johnson, Strategic Communications Director Ken Cushing, IT (electronically) APPROVAL OF MINUTES OF STUDY MEETINGS HELD NOVEMBER 7, 2023 AND NOVEMBER 14, 2023 The Council considered the Minutes of the Study Meetings held November 7, 2023 and November 14, 2023. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -2- Councilmember Whetstone moved to approve the Minutes of the Study Meetings held November 7, 2023 and November 14, 2023. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. REGULAR CITY COUNCIL MEETING HAS BEEN CANCELED. ORDINANCE 23-44: AMEND SECTION 1-2-107 OF THE WEST VALLEY CITY MUNICIPAL CODE TO UPDATE CERTAIN PARKS AND RECREATION FEES Jamie Young, Parks and Recreation Director, presented proposed Ordinance 23-44 that would amend Section 1-2-107 of the West Valley City Municipal Code to Update Certain Parks and Recreation Fees Written documentation previously provided to the City Council included information as follows: Parks and Recreation staff have evaluated fees to cover costs and to be comparable to other similar facilities in the area. Fee changes help cover cost of personnel to clean, prepare, schedule and maintain the facilities listed below. current fees proposed fees Pavilion rental weekday(M-Th) $40 $80/$100 (resident/non-resident) Pavilion rental weekend(F-Sun) $50 $100/$125 (resident/non-resident) Park open space $250/day $400/day Soccer field rental $50/half day $100/half day Softball complex rental (4 fields) $150/half day $250/half day Softball field prep $30/field/prep $65/field/prep Field lights $25/hr/field $75/hr/field Electrical power tower set up $100/box $200/box Electrical power tower use $10/day $25/day In addition, The Ridge and Stonebridge Golf Clubs wish to adjust the days and times which the reduced golf rates are offered as part of the Player Pass. As golf rounds have increased over the last few years, those with Player Passes are taking high demand times from those willing to pay regular golf rates. The proposal provides that weekend rates would now include Friday and that weekends and holidays would not have reduced rates after 1 PM Councilmember Huynh arrived electronically at 4:33 PM.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -3- Councilmember Nordfelt asked when these changes would go into effect. Jamie replied 2024. Councilmember Nordfelt asked if anyone has purchased passes for 2024 yet. Jamie replied no and indicated that passes have not been available for sale in order for staff to get this proposal before the Council. Mayor Lang requested a clarification to specify 2 PM as the “half day” time on the softball and soccer fields. She asked how staff can ensure that people aren’t using the fields without being scheduled. Jamie replied that staff tries to differentiate between residents using the fields and leagues with officials. She noted that staff will talk to leagues and inform them of the scheduling process. Mayor Lang indicated that she has heard concern at Parkway Park as well. Jamie agreed and stated that staff does visit Parkway Park when concerns are reported as well. The City Council will consider Ordinance 23-44 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M RESOLUTION 23-183: AWARD A CONTRACT TO ACME CONSTRUCTION FOR SUNSET HILLS PARK Jason Erekson, Parks and Recreation, presented proposed Resolution 23-183 that would award a Contract to Acme Construction for Sunset Hills Park. Written documentation previously provided to the City Council included information as follows: Sunset Hills Park is located at 6420 South Oquirrh Mesa Drive. It is 3.09 acres of land that is currently a vacant lot which was acquired from two separate neighborhoods in 2009 and 2022. This project will construct a complete park, which will include: playground, pavilion, picnic tables, benches, walking path, exercise equipment, trees, shrubs, drinking fountain, and an open grass area. Through online surveys and public meetings, residents of the area have been involved in the project from the naming of the park to desired features. Bids for construction were solicited and one bidder responded: ACME Construction – $1,527,610.75 ACME was selected as the lowest responsible bidder. Construction will begin as soon as possible. Mayor Lang asked if there will be a dog fountain included with the drinking fountains. Jason replied yes. The City Council will consider Resolution 23-183 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M RESOLUTION 23-184: APPOINT AN INTERIM CITY MANAGER AND AN INTERIM ASSISTANT CITY MANAGER  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -4- John Flores, HR Director, presented proposed Resolution 23-184 that would appoint an Interim City Manager and an Interim Assistant City Manager. Written documentation previously provided to the City Council included information as follows: The upcoming retirement of Wayne Pyle as City Manager will leave the position vacant. Pending the appointment of a permanent City Manager, John Evans and John Flores will serve as interim City Manager and Assistant City Manager, respectively. Mr. Evans and Mr. Flores are willing to serve in these positions until said appointment. The City Council will consider Resolution 23-184 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M RESOLUTION 23-185: REQUEST THE RECERTIFICATION OF THE WEST VALLEY CITY JUSTICE COURT BY THE UTAH JUDICIAL COUNCIL AND THE JUSTICE COURTS STANDARDS COMMITTEE Eric Bunderson, City Attorney, presented proposed Resolution 23-185 that would request the Recertification of the West Valley City Justice Court by the Utah Judicial Council and the Justice Courts Standards Committee Written documentation previously provided to the City Council included information as follows: The West Valley City Justice Court operates under the authority of the Utah Code and the rules of the Utah Judicial Council and is certified by the Utah Judicial Council and the Justice Courts Standards Committee. Every four years the Justice Court must be recertified by these entities to ensure that the Justice Court is operating in compliance with the applicable laws and regulations. The City was recently notified by the Administrative Office of the Courts that the West Valley City Justice Court is due for recertification. This Resolution affirms the City’s willingness to continue to meet all necessary and reasonable requirements set forth by the Utah Code and the Utah Judicial Council for continued operation of the Justice Court for another four-year term. The City Council will consider Resolution 23-185 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M RESOLUTION 23-186: APPROVE THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN WEST VALLEY CITY AND THE UTAH CYBER  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -5- CENTER Ken Cushing, IT, presented proposed Resolution 23-186 that would approve the Execution of a Memorandum of Understanding Between West Valley City and the Utah Cyber Center. Written documentation previously provided to the City Council included information as follows: The State has Purchased licensing for SentinelOne and other security tools for agencies, including City and county Governments, School Districts, and Universities. By participating in the State and Local Cybersecurity Grant Program, West Valley City can use licenses for specific security software. It is time for the City to replace its anti-virus/endpoint security software. SentinelOne has more features and will better secure our desktops and laptops. This agreement will also allow us to use other security tools the State purchased. Mayor Lang asked how much this software would cost if the City were to buy it on its own. Ken replied that he is unsure but could look into it. He noted that staff has vetted the software and it is a great product. Councilmember Harmon asked what it would have cost to renew the existing software. Ken replied around $20,000 for a 5-year renewal. He indicated that staff was looking into other options however when this became available. Councilmember Harmon asked when this would expire. Ken replied 2027. The City Council will consider Resolution 23-186 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M RESOLUTION 23-187: AUTHORIZE THE CITY TO ENTER INTO A MUTUAL AID AGREEMENT FOR EMERGENCY FIRE AND MEDICAL SERVICES John Evans, Fire Chief, presented proposed Resolution 23-187 that would authorize the City to Enter Into a Mutual Aid Agreement for Emergency Fire and Medical Services. Written documentation previously provided to the City Council included information as follows: The resources of multiple jurisdictions are often required to respond to emergency events or other urgent needs. This agreements establishes the terms on which each agency agrees to assist the others. The signing agencies intend by this Agreement to commit to assist each other whenever possible, while allowing each agency the sole discretion to determine when its resources cannot be spared for assisting other agencies.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -6- The City has participated in similar mutual aid agreements for many years. These agreements have been invaluable in establishing clear guidelines to follow as agencies assist one another. The City Council will consider Resolution 23-187 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M RESOLUTION 23-188: APPROVE A BETTERMENT AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR IMPROVEMENTS TO BANGERTER HIGHWAY Dan Johnson, Public Works Director, presented proposed Resolution 23-188 that would approve a Betterment Agreement Between the City and the Utah Department of Transportation for Improvements to Bangerter Highway. Written documentation previously provided to the City Council included information as follows: Construction associated with the Bangerter Highway interchange at 4700 South is currently under way. During the project environmental clearance process, the City Council requested of UDOT that the interchange be built with Bangerter Highway passing underneath 4700 South, which comes at a significant higher cost. The City has made verbal commitments to participate financially in the betterment. UDOT indicates that the cost difference to take Bangerter under 4700 South is approximately $14,000,000 and is asking the City for participation in the amount of $2,000,000. In addition to the betterment payment, a condition of the betterment is that 4700 South through-traffic at Bangerter will be closed for approximately 12-months. Construction activities currently taking place for the Jordan Valley aqueduct relocation are anticipated to last through spring 2024. Construction of the interchange will begin spring 2024 and last through fall 2025. Councilmember Harmon stated that he is uncomfortable with the 2 million dollars needed. He asked if there was a surplus in other parts of the budget that could be used to fund this instead of taking money from the General Fund. Councilmember Christensen asked why 4100 South couldn’t be a full underpass as well. Dan replied that this is due to groundwater levels. Mayor Lang noted that 3500 South will unquestionably have to be an overpass. Dan agreed. Councilmember Nordfelt stated that this is a good deal and is a good benefit to the residents in the area as well as those traveling through the City. Mayor Lang agreed.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -7- Councilmember Whetstone asked if the City will have the same financial commitment at 4100 South for the hybrid option. Dan replied yes and indicated that the total for 4100 South could be closer to 4 million. The City Council will consider Resolution 23-188 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M RESOLUTION 23-189: AUTHORIZE THE EXECUTION OF A LEASE AGREEMENT WITH SALT LAKE CITY FOR STORM WATER IMPROVEMENTS Dan Johnson, Public Works Director, presented proposed Resolution 23-189 that would authorize the Execution of a Lease Agreement with Salt Lake City for Storm Water Improvements. Written documentation previously provided to the City Council included information as follows: In an effort to reduce the risk of flooding to several business in the northwest corner of the city, the City Council authorized the award of a construction contract to Cody Ekker Construction in August to reroute a drainage ditch near 7200 West and 2100 South. Most of the rerouted ditch is within Salt Lake City (SLC) right of way requiring the execution of a Lease Agreement to Occupy Right of Way. SLC agreed to the proposed ditch alignment and provided a letter of acceptance in late August to enable a permit to be issued and work to begin while the lease agreement was being drafted. The agreement is now ready to be executed. The majority of the construction activities are now complete, and the project should reach substantial completion by the middle of November. The City Council will consider Resolution 23-189 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M NEW BUSINESS SCHEDULED FOR DECEMBER 5, 2023 A. CONSIDER APPLICATION PUD-2-2023, FILED BY SHIVAM SHAH, REQUESTING FINAL PLAT APPROVAL FOR THE MOUNTAIN VIEW MICRO FLEX PUD, LOCATED AT 5718 WEST 3500 SOUTH Steve Lehman, CED, presented application PUD-2-2023, Filed by Shivam Shah, Requesting Final Plat Approval for the Mountain View Micro Flex PUD, Located at 5718 West 3500 South Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -8- Shivam Shah, is requesting final approval for the Mountain View Micro Flex PUD. The proposed application will convert interior office/warehouse spaces into 59 individual commercial condominium units. The building is presently under construction. The existing parcel is 5.3 acres in size. City staff approved a permitted use application for this project in December 2022. As part of that review, all aspects of development including site plan review, landscaping and commercial design standards were reviewed and approved. The proposed application is to create condominium units as opposed to individual suites or office/warehouse spaces originally approved by the City. The numbers of condominium units is equal to those approved by the permitted use application. Unit sizes range from 820 square feet to 2,560 square feet. As mentioned previously, these spaces can be used for a variety of businesses commensurate with the LI zone. Commercial and Industrial condominiums are not uncommon. According to the applicant, there are a variety of benefits associated with doing a commercial condominium project. For the property owner, it is primarily the ability to sell units as opposed to leasing them. For business owners it is the ability to predict occupancy costs without having to renegotiate their lease every few years. There is also a sense of pride in ownership that can help keep the entire project viable because of the interest each owner has in wanting the overall project to succeed. For these reasons, the applicant is proposing the condominium concept. Councilmember Nordfelt asked if the zoning will stay the same. Steve replied yes. Councilmember Nordfelt verified that this is an administrative action. Steve replied yes and noted that the request meets all the ordinances. The City Council will consider Application PUD-2-2023 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M B. CONVENE AS BOARD OF CANVASSERS FOR THE MUNICIPAL GENERAL ELECTION HELD NOVEMBER 21, 2023 RESOLUTION 23-190, ACCEPT AND APPROVE THE RESULTS OF THE MUNICIPAL GENERAL ELECTION HELD NOVEMBER 21, 2023 AS SHOWN ON THE CANVASS REPORT  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -9- Nichole Camac, City Recorder, presented proposed Resolution 23-190 that would accept and approve the Results of the Municipal General Election Held November 21, 2023 as Shown on the Canvass Report. Written documentation previously provided to the City Council included information as follows: The Mayor and City Council are the legislative body for West Valley City and comprise the Board of Municipal Canvassers pursuant to Utah Code §20A-4-301(2). The Code requires that the Board of Municipal Canvassers shall meet to canvass the returns of the Municipal General Election no sooner than seven days and no later than 14 days after the election. The City Council will consider Resolution 23-190 at the Regular Council Meeting scheduled December 5, 2023 at 6:30 P.M CONSENT AGENDA SCHEDULED FOR DECEMBER 5, 2023 A. RESOLUTION 23-191: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED, A PERPETUAL EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM JODI L. HOSKINS FOR PROPERTY LOCATED AT 2689 SOUTH VESPA DRIVE Mayor Lang discussed proposed Resolution 23-191 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed, a Perpetual Easement, and a Temporary Construction Easement With and From Jodi L. Hoskins for Property Located at 2689 South Vespa Drive. Written documentation previously provided to the City Council included information as follows: The Jodi L. Hoskins parcel located at 2689 S. Vespa Drive is one of several parcels affected by the Cross Towne Trail; 2700 West to Bangerter Highway Project. This project will provide for bike lanes on Parkway Boulevard from 2700 West to Bangerter Highway. The project will also construct sidewalks on Parkway Boulevard where they do not currently exist and add new ADA ramps at street intersections on Parkway Boulevard. Compensation for the purchase of the Warranty Deed, Perpetual Easement, Temporary Construction Easement and improvements is $15,840.00 was negotiated based upon the appraisal prepared by Integra Realty Resources which indicated a value of $14,400.00.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -10- The project is being funded through the Transportation Alternatives Program (TAP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $1,072.37. B. RESOLUTION 23-192: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM WEST VALLEY BUILDING TWO, LLC FOR PROPERTY LOCATED AT 2607 SOUTH 3200 WEST Mayor Lang discussed proposed Resolution 23-XX that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed and a Temporary Construction Easement With and From Jacob and Elizabeth Bastian for Property Located at 3117 West 3650 South. Written documentation previously provided to the City Council included information as follows: The West Valley Building Two, LLC parcel located at 2607 South 3200 West is one of several parcels affected by the Cross Towne Trail; 2700 West to Bangerter Highway Project. This project will provide for bike lanes on Parkway Boulevard from 2700 West to Bangerter Highway. The project will also construct sidewalks on Parkway Boulevard where they do not currently exist and add new ADA ramps at street intersections on Parkway Boulevard. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $3,900.00 was negotiated based upon the Administrative Compensation Estimate prepared by Meridian Engineering, Inc. which indicated a value of $2,900.00. The project is being funded through the Transportation Alternatives Program (TAP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $264.03. C. RESOLUTION 23-193: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM TEAMSTERS, CHAUFFEURS, WAREHOUSEMEN AND HELPERS LOCAL 222, INC. FOR PROPERTY LOCATED AT 2641 SOUTH 3270 WEST Mayor Lang discussed proposed Resolution 23-193 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed and a  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -11- Temporary Construction Easement With and From Teamsters, Chauffeurs, Warehousemen and Helpers Local 222, Inc. for Property Located at 2641 South 3270 West. Written documentation previously provided to the City Council included information as follows: The Teamsters, Chauffeurs, Warehousemen and Helpers Local 222, Inc. parcel located at 2641 South 3270 West is one of several parcels affected by the Cross Towne Trail; 2700 West to Bangerter Highway Project. This project will provide for bike lanes on Parkway Boulevard from 2700 West to Bangerter Highway. The project will also construct sidewalks on Parkway Boulevard where they do not currently exist and add new ADA ramps at street intersections on Parkway Boulevard. Compensation for the purchase of the Warranty Deed and Temporary Construction Easement is $178,000.00 based upon the appraisal report prepared by Integra Realty Resources. The project is being funded through the Transportation Alternatives Program (TAP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $12,050.60. D. RESOLUTION 23-194: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM RUSSELL G. MURRAY FOR PROPERTY LOCATED AT 3148 WEST 3650 SOUTH Mayor Lang discussed proposed Resolution 23-194 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed and a Temporary Construction Easement With and From Russell G. Murray for Property Located at 3148 West 3650 South Written documentation previously provided to the City Council included information as follows: The Russell G. Murray parcel located at 3148 W. Lancer Way is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -12- intersections on Lancer Way. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $16,900.00 and was based upon an appraisal report estimate prepared by Integra Realty Resources. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $1,144.13. E. RESOLUTION 23-195: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM RUSSELL G. MURRAY FOR PROPERTY LOCATED AT 3150 WEST 3650 SOUTH Mayor Lang discussed proposed Resolution 23-194 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed and a Temporary Construction Easement With and From Russell G. Murray for Property Located at 3148 West 3650 South Written documentation previously provided to the City Council included information as follows: The Russell Murray parcel located at 3150 W. Lancer Way is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $15,900.00 and was based upon an appraisal report estimate prepared by Integra Realty Resources. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $1,076.43. F. RESOLUTION 23-196: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM DAVID HUBERT FOR PROPERTY LOCATED AT 3125 WEST LANCER WAY  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -13- Mayor Lang discussed proposed Resolution 23-196 that would authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed and a Temporary Construction Easement With and From David Hubert for Property Located at 3125 West Lancer Way. Written documentation previously provided to the City Council included information as follows: The David Hubert parcel located at 3125 W. Lancer Way is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $13,000.00 and was negotiated based upon an appraisal report estimate prepared by Integra Realty Resources which indicated a value of $12,400.00. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $880.10. G. RESOLUTION 23-197: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM ALEIDA ARTEMISA RODRIGUEZ FOR PROPERTY LOCATED AT 4078 SOUTH DUBLIN CIRCLE Mayor Lang discussed proposed Resolution 23-197 that would Authorize the City to Enter Into an Easement Purchase Agreement and Accept a Perpetual Easement and a Temporary Construction Easement With and From Aleida Artemisa Rodriguez for Property Located at 4078 South Dublin Circle Written documentation previously provided to the City Council included information as follows: The Aleida Artemisa Rodrguez parcel located at 4078 S. Dublin Circle is one of eight parcels affected by the UTA Midvalley Bus Rapid Transit (2700 West Wall) Project, scheduled to be constructed in 2024. This project will include construction of textured colored concrete park strip, landscaping, and decorative street lighting along the east side of Constitution Boulevard (2700 West) from 4100 South to Westshire Drive  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -14- (4030 South). The project will also include an eight-foot-tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard to match the wall on the west side of Constitution Boulevard. The acquisition includes a Perpetual Easement, Temporary Construction Easement and improvements. Compensation is in the amount of $4,300.00. H. RESOLUTION 23-198: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM HENRY RENNEMANN FOR PROPERTY LOCATED AT 4050 SOUTH 2665 WEST Mayor Lang discussed proposed Resolution 23-198 that would Authorize the City to Enter Into an Easement Purchase Agreement and Accept a Perpetual Easement and a Temporary Construction Easement With and From Henry Rennemann for Property Located at 4050 South 2665 West Written documentation previously provided to the City Council included information as follows: The Henry Rennemann parcel located at 4050 South 2665 West is one of eight parcels affected by the UTA Midvalley Bus Rapid Transit (2700 West Wall) Project, scheduled to be constructed in 2024. This project will include construction of textured colored concrete park strip, landscaping, and decorative street lighting along the east side of Constitution Boulevard (2700 West) from 4100 South to Westshire Drive (4030 South). The project will also include an eight-foot-tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard to match the wall on the west side of Constitution Boulevard. The acquisition includes a Perpetual Easement, Temporary Construction Easement and improvements. Compensation in the amount of $9,000.00 was negotiated based upon the appraisal report prepared by the Fortis Group which indicated compensation in the amount of $8,300.00. I. RESOLUTION 23-199: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM ALFONSO AND ISABEL INGA FOR PROPERTY LOCATED AT 4080 SOUTH DUBLIN CIRCLE Mayor Lang discussed proposed Resolution 23-199 that would Authorize the City to Enter Into an Easement Purchase Agreement and Accept a Perpetual Easement and a Temporary Construction Easement With and From Alfonso and Isabel Inga for  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -15- Property Located at 4080 South Dublin Circle Written documentation previously provided to the City Council included information as follows: The Alfonso Inga and Isabel Inga parcel located at 4080 S. Dublin Circle is one of eight parcels affected by the UTA Midvalley Bus Rapid Transit (2700 West Wall) Project, scheduled to be constructed in 2024. This project will include construction of textured colored concrete park strip, landscaping, and decorative street lighting along the east side of Constitution Boulevard (2700 West) from 4100 South to Westshire Drive (4030 South). The project will also include an eight-foot-tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard to match the wall on the west side of Constitution Boulevard. The acquisition includes a Perpetual Easement, Temporary Construction Easement and improvements. Compensation in the amount of $5,300.00 is based upon the appraisal report prepared by the Fortis Group. COMMUNICATIONS A. BINGHAM POINT FOLLOW-UP Councilmember Whetstone stated that he spoke to the residents regarding both options suggested by staff. He indicated that they were comfortable with either. He noted that he feels it would be redundant to put a fence in front of the rock wall and would suggest moving forward with Option 1. Councilmember Harmon agreed and indicated that this is also the less expensive option. The Mayor and Council agreed to move forward with Option 1. The Mayor and Council had no further questions or concerns. B. CITY MANAGER HIRING PROCESS UPDATE John Flores, HR Director, stated that the job opening closes on December 7th so more information will be available after that time. Councilmember Whetstone asked when the contract would need to be discussed and determined. John replied that there is time and noted that contract negotiations would begin once a candidate has been selected. Councilmember Harmon suggested that Council look through the contracts that were emailed to them, make notes, and then meet with suggestions. Mayor Lang agreed and suggested doing this tentatively by February 1st. The Mayor and Council had no further questions or concerns. C. COUNCIL CALENDAR  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -16- Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Harmon asked if there could be a communication regarding the Lancer Way project. B. COUNCIL REPORTS COUNCILMEMBER WHETSTONE- WAT LAO Councilmember Whetstone indicated he visited with Wat Lao who have been experiencing issues with their neighbors. He indicated COP was there as well and went above and beyond to assist. He noted that the issues seem to be improving. COUNCILMEMBER CHRISTENSEN- PARKING ISSUES Councilmember Christensen stated that he met with a gentleman who was concerned about parking in his cul-de-sac in the Blue Haven neighborhood. He indicated that COP, along with the property owner, met with the tenant and are resolving the issue. MAYOR LANG- HUNTER HIGH Mayor Lang indicated that residents are concerned regarding snowplows not taking care of the sidewalks in front of Hunter High School. Councilmember Christensen stated that this would be the responsibility of the school district. C. STRATEGIC DISCUSSION LIST Mayor Lang stated that items would continue to be discussed on the list. D. REVIEW AGENDA FOR SPECIAL REDEVELOPMENT AGENCY MEETING SCHEDULED DECEMBER 5, 2023 PUBLIC HEARINGS SCHEDULED FOR DECEMBER 5, 2023 A. ACCEPT PUBLIC INPUT REGARDING THE POTENTIAL ACQUISITION OF SURPLUS PROPERTY FROM THE UTAH DEPARTMENT OF TRANSPORTATION Jeff Jackson, RDA, informed a public hearing had been advertised for the Regular Council Meeting scheduled December 5, 2023, in order for the Redevelopment Agency to hear and consider public comments regarding MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -17- RDA Resolution 23-05 for the potential acquisition of surplus property from the Utah Department of Transportation. Proposed RDA Resolution 23-05 related to the proposal to be considered by the Redevelopment Agency subsequent to the public hearing, was discussed as follows: ACTION: RESOLUTION NO. 23-05, DECLARE THAT THE ACQUISITION OF CERTAIN SURPLUS PROPERTY OWNED BY THE UTAH DEPARTMENT OF TRANSPORTATION IS FOR A VALID PUBLIC USE Jeff Jackson, RDA, discussed proposed Resolution 23-05 that would declare that the Acquisition of Certain Surplus Property Owned by the Utah Department of Transportation is for a Valid Public Use. Written documentation previously provided to the City Council included information as follows: The RDA is currently studying and evaluating properties along the 2100 S. frontage road for potential redevelopment. The parcels being evaluated belong to UDOT and have been identified by UDOT as surplus parcels. The RDA is looking to examine these surplus properties as part of a redevelopment initiative. UDOT grants municipalities the opportunity to purchase land before it’s sold at a public auction. In order to engage, State Law and UDOT rule requires the completion of the following two items 1) the RDA must pass a resolution stating the property will be used to serve a public purpose, which economic development and redevelopment satisfy and 2) the RDA must hold a public hearing to satisfy UDOT admin rule R907-80-10. The RDA desires to engage with UDOT to a further degree in order to explore the possibility of purchasing the property. The RDA has been working in conjunction with developers in the region to redevelop the Northwest EDA project area. As of this date, there are currently 3,783,000 SF of Class A industrial and distribution space with another 750,000 SF in the pipeline. The Northwest EDA Project Area has also created nearly 3,500 jobs.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -18- In an effort to continue redeveloping this area in a methodical, well thought manner consistent with the project area and RDA goals, the RDA seeks to enter discussions with UDOT towards potential redevelopment of the surplus parcels. Additionally, the RDA has been tracking these and other parcels on and around 2100 S. frontage road and near 7200 W. entering this robust industrial development and desires to ensure the entrance to the area and surrounding areas properly support ongoing redevelopment. Mayor Lang asked if the property in the middle is privately owned. Jeff replied yes. The Redevelopment Agency will consider Resolution 23-05 at the Special Redevelopment Agency Meeting scheduled December 5, 2023 at 6:30 P.M. RDA RESOLUTION 23-06: AUTHORIZE THE AGENCY TO EXECUTE A REAL ESTATE PURCHASE AND SALE AGREEMENT WITH WEBSTER DEVELOPMENT LLC Jeff Jackson, RDA, presented proposed Resolution 23-06 that would authorize the Agency to Execute a Real Estate Purchase and Sale Agreement with Webster Development LLC. Written documentation previously provided to the City Council included information as follows: The RDA has been holding onto the subject property as it studied the Redwood Road area to determine the potential creation of a Redevelopment project area. As we began to study the area and opportunities, the surrounding property owners made it evident they are not interested in selling their property. In addition, some of the properties have recently made significant investments which make it difficult to accomplish a full redevelopment of the area. It became clear the timing was not right to pursue a project area at this time. Mayor Lang asked how large the property is. Jeff replied .92 acres with 4 business condos. Mayor Lang asked if those are currently being rented. Jeff replied yes. Councilmember Harmon asked what the City originally bought the property for. Jeff replied $1,235,000 and it is being sold for $1,339,500. Councilmember Harmon asked when the property was purchased. Jeff replied 3 years ago. The Redevelopment Agency will consider Resolution 23-06 at the Special Redevelopment  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 28, 2023 -19- Agency Meeting scheduled December 5, 2023 at 6:30 P.M MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY NOVEMBER 28, 2023 WAS ADJOURNED AT 5:18 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, November 28, 2023. _______________________________ Nichole Camac, CMC City Recorder