City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, DECEMEBER 12, 2023 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large (electronically) Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 ABSENT: Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: John Flores, HR Director Nichole Camac, City Recorder Eric Bunderson, City Attorney Colleen Jacobs, Police Chief (electronically) John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Coby Wilson, Acting Public Works Director Jamie Young, Parks and Recreation Director Mark Nord, RDA Director (electronically) Sam Johnson, Strategic Communications Director Ken Cushing, IT (electronically) APPROVAL OF MINUTES OF STUDY MEETING HELD NOVEMBER 28, 2023 The Council considered the Minutes of the Study Meeting held November 28, 2023. There were no changes, corrections or deletions. Councilmember Harmon moved to approve the Minutes of the Study Meeting held November 28, 2023. Councilmember Nordfelt seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -2- A voice vote was taken and all members voted in favor of the motion. REGULAR CITY COUNCIL MEETING HAS BEEN CANCELED PUBLIC HEARINGS SCHEDULED FOR JANUARY 2, 2023 A. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2023-2024 BUDGET Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled January 2, 2024, in order for the City Council to hear and consider public comments regarding Re-Opening the FY 2023-2024 Budget Proposed Ordinance 23-45 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 23-45, AMEND THE BUDGET OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Jim Welch, Finance Director, discussed proposed Ordinance 23-45 that would amend the Budget of West Valley City for the Fiscal Year Beginning July 1, 2023 and Ending June 30, 2024 to Reflect Changes in the Budget from Increased Revenues and Authorize the Disbursement of Funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City of West Valley to amend its budget during the year. The West Valley City holds public hearings on budget amendments on a quarterly basis each fiscal year. A Public Notice was posted December 7, 2023, in public view at City Hall, the Family Fitness Center and UCCC; also, posted on the Public Notice Website and West Valley City’s Website. Notice was given that a public hearing is to be held January 2, 2024, at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. Mayor Lang asked if the burn camp total represents how much money was raised from that event. Jim replied yes. The City Council will consider Ordinance 23-45 at the Regular Council Meeting  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -3- scheduled January 2, 2024 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR JANUARY 2, 2024 A. RESOLUTION 23-201: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF KAREN LANG TO THE WEST VALLEY HOUSING AUTHORITY COMMISSION FOR A TERM COMMENCING JANUARY 2, 2024 AND ENDING DECEMBER 31, 2025 John Flores, HR Director, discussed proposed Resolution 23-201 that would ratify the City Manager's Reappointment of Karen Lang to the West Valley Housing Authority Commission for a Term Commencing January 2, 2024 and Ending December 31, 2025 Written documentation previously provided to the City Council included information as follows: The West Valley City Housing Authority Commission is composed of seven members, each appointed by the City Manager with the advice and consent of the City Council. Pursuant to Section 9-4-606, Utah Code Annotated 1953, as amended, the City Manager wishes to reappoint Karen Lang to the West Valley City Housing Authority Commission for a term commencing January 2, 2024 and ending on December 31, 2025. B. RESOLUTION 23-202: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF DON CHRISTENSEN TO THE WEST VALLEY HOUSING AUTHORITY COMMISSION FOR A TERM COMMENCING JANUARY 2, 2024 AND ENDING DECEMBER 31, 2027 John Flores, HR Director, discussed proposed Resolution 23-202 that would ratify the City Manager's Reappointment of Don Christensen to the West Valley Housing Authority Commission for a Term Commencing January 2, 2024 and Ending December 31, 2027 Written documentation previously provided to the City Council included information as follows: The West Valley City Housing Authority Commission is composed of seven members, each appointed by the City Manager with the advice and consent of the City Council. Pursuant to Section 9-4-606, Utah Code Annotated 1953, as amended, the City Manager wishes to reappoint Don Christensen to the West Valley City Housing Authority Commission for a term commencing January 2, 2024 and ending on December 31, 2027.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -4- C. RESOLUTION 23-203: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF TOM HUYNH TO THE WEST VALLEY HOUSING AUTHORITY COMMISSION FOR A TERM COMMENCING JANUARY 2, 2024 AND ENDING DECEMBER 31, 2027 John Flores, HR Director, discussed proposed Resolution 23-203 that would ratify the City Manager's Reappointment of Tom Huynh to the West Valley Housing Authority Commission for a Term Commencing January 2, 2024 and Ending December 31, 2027 Written documentation previously provided to the City Council included information as follows: The West Valley City Housing Authority Commission is composed of seven members, each appointed by the City Manager with the advice and consent of the City Council. Pursuant to Section 9-4-606, Utah Code Annotated 1953, as amended, the City Manager wishes to reappoint Tom Huynh to the West Valley City Housing Authority Commission for a term commencing January 2, 2024 and ending on December 31, 2027. D. RESOLUTION 23-204: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF WILLIAM WHETSTONE TO THE WEST VALLEY HOUSING AUTHORITY COMMISSION FOR A TERM COMMENCING JANUARY 2, 2024 AND ENDING DECEMBER 31, 2027 John Flores, HR Director, discussed proposed Resolution 23-204 that would ratify the City Manager's Reappointment of William Whetstone to the West Valley Housing Authority Commission for a Term Commencing January 2, 2024 and Ending December 31, 2027 Written documentation previously provided to the City Council included information as follows: The West Valley City Housing Authority Commission is composed of seven members, each appointed by the City Manager with the advice and consent of the City Council. Pursuant to Section 9-4-606, Utah Code Annotated 1953, as amended, the City Manager wishes to reappoint William Whetstone to the West Valley City Housing Authority Commission for a term commencing January 2, 2024 and ending on December 31, 2027. E. RESOLUTION 23-205: RATIFY THE CITY MANAGER'S APPOINTMENT OF KARIN TOONE AS A MEMBER OF THE WEST  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -5- VALLEY CITY CLEAN AND BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JANUARY 2, 2024 AND ENDING JUNE 30, 2027 John Flores, HR Director, discussed proposed Resolution 23-205 that would ratify the City Manager's Appointment of Karin Toone as a Member of the West Valley City Clean and Beautiful Committee for a Term Commencing January 2, 2024 and Ending June 30, 2027 Written documentation previously provided to the City Council included information as follows: Members of the West Valley City Clean and Beautiful Committee are appointed for a four year term by the City Manager with the advice and consent of the City Council. F. RESOLUTION 23-206: RATIFY THE CITY MANAGER'S APPOINTMENT OF GABBI ARIAS-VARGAS AS A MEMBER OF THE WEST VALLEY CITY CLEAN AND BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JANUARY 2, 2024 AND ENDING JUNE 30, 2027 John Flores, HR Director, discussed proposed Resolution 23-206 that would ratify the City Manager's Appointment of Gabbi Arias-Vargas as a Member of the West Valley City Clean and Beautiful Committee for a Term Commencing January 2, 2024 and Ending June 30, 2027 Written documentation previously provided to the City Council included information as follows: Members of the West Valley City Clean and Beautiful Committee are appointed for a four year term by the City Manager with the advice and consent of the City Council. G. RESOLUTION 23-207: ACCEPT A PUBLIC SIDEWALK, LIGHTING, AND UTILITY EASEMENT FROM SIX BUGS HOLDINGS, LLC FOR PROPERTY LOCATED AT 2272 SOUTH 5600 WEST John Flores, HR Director, discussed proposed Resolution 23-207 that would accept a Public Sidewalk, Lighting, and Utility Easement from Six Bugs Holdings, LLC for Property Located at 2272 South 5600 West Written documentation previously provided to the City Council included information as follows: The Six Bugs Holdings, LLC property located at 2272 South 5600 West is the site of Wasatch Fleet Service. In accordance with the 5600 West Overlay Zone a wider park strip, sidewalk and sidewalk lighting is required.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -6- As the wider park strip and lighting fall outside of the public right-of-way, a Public Sidewalk, Lighting and Utility Easement was required. H. RESOLUTION 23-208: AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM MARITZA LEE FOR PROPERTY LOCATED AT 4084 SOUTH DUBLIN CIRCLE John Flores, HR Director, discussed proposed Resolution 23-208 that would authorize the City to Enter Into an Easement Purchase Agreement and Accept a Perpetual Easement and Temporary Construction Easement With and From Maritza Lee for Property Located at 4084 South Dublin Circle. Written documentation previously provided to the City Council included information as follows: The Maritza Lee parcel located at 4084 S. Dublin Circle is one of eight parcels affected by the UTA Midvalley Bus Rapid Transit (2700 West Wall) Project, scheduled to be constructed in 2024. This project will include construction of textured colored concrete park strip, landscaping, and decorative street lighting along the east side of Constitution Boulevard (2700 West) from 4100 South to Westshire Drive (4030 South). The project will also include an eight-foot-tall decorative concrete post and panel wall along those properties with backyards facing Constitution Boulevard to match the wall on the west side of Constitution Boulevard. The acquisition includes a Perpetual Easement, Temporary Construction Easement and improvements. Compensation is in the amount of $3,800.00. I. RESOLUTION 23-209: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE CONTRACT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM PAUL SMITH FOR PROPERTY LOCATED AT 3053 WEST 3650 SOUTH John Flores, HR Director, discussed proposed Resolution 23-209 that would Authorize the City to Enter Into a Real Estate Purchase Contract and Accept a Warranty Deed and Temporary Construction Easement With and From Paul Smith for Property Located at 3053 West 3650 South Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -7- The Paul Smith parcel located at 3053 West 3650 South is one of several parcels affected by the Lancer Way Reconstruction Project; 2700 West to 3200 West. This project will widen 3650 South and provide for curb, gutter and sidewalk on Lancer Way from 2700 West to 3200 West where it does not currently exist. The project will also install textured, colored concrete park strip, street trees, streetlights and new ramps at street intersections on Lancer Way. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements is $25,200.00 and was based upon an administrative compensation estimate prepared by Integra Realty Resources. The project is being funded through the Surface Transportation Program (STP). The city is responsible for 6.77% of all project costs, including right of way, making the West Valley City share of the acquisition $1,706.06. The City Council will consider Resolutions 23-201 through 23-209 on the Consent Agenda at the Regular Council Meeting scheduled January 2, 2024 at 6:30 P.M COMMUNICATIONS A. DOWDLE UPDATE Sam Johnson, Public Relations Director, stated he has spoken with the artist, Eric Dowdle, several times over the past few months and noted that Mr. Dowdle has also driven through the City multiple times as well. Sam indicated that he has also spoken with Councilmember Christensen as well as residents to put together a list of potential ideas. He noted that the map is not geographical but would highlight key locations in the community and provide a description of each location on the back of the box. Sam provided a list of ideas as follows: - West Valley City Facilities and Buildings o Fairbourne Park and City Hall o Centennial Park o Latino Mall- old City Hall o Maverik Center and USANA o Hunter and Granger High Schools o Valley Fair Mall - WVC Locations o Hunter/Granger/Redwood Communities o Water Tower o Olmec Head/Chinese Gate/Pioneer Crossing Bridge o Redwood Drive-In o Old Granger Park Rocket Slide  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -8- o Roller Skating Rink on Redwood o Trax line o Canal system through the City Mayor Lang suggested adding an old rail line that once came from Magna through West Valley City along 3650 South by City Center. Sam stated he would look into this and added that he would appreciate any additional ideas or suggestions over the next week from the Council. He noted that while Mr. Dowdle has the final artistic license, he is open to all suggestions and will work to incorporate items the Council is passionate about. Same added that the puzzle may be available at WestFest but could also be delayed to August for Neighborhood Night Out. The Mayor and Council had no further questions or concerns. B. GENERAL PLAN UPDATE Steve Pastorik, CED Director, provided a PowerPoint presentation summarized as follows: - General Plan Update o The General Plan is a document the City adopts that sets forth general guidelines for proposed future development of land within the City. o The City’s last General Plan update was adopted in 2015. o Staff is currently working on a comprehensive update as time permits. - The City received a grant from Wasatch Front Regional Council to help with part of the City’s General Plan update. - Using this grant, the City retained Leland Consulting to: o evaluate the development/redevelopment potential of properties within 5 areas of the City, o identify the most likely development/redevelopment options for those properties with medium to high development/redevelopment potential, and o compare the revenue to the City from the different options identified. - Study Areas o Redwood Road between 3500 S and 4100 S, o Redwood Road between SR-201 and 3500 S, o 3500 S between the Mountain View Corridor and the Jordan River, o the area between 5400 S and 6600 S and between the Mountain View Corridor and SR-111, and  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -9- o the area between 3500 South and 3800 South and between 2700 West and I-215. - Maps of Redevelopment area findings Councilmember Nordfelt asked if there was any way to calculate how many jobs might be created between the two options. Steve replied that an estimate could be provided but noted that option A would have more. Councilmember Whetstone asked if affordability would be addressed in either option. Steve replied that affordability wasn’t considered in this particular analysis but added that the overall General Plan does address affordability and also requires a Moderate Income Housing Plan. Councilmember Harmon stated that his initial reaction would be to lean toward option A but noted that he would need more time to consider each proposal. Steve asked if the Council would prefer to review different sections of the City in chunks as staff comes to the Council for direction on the General Plan Map update. Mayor Lang stated that she would prefer to do it by section and asked if an overall General Plan update is being considered at this time. Steve replied that staff wanted to focus on areas that are most likely to see change since there are many established neighborhoods that likely will not see any transformation in the near future. Mayor Lang asked if there will be neighborhood meetings. Steve replied that this wasn’t anticipated but could be done if the Council would like. Councilmember Harmon agreed that he would like to study one area at a time and would also would like to have street view pictures of areas that are being discussed. Councilmember Whetstone asked if open space options can be considered as well. Steve replied yes and noted that anything can be discussed and studied. The Mayor and Council had no further questions or concerns. C. CITY MANAGER HIRING PROCESS UPDATE John Flores, HR Director, stated that the position closed last Thursday. He indicated that Affion has identified 9 qualified candidates and interview scheduling will begin in the next week. He stated that this phase of the process will likely take 30-45 days. The Mayor and Council had no further questions or concerns. D. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -10- NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Whetstone asked if the City offers any incentive program to employees who come up with a cost saving measure for new programs. John Flores that the City currently does not but noted that these conversations and ideas are welcome. Councilmember Fitisemanu arrived at 5:09 PM. Mayor Lang asked what the incentive would be based on and how it would be calculated. Councilmember Whetstone stated that there is a formula. After discussion, the Council agreed to have staff look into this. Councilmember Huynh requested that the Swearing in Ceremony be conducted in the Council Chambers. He also requested information on how many signatures would be required to change the Form of Government and what the time limit would be. Nichole Camac, City Recorder, indicated that Janice Fisher’s term for serving on the Magna Mosquito Abatement District is expiring and she has expressed interest in continuing to serve. Councilmember Nordfelt stated that he would be fine with the reappointment. Councilmember Christensen added that his term for the SSLV Mosquito Abatement District is also expiring and he would need a renewal as well. B. COUNCIL REPORTS COUNCILMEMBER WHETSTONE- WINTER CONCERT SERIES Councilmember Whetstone stated that he attended a winter concert series performance and it was very well done. MAYOR LANG- PLAY AT HUNTER HIGH Mayor Lang indicated that she attended a play at Hunter High School where physically and mentally disabled children performed Finding Nemo Jr with a companion. She indicated it was a wonderful event. COUNCILMEMBER HUYNH- APA CONCERTS Councilmember Huynh stated that he attended a concert at American Preparatory Academy and it was very well done. COUNCILMEMBER FITISMEANU- 2002 OLYMPIC MEMORBILIA  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -11- Councilmember Fitisemanu stated that an email was received from someone requesting memorabilia/mementos from the 2002 Olympics. Mayor Lang stated that staff is aware and is working with the individual. C. STRATEGIC DISCUSSION LIST Mayor Lang stated that items would continue to be discussed on the list. D. REVIEW AGENDAS FOR ANNUAL REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AND MUNICIPAL BUILDING AUTHORITY MEETINGS John Flores, HR Director, indicated that all three meetings have the election of the Chair and Vice Chair for the 2024 year. Additionally, the Redevelopment Agency has a budget openings as follows: A. ACCEPT PUBLIC INPUT REGARDING RE-OPENING THE FY 2023-2024 BUDGET John Flores, HR Director, informed a public hearing had been advertised for the Regular Redevelopment Agency Meeting scheduled January 2, 2024, in order for the Agency to hear and consider public comments regarding Re-Opening the FY 2023-2024 Budget Proposed Resolution 23-07 related to the proposal to be considered by the Agency subsequent to the public hearing, was discussed as follows: ACTION: RESOLUTION 23-07, AMEND THE BUDGET OF THE REDEVELOPMENT AGENCY FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024 TO REFLECT CHANGES IN THE BUDGET FROM INCREASED REVENUES AND AUTHORIZE THE DISBURSEMENT OF FUNDS Jim Welch, Finance Director, discussed proposed Resolution 23-07 that would amend the Budget of the Redevelopment Agency for the Fiscal Year Beginning July 1, 2023 and Ending June 30, 2024 to Reflect Changes in the Budget from Increased Revenues and Authorize the Disbursement of Funds. Written documentation previously provided to the City Council included information as follows: State Statute Title 10, Chapter 6, Utah Code Annotated 1953, as amended, allows the City to amend its budget during the year. The West Valley City Redevelopment Agency holds, as needed on a quarterly basis, public hearings to amend the annual budget.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -12- A Public Notice was posted December 7, 2023, in public view at City Hall, the Family Fitness Center and UCCC; also, posted on the Public Notice Website and West Valley City’s Website. Notice was given that a public hearing is to be held January 2, 2024, at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. The Redevelopment Agency will consider Resolution 23-07 at the Regular Redevelopment Agency Meeting scheduled January 2, 2024 at 6:30 P.M. MOTION FOR CLOSED SESSION Councilmember Nordfelt moved to adjourn and reconvene in a Closed Session for discussion of Professional Competency. Councilmember Harmon seconded the motion. A voice vote was taken and all members voted in favor of the motion. Councilmember Fitisemanu Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. MOTION TO ADJOURN Upon motion by Councilmember Harmon all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE SPECIAL STUDY MEETING ON TUESDAY DECEMBER 12, 2023 WAS ADJOURNED AT 5:20 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Special Study Meeting of the West Valley City Council held Tuesday, December 12, 2023.  MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -13- _______________________________ Nichole Camac, CMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, DECEMBER 12, 2023, AT 5:25 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large (electronically) Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 Will Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 (electronically) STAFF PRESENT: John Flores, HR Director John Evans, Fire Chief Eric Bunderson, City Attorney The City Council met in Closed Session and discussed professional competency. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF DECEMEBER 12, 2023 WAS ADJOURNED AT 5:39 P.M. BY MAYOR LANG. MINUTES OF COUNCIL STUDY MEETING – DECEMBER 12, 2023 -14- __________________________________ Nichole Camac – City Recorder