City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, APRIL 23, 2024 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 (electronically) William Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, City Manager Eric Bunderson, City Attorney Colleen Jacobs, Police Chief (electronically) John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Ken Cushing, IT (electronically) Travis Crosby, IT APPROVAL OF MINUTES OF STUDY MEETING HELD APRIL 16, 2024 The Council considered the Minutes of the Study Meeting held April 16, 2024. There were no changes, corrections or deletions. Councilmember Whetstone moved to approve the Minutes of the Study Meeting held April 16, 2024. Councilmember Fitisemanu seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL AND SPECIAL HOUSING AUTHORITY MEETING OF APRIL 23, 2024 Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agendas for the Regular City Council meeting and Special Housing Authority meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR MAY 7, 2024 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-4-2024, FILED BY WEST VALLEY CITY, REQUESTING A ZONE TEXT AMENDMENT TO THE SIGN ORDINANCE TO PROHIBIT BILLBOARDS IN THE DECKER LAKE STATION OVERLAY ZONE, JORDAN RIVER OVERLAY ZONE, BANGERTER HIGHWAY OVERLAY ZONE, AND 5600 WEST OVERLAY ZONE Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled May 7, 2024, in order for the City Council to hear and consider public comments regarding Application ZT-4-2024, Filed by West Valley City, Requesting a Zone Text Amendment to the Sign Ordinance to Prohibit Billboards in the Decker Lake Station Overlay Zone, Jordan River Overlay Zone, Bangerter Highway Overlay Zone, and 5600 West Overlay Zone. Proposed Ordinance 24-16 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 24-16, AMEND SECTION 11-5-106 OF THE SIGN ORDINANCE TO PROHIBIT BILLBOARDS IN THE DECKER LAKE STATION OVERLAY ZONE, JORDAN RIVER OVERLAY ZONE, BANGERTER HIGHWAY OVERLAY ZONE, AND 5600 WEST OVERLAY ZONE Steve Pastorik, CED, discussed proposed Ordinance 24-16 that would amend Section 11-5-106 of the Sign Ordinance to Prohibit Billboards in the Decker Lake Station Overlay Zone, Jordan River Overlay Zone, Bangerter Highway Overlay Zone, and 5600 West Overlay Zone. Written documentation previously provided to the City Council included information as follows: City staff is proposing an ordinance text change to amend Section 11-5- 106 of the Sign Ordinance to prohibit billboards in the Decker Lake Station Overlay Zone, Jordan River Overlay Zone, Bangerter Highway Overlay Zone, and 5600 West Overlay Zone.  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -3- Section 11-5-106 currently includes the following language: “Billboards shall not be allowed in gateway-oriented overlay zones, regardless of the underlying zone.” According to legal staff, this standard is too vague in that it does not identify specific overlay zones by name. In staff’s view, the intent was to prohibit billboards in all overlay zones except the Overpressure Overlay Zone, the Airport Overlay Zone, and the Chesterfield Overlay Zone. To be more specific, staff is proposing the following language: “Billboards shall not be allowed in the Decker Lake Station Overlay Zone, Jordan River Overlay Zone, Bangerter Highway Overlay Zone, or 5600 West Overlay Zone, regardless of the underlying zone. The City Council will consider Ordinance 24-16 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING THE WEST VALLEY CITY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN AND BUDGET PROPOSAL ON RECCOMENDED PROJECTS FOR FISCAL YEAR 2024-2025 Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled May 7, 2024, in order for the City Council to hear and consider public comments regarding the West Valley City Community Development Block Grant (CDBG) Annual Action Plan and Budget Proposal on Recommended Projects for Fiscal Year 2024-2025 Proposed Resolution 24-64 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: RESOLUTION 24-64, APPROVE AN ANNUAL ACTION PLAN AND THE WEST VALLEY CITY COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET PROPOSAL AND RECOMMENDED PROJECTS FOR FISCAL YEAR 2024-2025 Layne Morris, CPD, discussed proposed Resolution 24-64 that would approve an Annual Action Plan and the West Valley City Community Development Block Grant Budget Proposal and Recommended Projects for Fiscal Year 2024-2025. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -4- Each year West Valley City receives grant funds from the U.S. Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) program. The Grants Division has created an Annual Action Plan and budget proposal that meets HUD’s goals, objects, and guidelines governing the use of CDBG funds. The Grants Division has made the Annual Action Plan and budget proposal available for public review and a public hearing will be held on May 7, 2024 at 6:30 p.m. in the West Valley City Council Chambers, to allow for public comment. The amount of CDBG funds that West Valley City is estimated to receive is $1,066,00. The funds received annually are to run programs pertaining to Low-Moderate income individuals including families. CDBG Program Income (PI) generated from the CDBG Home Rehabilitation Program payments is $5,736. The PI funds allocated to West Valley City CDBG program from HUD must be reinvested into the CDBG program’s eligible projects. The Public Service projects and the Administration costs are capped by HUD, with no more than 15% of the total allocation going to Public Services projects and no more than 20% going toward Administration and operating expenses. The CDBG Committee has made a recommendation to be for funding to be presented to the City Council. Recommendations must be in line with the City’s CDBG 5-year Consolidated Plan and HUD’s regulations. The City Council will consider Resolution 24-64 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M. RESOLUTION 24-65: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH SELECTHEALTH FOR HEALTH INSURANCE COVERAGE John Flores, Assistant City Manager, presented proposed Resolution 24-65 that would authorize the City to Enter Into an Agreement with SelectHealth for Health Insurance Coverage Written documentation previously provided to the City Council included information as follows: SelectHealth health insurance contract for 2024/2025 was negotiated and presented to us at expected coverage and rates.  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -5- SelectHealth is the current provider of health insurance benefits for City employees. This contract reflects the expected health insurance structure and rates as negotiated. This is a renewal of the current contract. Mayor Lang asked if the 6.9% increase is for both the employees and the City. John replied yes. Councilmember Huynh asked how long the City has been self-funded. John replied 5 years. The City Council will consider Resolution 24-65 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M RESOLUTION 24-66: AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH EMI HEALTH FOR DENTAL INSURANCE COVERAGE FOR 2024-2025 John Flores, Assistant City Manager, presented proposed Resolution 24-66 that would authorize the City to Enter Into an Agreement with EMI Health for Dental Insurance Coverage for 2024-2025. Written documentation previously provided to the City Council included information as follows: EMI Health dental contract for 2024/2025 was presented to us at expected coverage and rates. EMI is the current provider of dental benefits for City employees. This contract reflects the expected dental insurance structure and rates. This is a renewal of the current contract. The City Council will consider Resolution 24-66 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M RESOLUTION 24-67: ADOPT A TENTATIVE BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 AND SET AUGUST 13, 2024 AS THE DATE FOR A PUBLIC BUDGET HEARING Jim Welch, Finance Director, presented proposed Resolution 24-67 that would adopt a Tentative Budget for the Fiscal Year Commencing July 1, 2024 and Ending June 30, 2025 and Set August 13, 2024 as the Date for a Public Budget Hearing. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -6- This resolution adopts the tentative budget for West Valley City for the 2024-2025 fiscal year and sets a date for public comment at a hearing to be held on August 13, 2024. West Valley City will adopt a tentative budget that will be made available for public inspection during regular office hours in the City’s Recorder’s office and gave notice of a hearing to receive public comment, before the final adoption of this tentative budget for FY 2024-2025. Jim Welch presented a PowerPoint presentation summarized as follows: - WVC Budget FY 2024-2025 o Reflects Council direction and objectives o Promotes efficiency in government o Public disclosure/transparency o Balanced budget required by State law o Prepared to national industry standards o Budget Calendar Items:  April 23, 2024 – Present Tentative Budget to City Council  May 7, 2024 – Adopt Tentative Budget/Set Hearing for Final Budget Adoption  -Adopt RDA, Housing Authority and Building Authority Budgets  August 13, 2024 – Date for TNT Hearing and Final Budget Adoption/General Fund - Economic Environment - Overall City Budget All Funds - Expenditures by Category - Proposed General Fund Budget - General Fund Sales Tax Collections - Property Tax - Utility Taxes - Changes for the FY 2024 Budget o Expenditures  Personnel Costs $4,750,000  IT Software $79,000  Fire Equipment $55,000  Skunk Removal $25,000  My Hometown $20,000  Lobbyists $12,000  Veteran’s Day Dinner $7,000  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -7-  Youth City Council $5,000 o Revenues  Sales Tax $2,193,932  Interest $1,462,384  Utility Tax $767,042  Property Tax $344,522  Miscellaneous $185,120 Councilmember Whetstone noted that personnel is the highest expenditure with multiple categories. Jim agreed and noted that the number reflects actual costs for wages, salaries, and benefits. Councilmember Whetstone indicated that employee benefits stayed flat or increased in most departments except for the Fitness Center which decreased. Jim replied that he would look into that more closely, but employee needs fluctuate with the type of insurance they require. Councilmember Whetstone asked why sales tax representations differ between slides on the presentation. Jim replied one slide shows the proposed budget while the other shows adjusted projections. The City Council will consider Resolution 24-67 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M RESOLUTION 24-68: AUTHORIZE THE CITY TO ENTER INTO A MULTIJURISDICTIONAL BUILDING INSPECTION SERVICES AGREEMENT Jerry Thompson, Building Inspection, presented proposed Resolution 24-68 that would authorize the City to Enter Into a Multijurisdictional Building Inspection Services Agreement Written documentation previously provided to the City Council included information as follows: The State of Utah recently passed SB 185, which will become law on May 1, 2024. This action requires that all municipalities, including West Valley City, enter into agreements with other jurisdictions or private entities that are engaged in the inspection of construction of new or existing buildings to provide services in the event the jurisdiction is not able to an inspection that is more than three days from the date the request is being made. The list of participating agencies is only made available to the contractor when the jurisdiction is not able to provide an inspector of their own to fulfill the request. This will also provide a means to request aid immediately following an event where additional inspectors are needed to assess damage and possible restrictions to occupancy of buildings as a result. Councilmember Whetstone clarified that developers could still schedule inspections later than 3 days if they wanted to. Jerry replied yes and indicated that this would only come  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -8- into play if the City can’t provide an inspection within 3 days of a request. Councilmember Whetstone asked if the City would have to accept a violation determined by a 3rd party. Jerry replied yes. Councilmember Whetstone asked who would follow up for remediation. Jerry replied that the City would unless unable to inspect within the 3 day period. He noted that the City can currently accommodate next day inspections and this agreement will just ensure the City is in compliance with the legislative change. The City Council will consider Resolution 24-68 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M RESOLUTION 24-69: APPROVE THE PURCHASE OF 17 VEHICLES FROM KEN GARFF FORD Dan Johnson, Public Works Director, presented proposed Resolution 24-68 that would authorize the City to Enter Into a Multijurisdictional Building Inspection Services Agreement Written documentation previously provided to the City Council included information as follows: The Fleet Division recommends the replacement of 17 Ford Interceptor SUVs from the 2024/2025 light vehicle replacement list as described below. In recent years supply chain issues have made it difficult to purchase many items, including vehicles. In 2022, Ford cancelled an order of 17 Interceptor SUVs, and thus the City purchased Dodge Durango SUVs instead. Ford has been trying to catch up on cancelled orders and are working to recapture lost business and has made these 17 vehicles available to the City outside of their normal purchasing system. The Public Works Department has proposed a total budget of $1.9 million for rolling stock replacement for the FY 2024-25. If this early purchase is approved, the FY 2024-25 replacement budget will be reduced by $1,071,000 thus subtracting these 17 vehicles from the 36 that are planned to be presented for council authorization for the light vehicle replacement list after the final budget is adopted. In addition to the purchase of vehicles, this resolution authorizes the Fleet Division to purchase miscellaneous components (lights, sirens, etc....) from various vendors. Using City personnel for installation, upfitting components are estimated to cost approximately $14,000 per vehicle. The 17 Ford Interceptor SUVs will be used by the Police Department’s Patrol Division. Ken Garff Ford has a State purchasing contract (AV2528) to sell Ford vehicles. The purchase price is a competitive price, and the vehicles meet the City’s needs.  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -9- Vehicle Purchase Upfitting Costs Vehicle Total Vehicle Total Vehicle Purchase Vehicle Upfitting Upfitting Description Qty Cost Cost Cost Cost Total Ford Interceptor 17 SUV $49,000 $833,000 $14,000.00 $238,000 $1,071,000 These new vehicles replace 17 vehicles in the City’s fleet, see attachment for details. Councilmember Nordfelt asked when this purchase would normally be made. Dan replied typically after the truth in taxation meeting and the adoption of the final budget. Councilmember Christensen asked if maintenance will still occur in house with Ford certified mechanics. Dan replied yes. Councilmember Fitisemanu asked how much this saves the City. Dan replied that he would look into this. Ifo noted that he has seen upfitting’s cost $40,000 for a single vehicle and indicated that in house upfitting is a huge cost savings. The City Council will consider Resolution 24-69 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M RESOLUTION 24-70: APPROVE THE PURCHASE OF AN ASPHALT EQUIPMENT TRAILER FROM WASATCH TRAILER SALES OF UTAH Dan Johnson, Public Works Director, presented proposed Resolution 24-70 that would approve the Purchase of an Asphalt Equipment Trailer from Wasatch Trailer Sales of Utah. Written documentation previously provided to the City Council included information as follows: The Operations Division has been using a trailer that has been modified to enable loading of paving equipment for several years. The existing modified trailer is in disrepair and needs to be replaced. The Public Works Department has selected Wasatch Trailer Sales of Utah to supply the City with a Behnke asphalt equipment trailer with hydraulic bi-fold loading ramps. The trailer is designed to load and unload paving equipment and should suit the needs of the Department for the foreseeable future. This trailer will be replacing a 2012 trailer. Number of Vehicles Type of Vehicle Cost Per Vehicle 1 Asphalt equipment trailer $39,600.00 TOTAL $39,600.00  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -10- Councilmember Whetstone asked if this would be a bumper pull. Dan replied yes. Mayor Lang asked if the current trailer would be surplus. Dan replied yes. The City Council will consider Resolution 24-70 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M RESOLUTION 24-71: AWARD A CONTRACT TO MC GREEN AND SONS FOR CONSTRUCTION OF PHASE 1 OF THE WETLAND PARK Jamie Young, Parks and Recreation Director, presented proposed Resolution 24-71 that would award a Contract to MC Green and Sons for Construction of Phase 1 of the Wetland Park. Written documentation previously provided to the City Council included information as follows: Wetland Park is located at 6645 West Parkway Blvd. It is 75 acres of land that is currently a mostly vacant lot. This land is utilized by the city to store storm water and also contains certified wetlands. This project will construct phase 1 of a multiple phased park. Consisting mostly of utilities and a paved entrance into the park. This project will be mostly paid for with an ARPA grant, Stormwater monies, Utah Outdoor Recreation Grant monies, with some from the CIP. Future phases will be built as monies become available. Bids for construction were solicited and four bidders responded: Strong Excavation $6,315,619.72 MC Green and Sons Inc - $3,862,457.02 Brix Construction - $4,756,120.00 MC Contractors Inc $5,518,486.17 MC Green and Sons was selected as the lowest responsible bidder. Construction will begin as soon as possible. Councilmember Whetstone asked if the items that were removed from phase one for cost savings will be pushed out to other phases. Jamie replied yes and noted that grants can possibly be obtained for portions of it as well. Councilmember Whetstone asked if the City has worked with MC Green and Sons Inc. Jamie replied that Public Works has. The City Council will consider Resolution 24-71 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M RESOLUTION 24-72: AWARD A CONTRACT TO MC CONTRACTORS LLC  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -11- FOR THE PARKWAY BOULEVARD AND SOUTH FRONTAGE ROAD WIDENING PROJECT Dan Johnson, Public Works Director, presented proposed Resolution 24-72 that would award a Contract to MC Contractors LLC for the Parkway Boulevard and South Frontage Road Widening Project. Written documentation previously provided to the City Council included information as follows: Bids were opened for the Parkway Blvd and South Frontage Road (SFR) Widening project on April 16, 2024. A total of five (5) bids were received. The lowest responsible bidder was MC Contractors LLC in the amount of $1,472,558.61. The project consists of minor roadway widening on two separate corridors in the northwest part of the city. The first widening area is along the north side of the SR-201 SFR near the 6505 West intersection. The purpose of this widening, which is approximately 1000’ in length, is to accommodate a left-turn lane at the 6505 West intersection. In addition to the widening, this project includes an asphalt mill and fill along the SFR from 6505 West to approximately 6100 West (limits of the previously completed Mountain View Corridor improvements). The second widening area is along the north side of Parkway Boulevard from 6750 West to 6600 West which is being done in coordination with the Parks and Recreation Wetland Park project. This project will construct the utilities, pavement widening, and curb & gutter necessary to accommodate the construction of the access to Wetland Park from Parkway Blvd. The City Council will consider Resolution 24-72 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M RESOLUTION 24-73: APPROVE AMENDMENT NO. 4 TO THE RESIDENTIAL SOLID WASTE COLLECTION, DISPOSAL, AND CURBSIDE RECYCLING SERVICE AGREEMENT BETWEEN WEST VALLEY CITY AND ACE DISPOSAL, INC. Dan Johnson, Public Works Director, presented proposed Resolution 24-73 that would approve Amendment No. 4 to the Residential Solid Waste Collection, Disposal, and Curbside Recycling Service Agreement Between West Valley City and ACE Disposal, Inc. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -12- The City’s current agreement with Ace Disposal includes an automatic price increase of 2.5% per year for residential solid waste collection, recycling, bulky waste collection and the Neighborhood Dumpster Program to cover the increasing cost of doing business. In the last couple of years, the rate of inflation has outpaced the fee increase built into the contract. To address inflating costs last year, Ace requested an additional 2.5% increase, which took effect July 1, 2023. Ace has again requested a price increase from the City of an additional 2.5%. It is estimated that this increase will cost the City approximately an additional $80,000. Ace will not be asking for an increase in the disposal fee this fiscal year. The City Council will consider Resolution 24-73 at the Regular Council Meeting scheduled May 7, 2024 at 6:30 P.M COMMUNICATIONS A. TRASH AND RECYCLING UPDATE Dan Johnson, Public Works Director, stated - Sanitation Contract Timeline - Sanitation Elements and/or potential elements o Weekly Trash Pickup o Bi-Semi-Weekly Recycle o Bulky Waste o Neighborhood Cleanup (Dumpsters) o Operation My Hometown Dumpsters o Public Events o Glass Recycling o WVC Facility Collection o Green Waste - Sanitation Contract Cost Distribution FY 2022-23 - Total Distribution of Solid Waste Collected o 54,772 tons - Weekly Trash Pickup o Produces 81% of Total Solid Waste o Service is Required by Ordinance for Single Family Homes/Duplexes o 27,567 First Cans MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -13- o 9,545 Extra Cans - Recycle Pickup Every Other Week o Recycle Produces 8% of Total Solid Waste o 25,995 Recycle Cans o 635 Extra Recycle Cans o 29% Contamination Rate - Recycling Costs FY 2022-23 o Recycling Collection  First Can - $811,678  Extra Can - $18,395  Total - $830,073 o Recycling Processing Charges  $118,850 o Total Program Cost FY 2022-23  $948,923 o Recycling Surcharge Cost  In late 2018 the recycled materials market was very volatile, WVC and ACE negotiated a cost sharing arrangement  WVC Pays a surcharge on mixed recyclables above $25.00 per ton up to $60 per ton - Bulky Waste Service (produces 5% of total solid waste) o Pros  Convenient Way to Dispose of Large Items  Keeps Clutter Off Properties o Cons  Unsightly - Neighborhood Cleanup Program o Produces 4% of Total Solid Waste o Neighborhoods Can Schedule Once Per Year o Scheduling Begins in February o Runs from:  2nd Week of March to  2nd Week of November o Individual Dumpsters Cannot be Scheduled - Neighborhood Cleanup Program Usage Map - Operation My Hometown Dumpsters o Dumpsters Delivered  143 Dumpsters o Program Costs  63,000 MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -14-  Anticipating $20-$25,000 in Costs Per New Area - City Facility Collection o Public Events  ACE Disposal Proposal included a Public Document Shredding and E-Waste Disposal Event  WVC Pays for E-Waste Disposal From the Events  ACE Covers the Cost of Document Shredding - Green Waste o Currently We Only Offer Christmas Tree Disposal o Thoughts for Upcoming Contract o Public Works Doesn’t Recommend a Weekly Green Waste Collection Service - Glass Recycling Drop Off Bins o West Valley City Family Fitness Center - 5415 West 3100 South o Public Works Operations Facility - 2805 South 3600 West o Maverik Center North Overflow Lot - 3025 South Decker Lake Drive(2210 West) - Glass Recycling Momentum o PW Recommends Curbside Glass Recycling Remain an Optional Service Outside of the City’s Sanitation Contract - Current Landfill Status o Most Waste Taken to ACE Transfer Station at California Ave- I-215, then to Intermountain Regional Landfill in Fairfield o Some Trash is Taken to Salt Lake Valley Landfill at ACE’s Discretion. o CURRENT CONTRACT  Through June 30, 2019 – All Waste Taken to Salt Lake Valley Landfill  July 2019 to July 2022  $28.50/ton  July 2022 to July 2023  $29.50/ton  July 2023 to July 2024  $29.75/ton  Price Not Specified in Extension Years - Landfield Options o WVC Can Negotiate a Price From Salt Lake Valley Landfill o WVC Can Bid Landfill Disposal in Next Contract, Similar to Current Contract. o WVC Can do Both.  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -15- - Sanitation Fee and Fund Status - ACE Disposal Request for Price Increase o Ace is Requesting Their Third One-Time 2.5% Increase for FY 24/25, Along With the Contractual 2.5% (total of 5% this year) o Proposed Increase Will Cost Approximately Another $80,000 Per Year o ACE is NOT Requesting Increase for Landfill Disposal Councilmember Whetstone asked why there was more success in 2023 than in 2022 with the e-waste shred event. Dan replied that more people were likely made aware. Mayor Lang asked if residency is checked at these events. Dan replied no. Mayor Lang noted that the glass recycling bins at Centennial Park often get graffitied and asked if staff monitors this. Dan replied yes. Councilmember Nordfelt expressed concern regarding Salt Lake City using revenue from the landfill to fund their sustainability department. He noted that Salt Lake doesn’t allow ACE to utilize their landfill for West Valley City which then forces trucks to the Fairfield landfill to dispose of waste which causes more air pollution and defeats the purpose of sustainability. The Mayor and Council had no further questions or concerns. B. PROFESSIONAL STANDARDS REVIEW BOARD ANNUAL UPDATE Abby Dizon-Maughn, PSRB Chair, highlighted the evolution of the board's processes, from paper-based documentation to digital platforms. She emphasized the recent acquisition of body-worn camera access, a project requiring four years of negotiation. Abby commended the improved report writing, attributing it to the board's advisors who promptly address concerns with training. The PSRB convenes monthly, dedicating substantial time to reviewing cases, averaging around 80 per meeting. Abby noted a decline in the need for additional report information, reflecting enhanced reporting practices by officers. The board's ordinance mandates the review of various police actions, including use of force, pursuits, and firearm displays. Quarterly case reviews for 2023 and early 2024 were outlined, with highlights including a reduction in vehicular pursuits following policy revisions. Instances of pursuits for minor violations were flagged as out of policy, leading to training interventions for officers. The PSRB expressed gratitude to the officers and City Council for their support and commitment to continuous improvement.  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -16- In conclusion, Abby reiterated the board's dedication to ensuring police accountability and thanked all stakeholders for their contributions. She hinted at potential future technology needs to further enhance oversight capabilities. Councilmember Nordfelt thanked Abby and the rest of the PSRB board for the amount of time and dedication they put into this process and noted that it’s deeply appreciated by all. Mayor Lang agreed. The Mayor and Council had no further questions or concerns. C. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Mayor Lang asked if the Council had any desire to request that the Hero’s Olympic Cauldron be relocated to the Maverik Cetner. After a brief discussion, the Council felt the cost was too high and the restrictions for lighting too cumbersome. Councilmember Harmon stated that he noticed a lot of trucks on the parking lot at the amphitheater. Ifo indicated that staff would look into this concern. B. COUNCIL REPORTS COUNCILMEMBER NORDFELT- ULCT Councilmember Nordfelt stated that several councilmembers attended the ULCT conference in St George. He indicated that he felt it was time well spent and he was able to obtain good ideas that he will share with the Council in the coming weeks. C. REVIEW AGENDAS FOR REGULAR REDEVELOPMENT AGENCY, HOUSING AUTHORITY, AN MUNICIPAL BUILDING AUTHORITY MEETINGS SCHEDULED MAY 7, 2024 Jim Welch, Finance Director, indicated that all three entities will have an adoption of tentative budgets. He briefly discussed the budgets for each entity. MOTION FOR CLOSED SESSION  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -17- Councilmember Nordfelt moved to adjourn and reconvene in a Closed Session for discussion of professional competency and imminent/pending litigation. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. Councilmember Fitisemanu Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY APRIL 23, 2024 WAS ADJOURNED AT 6:16 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, April 23, 2024. _______________________________ Nichole Camac, CMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, APRIL 23, 2024 AT 6:17 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT:  MINUTES OF COUNCIL STUDY MEETING – APRIL 23, 2024 -18- Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 Will Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager John Flores, Assistant City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney Jim Welch, Finance Director The City Council met in Closed Session and discussed pending/imminent litgation and professional competency. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF APRIL 23, 2024 WAS ADJOURNED AT 6:34 P.M. BY MAYOR LANG. __________________________________ Nichole Camac – City Recorder