City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JULY 16, 2024 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, JULY 16, 2024 AT 4:32 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Don Christensen, Councilmember At-Large Scott Harmon, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 (electronically) ABSENT: Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 William Whetstone, Councilmember District 3 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Jason Erekson, Acting Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Ken Cushing, IT \ Travis Crosby, IT APPROVAL OF MINUTES OF STUDY MEETING HELD JULY 9, 2024 The Council considered the Minutes of the Study Meeting held July 9, 2024. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – JULY 16, 2024 -2- Councilmember Harmon moved to approve the Minutes of the Study Meeting held July 9, 2024. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JULY 16, 2024 Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. AWARDS, CEREMONIES, AND PROCLAMATIONS SCHEDULED FOR JULY 23, 2024 A. A PROCLAMATION DECLARING AUGUST AS "NEIGHBORHOOD NIGHTS" MONTH AND AUGUST 6, 2024 AS "NATIONAL NIGHT OUT 2024" IN WEST VALLEY CITY Councilmember Fitisemanu offered to read a Proclamation Declaring August as "Neighborhood Nights" Month and August 6, 2024 as "National Night Out 2024" in West Valley City at the Regular Council Meeting scheduled July 23, 2024 at 6:30 PM. PUBLIC HEARINGS SCHEDULED FOR JULY 23, 2024 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-6-2024, FILED BY WEST VALLEY CITY, REQUESTING A ZONE TEXT CHANGE TO SECTIONS 11-2-109, 11-4-110, AND 11-5-103 TO REMOVE THE REGULATION EXEMPTION FOR NON-COMMERCIAL BANNER SIGNS, TO PROHIBIT SIGNS CONTAINING CONTENT WHICH IS NOT PROTECTED BY THE U.S. CONSTITUTION OR THE UTAH CONSTITUTION, AND TO MODIFY SEVERAL STANDARDS FOR TEMPORARY ON-PREMISES SIGNS Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled July 23, 2024, in order for the City Council to hear and consider public comments regarding Application ZT-6-2024, Filed by West Valley City, Requesting a Zone Text Change to Sections 11-2-109, 11-4-110, and 11-5-103 to Remove the Regulation Exemption for Non-Commercial Banner Signs, to Prohibit Signs Containing Content Which is Not Protected by the U.S. Constitution or the Utah Constitution, and to Modify Several Standards for Temporary On-Premises Signs. Proposed Ordinance 24-30 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 24-30, AMEND SECTIONS 11-2-109, 11-4-110, AND 11-5-103 TO REMOVE THE REGULATION EXEMPTION FOR NON- MINUTES OF COUNCIL STUDY MEETING – JULY 16, 2024 -3- COMMERCIAL BANNER SIGNS, TO PROHIBIT SIGNS CONTAINING CONTENT WHICH IS NOT PROTECTED BY THE U.S. CONSTITUTION OR THE UTAH CONSTITUTION, AND TO MODIFY SEVERAL STANDARDS FOR TEMPORARY ON-PREMISES SIGNS Steve Pastorik, CED, discussed proposed Ordinance 24-30 that would amend Sections 11-2-109, 11-4-110, and 11-5-103 to Remove the Regulation Exemption for Non-Commercial Banner Signs, to Prohibit Signs Containing Content Which is Not Protected by the U.S. Constitution or the Utah Constitution, and to Modify Several Standards for Temporary On-Premises Signs. Written documentation previously provided to the City Council included information as follows: City staff, as directed by the City Council, is proposing an ordinance text change to amend Sections 11-2-109 and 11-4-110 of the sign ordinance to remove the regulation exemption for noncommercial banner signs and to prohibit signs containing content which is not protected by the U.S. Constitution or the Utah Constitution. Staff is also proposing to modify several standards for temporary on-premises signs in Section 11-5-103. The first change relates to noncommercial banner signs. The current code in Section 11-2-109 exempts noncommercial banner signs from meeting any signage regulations. The proposed change will remove this exemption so that noncommercial banner signs must meet the same sign regulations that commercial banner signs are required to meet. As a point of information, Section 11-1-103 already allows for any noncommercial message to be substituted for a commercial message on any sign type permitted by the code. The second change adds another item to the list of prohibited signs in 11- 4-110. Signage containing content which is not protected by the United State Constitution, or the Utah Constitution will be prohibited. Such content would have to be quite sexually explicit in nature or be something that incites violence or makes specific threats against an individual to not be protected under either constitution. The first two changes are being proposed at the request of the City Council. The other proposed changes to Section 11-5-103, dealing with temporary on-premises signs, are being suggested by City staff. These changes will remove formatting inconsistencies between different temporary sign types in the code and will also modify several standards for temporary signage.  MINUTES OF COUNCIL STUDY MEETING – JULY 16, 2024 -4- Councilmember Harmon noted that the top floor of the USANA building on Bangerter has more than 50% signage and asked how this would be impacted. Steve replied that he would look into the specifics of this particular sign. Councilmember Harmon questioned if something like this could be grandfathered in. Steve replied that temporary signs don’t require permits so likely could not be grandfathered but noted that he would look into this further. Upon inquiry, Steve clarified the difference between walls signs, banners, and window signs. The City Council will consider Ordinance 24-30 at the Regular Council Meeting scheduled July 23, 2024 at 6:30 P.M. ORDINANCE 24-31: ENACT SECTION 2-1-114 OF THE WEST VALLEY CITY MUNICIPAL CODE TO ENACT CERTAIN REQUIREMENTS CONCERNING THE CONSENT AGENDA Nichole Camac, City Recorder, presented proposed Ordinance 24-31 that would enact Section 2-1-114 of the West Valley City Municipal Code to Enact Certain Requirements Concerning the Consent Agenda. Written documentation previously provided to the City Council included information as follows: Currently, most items on the City Council's agenda are subject to individual discussion and approval, regardless of their nature. This process can be time- consuming, especially for routine and non-controversial items that do not require extensive debate. Implementing a consent agenda for such items would allow the City Council to focus on more significant and contentious matters, thereby enhancing the overall efficiency of the meetings. Upon inquiry, Nichole detailed how the process would occur and what motions would need/would not need to be made. Councilmember Harmon suggested that the language noting non-controversial/ non-routine be removed. The City Council will consider Ordinance 24-31 at the Regular Council Meeting scheduled July 23, 2024 at 6:30 P.M RESOLUTION 24-120: APPROVE THE PURCHASE OF LAPTOP COMPUTERS AND RELATED EQUIPMENT Ken Cushing, IT Director, presented proposed Resolution 24-120 that would approve the Purchase of Laptop Computers and Related Equipment.  MINUTES OF COUNCIL STUDY MEETING – JULY 16, 2024 -5- Written documentation previously provided to the City Council included information as follows: IT replaces the oldest quarter of Police computers annually. This year, the department proposes purchasing ruggedized laptops for the patrol cars instead of standard models. The ruggedized laptops offer increased durability without a significant price increase over previous purchases. Funds are already allocated in the existing IT budget for this replacement cycle. Typically, an accidental damage warranty is added to laptop purchases. However, trial use of ruggedized laptops has shown they are durable enough to forgo this additional warranty, even in the demanding environment of patrol vehicles. The quoted price for the ruggedized laptops is comparable to previous non-ruggedized laptop purchases. Keeping computers up to date reduces the downtime for officers, enhances cybersecurity, and improves performance for critical police applications. Councilmember Christensen noted that there is not much of a cost difference in the ruggedized laptops versus needing warranties for new laptops. Mayor Lang asked if this would replace a quarter of the existing equipment. Ken replied yes. The City Council will consider Resolution 24-120 at the Regular Council Meeting scheduled July 23, 2024 at 6:30 P.M RESOLUTION 24-121: APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND PARAMETRIX CONSULT, INC. FOR THE PREPARATION OF A MAJOR STREET PLAN AND IMPACT FEE FACILITIES PLAN Steve Pastorik, CD Director, presented proposed Resolution 24-121 that would approve a Professional Services Agreement Between the City and Parametrix Consult, Inc. for the Preparation of a Major Street Plan and Impact Fee Facilities Plan. Written documentation previously provided to the City Council included information as follows: This resolution authorizes a contract with Parametrix to update the City’s Major Street Plan and the City’s impact fee facilities plan for roads in order to update the City’s road impact fees. Parametrix will inventory the City’s current facilities, identify current levels of service and project facility needs to continue those levels of service over the next ten years. Impact fees are fees charged as part of new development to allow the City to provide facilities that will serve such development. Impact fees allow cities to build  MINUTES OF COUNCIL STUDY MEETING – JULY 16, 2024 -6- new facilities that are necessary to keep a consistent level of service as new development occurs. Impact fees cannot be used for maintenance of facilities. The last updates to the City’s road impact fees started in July of 2019. Since that time, the cost of improvements has increased substantially, effectively reducing the City’s ability to maintain our level of service. Other information used to calculate the road impact fees has changed in recent years. Examples of such data changes include traffic volume increases and new facility construction. Mayor Lang asked if there are impact fees for street lighting. Steve replied no. Mayor Lang asked if there are impact fees for storm water. Steve replied that stormwater fees are collected for ongoing maintenance and not for new infrastructure. The City Council will consider Resolution 24-121 at the Regular Council Meeting scheduled July 23, 2024 at 6:30 P.M RESOLUTION 24-122: APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND LRB PUBLIC FINANCE ADVISORS, INC. FOR THE PREPARATION OF AN IMPACT FEE FACILITIES PLAN AND AN IMPACT FEE ANALYSIS Steve Pastorik, CD Director, presented proposed Resolution 24-122 that would approve a Professional Services Agreement Between the City and LRB Public Finance Advisors, Inc. for the Preparation of an Impact Fee Facilities Plan and an Impact Fee Analysis. Written documentation previously provided to the City Council included information as follows: This resolution authorizes a contract with LRB Public Finance Advisors to update the City’s impact fee facilities plans and impact fee analyses in order to update the City’s storm water, fire, parks, police, and road impact fees. LRB Public Finance Advisors will inventory the City’s current facilities, identify current levels of service and project facility needs to continue those levels of service over the next ten years. Impact fees are fees charged as part of new development to allow the City to provide facilities that will serve such development. Impact fees allow cities to build new facilities that are necessary to keep a consistent level of service as new development occurs. Impact fees cannot be used for maintenance of facilities. The last updates to the City’s storm water, fire, park, police, and road impact fees started in July of 2019. Since that time, the cost of improvements has increased substantially, effectively reducing the City’s ability to maintain our levels of  MINUTES OF COUNCIL STUDY MEETING – JULY 16, 2024 -7- service. Other information used to calculate the impact fees has changed in recent years. Examples of such data changes include an increase in population and new facility construction. The City Council will consider Resolution 24-122 at the Regular Council Meeting scheduled July 23, 2024 at 6:30 P.M COMMUNICATIONS A. COUNCIL REQUESTED FOLLOW UP Tattoo Establishments Councilmember Fitisemanu stated that he would not be opposed to expanding the use to other zones. Mayor Lang agreed that she doesn’t see a concern to allowing tattoo establishments in the C-2 zone. After a brief discussion, the Council agreed to discuss this further when more Councilmembers are in attendance. Electric Bicycles and Trails Mayor Lang asked if the Mountain View Corridor Trail would be regulated by the City. Dan replied yes. Mayor Lang asked about the Jordan River Trail. Dan replied that this would likely be Salt Lake County. After discussion, Councilmember Fitisemanu noted that the complaint he received was one of the motorized vehicles that are not allowed and noted that he believes the citizen would be satisfied at knowing who they could call to complain about enforcement. B. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Christensen stated that the Council received a copy of a petition regarding lifestyle policing and would like to discuss further. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- BLOCK PARTY FOR THEATER AND CHILL WITH CHIEF  MINUTES OF COUNCIL STUDY MEETING – JULY 16, 2024 -8- Councilmember Christensen stated that he attended the block party of the West Valley Performing Arts as well as Chill with the Chief, both of which were great events. MAYOR LANG- ST. PETER AND PAUL CHURCH EVENT Mayor Lang stated that she attended an event at St. Peter and Paul Catholic Church. MOTION TO ADJOURN Upon motion by Councilmember Harmon all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JULY16, 2024 WAS ADJOURNED AT 5:14 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, July 16, 2024. _______________________________ Nichole Camac, CMC City Recorder