City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2024 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, AUGUST 27, 2024 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large (electronically) Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Shaun Trujillo, IT (electronically) Travis Crosby, IT APPROVAL OF MINUTES OF STUDY MEETING HELD AUGUST 20, 2024 The Council considered the Minutes of the Study Meeting held August 20, 2024. There were no changes, corrections or deletions. Councilmember Fitisemanu moved to approve the Minutes of the Study Meeting held August 20, 2024. Councilmember Whetstone seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2024 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF AUGUST 27, 2024 John Flores, Assistant City Manager, noted that a small adjustment was made to the Policy and Procedure Manual update. This change would allow employees that don’t supervise one another to reside in the same household which was an unexpected consequence of an adjustment to the nepotism policy. He noted this is mostly applicable to the Police Department. Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR SEPTEMBER 3, 2024 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-5-2024, FILED BY SHANE SANDERS, REQUESTING A ZONE CHANGE FROM A (AGRICULUTRE, MINIMUM LOT SIZE 1/2 ACRE) TO C-1 (NEIGHBORHOOD COMMERCIAL) FOR PROPERTY LOCATED AT 5529 WEST 4100 SOUTH Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled September 3, 2024, in order for the City Council to hear and consider public comments regarding Application Z-5-2024, Filed by Shane Sanders, Requesting a Zone Change from A (Agriculture, Minimum Lot Size 1/2 Acre) to C-1 (Neighborhood Commercial) for Property Located at 5529 West 4100 South. Proposed Ordinances 24-34 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 24-34, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 5529 WEST 4100 SOUTH FROM A (AGRICULTURE, MINIMUM LOT SIZE 1/2 ACRE) TO C- 1 (NEIGHBORHOOD COMMERCIAL) Steve Pastorik, CED, discussed proposed Ordinance 24-34 that would amend the Zoning Map to Show a Change of Zone for Property Located at 5529 West 4100 South from A (Agriculture, Minimum Lot Size 1/2 Acre) to C-1 (Neighborhood Commercial). Written documentation previously provided to the City Council included information as follows: Shane Sanders with Sanders Associates Architects has submitted a zone  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2024 -3- change application for two parcels totaling 0.96 acres located at 5529 West 4100 South. The property is currently zoned A (Agriculture, minimum lot size ½ acre) with a General Plan designation of General Commercial. The proposed zone is C-1 (Neighborhood Commercial). Surrounding zoning includes RB (Residential Business) and R-1-8 (Single Unit Dwelling Residential, minimum lot size 8,000 square feet) to the north, A to the east, R-1-7 (Single Unit Dwelling Residential, minimum lot size 7,000 square feet) to the south, and C-1 to the west. Surrounding land uses include single unit dwellings to the north and south, a CVS store to the west, and agricultural property to the east. While the two subject parcels had homes on them, the homes were demolished around the time UDOT widened this portion of 4100 South as part of the Mountain View Corridor project. Hence, the parcels are currently vacant. If this application is approved, the owner of the property, Mountain America Credit Union, would like to build a new credit union branch at this location. A concept plan is included with this report. Also included is a letter from the applicant providing support for this application. The City Council will consider Ordinance 24-34 at the Regular Council Meeting scheduled September 3, 2024 at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-6-2024, FILED BY SHIVAM SHAH, REQUESTING A ZONE CHANGE FROM LI (LIGHT INDUSTRIAL) TO C-3 (TRANSITIONAL COMMERCIAL) FOR PROPERTY LOCATED AT 5718 WEST 3500 SOUTH Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled September 3, 2024, in order for the City Council to hear and consider public comments regarding Application Z-6-2024, Filed by Shivam Shah, Requesting a Zone Change from LI (Light Industrial) to C-3 (Transitional Commercial) for Property Located at 5718 West 3500 South Proposed Ordinance 24-35 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 24-35, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 5718 WEST 3500 SOUTH FROM LI (LIGHT INDUSTRIAL) TO C-3 (TRANSITIONAL COMMERCIAL) Steve Pastorik, CED, discussed proposed Ordinance 24-35 that would amend the Zoning Map to Show a Change of Zone for Property Located at 5718 West 3500 South MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2024 -4- from LI (Light Industrial) to C-3 (Transitional Commercial). Written documentation previously provided to the City Council included information as follows: Shivam Shah has submitted a zone change application for a 5.35-acre parcel located at 5718 West 3500 South. The property is currently zoned LI (Light Industrial) with a General Plan designation of Light Manufacturing. The proposed zone is C-3 (Transitional Commercial). For reference, a copy of the commercial and manufacturing zones use table is included with this issue paper. All uses that are regulated differently in the C-3 zone from the LI zone are highlighted. In some ways, the C-3 zone is more flexible than the LI zone in that it allows retail and service uses like restaurants, financial institutions, and grocery stores while the LI zone does not. In other ways, the C-3 zone is more restrictive than the LI zone in that it prohibits certain industrial uses like heavy truck and trailer service and truck transfer companies. Also included with this issue paper is the commercial and manufacturing zones standards table. All standards that are different in the C-3 zone from the LI zone are highlighted. If this property is rezoned to C-3, the landscaping percentage would be nonconforming. The current landscape percentage of 12.3% meets the LI zone minimum of 10% but falls short of the C-3 zone minimum of 15%. This property was rezoned from C-2 (General Commercial) to LI back in 2021. The zone change was approved subject to a development agreement that required certain building design standards that have been met. Councilmember Nordfelt stated that some of the C-3 uses wouldn’t fit here because they wouldn’t be able to accommodate parking. Steve replied that sufficient parking is required under the Code and staff calculates this when new tenants are added. Mayor Lang asked if there are any businesses that staff would find concerning. Steve replied that the building isn’t near any residential, so noise concerns are not likely, especially in conjunction with the Mountain View Corridor. Councilmember Harmon asked what hardware store parking requirements are. Steve replied somewhere around 4 spaces per 1,000 square feet. Mayor Lang stated that the building is tucked away and would be more of a destination location instead of a visibility-based destination. The City Council will consider Ordinance 24-35 at the Regular Council Meeting  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2024 -5- scheduled September 3, 2024 at 6:30 P.M. RESOLUTION 24-134: AUTHORIZE THE PURCHASE OF TWO AMBULANCES FROM FRAZER, LTD. John Evans, Fire Chief, presented proposed Resolution 24-134 that would authorize the Purchase of Two Ambulances from Frazer, Ltd. Written documentation previously provided to the City Council included information as follows: The purchase of (2) Ambulances will replace 2015 and 2016 ambulances. The ambulance boxes will constructed and mounted on Ford chassis which we have purchased and will be delivered to Frazer for the mounting of the new units. With a projected delivery time for the new ambulances being 1 year, this bid will secure the pricing until the delivery of the chassis and the manufacturing of the ambulance boxes. Frazer, Ltd. is a participant in the Houston-Galveston Area Council, an interlocal entity offering purchasing and procurement services to municipalities around the nation. West Valley City is a member of HGAC and is entitled to purchase services at HGAC prices and from HGAC affiliates and members. Since this purchase is in accordance with HGAC procedures, procurement requirements have been satisfied pursuant to Section 5-3-108 of the West Valley City Municipal Code. The price indicated below is a competitive price and the product meets the City's needs. Councilmember Fitisemanu asked how the previous ambulances will be dispersed. Chief Evans replied that they would be surplus. The City Council will consider Resolution 24-134 at the Regular Council Meeting scheduled September 3, 2024 at 6:30 P.M RESOLUTION 24-135: AUTHORIZE THE PURCHASE OF TWO STRETCHER SYSTEMS FROM STRYKER MEDICAL John Evans, Fire Chief, presented proposed Resolution 24-135 that would authorize the Purchase of Two Stretcher Systems from Stryker Medical. Written documentation previously provided to the City Council included information as follows: This resolution authorizes the purchase of (2) Power Pro Cot and Power Load systems from Stryker Medical. Also authorize the purchase of an extended warranty on the Power Pro Cot and Power Load System on each of the system component.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2024 -6- The extended warranty will cover all annual preventative maintenance, repairs including parts and labor, and battery coverage for a time of 5 years. With Council approval of the purchase of (2) new ambulances it is necessary that a Stretcher system be purchased to be placed into that ambulance. The Stryker Power Pro Cot and Power Load system allows Fire/ EMS personnel to safely and smoothly load and un-load a patient without putting an extensive physical strain on responders. These systems are also crash tested to meet National standards for staying secure during a vehicle accident (AS/NZS-4535, SAE J3027). Unit Cost- $73,768- Stryker Medical- Total Cost: $147,536.12 The City Council will consider Resolution 24-135 at the Regular Council Meeting scheduled September 3, 2024 at 6:30 P.M AUTHORIZE CONSENT AGENDA FOR REGULAR MEETING OF SEPTEMBER 3, 2024 Councilmember Nordfelt stated that he would like to vote for these items separately due to the high dollar amount. The Council had no objections to this request. COMMUNICATIONS A. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Harmon stated that he would like to discuss how often the Council meetings are held. Nichole Camac, City Recorder, noted that this is scheduled for discussion on September 3, 2024. Councilmember Nordfelt requested a comparison to other Cities. Mayor Lang stated that she has had a lot of complaints regarding noise concerns related to late night parties. She requested a report with staff suggestions for solutions. Councilmember Fitisemanu agreed and noted that he has had difficulty getting response for concern in his neighborhood. Councilmember Huynh suggested setting up a separate phone line where someone can address these specific issues. He indicated that he would also like to assign an officer on call to  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2024 -7- address these events for each beat. Mayor Lang noted that South Salt Lake doesn’t allow any noise ordinance violations. Councilmember Huynh stated that he would like to increase sales tax by attracting more people to the City. He indicated that he would like to look at a potential reward system on the City website where patrons of local business can enter receipts and be selected each week for a cash prize. After discussion, the Council agreed to look at other alternatives like a “shop local” program around the holidays or other ways of communicating with residents and creating databases. Mayor Lang stated that this may be more of a ChamberWest function. Ifo Pili, City Manager, stated that the City could look at a tax rate leakage study either internally or by a professional firm to see where the City’s strengths and weaknesses are. Councilmember Fitisemanu agreed and said it would be good to have evidence-based information. Nichole Camac, City Recorder, stated that the Youth City Council is looking for Spanish and English readers to participate in their Bill of Rights event on September 19th. Councilmember Fitisemanu stated that he would be interested in looking at laser radar systems, called lidar, that could identify speed concern locations in the City. B. COUNCIL REPORTS COUNCILMEMBER HARMON – BLOCK PARTIES AND MY HOMETOWN FALL FESITVAL Councilmember Harmon said he appreciates the efforts of My Hometown and added that he has enjoyed attending block parties. Mayor Lang stated KSL will have information on My Hometown programs and will highlight and promote what the City is doing. MOTION FOR CLOSED SESSION Councilmember Fitisemanu moved to adjourn and reconvene in a Closed Session for discussion of disposition of real property. Councilmember Nordfelt seconded the motion. A voice vote was taken and all members voted in favor of the motion. Councilmember Fitisemanu Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2024 -8- Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY AUGUST 27, 2024 WAS ADJOURNED AT 5:24 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, August 27, 2024. _______________________________ Nichole Camac, MMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, AUGUST 27, 2024 AT 5:31 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large (electronically) Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 Will Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT:  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2024 -9- Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Jonathan Springmeyer, ED Director Steve Pastorik, CD Director Jim Welch, Finance Director The City Council met in Closed Session and discussed disposition of real property. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF AUGUST 27, 2024 WAS ADJOURNED AT 6:28 P.M. BY MAYOR LANG. __________________________________ Nichole Camac – City Recorder