City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, JANUARY 28, 2025 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Craig Thomas, Community Engagement and Culture Director Paula Melgar, HR Director Travis Crosby, IT APPROVAL OF MINUTES OF STUDY MEETING HELD JANUARY 14, 2025 The Council considered the Minutes of the Study Meeting held January 14, 2025. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held January 14, 2025. Councilmember Huynh seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -2- A voice vote was taken and all members voted in favor of the motion. INTRODUCTION OF NEW EMPLOYEES FROM DECEMBER 2024 Ifo Pili, City Manager, introduced Lauren McPeak and Harold Moleni, Administrative Management Analysts. Stephen Calbert, Courts Administrator, introduced Isaiah Phommavong and Jessica Gonzalez, Court Clerks. Jamie Young, Parks and Recreation Director, introduced Hailey Fenn, Assistant Recreation Supervisor. John Evans, Fire Chief, introduced Marcus Duarte and Ian Nadal, Firefighters. Eric Bunderson, City Attorney, introduced Kaytlynn Scott, Victim Advocate. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JANUARY 28, 2025 Councilmember Nordfelt asked for information regarding the process of selecting a new Councilmember during tonight’s regular meeting. Nichole Camac, City Recorder, briefly explained the voting process. Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR FEBRUARY 11, 2025 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION SV-1-2024, FILED BY GUY WILLIAMS, REQUESTING TO VACATE ALL OF CLIFFORD STREET WHICH IS LOCATED AT 5660 WEST AND NORTH OF 2300 SOUTH Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled February 11, 2025, in order for the City Council to hear and consider public comments regarding Application SV-1-2024, Filed by Guy Williams, Requesting to Vacate all of Clifford Street Which is Located at 5660 West and North of 2300 South. Proposed Ordinance 25-01 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 25-01, APPROVE THE VACATION FOR ALL OF CLIFFORD STREET LOCATED AT 5660 WEST 2300 SOUTH MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -3- Steve Pastorik, CD, discussed proposed Ordinance 25-01 that would approve the Vacation for All of Clifford Street Located at 5660 West 2300 South. Written documentation previously provided to the City Council included information as follows: Guy Williams, representing various property owners along Clifford Street, is requesting consideration to vacate all of Clifford Street which is located at 5660 West and north of 2300 South. Clifford Street was platted as part of the Hayne’s Addition Plat E Subdivision and was recorded in May 1889. The street in question has never been formally improved. Properties that adjoin this street on both the east and west have been using the right of way for access to their properties for many years. As the salvage yards have become fewer and fewer, a result of the Mountain View Corridor, and with the subsequent adoption of the Light Industrial Zone in 2016, land uses are starting to change in this area. The site east of Clifford Street was originally occupied by outside storage and salvage type businesses. It has historically been an enforcement issue for the City. The City approved the Wasatch Fleet facility in 2019. One of the driving factors in vacating Clifford Street was that Wasatch Fleet would like to access the west portion of their operation through the vacated right- of-way. The other businesses adjacent to Clifford Street will remain for the time being, but are likely to transition over time. Staff did inquire of the Public Works Department to see if they had any concerns. There is no intention on the City’s part to ever improve this right- of-way, so they are supportive of this request. However, as development occurs in this area, updated drainage calculations, and required plans will need to be reviewed including right-of-way improvements at 2300 South. In summary, the land previously occupied by the unimproved street can be better utilized by the new business fronting 5600 West and for other properties along this right-of-way as well. Long term opportunities may allow for future and improved development having improvements that better serve these properties. The street does contain existing utilities that will be preserved by the vacating ordinance. Councilmember Whetstone asked about a note regarding incorrectly recorded property. Steve replied that he believes this has been corrected but he will verify  MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -4- with Steve Lehman. Councilmember Harmon asked if there are water and sewer connections. Upon inquiry by Mayor Lang, Steve identified access points for various properties. The City Council will consider Ordinance 25-01 at the Regular Council Meeting scheduled February 11, 2025 at 6:30 P.M. RESOLUTION 25-12: APPROVE A GRANT AGREEMENT WITH THE DIVISION OF ARTS AND MUSEUMS Craig Thomas, Community Engagement and Culture Director, presented proposed Resolution 25-12 that would approve a Grant Agreement with the Division of Arts and Museums. Written documentation previously provided to the City Council included information as follows: The State of Utah has approved West Valley City’s application for a Division of Arts & Museums General Operating Support (GOS) Grant in the amount of $67,410. Authorization of the agreement will provide funds to support arts & cultural programs and activities at the Utah Cultural Celebration Center and at other program sites throughout the city for the grant period of July 1, 2024, to June 30, 2025. The State of Utah, Department of Culture & Community Engagement, Division of Arts & Museums, has provided funding for arts & cultural activities with West Valley City consistently over the years through their General Operating Support (GOS) Grant. The amount awarded for this year is $67,410. which may be used for arts & cultural program expenses including staff salaries, consultant fees, materials & equipment, marketing and more. The City Council will consider Resolution 25-12 at the Regular Council Meeting scheduled February 11, 2025 at 6:30 P.M RESOLUTION 25-13: APPROVE A FEDERAL AID AGREEMENT BETWEEN THE CITY AND THE UTAH DEPARTMENT OF TRANSPORTATION FOR THE RECONSTRUCTION OF BRIDGES Dan Johnson, Public Works Director, presented proposed Resolution 25-13 that would approve a Federal Aid Agreement Between the City and the Utah Department of Transportation for the Reconstruction of Bridges. Written documentation previously provided to the City Council included information as  MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -5- follows: The Bridge Formula Program (BFP), established under the federal Infrastructure Investment and Jobs Act (IIJA), also known as the Bipartisan Infrastructure Law, provides funding to replace aging and deteriorating bridges listed in the National Bridge Inventory. Three bridges in West Valley City, crossing the Utah and Salt Lake Canal, have been identified as being in poor condition and will be replaced through this program. These bridges are located at 6000 West, 5400 West, and 4520 West (Dartmouth Drive). The Utah Department of Transportation (UDOT) will oversee the design and construction of the project in collaboration with the city. As required by federal guidelines, local governments must provide a 6.77% funding match. Approving this agreement will allow UDOT to proceed with the project's design and construction phases, with construction anticipated to begin in October 2026. Mayor Lang asked what south the canal is on. Dan replied approximately 4700 South. The City Council will consider Resolution 25-13 at the Regular Council Meeting scheduled February 11, 2025 at 6:30 P.M RESOLUTION 25-14: AUTHORIZE THE EXECUTION OF AN AMENDMENT TO AN INTERLOCAL COOPERATION AGREEMENT WITH SALT LAKE COUNTY FOR SERVICES AT THE HARMON SENIOR RECREATION CENTER Jamie Young, Parks and Recreation Director, presented proposed Resolution 25-14 that would authorize the Execution of an Amendment to an Interlocal Cooperation Agreement with Salt Lake County for Services at the Harmon Senior Recreation Center. Written documentation previously provided to the City Council included information as follows: West Valley City currently has an interlocal agreement with Salt Lake County for meals and transportation services for the Harman Senior Recreation Center. This amended agreement will extend the services through December 31, 2025. Salt Lake County Division of Aging and Adult Services pays West Valley City an annual amount totaling $18,786 to offset the costs of operating the congregate meal program. Additionally, Salt Lake County provides transportation services for seniors which takes them to and from the Harman Senior Recreation Center.  MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -6- A new interlocal agreement with Salt Lake County was approved and signed by West Valley City on July 27, 2020 and extended to 2024. This new amended agreement will extend services through December 31, 2025. The City Council will consider Resolution 25-14 at the Regular Council Meeting scheduled February 11, 2025 at 6:30 P.M RESOLUTION 25-15: AWARD A CONTRACT TO SCHINDLER ELEVATOR CORPORATION TO INSTALL AN ELEVATOR AT THE HARMAN SENIOR RECREATION CENTER Jamie Young, Parks and Recreation Director, presented proposed Resolution 25-15 that would award a Contract to Schindler Elevator Corporation to Install an Elevator at the Harman Senior Recreation Center. Written documentation previously provided to the City Council included information as follows: The Harman Senior Recreation Center is a highlight for seniors in our community. It serves over 53,000 seniors per year and provides over 10,000 lunches, numerous activities, support services and field trips. An RFP was publicly posted and bids were received from three contractors. The bids to modernize the elevator follow: Schindler $118,669 TK $149,360 Kone $175,500 The City Council will consider Resolution 25-15 at the Regular Council Meeting scheduled February 11, 2025 at 6:30 P.M RESOLUTION 25-16: AWARD A CONTRACT TO UTAH PROFRESSIONAL LAWN CARE TO INSTALL BACKFLOW PREVENTION DEVICES Jason Erekson, Parks and Recreation, presented proposed Resolution 25-16 that would award a Contract to Utah Professional Lawn Care to Install Backflow Prevention Devices. Written documentation previously provided to the City Council included information as follows: As parks have been built in the past, double check backflow assemblies were approved and installed that are now out of code. Granger Hunter Improvement  MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -7- District has asked that we change them out to reduced pressure backflow assemblies to meet current codes. This will be step one of a multi-stepped process to bring all of our properties into compliance. This project will include removal of existing double check valve assemblies, replacing them with reduced pressure backflow assemblies, installing a protective cage over them, installing master valves where needed, and installing hydrometers. Installation of these items will bring those properties back into code compliance, increase efficiency and enable better use of our central irrigation controller. The properties where this will occur for this round will be: Acord Center, City Park, (x2), Country Meadows Park, Fassio Farms Park, Ironwood Park, Kingspointe Park, Maple Meadows Park, Meadowlands Park, Parkway Park. Bids were solicited through a formal bid process and three contractors bid. Pricing for the above listed properties was as follows: Hydro Vac Excavation $292,760.00 Utah Landscape Construction Company $145,036.00 Utah Professional Lawn Care $121,500.00 The lowest responsible bidder was Utah Professional Lawn Care whose bid came in at $121,500.00 Mayor Lang asked if there is a deadline for these items to be replaced. Jason replied that Granger Hunter is working with the City and has not imposed a deadline. The City Council will consider Resolution 25-16 at the Regular Council Meeting scheduled February 11, 2025 at 6:30 P.M CONSENT AGENDA SCHEDULED FOR FEBRUARY 11, 2025 A. RESOLUTION 25-17: APPROVE A FRANCHISE AGREEMENT BETWEEN CABLEVISION LIGHTPATH, LLC AND WEST VALLEY CITY FOR A TELECOMMUNICATIONS NETWORK IN THE CITY Mayor Lang discussed proposed Resolution 25-17 that would approve a Franchise Agreement Between Cablevision Lightpath, LLC and West Valley City for a Telecommunications Network in the City. Written documentation previously provided to the City Council included information as follows: Applications for telecommunications networks in West Valley City are governed by Chapter 20-5 of the City Code. The franchise granted by this Agreement is for a 10 year period, with the option to renew for an  MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -8- additional 10 years with the same terms and conditions. Chapter 20-6 of the City Code permits the City to require all telecommunications providers to collect taxes from their customers and deposit them with the Utah State Tax Commission. This agreement memorializes this provision as well as acknowledging Lightpath’s duty to secure permits from Public Works for any excavation or construction. B. RESOLUTION 25-18: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM GARY AND ANNE CALDWELL FOR PROPERTY LOCATED AT 2715 WEST 2935 SOUTH Mayor Lang discussed proposed Resolution 25-18 that would authorize the City to Enter into a Right-of-Way Purchase Agreement and Accept a Warranty Deed and a Temporary Construction Easement With and From Gary and Anne Caldwell for Property Located at 2715 West 2935 South. Written documentation previously provided to the City Council included information as follows: The Gary Dean Caldwell and Anne Lise Caldwell property located at 2715 West 2935 South is one of several properties affected by the required removal and replacement of ADA ramps for the 2025 Asphalt Overlay Project. As part of this project several residential streets will be roto- milled and overlaid. Any existing ADA ramps which do not comply with the current ADA standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the property currently owned by the property owner. The Temporary Construction Easement will allow the city and its contractor to tie in existing improvements on grantors’ property such as sod, sprinklers, fencing to match new improvements constructed by the project. Compensation for the Warranty Deed and Temporary Construction Easement in the amount of $500.00 was negotiated based upon land values for property in the area. C. RESOLUTION 25-19: AUTHORIZE THE CITY TO ENTER INTO A RIGHT-OF-WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED WITH AND FROM JODI HARWARD FOR PROPERTY LOCATED AT 2715 WEST 2890 SOUTH Mayor Lang discussed proposed Resolution 25-19 that would authorize the City to Enter Into a Right-of-Way Purchase Agreement and Accept a Warranty Deed With and  MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -9- From Jodi Harward for Property Located at 2715 West 2890 South. Written documentation previously provided to the City Council included information as follows: The Jodi Harward property located at 2715 West 2890 South is one of several properties affected by the required removal and replacement of ADA ramps for the 2025 Asphalt Overlay Project. As part of this project several residential streets will be roto-milled and overlaid. Any existing ADA ramps which do not comply with the current ADA standards and regulations must be removed and replaced. The Warranty Deed will allow for construction over a portion of the property currently owned by the property owner. Compensation for the Warranty Deed in the amount of $400.00 was negotiated based upon land values for property in the area. D. RESOLUTION 25-20: ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT FROM JOSE LUIS RODRIGUEZ FOR PROPERTY LOCATED AT 5430 WEST 3500 SOUTH Mayor Lang discussed proposed Resolution 25-20 that would accept a Warranty Deed and a Temporary Construction Easement from Jose Luis Rodriguez for Property Located at 5430 West 3500 South Written documentation previously provided to the City Council included information as follows: The Jose Luis Rodriguez parcel located at 5430 West 3500 South is one of the properties affected by the 3500 South Safe Sidewalk Project. This project will include the construction of curb, gutter, sidewalk, patterned concrete and widened asphalt on the north side of 3500 South east of Sunshade Drive (5450 West). Property owner has agreed to donate the Warranty Deed and Temporary Construction Easement in exchange for the improvements being constructed. The City Council will consider all items on the Consent Agenda at the Regular Council Meeting scheduled February 11, 2025 at 6:30 P.M AUTHORIZE CONSENT AGENDA FOR REGULAR MEETING OF FEBRUARY 11, 2025 The Council authorized all resolutions to be added to the Consent Agenda for the February 11, 2025 Regular City Council Meeting at 6:30 PM.  MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -10- COMMUNICATIONS A. LEGISLATIVE UPDATE Brandon Hill, Legal, provided a PowerPoint Presentation as summarized: - Priorities and process o Don’t be shy! City Council sets priorities and emphasis o Each week we participate in ULCT’s Legislative Policy Committee and ChamberWest’s legislative caucus o We communicate daily with our legislators, colleagues in other cities, and other relevant actors o We also pursue maintenance of existing funding and other opportunities that may become available o Local control, respect our role, acknowledge limitations - Bill Tracking o We track all bills that have a potential to impact city operations and identify as priorities bills that have a major impact o Bills are grouped by priority and department o Bills move and change fast, particularly during the last two weeks o Again: don’t be shy! If a bill matters to you, reach out - Initial Themes o Housing and housing-adjacent issues are dominant ▪ Increased emphasis on statewide and regional housing planning ▪ Some movement toward Oregon/California land use model from both affordable housing advocates and developer-friendly legislators ▪ A mix of optional tools and preemption o Combination of revenues below target and a desire to cut taxes o A wide variety of bills impacting criminal justice and policing o Dissatisfaction with homeless service system and a desire to spend less money on it Brandon provided updates regarding bills related to cameras on intersections, billboards, housing, and homeless as requested by the Mayor and City Council. The Mayor and Council had no further questions or concerns. B. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events.  MINUTES OF COUNCIL STUDY MEETING – JANUARY 28, 2025 -11- Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS N.A B. COUNCIL REPORTS COUNCILMEMBER WHETSTONE- SQUATTERS RIBBON CUTTING Councilmember Whetstone stated that he attended the ribbing cutting early today at Squatters. He noted it was great event. MAYOR KAREN LANG- LOCAL OFFICIALS DAY AND LPC Mayor Lang stated that she attended Local Officials day at the legislature and encourage the Council to participate in LPC on Monday’s at noon. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JANUARY 28, 2025 WAS ADJOURNED AT 5:18 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, January 28, 2025. _______________________________ Nichole Camac, MMC City Recorder