City Council

Village of Westhampton Beach Board of Trustees Meeting Thursday, December 2, 2021 at 5 p.m. PLEDGE OF ALLIGENCE PUBLIC HEARINGS: ALTICE CABLE FRANCHISE RENEWAL CONTRACT LL # 8 OF 2021 - CHAPTER 131 SMOKING RESTRICTIONS RESOLUTIONS: 1. Accept minutes of Board of Trustees Meetings 2. Accept Departmental Monthly Reports 3. Appoint 2022 Registrar, Deputy Registrar and Sub-Registrars 4. Approve Warrant for December 2021 5. Accept Proposal - Upgrade Decorative Lighting 6. Authorize Mayor to Sign Cable Franchise Renewal Agreement 7. Authorize Unreserved Fund Balance Transfer 8. Authorize License Fee Increase 9. Authorize Payment of 2020/21 Assessment Roll Correction 10. Authorize Notice to Bidders-Relocation of Historic Windmill 11. Authorize Repairs to Rogers Beach PUBLIC COMMENT ADJOURN EXECUTIVE SESSION  Village of Westhampton Beach Board of Trustees Meeting Thursday, December 2, 2021 at 5 p.m. PLEDGE OF ALLIGENCE PUBLIC HEARINGS: ALTICE CABLE FRANCHISE RENEWAL CONTRACT LL # 8 OF 2021 - CHAPTER 131 SMOKING RESTRICTIONS RESOLUTIONS: 1. Accept Minutes of Board of Trustees Meeting RESOLVED, that the minutes of the Board of Trustees Meeting of November 4, 2021 and Special Meeting of November 17, 2021 are hereby accepted. 2. Accept Departmental reports RESOLVED, that the Police Department, Building Inspector’s and Justice Court reports for November 2021 and Treasurer’s Report for October 2021 are hereby accepted. 3. Appoint 2022 Registrar, Deputy Registrar and Sub-Registrars RESOLVED, that Clerk-Treasurer Elizabeth Lindtvit is hereby appointed as Registrar of Vital Statistics for 2022 with an annual stipend of $350.00, and Deputy Treasurer Jeannine Conte is appointed as Deputy Registrar for 2022 with an annual stipend of $300.00, and Maureen Jones as Sub-Registrar for 2022 with annual stipend of $200.00. 4. Approve Warrant for December 2021 RESOLVED, that the warrant for December 2021 in the amount of $1,149,394.76 for the General Fund is hereby approved. 5. Accept Proposal - Upgrade Decorative Lighting RESOLVED, that the Board of Trustees hereby accepts the proposal from Best LED Group in the amount of $3,990.00 for the upgrade of the older HPS post top mount lights throughout the Village to be taken from G/L account code A5182.421 Street Lighting Materials. 6. Authorize Mayor to Sign Agreement WHEREAS, the Village of Westhampton Beach (the “Village”) is a “franchising authority” in accordance with Title VI of the Communications Act of 1934, (the “Communications Act”), and is authorized to grant one or more nonexclusive cable television franchises pursuant to Article 11 of the New York Public Service Law, as amended, and Title 16, Chapter VIII, Parts 890.60 through 899, of the Official Compilation of Codes, Rules and Regulations of the State of New York, as amended (collectively the “Cable Laws”); WHEREAS, the Village, executed a franchise agreement with CSC Acquisition-NY, Inc. (the “Franchisee”) on March 11, 2010, which was thereafter confirmed and made effective by the New York State Public Service Commission (“Commission”) on February 28, 2011 for a term of ten (10) years (Case No. 10-V--0145), and WHEREAS, said franchise agreement expired on February 28, 2021; and WHEREAS, Franchisee has submitted a proposed franchise renewal agreement (the “Franchise Renewal Agreement”) to continue operating its system within the Village; and WHEREAS, The Village and Franchisee have mutually agreed to the terms of said Franchise Renewal Agreement; and WHEREAS, the Village has determined that the Franchisee is and has been in substantial compliance with all terms/provisions of its existing franchises and applicable law; and WHEREAS, the Village has determined that Franchisee has the requisite legal, technical and financial capabilities to operate a Cable Systems within the Village and that Franchisee’s proposals for renewal of the franchises meet the cable related needs of the Community; and WHEREAS, a duly noticed Public Hearing, affording an opportunity for all those interested parties within the Village to be heard on the proposed Franchise Renewal Agreement was held before the Village on December 2, 2021. NOW, THEREFORE, be it RESOLVED, that the Village Board of Trustees determines that it is in the best interest of the public to award the Franchise Renewal Agreement to the Franchisee; and be it FURTHER RESOLVED that the Village Board hereby authorizes the Village Mayor to enter into the Franchise Renewal Agreement with CSC Acquisition-NY, Inc., and to execute any other documents necessary to effectuate the granting of the franchise renewal on behalf of the Village of Westhampton Beach. 7. Authorize Unreserved Fund Balance Transfer RESOLVED, that the Board of Trustees received in 2019 a donation from Genevive Lanyon in the amount of $100,000.00 with conditions that this money be used for a capital improvement. The Board of Trustees hereby approves the transfer of $100,000.00 from the 2020-2021 unreserved fund balance to increase the 2021- 2022 A9950.0 Transfer to Capital Repair Account. 8. Authorize License Fee Increase RESOLVED, that the Board of Trustees has determined that certain fees for licenses and permits must be increased to be more closely related to the Village’s administrative expenses associated with such permits; NOW THEREFOR BE IT RESOLVED, that the Board of Trustees hereby authorizes the increase from $100.00 to $150.00 for the Licensing of Collectors License, Chapter 96-6 of the Village Code effective January 1, 2022.  9. Authorize Payment of 2020/21 Assessment Roll Correction RESOLVED, the Board of Trustees hereby authorize payment of 2021/22 tax year property tax reduction in the amount of $12,657.49 to the property owner specified below as a settlement of Small Claims as ordered by the NYS Supreme Court. 10. Authorize Notice to Bidders-Relocation of Historic Windmill RESOLVED, that the Village Clerk-Treasurer is hereby authorized to post a Notice to Bidders for the Village of Westhampton Beach Relocation of Historic Windmill Project. 11. Authorize Repairs to Rogers Beach RESOLVED, that the Board of Trustees hereby authorizes the Department of Public Works to replace and repair approximately 7,000 sq. feet of decking and 280 linear feet of railings at the Rogers Beach pavilion at a cost not to exceed $70,000.00 to be taken from G/L account code A1620.423 Repairs-Rogers Beach. PUBLIC COMMENT DATED: December 2, 2021 ______________________ Elizabeth Lindtvit Village Clerk-Treasurer