City Council

Village of Westhampton Beach Board of Trustees Meeting Thursday, September 1, 2022 at 5 p.m. PLEDGE OF ALLEGIANCE RESOLUTIONS: 1. Accept minutes of Board of Trustees Meetings 2. Accept Departmental Monthly Reports 3. Approve Warrant for September 2022 4. Appoint 2022 Seasonal Beach Personnel 5. Approve Use of Village Property-Live Your Cor Event 6. Approve Use of Village Property-Westhampton Free Library 7. Authorize Use of Village Property-Local Spokes Bike Rental 8. Authorize Mayor to Sign SRO Agreement 9. Authorize Mayor to Sign Agreement 10. Authorize Budget Transfer 11. Authorize Budget Transfer 12. Accept Resignation of Employee 13. Accept Resignation of Employee 14. Authorize Unreserved Fund Balance Transfer 15. Authorize Mayor to Sign Agreement 16. Authorize Purchase of PlanIt Software for the Police Department 17. Authorize Appraisal Services PUBLIC COMMENT EXECUTIVE SESSION  Village of Westhampton Beach Board of Trustees Meeting Thursday, September 2, 2021 at 5 p.m. PLEDGE OF ALLEGIANCE RESOLUTIONS: 1. Accept minutes of Board of Trustees Meeting RESOLVED, that the minutes of the Board of Trustees Meeting of August 4, 2022 are hereby accepted. 2. Accept Departmental reports RESOLVED, that the Treasurer’s Report for June 2022 is hereby accepted. 3. Approve Warrant for September 2022 RESOLVED, that the warrant for September 2022 in the amount of $459,391.99 for the General Fund and $601,024.65 for the Capital Fund is hereby approved. 4. Appoint 2022 Seasonal Beach Personnel RESOLVED, that Liam Berkhout, Margaret Koltzan, and Sawyer Weiss are hereby appointed to the positions of Beach Attendants at an hourly rate of $12.50 effective August 7, 2022 and Sam Cannell and Andrew Moran are hereby appointed to the positions of Lifeguard at an hourly rate of $15.00 effective September 1, 2022. 5. Approve Use of Village Property-Live Your Cor Event RESOLVED, that the Board of Trustees approved this application at the August 4, 2022 meeting for the rain date of October 9, 2022; whereas the event is planned for Monday October 10, 2022; now therefore be it resolved the Board of Trustees hereby authorize this event for Monday October 10, 2022 subject to all conditions set forth in August 4, 2022 approval. 6. Approve Use of Village Property-Westhampton Library RESOLVED, that the Board of Trustees hereby authorizes the Westhampton Free Library to use the Village Green on Sunday September 18, 2022 from 11:00 am to 3:00 pm which includes set-up and break down for a free concert by Mambo Loco. 7. Approve Use of Village Property-Local Spokes Bike Rental WHEREAS, Brian Stanley of Local Spokes requested to have a bike share operation throughout the village with various locations from August 6, 2022 to October 30, 2022; whereas this application was approved by the Board of Trustees on August 4, 2022, and whereas Local Spokes has asked the Board for a two (2) year approval, the Board has no objections to the request. Now therefore the Board of Trustees approves a 2- year permit and reserves the right to amend approval of the locations if it determines that adjustments are needed.  8. Authorize Mayor to Sign SRO Agreement RESOLVED, that the Board of Trustees hereby authorizes the mayor to sign the School Resource Officer Agreement for the 2022-2023 school year with the Westhampton Beach School District. 9. Authorize Mayor to Sign Agreement RESOLVED, that the Board of Trustees hereby accepts the proposal submitted by Jack L. Jones, Building Conservation and authorizes the mayor to sign the proposal for professional consulting services associated with the relocation, finial siting and restoration of the Gov. John Dix Windmill on the Village Great Lawn in an amount not to exceed $35,000.00 for Logistics, Planning and Construction Bid Document Development, and in an amount not to exceed $40,250.00 for Construction Observation Services to be taken from G/L Capital Fund account code H7400 Windmill Restoration Project 10. Authorize Budget Transfer RESOLVED, that the Board of Trustees hereby authorize a budget transfer in the amount of $127.82 from G/L Revenue Account Code A2021 Jr. Lifeguard Program to G/L Expenditure Account Code A7180.400 Kitchen Materials for the cost of ice cream for the junior lifeguards ending day. 11. Authorize Budget Transfer RESOLVED, that the Board of Trustees hereby authorize a budget transfer in the amount of $13,000.00 from G/L Account Code A1990 Contingent to G/L Account Code A1420.1 Legal Personal Service for Village Attorneys Contractual Agreement. 12. Accept Resignation of Employee RESOLVED, that the Board of Trustees hereby accepts the resignation of Joseph E. Loria as Police Officer effective July 5, 2022. 13. Accept Resignation of Employee RESOLVED, that the Board of Trustees hereby accepts the resignation of Maxwell Lopes as Police Officer effective September 5, 2022. 14. Authorize Unreserved Fund Balance Transfer RESOLVED, that the Board of Trustees received an additional donation in 2022 from the Estate of Genevive Lanyon in the amount of $25,000.00 with conditions that this money be used for a capital improvement. The Board of Trustees hereby approves the transfer of $25,000.00 from the 2021-2022 unreserved fund balance to increase the 2022-2023 A9950.0 Transfer to Capital Fund.  15. Authorize Mayor to Sign Agreement RESOLVED, that the Board of Trustees hereby authorizes the mayor to sign an agreement with the Suffolk County Association of Municipal Employees to issue a one- time $2,000.00 payment, less applicable taxes and withholdings to employee # 6U7000121, and to issue payment in the same amount to employee # 6U7000056, an employee outside of AME Union, as both employees assumed additional responsibilities for in excess of 2 months, to be paid from G/L account code A1990 Contingent. 16. Authorize Purchase of PlanIt Software for the Police Department RESOLVED, that the Board of Trustees hereby approve the subscription purchase of Power Time Software (PowerDMS Digital Management Software) for staff scheduling for the police department for a one-time set-up fee of $2,000.00 including installation and training and an annual recurring subscription fee of $2,500.00 from account code A3120.406, Office Expense. 17. Authorize Appraisal Services WHEREAS, the Village previously authorized the Village attorneys to retain Brunswick Appraisal Corp. and Michael Haberman Associates, Inc., as appraisers, for the acquisition of easements for the sewer project, by Resolution dated 9/16/2020; and WHEREAS, Brunswick and Haberman prepared several pre-condemnation appraisal reports; and WHEREAS, out of thirteen (13) properties over which easements were necessary, only one property owner, The Patio Commercial Condominium Corporation, has filed a claim for damages with the Supreme Court; and WHEREAS, at the request of the Village attorneys, Brunswick expanded the appraisal report prepared for the claim of The Patio Building Condominium Corporation easement taking, which was filed with the Supreme Court; and WHEREAS, Brunswick has requested the following: 1) payment of $8,500.00 for the report delivered to the Village attorneys; and 2) $275.00 per hour for work on a rebuttal report (to be capped at 30 hours), trial preparation and trial testimony; and WHEREAS, the Village attorneys suggest that the Board agree to Brunswick’s request. NOW, THEREFORE, the Village Board of Trustees hereby authorizes: 1) the payment to Brunswick of $8,500.00 for the report filed with the Supreme Court; 2) $275.00 per hour for work on a rebuttal report (to be capped at 30 hours), trial preparation and trial testimony. PUBLIC COMMENT EXECUTIVE SESSION