City Council

Village of Westhampton Beach Board of Trustees Meeting Thursday October 6, 2022 at 5:00 p.m. PLEDGE OF ALLEGIANCE PUBLIC HEARINGS: RESOLUTIONS: 1. Accept minutes Board of Trustees Meetings 2. Accept Departmental Monthly Reports 3. Approve Warrant for October 2021 4. Authorize Renewal of HVAC Annual Service Agreement 5. Authorize Use of Village Property-Greater WH Chamber of Commerce 6. Authorize Payment of 2020/21 Assessment Roll Correction 7. Accept Resignation of Employee 8. Approve 2021-2022 Budget Transfers 9. Appoint Village Deputy Treasurer 10.Authorize Residency Requirements 11.Approve 2022 Traffic Signal Maintenance Agreement 12.Authorize Purchase of Equipment-Public Works Department 13.Authorize Purchase of Equipment-Police Department 14.Authorize Use of Village Property-Greater Westhampton Chamber of Commerce 15.Authorize Use of Village Property-Greater Westhampton Chamber of Commerce PUBLIC COMMENT ADJOURN  Village of Westhampton Beach Board of Trustees Meeting Thursday October 6, 2022 at 5:00 p.m. PLEDGE OF ALLEGIANCE PUBLIC HEARINGS: RESOLUTIONS: 1. Accept Minutes of Board of Trustees Meetings RESOLVED, that the minutes of the Board of Trustees Meeting of September 1, 2022 are hereby accepted. 2. Accept Monthly Reports from Departments RESOLVED, that the Police Department, Justice Court and Building Inspector’s reports for August 2022 and the Treasurer's report for July 2022 are hereby accepted. 3. Approve Warrant for October 2022 RESOLVED, that the warrant for October 2022 in the amount of $xxx,xxx.xx for the General Fund and $xxx,xxx.xx for the Capital Fund is hereby approved. 4. Authorize Renewal of HVAC Annual Service Agreement RESOLVED, that the annual renewal of labor and inspection service agreement for October 1, 2022 to September 30, 2023 with Dynaire Service Corp. for the Village Hall HVAC system at a cost of $8,240.00 is hereby renewed. 5. Authorize Payment of 2021/22 Assessment Roll Correction RESOLVED, the Board of Trustees hereby authorize payment of 2022/2023 tax year property tax reduction in the amount of $3,178.37 to the property owners as specified by the Supreme Court as a settlement of Small Claims as ordered by the NYS Supreme Court. 6. Accept Resignation of Employee RESOLVED, that the Board of Trustees hereby accepts the resignation of John Sganga as Police Officer effective September 16, 2022. 7. Approve 2021–2022 Fiscal Year Budget Transfers RESOLVED, that 2021–2022 fiscal year budget transfers in the amount of $xxx,xxx.xx are hereby approved. 8. Authorize Residency Requirements RESOLVED, That the Board of Trustees authorizes the residency requirements for appointees to the Village Clerk Treasurer, Village Deputy Treasurer and Village Deputy Clerk positions be expanded from the boundaries of the Village of Westhampton Beach to now include individuals who reside within the County of Suffolk.  9. Appoint Village Deputy Treasurer RESOLVED, that Jeannine Conte is hereby appointed as the Village Deputy Treasurer for a term expiring on June 30, 2024. 10.Approve 2022 Traffic Signal Maintenance Agreement WHEREAS, by correspondence received from Johnson Electrical Construction Corporation on September 21, 2022 regarding the current contract the Village has for Traffic Signal Maintenance, notifying the Village that Johnson Electrical Construction Corporation will no longer be honoring this contract effective October 21, 2022; and WHEREAS, the Superintendent of Public Works has received a proposal from Hinck Electrical Contractors, Inc from Suffolk County Contract # TSIM-022222 for traffic signal maintenance at a cost of $250.00 per traffic signal; now therefore be it RESOLVED, that the proposal submitted by Hinck Electrical Contractors, Inc. for the 2022 traffic signal maintenance for four (4) traffic signals at a cost of $1,000.00 per month is hereby accepted. 11.Authorize Purchase of Equipment – Public Works Department WHEREAS, by resolution dated April 7,2022 the Board of Trustees approved the purchase of a BigTow Trailer Model B7T in the amount not to exceed $16,727.00 to be taken from G/L account A5110.2 DPW Equipment and since this approval the Superintendent of Public Works has been notified that this trailer is not available so now therefore be it; RESOLVED, that the Board of Trustees hereby authorizes the replacement purchase of a 2023 Trail King utility trailer in the amount of $18,893.40 G/L account A5110.2 DPW Equipment. 12.Authorize Purchase of Equipment – Police Department WHEREAS, by resolution dated March 3, 2022 the Board of Trustees approved the purchase of a 2022 Ford Utility AWD vehicle from NYS Contract at a cost not to exceed $39,454.31 and new radio equipment from Motorola Solutions from NYS Contract at a cost not to exceed $5,792.38 and other equipment to complete the installation and outfitting of the vehicle from Island Tech Services, not to exceed $14,407; and since this approval the Chief of Police has been notified that Ford was unable to fill the order; NOW THEREFORE BE IT RESOLVED that the Board of Trustees hereby authorizes the replacement purchase of 1 2022 Ford Utility AWD vehicle in the total amount of $36,508.50 from Nielson Ford, Contract # RFB-WC-19023, the Westchester County Bid for Police Vehicles; plus, the installation and outfitting of the vehicle from Island Tech Services, not to exceed $14,407 and this purchase is to be taken from G/L account A3120.2 Police Department Equipment.  13.Authorize Purchase of Equipment – Police Department RESOLVED, that the Board of Trustees authorizes the purchase of 1 2022 Ford Utility AWD vehicle from Nielson Ford, Contract # RFB-WC-19023, the Westchester County Bid for Police Vehicles, at a cost of $36,508.50 plus the installation and outfitting of the vehicle from Island Tech Services, not to exceed $14,407. This purchase is to be taken from G/L account A3120.2 Police Department Equipment. 14.Authorize Use of Village Property-Greater Westhampton Chamber of Commerce WHEREAS, by resolutions dated June 2, 2022 the Board of Trustees approved the Greater Westhampton Chamber of Commerce to use the Village sidewalks on Saturday October 1, 2022 from 10:00 am to 5:00 pm for the annual sidewalk sales sponsored by the Chamber of Commerce and use Main Street from Library Avenue to Moniebogue Lane from 10:00 a.m. to 5:00 p.m. with set-up at 8:00 am and break-down from 5:00 for the Greater Westhampton Beach Annual Oktober Festival; the weather is predicted to be bad for that day, so the Chamber has asked to board to authorize a rain date for Saturday October 8, 2022; so now therefor be it RESOLVED, that the Board of Trustees hereby authorizes the Greater Westhampton Chamber of Commerce to have a rain date of Saturday October 8, 2022 with all conditions required to be the same as in resolution dated June 2, 2022 for the Oktober Festival. 15. Authorize Use of Village Property-Greater Westhampton Chamber of Commerce RESOLVED, that the Greater Westhampton Chamber of Commerce is hereby authorized to use Glovers Park and Glovers Lane on Monday October 31, 2022 from 3:00 p.m. to 5:30 p.m. for a Halloween Celebration. PUBLIC COMMENT DATED: October 6, 2022 Elizabeth Lindtvit, Village Clerk-Treasurer