City Council

TRI TA Mayor SERGIO CONTRERAS Mayor Pro Tem DIANA LEE CAREY Council Member TYLER DIEP Council Member MARGIE L. RICE Council Member AGENDA CITY COUNCIL/SUCCESSOR AGENCY TO THE WESTMINSTER REDEVELOPMENT AGENCY March 09, 2016 Closed Session - 6:00 PM (Council Conference Room) 7:00 PM Council Chambers 8200 Westminster Boulevard Westminster, California 92683 If you need special assistance to participate in this meeting, please contact the City Clerk’s office at (714) 898-3311. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 American Disabilities Act Title II) NOTE: Any writings or documents provided to a majority of the City Council regarding any item on this agenda is available for public inspection at the public counter at City Hall located at 8200 Westminster Boulevard, Westminster, CA during normal business hours, except such documents that relate to closed session items or which are otherwise exempt from disclosure under applicable law. These writings are also available for review in the public access binder located in the entryway to the Council Chambers.  AGENDA March 9, 2016 PUBLIC COMMENTS MAY BE RECEIVED BY THE CITY COUNCIL PRIOR TO ANY ITEM TO BE CONSIDERED IN CLOSED SESSION. CALL TO ORDER: ROLL CALL: TA, CONTRERAS, CAREY, DIEP, RICE CLOSED SESSION: The City Council will recess to a Closed Session for the following purposes: 1) Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: Property: APN: 097-121-25; City Negotiator: City Manager Eddie Manfro and Community Development Director Soroosh Rahbari; Negotiating Party: City Manager Eddie Manfro and Community Development Director Soroosh Rahbari; Under Negotiations: Price and Terms of Payment. 2) Conference with Labor Negotiators pursuant to Government Code Section 54957 and 54957.6 with designated representatives: City Manager Eddie Manfro and Director of Human Resources and Risk Management Mike Harary. (Employee Organizations: Westminster Police Officers' Association, Westminster Municipal Employees' Association and the Management and Administrative and Confidential Employees of the City of Westminster). 3) Conference with Legal Counsel pursuant to Government Code Section 54956.9(d) (2): Anticipated Litigation: (one case). RECESS: Page 2  AGENDA March 9, 2016 The City Council of the City of Westminster will regularly convene in joint session for the purpose of considering the following City Council Agenda items. The Westminster Housing Authority and the Westminster Public Finance Authority are also agencies on which council serves as members. These Agencies may also have items scheduled. RECONVENE CITY COUNCIL MEETING: ROLL CALL: TA, CONTRERAS, CAREY, DIEP, RICE SALUTE TO FLAG: Council Member Diep INVOCATION: REPORT OUT OF CLOSED SESSION: The City Attorney shall determine if any actions taken by the City Council in Closed Session shall require a reporting on those actions as required by law (Government Code Section 54957.1(a)(3)(b)). REPORT FROM CITY CLERK: 1. SPECIAL PRESENTATIONS A) 16-074 Westminster Police Department’s Explorer Program Presentation. 2. ORAL COMMUNICATIONS Page 3  AGENDA March 9, 2016 THIS IS THE TIME OF THE MEETING THAT MEMBERS OF THE PUBLIC MAY ADDRESS THE CITY COUNCIL REGARDING ANY ITEMS ON THE AGENDA OR NON-AGENDA ITEMS THAT ARE WITHIN THE SUBJECT MATTER JURISDICTION, EXCEPT PUBLIC HEARING ITEMS. MEMBERS OF THE PUBLIC WISHING TO ADDRESS PUBLIC HEARING ITEMS SHALL DO SO AT THE TIME OF THE PUBLIC HEARING. UNLESS OTHERWISE EXTENDED BY A MAJORITY VOTE OF THE CITY COUNCIL, COMMENTS SHALL BE LIMITED TO FIVE (5) MINUTES PER SPEAKER. ANY PERSON WISHING TO ADDRESS THE CITY COUNCIL SHOULD COMPLETE A GREEN SPEAKER SLIP THAT IS PROVIDED AT THE ENTRANCE TO THE COUNCIL CHAMBERS AND SUBMIT THE CARD TO THE CITY CLERK. WHEN YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME AND CITY OF RESIDENCE FOR THE RECORD. 3. CONSENT CALENDAR ALL MATTERS LISTED UNDER THE CONSENT CALENDAR ARE CONSIDERED ROUTINE AND MAY BE APPROVED BY A SINGLE MOTION FOLLOWED BY A ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR STAFF REQUEST THAT SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION OR DISCUSSION APPROVAL OF MINUTES 3.1 16-073 (City Council/Successor Agency) Minutes of a Special Closed Session of the Westminster City Council on February 2, 2016 and Minutes of a Regular Meeting of the Westminster City Council/Successor Agency to the Westminster Redevelopment Agency on February 10, 2016. Recommendation: Approve. Sponsors: Jensen Attachments: 02-02-2016 Minutes 02-10-2016 Minutes Page 4  AGENDA March 9, 2016 ROUTINE MATTERS ADMINISTRATIVE ITEMS 3.2 16-068 Special Event Permit Application from the Vietnam War Memorial in Westminster Inc. to hold a Thirteenth Anniversary event for the Vietnam War Memorial and a Black April Commemoration Ceremony on Saturday, April 30, 2016 at Sid Goldstein Freedom Park, 14180 All American Way. Recommendation: Staff recommends that the Mayor and City Council: approve the Special Event Permit application for the Thirteenth Anniversary of the Vietnam War Memorial and Black April Commemoration Ceremony at Sid Goldstein Freedom Park on April 30, 2016. Sponsors: Dobbert Attachments: Application and Conditions for VN War Memorial in Westm Inc. 3.3 16-069 Special Event Permit Application from the Vietnamese American Federation of Southern California to hold a Commemoration Ceremony on Saturday, April 30, 2016 at Sid Goldstein Freedom Park, 14180 All American Way. Recommendation: Staff recommends that the Mayor and City Council: approve the Special Event Permit application for a Black April Commemoration Ceremony at Sid Goldstein Freedom Park on April 30, 2016. Sponsors: Dobbert Attachments: Application and Conditions for VN Federation of So Cal WARRANT REGISTER 3.4 16-071 (City Council/Successor Agency) Warrant Register dated February 3, 2016 through March 1, 2016. Recommendation: Approve. Sponsors: Backs REPORTS Page 5  AGENDA March 9, 2016 3.5 16-072 Treasurer’s Report - January 2016. Recommendation: Approve. Sponsors: Backs Attachments: Treasurers Report - January 2016 END OF CONSENT CALENDAR 4. PUBLIC HEARINGS ANYONE WISHING TO SPEAK ON AN OPEN PUBLIC HEARING IS REQUESTED TO COMPLETE A GREEN SPEAKER SLIP THAT IS PROVIDED AT THE ENTRANCE TO THE COUNCIL CHAMBERS. PLEASE SUBMIT THE SPEAKER SLIP TO THE CITY CLERK. WHEN YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME AND ADDRESS FOR THE RECORD. AFTER THE PUBLIC HEARING IS OPENED, PERSONS SPEAKING IN FAVOR WILL BE HEARD FIRST, FOLLOWED BY THOSE PERSONS SPEAKING IN OPPOSITION; AND THEN PERSONS SPEAKING IN REBUTTAL. ONLY THOSE PERSONS WHO HAVE SPOKEN IN FAVOR WILL BE PERMITTED TO SPEAK IN REBUTTAL. SPOKESPERSON(S) DESIGNATED TO SPEAK IN FAVOR OR IN OPPOSITION WILL HAVE TWELVE (12) MINUTES TO SPEAK. THEREAFTER, EACH PERSON SPEAKING IN FAVOR OR IN OPPOSITION WILL HAVE THREE (3) MINUTES. THE TOTAL TIME FOR SPEAKING IN FAVOR OR IN OPPOSITION SHALL NOT EXCEED 30 MINUTES. THOSE PERSONS SPEAKING IN REBUTTAL WILL HAVE THREE (3) MINUTES EACH, OR A TOTAL OF 20 MINUTES. THE CITY COUNCIL MAY USE ITS DISCRETION TO ALLOW A SPEAKER TO EXCEED THE TIME LIMITS. NOTE: IF A CHALLENGE IS MADE BY ANY PARTY IN COURT FROM ACTIONS ARISING OUT OF A PUBLIC HEARING, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE OR IN WRITTEN CORRESPONDENCE DELIVERED AT THE PUBLIC HEARING OR PRIOR THERETO. Page 6  AGENDA March 9, 2016 4.1. 16-070 Resolution of the Mayor and City Council of the City of Westminster Adopting the Local Hazard Mitigation Plan and Westminster Emergency Operation Plan Update. Recommendation: Staff recommends that the Mayor and City Council: Adopt a Resolution entitled, “A Resolution Adopting the Local Hazard Mitigation Plan and Emergency Operations Manual Update”; and Authorize the City Manager or his designee to complete any FEMA recommended revisions in accordance with FEMA guidance. Sponsors: Schoonmaker Attachments: Proposed Resolution Hazard Mitigation Plan Westminster Emergency Operation Plan 4.2. 16-060 Resolution Approving Revisions to the Existing I-405 Freeway Agreement and Approval of the Revised Freeway Agreement for the I-405 Sponsors: Youssef Attachments: Proposed Resolution Freeway Agreement Page 7  AGENDA March 9, 2016 4.3. 16-067 HUD Funding Actions Recommendation: Staff recommends that the Mayor and City Council: conduct two public hearings related to HUD Funding: A) Approve Substantial Amendment No. Three to the FY 2015-16 Annual Action Plan; and B) Receive public comments regarding the City’s community development and housing needs and priorities in preparation of the FY 2016-17 Annual Action Plan. C) Accept the Draft Programmatic Agreement with the State Historic Preservation Office (SHPO). Sponsors: Rahbari Attachments: Substantial Amendment No. Three to Consolidated Plan Substantial Amendment No. Three to FY 2015-16 Annual Action Plan Draft Programmatic Agreement with California SHPO 5. REGULAR BUSINESS 5.1. 16-054 Consideration of Waiving Facility Rental Fees Recommendation: Staff recommends that the Mayor and City Council consider request to waive facility rental fees for use of the East/West Room and A/B Room at the Community Services Building for an educational workshop to be held on Saturday, April 16, 2016; however the organization will be responsible for the set-up fee and cleaning deposits. Sponsors: Dobbert Attachments: Letter from the Family Caregiver Resource Center Pending Permit for Use of Facilities Fee Waiver Policy Page 8  AGENDA March 9, 2016 5.2. 16-061 Award of Contract for Magnolia Street and Bolsa Avenue Intersection Widening Improvements - Project Plans No. P-2370. Sponsors: Youssef Attachments: Agreement-Vido Samarzich Proposal-Vido Samarzich 5.3. 16-058 Approval of Agreement for Animal Shelter Services in Fiscal Year 2016-2017 Recommendation: Staff recommends that the Mayor and City Council: Approve the Award of a Three Year Contract to the Westminster Adoption Group and Services, Inc. (WAGS) for provision of Animal Shelter Services beginning in Fiscal Year 2016-2017 in the amount of $320,000 with one option year renewal; and A) Authorize the City Manager to execute the contract on behalf of the City; and B) Authorize the Chief of Police to approve the one-year contract renewal option for Fiscal Year 2019-2020; and C) Authorize an additional budget appropriation in the General Fund, Animal Control Contractual account in the amount of $230,000 in Fiscal Year 2016-17. Sponsors: Schoonmaker Attachments: Agreement with Westminster Adoption Group and Services, Inc 6. LEGISLATIVE ITEMS - None. 7. COMMISSION AND COMMITTEE ITEMS - None. 8. BUSINESS MATTERS FROM CITY COUNCIL/AGENCY MEMBERS - None. 9. COMMENTS FROM CITY COUNCIL/AGENCY MEMBERS (Including AB 1234 Report when required). Page 9  AGENDA March 9, 2016 10. COUNCIL ADJOURNMENT: To a Regular Meeting on Wednesday, March 23, 2016 at 7:00 p.m. in the Council Chambers. DECLARATION: This agenda was posted on the Bulletin Board outside of the Council Chambers, where completely accessible to the public, at least 72 hours in advance of the City Council meeting. ____________________________ Amanda Jensen, CMC, City Clerk Page 10