City Council

TRI TA Mayor SERGIO CONTRERAS Mayor Pro Tem DIANA LEE CAREY Council Member TYLER DIEP Council Member MARGIE L. RICE Council Member AGENDA CITY COUNCIL/SUCCESSOR AGENCY TO THE WESTMINSTER REDEVELOPMENT AGENCY April 13, 2016 Closed Session - 6:00 PM (Council Conference Room) 7:00 PM Council Chambers 8200 Westminster Boulevard Westminster, California 92683 If you need special assistance to participate in this meeting, please contact the City Clerk’s office at (714) 898-3311. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102-35.104 American Disabilities NOTE: Any writings or documents provided to a majority of the City Council regarding any item on this agenda is available for public inspection at the public counter at City Hall located at 8200 Westminster Boulevard, Westminster, CA during normal business hours, except such documents that relate to closed session items or which are otherwise exempt from disclosure under applicable law. These writings are also available for review in the public access binder located in the entryway to the Council  AGENDA April 13, 2016 7:00 PM PUBLIC COMMENTS MAY BE RECEIVED BY THE CITY COUNCIL PRIOR TO ANY ITEM TO BE CONSIDERED IN CLOSED SESSION. CALL TO ORDER: ROLL CALL: TA, CONTRERAS, CAREY, DIEP, RICE CLOSED SESSION: The City Council will recess to a Closed Session for the following purposes: 1) Conference with Legal Counsel pursuant to Government Code Section 54956.9(d) (2): Anticipated Litigation: (two cases). 2) Conference with Labor Negotiators pursuant to Government Code Section 54957 and 54957.6 with designated representatives: City Manager Eddie Manfro and Director of Human Resources and Risk Management Mike Harary. (Employee Organizations: Westminster Police Officers’ Association, Westminster Municipal Employees’ Association and the Management and Administrative and Confidential Employees of the City of Westminster. RECESS: Page 2  AGENDA April 13, 2016 7:00 PM The City Council of the City of Westminster will regularly convene in joint session for the purpose of considering the following City Council Agenda items. The Westminster Housing Authority and the Westminster Public Finance Authority are also agencies on which council serves as members. These Agencies may also have items scheduled. RECONVENE CITY COUNCIL MEETING: ROLL CALL: TA, CONTRERAS, CAREY, DIEP, RICE SALUTE TO FLAG: City Attorney INVOCATION: REPORT OUT OF CLOSED SESSION: The City Attorney shall determine if any actions taken by the City Council in Closed Session shall require a reporting on those actions as required by law (Government Code Section 54957.1(a)(3)(b)). REPORT FROM CITY CLERK: 1. SPECIAL PRESENTATIONS A) Presentation of a Proclamation declaring April 2016 as “National Distracted Driving Awareness Month” in the City of Westminster. B) Presentation of Proclamation declaring April 2016 as “DMV/Donate Life California Month” in the City of Westminster. C) Recognition of the 2015-16 Westminster High School Academic Decathlon Team. 2. ORAL COMMUNICATIONS Page 3  AGENDA April 13, 2016 7:00 PM THIS IS THE TIME OF THE MEETING THAT MEMBERS OF THE PUBLIC MAY ADDRESS THE CITY COUNCIL REGARDING ANY ITEMS ON THE AGENDA OR NON-AGENDA ITEMS THAT ARE WITHIN THE SUBJECT MATTER JURISDICTION, EXCEPT PUBLIC HEARING ITEMS. MEMBERS OF THE PUBLIC WISHING TO ADDRESS PUBLIC HEARING ITEMS SHALL DO SO AT THE TIME OF THE PUBLIC HEARING. UNLESS OTHERWISE EXTENDED BY A MAJORITY VOTE OF THE CITY COUNCIL, COMMENTS SHALL BE LIMITED TO FIVE (5) MINUTES PER SPEAKER. 3. CONSENT CALENDAR ALL MATTERS LISTED UNDER THE CONSENT CALENDAR ARE CONSIDERED ROUTINE AND MAY BE APPROVED BY A SINGLE MOTION FOLLOWED BY A ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR STAFF REQUEST THAT SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION OR DISCUSSION APPROVAL OF MINUTES 3.1 (City Council/Successor Agency) Minutes of a Regular Meeting of the Westminster City Council/Successor Agency to the Westminster Redevelopment Agency on March 23, 2016. Approve. Presenter(s): Amanda Jensen ROUTINE MATTERS 3.2 Notice of Completion for the work performed by All American Asphalt, Inc. for Citywide Streets Improvement Project - Project No: CDBG 15-16. Presenter(s): Marwan Youssef 3.3 Cancellation of regular City Council meetings. Staff recommends that the Mayor and City Council cancel the regularly scheduled Council meetings of July 13, 2016 and August 24, 2016. Presenter(s): Amanda Jensen Page 4  AGENDA April 13, 2016 7:00 PM RESOLUTIONS 3.4 Measure M2 Comprehensive Transportation Funding Program (Project P) Resolution for the Competitively Funded Proposed Brookhurst Street Corridor Traffic Signal Synchronization Project Presenter(s): Marwan Youssef 3.5 Measure M2 Comprehensive Transportation Funding Program (Project P) Resolution for the Competitively Funded Proposed Magnolia Avenue Corridor Traffic Signal Synchronization Project Presenter(s): Marwan Youssef Page 5  AGENDA April 13, 2016 7:00 PM 3.6 Resolution Authorizing Midway City Sanitary District (District) to submit an Application for CalRecycle’s Beverage Container Recycling City/County Payment Program Staff recommends that the Mayor and City Council approve a resolution entitled, “A Resolution of the Mayor and City Council of the City of Westminster Authorizing Submittal of a Regional Payment Program Application by the District as the Regional Lead Participant, Related to Authorizations and Identification of Participating Jurisdictions. BACKGROUND/DISCUSSION: The District has been applying for the subject annual CalRecycle grant on behalf of the City for over 15 years. This year CalRecycle wants the District to get approval, in the form of a resolution, from the City of Westminster to apply for the subject grant. The subject grant in the amount of about $23,000 (it changes slightly year to year) is for recycling outreach efforts promoting beverage container recycling including cans and bottles. The grant would cover 50% of the District's cost for an annual calendar that is mailed out to every resident within the City of Westminster and Midway City . The calendar includes information covering water savings issues, bulky item disposal, emergency contacts and sewer information. The grant would also cover the District’s cost during the City’s Annual Safety Day event promoting recycling. FISCAL IMPACT: None. ATTACHMENTS: 1. Proposed Resolution Presenter(s): Marwan Youssef ADMINISTRATIVE ITEMS 3.7 Special Event Permit Application from the Vietnamese Community of Southern California to hold a Commemoration Ceremony on Friday, April 29, 2016 at Sid Goldstein Freedom Park, 14180 All American Way. Staff recommends that the Mayor and City Council approve the Special Event Permit application subject to the conditions attached to the staff report. Presenter(s): Diana Dobbert Page 6  AGENDA April 13, 2016 7:00 PM 3.8 Special Event Permit application from Westview Services to hold an International Day on Thursday, May 19, 2016 at Liberty Park, 13900 Monroe Street. Staff recommends that the Mayor and City Council approve the Special Event Permit application subject to the conditions attached to the staff report. Presenter(s): Diana Dobbert 3.9 Cooperative Agreement No. C-5-3589 by and between Orange County Transportation Authority, the Cities of Westminster, Santa Ana, Garden Grove, Seal Beach, Tustin, and the County of Orange for the Westminster Boulevard Corridor Traffic Signal Synchronization Program (Project P) Staff recommends that the Mayor and City Council approve Cooperative Agreement No. C-5-3589 by and between Orange County Transportation Authority, the Cities of Westminster, Santa Ana, Garden Grove, Seal Beach, Tustin, and the County of Orange for the Westminster Boulevard Corridor Traffic Signal Synchronization Program (Project P). Presenter(s): Marwan Youssef 3.10 Approval of Cooperative Agreement No. C-5-3615 between the Orange County Transportation Authority (OCTA) and the City of Westminster for the I-405 Improvement Project Presenter(s): Marwan Youssef 3.11 Agreement with the South Coast Air Quality Management District (SCAQMD) Related to Electric Fueling Stations Presenter(s): Marwan Youssef WARRANT REGISTER 3.12 (City Council/Successor Agency) Warrant Register dated March 16, 2016 through April 5, 2016. Approve. END OF CONSENT CALENDAR Page 7  AGENDA April 13, 2016 7:00 PM 4. PUBLIC HEARINGS ANYONE WISHING TO SPEAK ON AN OPEN PUBLIC HEARING IS REQUESTED TO COMPLETE A GREEN SPEAKER SLIP THAT IS PROVIDED AT THE ENTRANCE TO THE COUNCIL CHAMBERS. PLEASE SUBMIT THE SPEAKER SLIP TO THE CITY CLERK. WHEN YOUR NAME IS CALLED, PLEASE STEP TO THE PODIUM AT THAT TIME AND STATE YOUR NAME AND ADDRESS FOR THE RECORD. AFTER THE PUBLIC HEARING IS OPENED, PERSONS SPEAKING IN FAVOR WILL BE HEARD FIRST, FOLLOWED BY THOSE PERSONS SPEAKING IN OPPOSITION; AND THEN PERSONS SPEAKING IN REBUTTAL. ONLY THOSE PERSONS WHO HAVE SPOKEN IN FAVOR WILL BE PERMITTED TO SPEAK IN REBUTTAL. SPOKESPERSON(S) DESIGNATED TO SPEAK IN FAVOR OR IN OPPOSITION WILL HAVE TWELVE (12) MINUTES TO SPEAK. THEREAFTER, EACH PERSON SPEAKING IN FAVOR OR IN OPPOSITION WILL HAVE THREE (3) MINUTES. THE TOTAL TIME FOR SPEAKING IN FAVOR OR IN OPPOSITION SHALL NOT EXCEED 30 MINUTES. THOSE PERSONS SPEAKING IN REBUTTAL WILL HAVE THREE (3) MINUTES EACH, OR A TOTAL OF 20 MINUTES. THE CITY COUNCIL MAY USE ITS DISCRETION TO ALLOW A SPEAKER TO EXCEED THE TIME LIMITS. NOTE: IF A CHALLENGE IS MADE BY ANY PARTY IN COURT FROM ACTIONS ARISING OUT OF A PUBLIC HEARING, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE OR IN WRITTEN CORRESPONDENCE DELIVERED AT THE PUBLIC HEARING OR PRIOR THERETO. 4.1. Weed Abatement - SPRING 2016 Presenter(s): Marwan Youssef 5. REGULAR BUSINESS 5.1. Administrative fee waiver for trainings held by the Orange County Registrar of Voters. Staff recommends that the Mayor and City Council receive and file the report. Presenter(s): Diana Dobbert Page 8  AGENDA April 13, 2016 7:00 PM 5.2. Finance Department Structure Staff recommends that the Mayor and City Council: 1. Approve the proposed Job Classification Specification for Assistant Finance Director; and 2. Approve a Resolution entitled, “A Resolution of the Mayor and City Council of the City of Westminster Amending the Salary Schedule for the City ’s Administrative, Management, and Confidential Employees as adopted by the City Council on February 24, 2015 per City Resolution No. 4522.” Presenter(s): Michael Harary 5.3. Approval of Agreement for EMS Ambulance Transportation Services in Fiscal Year 2015-2016 Staff recommends that the Mayor and City Council: approve the award of a one-year contract to CARE Ambulance Service, Inc. for provision of EMS Ambulance Transportation Services beginning in Fiscal Year 2015-2016 in the amount of $889,924 with four one-year renewal options; and A) Authorize the City Manager to execute the contract on behalf of the City; and B) Direct the City Manager to bring forth an annual recommendation to the City Council on exercising renewal options. Presenter(s): Dan Schoonmaker 6. LEGISLATIVE ITEMS - None. 7. COMMISSION AND COMMITTEE ITEMS - None. 8. BUSINESS MATTERS FROM CITY COUNCIL/AGENCY MEMBERS - None. 9. COMMENTS FROM CITY COUNCIL/AGENCY MEMBERS (Including AB 1234 Report when required). 10. COUNCIL ADJOURNMENT: To a Regular Meeting on Wednesday, April 27, 2016 at 7:00 p.m. in the Council Chambers. Page 9  AGENDA April 13, 2016 7:00 PM DECLARATION: This agenda was posted on the Bulletin Board outside of the Council Chambers, where completely accessible to the public, at least 72 hours in advance of the City Council meeting. ____________________________ Amanda Jensen, CMC, City Clerk ____________________________ Amanda Jensen, CMC, City Clerk Page 10