Mayor & Common Council Meetings

City of Westminster, Maryland Strategic Planning Retreat October 11, 2019 Retreat Norms/Ground Rules  Listen with respect o Let others finish before you start talking o Be attentive to the speaker o Disagree agreeably  Be: o BOLD o positive and realistic o candid and honest o patient and self-aware o engaged and fully present  Strive for consensus o Look for opportunities to agree o Remember the power of “if” and “and”  Have fun! Retreat Purpose:  Strengthen the working relationships between and among members of the governing body  Clarify and confirm expectations of governing body and staff  Review progress on 2018-2021 strategic plan and refine the strategic direction for the organization  Focused conversations on Critical Success Factors and Priority Projects Preparation The Mayor and each Councilmember will be given 5 to 7 minutes to share with the group the legacy they want to leave as a member of this governing body. Your statement should answer questions such as:  What do I want to accomplish together with my colleagues?  How do I want my friends and allies to remember me?  How do I want my opponents to remember me?  What do I want to be “known for” after I have left office?  What difference will I make? Steve Krupp of the Executive Talent Management Company Oliver Wyman on Leaving a Legacy: “Great leaders -- whether they lead entire organizations or groups within them -- leave a legacy that transcends them and cements their contribution to the growth and transformation of their organization. How they close out their tenure has a lasting impact. As their term of influence grows shorter, leaders must channel their energy, hopes, and fears toward helping their successor and the team they leave behind.” City of Westminster, MD Page 2 Strategic Planning Agenda Agenda Mayor and Common Council, City Administrator and City Clerk  8:30 AM – Work begins  12:00 PM – Working lunch  5:00 PM – Adjourn for the day Introductions  Welcome and Introductions  Agenda Review  Norms and Expectations for the retreat Agenda Item Outcome: Create a safe environment for honest exchange of ideas. Legacy Statements The Mayor and Common Councilmembers will each will be given 5 minutes to share with the group the legacy they want to leave as a member of this governing body. Agenda Item Outcome: Listen to each member’s legacy statement and see what legacy the Mayor and Common Council might leave as a governing body. Review Progress on 2018-2021 Strategic Plan  The building blocks of Strategic Planning include a vision for the future, a clear mission for the organization that is executed with common values, and an understanding of the "Critical Success Factors" – the big overarching things that "must go well" in order to achieve the vision. o Review current vision and Critical Success Factors o The City Administrator will provide an update on progress to date on the Priority Projects in the 2018-2021 Strategic Plan o Celebrate success and progress and determine what might be missing Agenda Item Outcome: Review and revise (if needed) the vision and critical success factors that are required to secure a positive future for the City of Westminster. Critical Success Factors  The governing body will have an opportunity to discuss their vision for the Critical Success Factors and share what they believe is necessary to move the City and the community forward. o Strong Partnerships and an Engaged Community o Water and Sewer Capacity for Future Generations o Responsible Stewardship of City Resources o A Safe and Livable Community Agenda Item Outcome: Develop a common vision and clarify what is needed for Priority Projects in each to move the City and community forward. Priority Issues  Prioritize the workplan for the coming two years. Agenda Item Outcome: Identify and prioritize initiatives for the current planning period. The Novak Consulting Group Strengthening organizations from the inside out. City of Westminster, MD Page 3 Strategic Planning Agenda Revisiting the Mayor/Council/Staff Relationship  Review expectations from 2017 retreat  Identify and discuss any revisions or clarifications Agenda Item Outcome: Clarify expectations and roles, identify any changes needed to this document and/or current practices. Next Steps  Identify what support the Mayor and Common Council needs from staff to maintain focus on their priority issues and what support the City Administrator needs from the Mayor and Common Council to move the Priority Projects forward. Agenda Item Outcome: Clarity regarding the path forward. Parting Thoughts/Adjourn  As the retreat comes to a close, each participant will be asked to share a parting thought on how they feel about the work done during the retreat. Attachments:  City of Westminster Strategic Plan 2018-2021  City Administrator’s Update on Priority Projects  Roles and Expectations from 2017 Strategic Planning Workshop The Novak Consulting Group Strengthening organizations from the inside out.