Mayor & Common Council Meetings

AGENDA CITY OF WESTMINSTER Mayor and Common Council Meeting Monday, March 27, 2023, at 7:00 pm City Hall, 1838 Emerald Hill Lane, Westminster, MD 21157 City YouTube Channel Link 1. CALL TO ORDER 2. STATEMENT FOR THE RECORD – CLOSED MEETING OF MONDAY, MARCH 13, 2023: In accordance with the General Provisions Article, Section 3-306(c)(2) of the Annotated Code of Maryland, and without objection it is noted that the minutes of tonight’s meeting reflect that Common Council met in a Closed Meeting on Monday, March 13, 2023, 8:46 p.m. pursuant to General Provision Art., Section 3-305)(b)(7) to consult with counsel to obtain legal advice. Motion – Chiavacci/Hoff Vote to Close Meeting: Yes No Abstain Absent Mr. Chiavacci Yes Mr. Dayhoff Yes Mr. Hoff Yes Ms. Gilbert Yes Mr. Pecoraro Mayor Becker The following staff members were in attendance: City Administrator Imhulse, City Attorney Levan, and Director of Human Resources McCullough. The Common Council took official action during the meeting. The Closed Meeting adjourned at 9:25 p.m. 3. PRESENTATIONS A) Ting Quarterly Update – Ms. Vicki Slinkman B) Mayoral Proclamation – National Public Safety Telecommunicators Week (April 9 – 15, 2023) C) Mayoral Proclamation – Arbor Week 4. APPROVAL OF MINUTES A) Mayor and Common Council Meeting of March 13, 2023 B) Mayor and Common Council Closed Meeting of March 13, 2023 5. CONSENT AGENDA A) Approval of Departmental Report for February 2023 B) Approval of Civil Rights Certification C) Approval of Public Works Agreement (A-1156 – Windy Hills Farms, Section 5 Development) 6. REPORT FROM THE MAYOR 7. REPORTS FROM STANDING COMMITTEES A) Arts Council B) Economic and Community Development Committee C) Finance Committee D) Personnel Committee E) Public Safety Committee F) Public Works Committee G) Recreation and Parks Committee H) Technology Committee 8. COUNCIL COMMENTS AND DISCUSSION 9. ORDINANCES AND RESOLUTIONS A) Introduction of Ordinance 2023-02, an Ordinance of the Mayor and Common Council accepting a quitclaim deed to an unimproved portion of Sycamore located between E. Green Street and Winchester Avenue in the City of Westminster. – Director of Community Planning and Development Director Depo B) Adoption of Resolution 23-03, a Resolution of the Mayor and Common Council of Westminster urging the Board of Carroll County Commissioners to allocate space at the site of the Old Robert Moton High School for a Museum. - Council President Pecoraro 10. UNFINISHED BUSINESS 11. NEW BUSINESS 12. DEPARTMENTAL REPORTS 13. CITIZEN COMMENTS 14. ADJOURNMENT 2023 National Telecommunicators Week – April 9-15 To: Mayor and Common Council From: Chief Tom Ledwell Date: April 7, 2022 Re: 2023 National Telecommunicators Week – April 9-15 Background Our Public Safety Telecommunicators are the first and most critical contact our citizens have with emergency services. The safety of our police officers is dependent upon the quality and accuracy of information obtained from citizens. Each year, the Westminster Police Department requests a Mayoral Proclamation to recognize National Public Safety Telecommunicators Week. Attachments Mayoral Proclamation – 2023 National Telecommunicators Week cc: Sara Imhulse, City Administrator  National Public Safety Telecommunicators Week April 9 - 15, 2023 Whereas, emergencies can occur at anytime that require police or emergency medical services; and Whereas, when an emergency occurs, the prompt response of police officers is critical to the protection of life and preservation of property; and Whereas, the safety of our police officers is dependent upon the quality and accuracy of information obtained from citizens who telephone the Westminster Police Communications Center; and Whereas, Public Safety Telecommunicators are the first and most critical contact our citizens have with emergency services; and Whereas, Public Safety Telecommunicators are the single vital link for our police officers by monitoring their activities by radio, providing them information, and insuring their safety; and Whereas, Public Safety Telecommunicators of the Westminster Police Department have contributed substantially to the apprehension of criminals and provision of police services; and Whereas, each dispatcher has exhibited compassion, understanding, and professionalism during the performance of their job in the past year. Now Therefore, Be It Resolved, that I, Dr. Mona Becker, Mayor of the City of Westminster, on behalf of the Common Council, declare the week of April 9 through 15, 2023 to be National Public Safety Telecommunicators Week in Westminster, in honor of the men and women whose diligence and professionalism keep our city and citizens safe. Signed at City Hall This Twenty-Seventh Day of March In the year Two Thousand Twenty-Three Dr. Mona Becker Mayor 2023 Arbor Week (April 24-30 ) To: Mayor and Common Council From: Mark Depo, Director of Community Planning and Development Date: March 22, 2023 Re: 2023 Arbor Week Background Each year, the Mayor of the City of Westminster recognizes Arbor Week by Mayoral Proclamation. The week of April 24, 2023 is to be recognized as Arbor Week in the City of Westminster and all citizens are encouraged to celebrate Arbor Day on Friday, April 28, 2023, and support efforts to protect our plants, trees, and forests. The City of Westminster Arbor Day Tree Planting will take place on Wednesday, April 12, 2023, at 4:00 p.m. outside of the Westminster Boys and Girls Club located at 71 East Main Street where a Serviceberry Tree will be planted in a sidewalk tree pit that is now vacant. Attachment Mayoral Proclamation – 2023 Arbor Week cc: Sara Imhulse, City Administrator  Arbor Week Whereas, In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and Whereas, this holiday, called Arbor Day, is observed in Westminster every year with a celebration organized by the Tree Commission; and Whereas, trees can reduce the erosion of our precious topsoil by wind and water, clean the air, produce oxygen, increase ground water, clean surface water and provide habitat for wildlife; and Whereas, properly placed trees cut heating and cooling costs by moderating the temperature, reducing the urban heat island effect; and Whereas, trees increase property values, and enhance the economic vitality of business areas; and Whereas, trees inject natural beauty into the City for residents and visitors alike to enjoy. Now, Therefore, I, Dr. Mona Becker, Mayor of the City of Westminster, do hereby proclaim the week of April 24, 2023, as Arbor Week in the City of Westminster, and I urge all citizens to celebrate Arbor Day on April 28, 2023, and to support efforts to protect our plants trees and forests; and, Further, I urge all citizens to plant trees to which will further increase the sustainability of the City of Westminster, Carroll County, the State of Maryland and the entire planet. Signed at City Hall This Twenty-Seventh day of March In the year Two Thousand Twenty-Three Dr. Mona Becker Mayor  MINUTES CITY OF WESTMINSTER Mayor and Common Council Meeting March 13, 2023, at 7:00 p.m. 1838 Emerald Hill Lane, Westminster, MD 21157 YouTube Channel Link CALL TO ORDER Elected Officials Present: Mayor Becker, Councilmember Chiavacci, Councilmember Dayhoff, Councilmember Gilbert, Councilmember Hoff and Council President Pecoraro. Staff Present: City Clerk Barber, Director of Housing Services Brown, Director of Community Planning and Development Depo, Deputy Director of Public Works Dick, City Administrator Imhulse, Chief of Police Ledwell, City Attorney Levan, and Director of Human Resources McCullough. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE Council President Pecoraro led the Pledge of Allegiance and a moment of silence. UPDATE FROM MCDANIEL COLLEGE Associate Vice President for Finance and Controller Julie Fisher from McDaniel College provided an update on the college initiatives, events and activities taking place at the college. PRESENTATIONS MAGIC Quarterly Update – Executive Director Graham Dodge Graham Dodge, Executive Director of MAGIC, presented the last two quarterly updates on MAGIC. APPROVAL OF MINUTES Councilmember Gilbert motioned, seconded by Councilmember Dayhoff to approve the Mayor and Common Council Meeting minutes of February 27, 2023. VOTE AYES: Councilmember Chiavacci, Councilmember Dayhoff, Councilmember Gilbert and Councilmember Hoff. NAYS: None. REPORT FROM MAYOR Mayor Becker opened her report by thanking Senator Reedy and Delegate Rose for their work and support for the Water Re-Use Program that is so important to the City of Westminster. Mayor Becker congratulated Chief Ledwell on his 4th Anniversary as serving a Chief to the City of Westminster. Mayor Becker noted the many committee meetings she has been attending. Mayor Becker closed by thanking all those involved in the 2023 Celtic Canter event held on Saturday, March 11, 2023. REPORTS FROM STANDING COMMITTEES Councilmember Dayhoff, on behalf of the Arts Council, noted their 20th Anniversary, to be celebrated on Tuesday, April 4, 2023. Councilmember Dayhoff also noted the numerous programs being offered by the Arts Council. Councilmember Dayhoff encouraged everyone to visit the Carroll County Arts Center’s website for additional information and details on all the upcoming programs and events being held and scheduled at the Arts Center. Councilmember Dayhoff closed by highlighting the following upcoming events: Peep Show (March 31 – April 11, 2023); and Art in the Park event (June 3, 2023). 1 Councilmember Hoff, on behalf of the Economic and Community Development Committee, noted that the upcoming scheduled meeting has been cancelled and will be rescheduled for later in the month. Council President Pecoraro, on behalf of the Finance Committee, noted that the committee has scheduled a meeting for Thursday, March 30, 2023. Councilmember Gilbert, on behalf of the Personnel Committee, noted the City’s current open positions for the Municipal Pool and Summer Camps and encouraged those interested to go to the City’s website for additional information on how to apply. Councilmember Chiavacci, on behalf of the Public Safety Committee, noted that on March 6, 2023, Chief Ledwell attended the second quarterly Police Accountability Board meeting where he provided the board with the 2023 Quarter 1 statistical information. Councilmember Chiavacci also noted that on Tuesday, March 14, 2033, members of the Westminster Police Department will be facilitating the Carroll County Chamber of Commerce Leadership Carroll Justice and Law Day in collaboration with partner agencies. Councilmember Chiavacci, on behalf of the Public Works Committee, noted the great work that the Street Department provides for all City events. Councilmember Chiavacci closed by noting that the Streets Department worked on cleaning the storm drains on Sullivan Avenue and installing new picnic benches at City Park. Councilmember Dayhoff, on behalf of the Recreation and Parks Committee, noted the wonderful Celtic Canter Races and Irish Festival event held on Saturday, March 11, 2023. COUNCIL COMMENTS AND DISCUSSION Councilmember Chiavacci thanked all those involved in the Celtic Cantor event held on Saturday, March 11, 2023, and that he looks forward to event season in the City of Westminster. Councilmember Dayhoff thanked and acknowledged Chief Ledwell on his 4th Anniversary as Chief of Police for the City of Westminster. Councilmember Gilbert noted her attendance with Councilmember Hoff in a Carroll County Town Hall Meeting. Councilmember Gilbert noted the importance of working together with the Carroll County Commissioners. Councilmember Gilbert closed by thanking everyone involved in the Celtic Canter event. Councilmember Hoff echoed the sentiments given by the Common Council on the Celtic Cantor event and the comments of thanks to Senator Reedy and Delegate Rose for their work and support for the Water Re-Use Program. Council President Pecoraro echoed the sentiments given by the Common Council on the Celtic Canter event. Council President Pecoraro also thanked Senator Reedy and Delegate Rose for their work and support for the Water Re-Use Program and congratulating Chief Ledwell on his 4th Anniversary as serving as Chief to the City of Westminster. UNFINISHED BUSINESS There was no unfinished business to be discussed by the Mayor and Common Council. 2 BID Award of Contract to Wickersham Construction & Engineering, Inc., for Wakefield Valley Park Event Pavilion and Community Building Councilmember Gilbert motioned, seconded by Councilmember Dayhoff for the approval for the Award of Contract to Wickersham Construction & Engineering, Inc, for $2,771,528 for the Design-Build of the Wakefield Valley Park Event Pavilion and Community Building, and authorize the Mayor’s execution of the associated contract. Department of Public Works Deputy Director Dick provided the staff report on the item with a brief presentation provided by the representatives of Wickersham Construction and Engineering, Inc. on the proposed project. City staff responded to questions of clarification given by the Common Council on the project. VOTE AYES: Councilmember Chiavacci, Councilmember Dayhoff, Councilmember Gilbert and Councilmember Hoff. NAYS: None. NEW BUSINESS Vote to go into a Closed Meeting Councilmember Chiavacci motioned, seconded by Councilmember Hoff that the Common Council adjourn into a Closed Meeting at the conclusion of the Mayor and Common Council Meeting of Monday, March 13, 2023, in accordance with the General Provisions Article of the Annotated Code of Maryland, §3-305 (b) (7) to consult with counsel to obtain legal advice. VOTE AYES: Councilmember Chiavacci, Councilmember Dayhoff, Councilmember Gilbert and Councilmember Hoff. NAYS: None. DEPARTMENTAL REPORTS City Administrator City Administrator Imhulse thanked the Mayor and Common Council for their continued support for the Wakefield Valley Club House project. City Administrator Imhulse thanked all those involved in making the Celtic Canter event such a great success for the City of Westminster. Finance City Administrator Imhulse noted that all of the City departments were preparing for the FY 24 Budget. Public Works Department of Public Works Deputy Director Dick noted that the department was working on the storm pond extension at Hobbits Lane. Deputy Director Dick also noted that the roof replacement on 45 West Main (City Administration Building) and 91 West Main (Carroll Arts Center) is near completion. Deputy Director Dick closed his report by reporting that the lights in the trees along portions of Main Street have been removed and will be re-strung in the trees next October. Community Planning and Development Director of Community Planning and Development Depo reported that on March 16, 2023, the Planning and Zoning Commission is scheduled to review the draft 2022 City of Westminster Planning Annual Report Information, pursuant to Land Use Article Section 1-207 of the Annotated Code of Maryland the Annual Reporting information is primarily gathered from the departmental reports provided by the Mayor and Common Council throughout the year and to review the City of Westminster’s Chapter of the Carroll County Water and Sewer Master Plan Triennial Update for consistency with the City of Westminster 3 Comprehensive Plan. The update involves the inclusion of the water and sewer CIP projects with will allow the City to apply for grants to fund the projects and to update the water reuse project to reflect recent progress. Director Depo also noted that on March 21, 2023, an Administrative Adjustment application is scheduled to be heard for 71 & 73 West Main to allow a reduction in the required number of off-street parking spaces and to allow vehicles to back out directly onto Union Alley. Westminster Fire Department Councilmember Dayhoff reported that for the month of January, there were 647 total calls; 553 EMS and 94 fire. Of those calls, 358 were inside City limits and 237 were outside, with (57%) overlapping. Councilmember Dayhoff also reported that for the month of February, there were 555 total calls; 458 EMS and 97 fire. Of those calls, 297 were inside City limits and 198 were outside, with (51%) overlapping. Public Safety Department Chief Ledwell provided an update on activities taking place in the Westminster Police Department. Chief Ledwell also noted that the City has acquired a new K-9 for the department a Yellow Lab named Leo. CITIZEN COMMENTS Council President Pecoraro advised that residents may submit any comments to the following email address: comments@westminstermd.gov. He noted that all emails received would be shared with the Mayor and Common Council. There was no one from the public wishing to address the Common Council. ADJOURNMENT Council President Pecoraro announced that the next meeting would be on March 27, 2023, and the meeting will begin at 7:00 p.m. He adjourned the meeting at 8:39 p.m. Respectfully Submitted, Douglass A. Barber, MMC City Clerk Full audio version is available on www.westminstermd.gov Adopted by the City of Westminster Common Council on ____________________. 4 CITY OF WESTMINSTER, MARYLAND STATUS & INFORMATION REPORT – FEBRUARY 2023 Finance GENERAL FUND REVENUES % to Budget Actual YTD Budget Taxes $ 14,292,543 $ 13,675,848 96% Licenses and Permits 522,000 294,907 57% Intergovernmental 1,478,036 1,575,754 107% Charges for Services 779,298 728,690 94% Fines & Forfeitures 31,000 28,687 93% Miscellaneous Income 89,526 189,992 212% Transfers (3,139,358) - 0% GENERAL FUND APPROPRIATION BY ACTIVITY Community Support - - 0% Facilities 204,890 201,541 98% Finance 268,153 161,803 60% Executive & Legislative 807,503 465,576 58% Human Resources 179,959 72,899 41% Planning, Zoning & Development 309,540 114,459 37% Housing & Preservation Services 146,045 43,434 30% Public Safety Department 8,401,770 5,979,817 71% Public Works 4,336,124 2,315,281 53% Recreation & Parks 1,504,981 891,764 59% Technology 429,067 243,427 57% Total General Fund Revenues $ 14,053,045 $ 16,493,877 117% Total General Fund Appropriations $ 16,588,032 $ 10,490,002 63% CAPITAL FUND REVENUES % to Budget Actual YTD Budget Intergovernmental $ 21,107,092 $ 983,624 5% Benefit Assessments 195,000 84,480 43% Loan Proceeds 14,213,097 - 0% Other Revenue 23,000 23,925 Transfers 11,201,176 - 0% CAPITAL FUND APPROPRIATION BY ACTIVITY Planning 150,000 21,765.00 15% Facilities 9,710,739 1,249,449.32 13% Public Safety Department 482,451 295,604 61% Public Works 2,937,580 343,058 12% Sewer 26,844,963 4,485,231 Water 6,290,000 569,691 Technology 750,000 41,682.67 0% Rec & Park 411,000 227,443.50 0% Total Capital Fund Revenues $ 46,739,365 $ 1,067,836 2% Total Capital Fund Appropriations $ 47,576,733 $ 7,233,924 15% UTILITY FUND REVENUES % to Budget Actual YTD Budget Small Meter - City $ 4,800,000 $ 3,152,127 66% Small Meter - County 3,205,881 1,960,647 61% Large Meter - City 2,236,200 1,375,077 61% Large Meter - County 1,649,850 1,081,479 66% Reclaimed - County 25,000 45,404 182% Charges for Services 875,858 1,081,858 124% Benefit Assessment Fees 510,000 236,406 46% Carroll County Septage Facility 300,000 94,688 32% UTILITY FUND APPROPRIATION BY ACTIVITY Facilities 75,100 35,436 47% Finance 602,248 403,606 67% Executive & Legislative 686,767 414,984 60% Human Resources 348,129 172,374 50% Planning, Zoning & Development 329,388 146,807 45% Public Works 628,551 406,840 65% Technology 848,430 509,530 60% Utilities 1,963,476 1,180,188 60% Water 2,888,578 1,225,583 42% Wastewater 3,063,393 1,828,668 60% Total Utility Fund Revenues $ 13,602,789 $ 6,221,499 46% Total Utility Fund Appropriations $ 11,434,060 $ 6,324,015 55% 2  FIBER FUND OPERATING REVENUES % to Budget Actual YTD Budget Provider Fees - Units Passed $ 432,072 $ 292,656 68% Provider Fees - Subscriptions 396,155 303,252 77% Miscellaneous - 649 0% Loan Proceeds 61,722 - 0% General Fund Subsidy 607,144 - 0% FIBER FUND OPERATING EXPENDITURES Public Works 84,234 56,676 67% Technology 44,489 33,916 76% Fiber 1,362,772 350,481 26% Total Revenues $ 1,497,093 $ 596,557 40% Total Expenses $ 1,497,095 $ 443,394 30% Net Income (Loss) $ (2) $ 153,164 PUBLIC HOUSING FUND REVENUES % to Budget Actual YTD Budget Housing Assistance Payments $ 2,437,104 $ 1,570,406 64% HUD Administrative Fee Distribution 263,544 209,732 80% Miscellaneous Income 167,750 212,970 127% PUBLIC HOUSING FUND EXPENDITURES Salaries & Benefits $ 249,438 $ 169,517 68% Administration 218,940 181,362 83% Housing Assistance Payments 2,534,000 1,588,292 63% Facilities 45,800 51 0% Total PHA Fund Revenues $ 2,868,398 $ 1,993,108 69% Total PHA Fund Appropriations $ 3,048,178 $ 1,939,222 64% Disbursements between $10,000 and $25,000 from February 22, 2023, through March 21, 2023: 3  Invoice Date Vendor Name Total Amount 11/30/2022 SMITH ELLIOTT KEARNS & COMPANY $11,218.75 12/6/2022 SILVERMAN THOMPSON SLITKIN WHI $18,594.00 12/31/2022 SOUTHERN STATES COOP INC $14,148.81 12/31/2022 SMITH ELLIOTT KEARNS & COMPANY $11,518.00 12/31/2022 DESMAN INC $10,930.00 1/5/2023 SILVERMAN THOMPSON SLITKIN WHI $13,439.50 1/31/2023 SMITH ELLIOTT KEARNS & COMPANY $12,332.90 2/1/2023 SOUTHERN STATES COOP INC $13,634.56 2/6/2023 SILVERMAN THOMPSON SLITKIN WHI $12,263.00 2/14/2023 WASTE MANAGEMENT OF MARYLAND $18,719.52 2/18/2023 LINCOLN FINANCIAL GROUP $10,752.95 2/23/2023 GUYER BROTHERS INC $21,238.20 2/27/2023 KOHL BROS INC $21,875.00 3/1/2023 WASTE MANAGEMENT OF MARYLAND $17,092.20 3/2/2023 1 EAST MAIN LLC $19,165.00 3/2/2023 SOUTHERN STATES COOP INC $11,635.51 3/3/2023 NATIONWIDE RETIREMENT SOLUTION $15,862.67 3/3/2023 COMPTROLLER OF MARYLAND $21,487.24 3/8/2023 CARROLL COUNTY COMMISSIONERS $10,193.33 3/10/2023 LINCOLN FINANCIAL GROUP $10,980.72 3/17/2023 NATIONWIDE RETIREMENT SOLUTION $15,915.26 3/17/2023 COMPTROLLER OF MARYLAND $21,935.19 Family Center P&L Month of February 2023 Balance of % of Budget Family Center Revenues Budget Month to Date Year to Date Budget Used 100.444103 Rec & Parks: Family Center $217,548.00 $9,539.96 $228,371.70 ($10,823.70) 104.98 Balance of % of Budget Family Center Expenses Budget Month to Date Year to Date Budget Used 70.101.4111 Regular Full-Time 76,909.00 3,960.78 39,771.61 37,137.39 51.71 70.101.4113 Temporary Employees 136,000.00 10,657.14 89,412.59 46,587.41 65.74 70.101.4114 Overtime 1,000.00 383.38 794.83 205.17 79.48 70.101.4123 Opt-Out 1,696.00 0.00 1,134.55 561.45 66.90 70.101.4311 Retirement & Pension Contributions 10,702.00 0.00 8,258.43 2,443.57 77.17 70.101.4313 Deferred Compensation Matching Plan 911.00 0.00 0.00 911.00 0.00 70.101.4314 Worker's Compensation 4,049.00 359.98 3,689.72 359.28 91.13 70.101.4322 Medical Insurance 14,212.00 1,954.22 17,842.45 -3,630.45 125.54 70.101.4323 Dental Insurance 797.00 57.70 541.41 255.59 67.93 70.101.4324 Vision Insurance 154.00 9.50 94.09 59.91 61.10 70.101.4325 Employee Assistance Program 96.00 3.39 40.68 55.32 42.38 70.101.4326 Social Security Insurance 16,288.00 1,124.91 9,825.64 6,462.36 60.32 70.101.4327 Short Term Disability Insurance 460.00 24.16 311.33 148.67 67.68 70.101.4328 Long Term Disability Insurance 178.00 9.60 123.86 54.14 69.58 70.101.4329 Life Insurance 108.00 5.50 71.49 36.51 66.19 70.101.5500 Contractual Services 10,956.00 2,791.20 3,709.20 7,246.80 33.86 70.101.5630 Repairs - Machinery & Equipment 15,000.00 3,875.55 8,223.16 6,776.84 54.82 Total Family Center 289,516.00 25,217.01 183,845.04 105,670.96 63.50 Profit/Loss ($71,968.00) ($15,677.05) $44,526.66 Housing Services Housing Choice Voucher Program • Housing Assistance Payments (HAP) = $197,992 • Number of vouchers under lease as of the last day of the month = 269 4 • Wait list total active applicants = 870 • Number Ports into City = 25 • Housing inspections = 46 • Filing rate in PIC = 98.3% Code Enforcement During the month of February 2023, the Code Enforcement Officer issued 17 code violations of which 8 were closed during the period leaving 9 open as of the end of the month. Those that remained open at the end of the month were because the time to remedy the violation was after the end of the month. Below is a depiction of the violations by type for the month of November. Type of Violation Number of Violations Percentages Rubbish & Garbage 3 18% Motor Vehicles 4 24% Other 10 58% CODE VIOLATIONS FEBRUARY 2023 18% Rubbish & Garbage 58% 24% Motor Vehicle Other 5 Technology Services • Total Helpdesk tickets = 170, broken down below by department: o Technology Services = 42 o Westminster Police = 37 o Public Works = 12 o Human Resources = 21 o Finance = 6 o Office of the City Administrator = 7 o Public = 5 o Recreation and Parks =19 o Community Planning and Development = 15 o Housing and Code Enforcement = 5 o Engineering = 0 o Mayor & Common Council = 1 Projects: • Admin building public meeting room setup for streaming – planning • City fiber installation in City offices – planning • WWTP Technology closet – planning • Upgrading police ticketing enforcement software – planning • Camera system for Recreation Dept – planning • Planning digital submission platform - planning • Hardware replacement cycle – in progress • Server Refresh – in progress • Financial system upgrade from Eden to Munis – in progress • Admin building conference room second-floor setup – in progress • Admin building Housing conference room setup – in progress • Reviewing 311 platform – in progress • Additional downtown cameras – Complete Community Planning & Development The Department of Community Planning and Development (“DCPD”) provided professional staff reports and support for the Mayor and Common Council (“M&CC”); Economic and Community Development Committee of the Mayor and Common Council (“ECDC”); Historic District Commission (“HDC”); Board of Zoning Appeals (“BZA”); Planning and Zoning Commission (“PZC”); and Tree Commission (“TC”). December is a month when Commissions typically take a break from meeting if possible. • On February 1, 2023, the HDC met to discuss the following items: o An update on the Historic District Commission Proposed Historic Preservation Implementation Memo. o National History Day and the Westminster Historic District Facebook page o The Westminster Historic District Facebook page. 6  o Architectural review of a proposed two-story addition at 71/73 West Main Street. Addition • The February 7, 2023 the BZA meeting was cancelled. The next scheduled BZA meeting is March 7, 2023. • On February 16, 2023, the PZC approved an Amendment to Site Development Plan S-20-17 to allow a two-story 32,000 sq. ft addition (16,000 sq. ft. footprint) to the existing building in use by Westminster Pharmaceutical at 1221 Tech Court. • On February 1, 2023, DCPD staff met with Tesla representatives to discuss locating EV charging stations at Royal Farms, 7 Corporate Center Drive. An amendmedment to the approved Royal Farms site development plan is required. 7 • On February 3, 2023, DCPD staff participated in a working lunch at Exploration Commons with TEDCO (Maryland Technical Development Corporation) to discuss technology entrepreneurship within Carroll County. • On February 6, 2023, DCPD staff participated in the Downtown Business Association (DBA) meeting. A small group roundtable discussion was held with four tables filled with attendees. Members weighed in on four strategic questions related to Downtown and the DBA. The next scheduled DBA meeting is March 6, 2023. • On February 8, 2023, DCPD staff met with potential purchasers of 56 W. Main Street for a possible office fit-out. • On February 10, 2023, DCPD staff met with Michael Connor, with DESMAN, to discuss the Parking Study. DCPD is to work on gathering information on the City properties within the limits of the parking study area and designated blocks. 8 • On February 15, 2023, DCPD participated in a Pre-Application Meeting with Carroll County regarding the redevelopment of the 285-287 E. Green Street. The property owners are proposing to redevelop the property (see image below), including the razing of an existing buildings (highlighted by blue hatching in image below) for a future mixed-use development. This is a very preliminary discussion primarily regarding process. • On February 15, 2023, DCPD staff attended the Maryland Department of Transportation FY24 Grants Webinar. • On February 21, 2023, an Administrative Adjustment was granted for 209 Greenwood Avenue Westminster, Maryland 21157 (SDAT# 07-053843) to Zoning Ordinance Section 164-111.B to allow an off-street parking facility to be farther than 300 feet in distance from the entrance of a new office building for the State Attorney’s Office. • On February 24, 2023, DCPD staff met with the property owner and architect for 71/73 W. Main Street to discuss DCPD’s 1st submission comments for Simplified Site Plan SS-22-18 which proposes to construct a two-story addition with office use on the first floor and two one-bedroom apartments on the 2nd floor in the addition and existing structures on-site. • On February 24, 2023, DCPD staff met with Public Works staff regarding the inclusion of CIP projects in the Carroll County Water and Sewer Master Plan as part of a future amendment. • On February 28, 2023, DCPD met with Len Stoler Chevrolet representatives to discuss water and sewer allocation for a special exception request to operate a car wash for Len Stoler Chevrolet customers only at 900 Baltimore Boulevard. • Twenty-nine (29) building permits were reviewed and approved for projects within the City. Two of the approved permits was for a Final Release: twelve for new residential units and fifteen were for residential decks and miscellaneous projects. • Finally, DCPD staff members continue to manage site development plans, plats, simplified site plans, and permits submitted to the City for review and compliance with adopted rules and regulations and answer hundreds of inquiries every month via email, by phone, via Zoom, and in person. DCPD continues to meet with applicants and their attorneys to discuss annexations, 9  proposed site development plans, building permits, water and sewer allocations, zoning determinations, verifications, and certificates, and a variety of City applications and processes. Human Resources Benefits/Wellness • Wellness Program o Received employee inquiries regarding the status of the Wellness Program for FY23 Employee Relations/ HR Customer Service • Assisted employees with their MSRA status and enrollment information for Nationwide 457 and 401(a) plans. • Submitted CDL Medical Certificate online to MVA for employees CDL recertification. • Assisted 2 employees with insurance changes due to qualifying life events. • Assisted finance department with obtaining workers comp payments for several employees. • Provided Chesapeake with needed documentation for ongoing workers comp claims for several employees. • Completed two employment verifications forms. • Contacted Eden Helpdesk several times regarding issues with ben/den, new hires, new positions, and reports. • Processed insurance changes for employees. • Assisted 2 employees with obtaining Dental/Medical insurance ID cards. • Provided information to employees regarding 457 Deferment plan & 401(a). • Processed/responded to multiple emails/phone calls with LGIT, Benecon, Unemployment Tax Services, Carroll Occupational Health, Lincoln, Aflac, UnitedHealth Care (Dental and Vision) and AMWINS (Invoice discrepancy) • Posted Summer camp job advertisements. • Worked on website job posting maintenance. • Printed and distributed Insurance renewal certificates to all departments. • Consulted with numerous employees and supervisors on FMLA and Short-Term Disability processes. • Processed Maryland State Retirement documents for 4 employees. • Multiple correspondence and phone calls with Carroll Community College regarding CDL classes. • Multiple communication with Criminal Justice Information System (CJIS) to setup HR access to the portals, personnel administrator portal, Subscription Application Manager (SAM portal) • Prepared Requests for Information letters per employees’ request. • Completed 1095 report for finance to distribute. • Met with Milton Zepp for AED inspection. • Assisted multiple employees with W-4 tax form changes. • Met and assisted employees in various walk-in appointments for HR matters. • Sent inspections, citations and admissions notices to the various departments. • Process Life insurance forms for employees. • Set up various interviews for Public Works, Finance Department and Rec and Parks Department. • Extended employment offer to 1 candidate to fill vacancy in the Utilities Department. • Scheduled fingerprinting and pre-employment background check (physical/drug screening) • Processed HR accounts payables. Employment/Recruitment • Advertisements: 10  Internal External Internal External Applications Applications Advertisements Advertisements Processed Processed Full-time 10 10 0 43 Part-time 1 1 0 0 Temporary 0 0 0 0 Seasonal 0 5 0 5 • Processed: New Hire Employee Internal Terminations/ Documentation Orientations Transfers Promotions Retirement Full-time 2 2 1 1 3 Part-time 0 0 0 2 1 Temporary 0 0 0 0 0 Seasonal 0 0 0 0 0 • Processed and distributed applications to the hiring manager for the following vacancies: o Accounts Specialist-Accounts Payable (12) o Director of Information Technology (4) o Recs and Parks (10) o Recs and Parks Summer Employment (6) o Human Resources Analyst (7) o Utilities (1) o Communication Specialist (7) • Processed 3 Promotions • Processed 3 employee terminations. • Processed 1 Transfer. • Hired two new employees, one for the Utilities Department and one for Police. • Assisted the Finance Department with setting up 1st interviews for 3 candidates for the Accounts Payable position and 2 candidates for 2nd interviews. Also send out 2 notifications of decline to applicants. Projects Risk Management • Insurance Claims Filed Mobile Sewer Workers’ Automobile Liability Equipment Property Back-up Compensation 1 0 0 0 0 3 • Updated the several vehicle deletions and additions coverage in LGIT portal. • Scheduled DOT exams, Respirator Fit Test, Hepatitis Vaccine, and Twin Rix vaccine for employees. • Updated the random list by removing employees who termed and adding the new hires with Frederick Health Employer Random Drug Program. • Processed 3 claims for workers compensation. 11 • Coordinated random drug testing for 7 employees per the City’s Drug-Free Workplace policy. Positive cases 0. • One employee was sent to Carroll Occupational Health to renew their DOT medical certificates, two employees were scheduled for DOT appointments. • Six employees were tested for COVID for the month. We had 3 positive results and 3 negative results, maintained COVID testing spreadsheet and communication with employees and supervisors regarding employee results, quarantine, and return to work dates. Training/Meetings • Daily one-on-one meetings to discuss, research, resolve HR issues - HR Director Rae McCullough and HR Analyst, Denise Parissi. • HR Director Rae McCullough and Denise Parissi, HR Analyst participated in training with LGIT. • HR Director Rae McCullough and Denise Parissi, HR Analyst participated in training with Chesapeake Insurance. Police Department Time Frame Police Calls Adult Juvenile DUI Traffic Foot/Bike/T3 For Service Arrests Arrests Arrests Citations Patrol Hours February 2023 868 14 4 1 117 166 February 2022 894 42 3 6 243 315 2023 YTD Total 1815 46 12 1 226 318 2022 YTD Total 1729 71 7 15 475 610 Significant Cases in February: Crime: Burglary Date: 02/09/02023 Location: W. Main Street Details: A male subject known to the victim entered through an open window. The suspect had a knife and demanded money from the victim. A fight ensued and the suspect struck the victim in the head with a guitar speaker and fled the scene. Detectives have developed a person of interest, and the investigation is continuing. Status: Open Crime: Assault – First Degree Date: 02/12/23 Location: 25 S. Cranberry Road – Days Inn Details: The victim stated that during a domestic argument in the hotel room, the boyfriend struck the victim on her head. The victim struck him back and threw a cup of ice at him. The victim stated her boyfriend then started to strangle her. The victim exhibited signs of strangulation. Officers arrested the victim’s boyfriend and transported him to central booking. Status: Arrest – Rymelle Randolph (22 YOA) Crime: Theft Date: 02/12/2023 Location: Pennsylvania Avenue 12 Details: The victim stated that his ATV was taken from an unsecured garage that he rented. The investigation is ongoing. Status: Open Crime: Assault – First Degree Date: 02/20/2023 Location: Winters Street Details: The video footage revealed that the victim and his two friends were following an unknown male down West Main Street when a fight broke out. The victim’s friends fled the scene but later returned. One of the victim’s friends pulled out a knife and stabbed an adult male in the back. Detectives met with school resource officers and identified the involved individuals. The suspect was identified and because of the seriousness of the crime, he was charged as an adult and subsequently arrested. Status: Kensean Sye (17 YOA) Crime: Assault – First Degree Date: 02/23/23 Location: E. George Street Details: The victim stated that she had gotten into an argument with her boyfriend, which became physical. The victim had injuries consistent with being bitten and strangled. The victim’s boyfriend attempted to harm himself and was transported to Carroll Hospital Center. An arrest warrant was issued, and the boyfriend was arrested. Status: Arrest – John Cadwell (29 YOA) Crime: Burglary – Fourth Degree Date: 02/28/2023 Location: Fenby Farm Road Details: The Westminster Fire Department’s Chief stated they had responded to the City- owned building for a fire alarm. Four juveniles were observed running from the building. The juveniles pulled a section of plywood from the door and made entry. The odor of burnt marijuana could be detected inside of the building. DPW personnel responded and located painted graffiti inside. Status: Suspended DEPARTMENTAL INFORMATION 1. 2/02/23: Chief Ledwell and PFC. Ash participated in Priest on the Roof at St. John Catholic Church as part of their community outreach initiatives. 2. 02/14/23: Chief Ledwell and Captain Schuster attended a command briefing at the Maryland Police & Corrections Training Center regarding police reform legislation and conducting trial boards. 3. 02/14/23: Police Recruit Jacob Everhart was hired and later started the police academy at the Maryland Police & Training Commissions facility in Sykesville. Recreation & Parks Family Fitness Center Revenue: $21,605 Family Fitness Center Expense: $25,217 13  Family Fitness Center Membership Usage Membership Package % of Total Entries Family 24 758 Family with Childcare 17 516 Punch card 1 41 Individual 50 1,551 Student/Youth 8 259 Total Entries 3,125 Total Unique Members 491 Resident and Non-Resident Membership Packages Membership Package # of Members Percentage Family 87 Resident 44 51% Non-Resident 43 49% Family w/ Childcare 30 Resident 13 43% Non-Resident 17 57% Individual 285 Resident 117 41% Non-Resident 168 59% Youth/College Student 65 Resident 47 72% Non-Resident 18 28% Total # of Memberships 467 Total Resident 221 47% Total Non-Resident 246 53% Group Fitness Class Attendance: o Barre/TRX – 127 o Circuit/Interval/Strength – 790 o Cycle – 274 o Pilates/Stability Ball - 114 o Yoga - 225 o Zumba & Dance – 230 Total Attendance: 1,760 February 1, 8, 15: Held weekly special event progress meetings with staff. February 2: Invited key volunteers to appreciation lunch at Life is Pizza. Met with Nick Rouhana with ATC Corp, a company that specializes in tennis and pickleball court resurfacing and construction. Mr. Rouhana assessed the current condition of the City Park tennis courts and provided a scope of suggested work for rehabilitating the courts. 14 Held a meeting with Cody Snyder, Manager of O’Lordans, to discuss 2023 strolls. February 6: Met with the Streets Department to discuss future capital projects and the FY24 budget. Attended the Downtown Business Association meeting. February 7: Attended a pool progress meeting with the Keller Brothers team. Participated in a virtual training and information session on City Nature Hunt February 8: Attended the Recreation and Park Committee meeting. February 13: Submitted the City’s MHAA draft grant application for review. Met with Public Works staff to review and discuss Wakefield Valley Park Event Pavilion and Community Room Bid Submissions. Facilitated the 2023 Pickle in the Park Tournament planning kick-off meeting. February 14: Met with representatives from The Judy Center to discuss collaborative summer programming efforts. February 15: Met with Public Works staff to discuss the format for selected bid respondent interviews. Reviewed the MHAA draft application with the City’s Heritage Areas grant liaison. February 16: Attended a capital planning meeting. Spent the afternoon onsite at the Durbin House with various contractors. February 17: Held final planning meeting with Dr. Gallagher for the Celtic Canter. February 22 & 23: Attended the Maryland Recreation and Park Association’s Director’s Summit in Easton, MD. February 28: Held interviews with two firms that submitted proposals for Wakefield Valley Park Event Pavilion and Community Room project. Public Works Water Reclamation Facility Total Flow 121.748 MGD Average Daily Flow 3.927 MGD 15 Sludge (Integrated Agronomics) 410.29 wet tons Septage Sludge 86.88 wet tons • HRI has continued working on the Solids Processing Building and Reactor 5. HRI has also worked on punch list items throughout the project as well as general cleanup of the worksite. • HRI attempted to perform Startup of the Septage Screw Press but had issues with the polymer system. The Startup failed pushing the delay back another month. • Startup is still delayed for the Denitrification Facility due to issues with the Methanol system • Attended daily, weekly and monthly meeting related to the construction project. • Performed over 4,000-laboratory analysis. • Transported recyclables to the County landfill. • Performed routine maintenance. • Various meetings with the Project Engineer (GHD) and the contractor (HRI) regarding the status of the project, the impact on plant operations, and upcoming events. • Performed maintenance on the BFP’s. HRI is over a year behind schedule and the project delay is affecting the reliability of the 30-year presses that are beyond their anticipated life expectancy. Utility Maintenance • Water leaks o 37 Timber Ridge Drive (main) o 165 E Green Street (private) o 41 Wentworth Court (service) o Clover Lane (main) • Sewer blockages o 21 Fitzhugh Avenue (private) o 195 Willis Street (private) o 70 John Street (private) o 114 Smith Avenue (lateral) o 58 Pennsylvania Avenue (lateral) o 219 Park Drive (main) o 301 Snowfall Way (lateral) o 138 Willis Street (lateral) o 301 Queen Ann Circle (lateral) o 341 Fair Avenue (lateral) • Fiber Drop Installations o 718 Young Way o 24 Fannies Meadow Court o 365 Pleasanton Road (Unit A34) o 848 Quiet Meadows Court o 227 ½ E Green Street o 875 Amherst Lane o 718 Starry Night Drive o 301 Green Gate Court o 803 Hemingford Court 16  o 50 Berkshire Court o 718 Uniontown Road o 829 Johahn Drive o 229 E Main (Unit E) o 667 Johahn Drive o 459 Logan Drive o 273 Meadow Creek Drive o 867 Amherst Lane o 15 Ward Avenue o 34 Carroll Street Water Loss Water Main Flushing 0.000 MG Water Leaks 0.026 MG Private Leaks 0.001 MG Sewer Main Flushing 0.020 MG Total Loss 0.047 MG • Miscellaneous tasks o Completed high water bill inspections, meter investigations, meter Installations, and meter readings o Completed water, sewer, and fiber markings. o Splicing at Stonegate o Clover Ln 2” Main Replacement o Continuation of sample station installation for WTP o Pump replacement at Station #15 o Install and splice fiber at Abbey’s Place o Repair fiber strikes on Winged Foot Dr and Carroll County Arc Facility • Regular maintenance o Televise and clean sewer mains o Continued servicing fire hydrants in Furnace Hills area o Sewer pumping stations o Booster stations and water storage stations o Leak detection (40 hours) o Maintaining sewer easements Street Department • Grounds Maintenance section performed the following tasks: o Completed daily mowing of City parks, facilities, and storm water ponds o Removal of brush from storm ponds o Removal of fallen tree on Windsor Dr o Removal of fallen tree at King Park o Assisted with County storm drain inspections o Seeding at City Hall, Whispering Meadows, and Belle Grove • Building Maintenance section performed the following tasks o Collected parking meter money and maintained meters 17  o Repaired and replaced high visibility signs on City Streets o Installed turn arrows and crosswalk markings at John and Winters St o Installed water fountains at Carroll Arts o Replaced toilets at the Police Dept o Installed new closet doors at the Family Center o Replaced and straightened traffic signs throughout the City • Streets and Alleys section o Removed brush, metal, yard waste, and bulk trash o Transported materials to County landfill: Street Baskets 2.27 tons Bulk Trash 19.8 tons Brush 11.71 tons Yard Waste 8.43 tons Street Sweepings 12.13 tons Leaf Vac 0 tons Metal 2.22 tons o Scheduled bulk trash collection o Set dumpsters for larger piles of bulk trash o Assisted with cleaning of City parking lots • Street Maintenance Section o Assisted with bulk pickups o Repaired 3 storm inlets on Rich Mar St o Blacktopped patch on Long Valley Rd o Repaired sink hole at Hobbitts and Windsor o Removed fence at Hobbits storm pond o Installed new flag poles at Pennsylvania and Main monument Engineering • HRI, Inc. (the general contractor for the ENT/Biosolids Upgrade Project) continued construction and testing equipment of the Wastewater Treatment Plant Denitrification Building. Other work included blowers, electrical buildings and site electrical conduits; Solids Processing Building; work on the County Septage Facility; construction of Reactor # 4, and 5. GHD, the project engineer, continued review of submittals and RFIs. • The City signed the contract with Guyer Brothers for work on the I&I Project Phase V (Design-Build). The Contractor started design work and ordering materials for the project. • Wallace-Montgomery and the City are working with Carroll County Government on obtaining grading permit and addressing comments. • Main Street Water Main Replacement Project is advertised for construction. • Design of water main replacement between Hahn Rd. and Tuc Rd. is awarded to WR&A Engineers. Waiting on signed Agreement between the City and WRA. 18 • North East Contracting Corporation is working on installation of Roof Upgrades at 45 and 91 W. Main Street Buildings. • The City signed the contract for Replacement of Boilers at 45 W. Main Street Building with Temp Air Company, the lowest bidder. Contractor ordered the boilers. • Concrete Protection and Restoration Inc, (CPR) is working on preparing for construction activities (submitting submittals, scaffolds design, ordering materials, etc.) • Keller, Inc. continues reconstruction of the City Municipal Pool. The project is within the schedule. • The City received Proposals to construct Wakefield Valley Events Pavilion and Community Building. The Proposals are under review. Water Plant • Cranberry Water System Sources – Raw Water to Plant in Million Gallons (MG) Raw Meter Total 47.44836 MG Recycled Water Total 4.37064 MG Recycled Water Recovered 9.211 % CIP Wash Water/Membrane Cells 0.16416 MG Total 47.28420 MG Raw Water Sources in MG Cranberry Branch 46.12620 MG Hull Creek 1.158 MG Raw Reservoir 0 MG Other 0 MG Total 47.28420 MG • Treated in MG Finished Water Flow Meter 46.48510 MG Station Water 0.073679 MG Total Treated 46.41142 MG Backwash/Recycle Filters 0.1788 MG Delivered to System 46.23262 MG • Wells in Cranberry System in MG Well 3 2.821768 MG Well 4 1.738121 MG Well 5 6.7251 MG Well 6 2.43362 Well 7 4.598588 MG Well 8 0 MG Wells 9 and 10 0 MG Well 11 2.537543 MG Well 12 4.557444 MG 19  Total Delivered to System 71.644805 MG Day of Maximum Usage – 21 2.67963 MG Well 5 Backwash 0.00528 MG Well 7 Backwash 0.44855 MG Well 8 Regeneration Water 0.0 MG Well 12 Backwash 0.54526 MG Daily Average 2.3111227 MG • Hours operated = 744 • Rainfall = 2.61 inches • Raw Reservoir level = 23.7 feet • Wakefield Well System Well 1 2.2936 MG Well 2 3.496417 MG Total Delivered to System 5.790017 MG Filter Backwash 0.00636 MG Daily Average 0.1867747 MG Day of Maximum Usage - 16 0.369442 MG • Other tasks included: o Performed routine maintenance at the wells and Water Treatment Plant o Collected 65 distribution compliance samples o Performed 248 process control checks at 8 Wells o Performed 372 process control checks at the Cranberry Water Treatment Plant o Completed monthly operating reports for the Cranberry and Wakefield Systems o Collected 65 distribution compliance samples o Performed 248 process control checks at 8 Wells o Performed 372 process control checks at the Cranberry Water Treatment Plant o Completed monthly operating reports for the Cranberry and Wakefield Systems o Completed NPDES operating report for Cranberry Water Treatment Plant 20 To: Mayor and Common Council From: Eric C. Brown, Director of Housing Services Date: March 15,2023 Re: Civil Rights Certification and Resolution Background The Westminster Public Housing Agency is required to submit a Five Year Plan to the U.S. Department of Housing and Urban Development (HUD) every fifth year. The Five Year Plan outlines the housing authority’s mission, goals, objectives, and Violence Against Women’s Act (VAWA) requirement. The Civil Rights certification and resolution must also be included in the submission. The Housing and Economic Recovery Act (HERA) provided an exemption for Public Housing Agencies with 500 units or less from the requirement to prepare and submit an Annual Plan. The Westminster Public Housing Agency has 293 vouchers and is exempt from the requirement to submit an Annual Plan to HUD each year. Although the housing authority is exempt from the requirement to submit an Annual Plan each year, HERA requires that the housing authority submit a Civil Rights Certification and Resolution to the local HUD office each year. Recommendation Staff recommends approval of the Civil Rights Certification and Resolution as well as its submission to the local office of U.S. Department of Housing and Urban Development. The staff also recommends that the mayor or her designee be authorized to sign the Civil Rights Certification and Resolution. Attachments Annual Civil Rights Certification and Resolution (HUD form 50075-CR) cc: Sara Imhulse, City Administrator  Civil Rights Certification U.S. Department of Housing and Urban Development Office of Public and Indian Housing (Qualified PHAs) OMB Approval No. 2577-0226 Expires 3/31/2024 Civil Rights Certification Annual Certification and Board Resolution Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairperson or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5-Year PHA Plan , hereinafter referred to as” the Plan”, of which this document is a part, and make the following certification and agreements with the Department of Housing and Urban Development (HUD) for the fiscal year beginning July 1, 2022 in which the PHA receives assistance under 42 U.S.C. 1437f and/or 1437g in connection with the mission, goals, and objectives of the public housing agency and implementation thereof: The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d-2000d—4), the Fair Housing Act (42 U.S.C. 3601-19), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), title II of the Americans with Disabilities Act (42 U.S.C. 12101 et seq.), and other applicable civil rights requirements and that it will affirmatively further fair housing in the administration of the program. In addition, if it administers a Housing Choice Voucher Program, the PHA certifies that it will administer the program in conformity with the Fair Housing Act, title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, title II of the Americans with Disabilities Act, and other applicable civil rights requirements, and that it will affirmatively further fair housing in the administration of the program. The PHA will affirmatively further fair housing, which means that it will take meaningful actions to further the goals identified in the Assessment of Fair Housing (AFH) conducted in accordance with the requirements of 24 CFR § 5.150 through 5.180, that it will take no action that is materially inconsistent with its obligation to affirmatively further fair housing, and that it will address fair housing issues and contributing factors in its programs, in accordance with 24 CFR § 903.7(o)(3). The PHA will fulfill the requirements at 24 CFR § 903.7(o) and 24 CFR § 903.15(d). Until such time as the PHA is required to submit an AFH, the PHA will fulfill the requirements at 24 CFR § 903.7(o) promulgated prior to August 17, 2015, which means that it examines its programs or proposed programs; identifies any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with local jurisdictions to implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement; and maintains records reflecting these analyses and actions. Note: The Housing Authority is a qualified PHA and did submit its Five Year/Annual Plan in 2020 and no Annual Plan is required at this time. Since there is no Board of Commissioners, this document is signed by the mayor. PHA Name: Westminster Public Housing Authority PHA Number/HA Code: MD 027 I hereby certify that all the statement above, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Executive Director: Eric C. Brown Name of Mayor: Dr. Mona Becker Signature Date Signature Date The United States Department of Housing and Urban Development is authorized to collect the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. The information is collected to ensure that PHAs carry out applicable civil rights requirements. Public reporting burden for this information collection is estimated to average 0.16 hours per response, including the time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. ________________________________________________________________________________________________________________________ Previous version is obsolete Page 1 of 1 form HUD-50077-CR (3/31/2024) Consent Calendar – Windy Hill Farm section 5 PWA MA To: Mayor and Common Council From: John Dick, Deputy Director of Public Works Date: March 22, 2023 Re: Approval – Public Works Agreement No. 1156 for Water and Sewer Connection for Windy Hill Farm Section 5 Background On March 29, 2022, the Community Planning and Development Department approved water and sewer connections for Windy Hill Farm Section 5. The applicant and the City have finalized the associated Public Works Agreement and Surety. The applicant has requested that the documents be approved in the form presented. The City Attorney has reviewed all documents submitted by the applicant. After passage by the Common Council and approval via signature by the Mayor, the attached document will be kept on file in the City Clerk’s Office. Recommendation Staff recommends approval of Public Works Agreement No. 1156 for the water and sewer connections for Windy Hill Farm Section 5. Attachment • Public Works Agreement No. A-1156 cc: Sara Imhulse, City Administrator Doug Barber, City Clerk Ordinance No. 2023-02 - Introduction To: Mayor and Common Council From: Mark A. Depo, Director of Community Planning & Development Meeting Date: March 27, 2023 Re: Introduction of Ordinance No. 2023-02, an Ordinance of the Mayor and Common Council accepting a quitclaim deed to an unimproved portion of Sycamore Street located between E. Green Street and Winchester Avenue in the City of Westminster. BACKGROUND Chris Wilson, of Wilson Homes, contacted the City of Westminster regarding the construction of a single family detached house on a vacant parcel (SDAT# 07-060769) along Sycamore Street, outlined in red below (the “Property”). The Property is zoned R-7,500 Residential Zone. Pursuant to the City of Westminster Zoning Ordinance, Section 164-35.A. (see also Section 164-29.A.), “Dwellings, single-family detached, including accessory buildings incidental to the permitted use” is a permitted use in the R-7,500 Residential Zone. There is a 6” water line within the Sycamore Street right-of-way along the front of the Property and an 8” sewer line and a 6” water line within the S. Court Street right-of-way along the rear of the Property. The portion of Sycamore Street along abutting the Property is not constructed. Due to steep slopes to the rear of the Property access to the Property via S. Court Street would be rather difficult to provide. Accordingly, Mr. Wilson desires to construct a driveway within the Sycamore Street right-of-way extending from the Property southwest to the Winchester Avenue/Sycamore Street intersection. The City, however, has no plans to construct the undeveloped portion of Sycamore Street. Yet the owner/developer of the Property requires access to a public way to develop the Property, in this case Sycamore Street. The owner/developer would typically be responsible for the construction of the undeveloped portion of Sycamore Street, which may be costly. City staff discussed possible options for Mr. Wilson to access the Property. Discussions included a scenario where the City ensures it has an interest in the Sycamore Street right-of-way that abuts the Property and allows Mr. Wilson to access the Property via the Sycamore Street right-of-way. Mr. Wilson decided to pursue this option and has asked that the City allow him to construct the requested driveway to access the Property and the proposed single-family detached dwelling to be constructed thereon as it appears to be the most reasonable and cost-effective approach. It should be noted that Mr. Wilson does not appear to own any portion of the Sycamore Street right- of-way. Rather it appears that the portion of Sycamore Street that is located between E. Greene Street and Winchester Avenue was conveyed to Michael Humbert, by way of deed dated December 7, 2020 from, J.W. Humbert, Inc., the grantor. It appears that Michael Humbert may have retained some right, title and interest in this portion of Sycamore Street in the transaction. In the event this is the case, the City contacted John Maguire, Esq. who represents Michael Humbert, regarding the conveyance of the undeveloped portion of Sycamore Street to the City via a quitclaim deed. PROPOSED ORDINANCE Elissa Levan, City Attorney, in coordination with DCPD, has drafted the attached Ordinance of the Mayor and Common Council accepting a quitclaim deed to an unimproved portion of Sycamore Street located between E. Greene Street and Winchester Avenue in the City of Westminster. Following the introduction of Ordinance 2023-02, the Ordinance will be brought back to a future Mayor and Common Council meeting for approval, along with a Resolution of the Mayor and Common Council granting a non-exclusive license over and across a portion of the Sycamore Street right-of-way, for the purpose of providing a driveway for ingress and egress to the Property and providing utilities to the Property, subject to the terms and conditions set forth in a license agreement to be subsequently approved by the Mayor and Common Council. RECOMMENDATION Staff recommends that the Mayor and Common Council introduce Ordinance No. 2023-02, an Ordinance of the Mayor and Common Council accepting a quitclaim deed to an unimproved portion of Sycamore located between E. Green Street and Winchester Avenue in the City of Westminster. ATTACHMENT 1. Ordinance No. 2023-02 2. Draft Sycamore Street Quitclaim Deed 3. Sycamore Street Right-of-Way Exhibit cc: Sara Imhulse, City Administrator Elissa D. Levan, City Attorney Mayor and Common Council Introduction of Proposed Ordinance No. 2023-02 March 27, 2023 Page 2  Sponsored by: Dr. Mona Becker, Mayor Gregory Pecoraro, Council President ORDINANCE NO. 2023-02 AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL ACCEPTING A QUITCLAIM DEED TO AN UNIMPROVED PORTION OF SYCAMORE STREET LOCATED BETWEEN E. GREENE STREET AND WINCHESTER AVENUE IN THE CITY OF WESTMINSTER WHEREAS, the possibility has come to the attention of the Mayor and Common Council of Westminster (“the City”) that, when certain property was conveyed to Michael Humbert by way of deed dated December 7, 2020, J.W. Humbert, Inc., the grantor may have retained some right, title and interest in a portion of Sycamore Street that is located between E. Greene Street and Winchester Avenue, as set forth in the attached Quitclaim Deed (Exhibit A); and WHEREAS, Michael Humbert is the sole stockholder of now dissolved J. W. Humbert, Inc., a Maryland statutory close corporation with no board of directors; and WHEREAS, Michael Humbert desires to convey whatever interest J.W. Humbert, Inc. may have retained in the aforementioned property to the City for the Sycamore Street right-of- way; and WHEREAS, the Mayor and Common Council deem it to be in the best interests of the City and its residents to acquire the aforementioned property; and WHEREAS, the City is authorized by Md. Code Ann., Local Government, § 5-204(c) to acquire by conveyance, purchase or condemnation any real property needed for a public purpose. Section 1. Be it enacted and ordained by The Mayor and Common Council of Westminster, that the City hereby accepts the Quitclaim Deed attached hereto as Exhibit A. Section 2. Be it further enacted and ordained by The Mayor and Common Council of Westminster, that the Mayor is hereby authorized and empowered to execute any and all documents required for the acquisition of the property and generally relating thereto as recommended by the City Administrator and the City Attorney. Section 3. Be it further enacted and ordained by The Mayor and Common Council of Westminster that this Ordinance shall take effect (10) ten days after its passage and approval. INTRODUCED this 27th day of March, 2023. Douglass A. Barber, City Clerk  PASSED this _____ day of _______________, 2023. _________________ Douglass A. Barber, City Clerk APPROVED this _____ day of ___________, 2023. ______________________ Dr. Mona Becker, Mayor AS TO FORM AND SUFFICIENCY this ____ day of ________________, 2023: ______________________________ Elissa D. Levan, City Attorney 2 Applicable Tax Account Numbers: Lots__________– _________ No consideration QUITCLAIM DEED THIS QUITCLAIM DEED is made this ___, day of _______, 2023, by and between Michael Humbert, individually and sole stockholder of now dissolved J. W. Humbert, Inc., a Maryland statutory close corporation with no board of directors (“Grantor”), and the Mayor and Common Council of the City of Westminster, a Maryland municipal corporation (“Grantee”). WHEREAS, pursuant to a Deed dated August 29, 1983 recorded among the Land Records of Carroll County, Maryland at Liber 00892 Folio 00777, John W. Humbert transferred to J. W. Humbert, Inc. fee simple title to various parcels of real property situate, lying and being in Carroll County, Maryland, which included that parcel in the Seventh (7th) Election District in the City of Westminster now containing 1.67 acres identified as Tax Map 107, Grid 7, Parcel 509, and designated as Tax Account Number 07-060734, being part of that SECOND parcel described therein, also known as 222 East Green Street (the “Property”); and WHEREAS, pursuant to a Deed dated December 7, 2020 recorded among the Land Records of Carroll County, Maryland at Liber 09985, Folio 00274, J.W. Humbert, Inc. transferred the Property to Michael Humbert; and WHEREAS, pursuant to a Deed dated January 11, 2022 recorded among the Land Records of Carroll County, Maryland at Liber 10635, Folio 00451, Michael Humbert conveyed the Property to SJSB Properties, LLC; and WHEREAS, Grantor believes that when the Property was conveyed to Michael Humbert in 2020, Grantor retained some right, title and interest in that portion of Sycamore Street that the Property abuts which is unpaved; and WHEREAS, Sycamore Street is improved southwest of its intersection with E. Green Street for approximately one hundred eighty feet (180’) and unimproved northeast of its intersection with Winchester Avenue for approximately fifty feet (50’); and WHEREAS, Grantor, individually and on behalf of J. W. Humbert, Inc. as its sole stockholder, desires to terminate his real estate interests and those of the corporate Grantor, if any, in the unpaved portion of Sycamore Street that the Property abuts and convey it to the City. NOW THEREFORE, WITNESSETH, that for no monetary consideration, Grantor does Page 1 of 3 hereby grant, release, assign, forever remise, and quitclaim to Grantee, its successors and assigns, in fee simple, all of Grantor's right, title, and interest of any nature whatsoever in and to that portion of Sycamore Street, running east and west, between East Green Street and Winchester Avenue, abutting Lots 9, 10, 11, and 12, Plat Book No. 4, Page 9, of the John W. Humbert’s Sycamore Street Development consisting of a strip of land 40+/- feet in width, and as shown as the attached Survey of J. W. Humbert, Inc. property, prepared by RTF Associates, Inc. and dated May 5, 2017, a copy of which is attached hereto and incorporated herein as Exhibit A by reference. TOGETHER with the buildings and improvements thereupon erected, made, or being and all and every, rights, alleys, ways, waters, privileges, appurtenances, and advantages to the same belonging, or anywise appertaining. TO HAVE AND TO HOLD the said lot of ground and premises above described and mentioned, and hereby intended to be conveyed, together with the rights, privileges, appurtenances, and advantages thereto belonging or appertaining unto and to the proper use and benefit of the said Grantee, its successors and assigns, in fee simple. WITNESS the hand and seal of Grantor. ________________________________ ______________________________________ Witness Michael Humbert, Individually and as Sole Stockholder of the former J.W. Humbert, Inc. STATE OF_____________________, COUNTY OF_____________________, to wit: I HEREBY CERTIFY, that on this ____ day of ________, 20___ the subscriber, a Notary Public of the State and County aforesaid, personally appeared Michael Humbert, known to me (or satisfactorily proven) to be the person whose name is subscribed to the within instrument and, being duly authorized to do so, executed the same for the purposes therein contained, and in my presence signed and sealed the same. 1N WITNESS WHEREOF, I hereunto set my hand and Official Seal Notary Public My Commission Expires: ____________________ Page 2 of 3  I HEREBY CERTIFY that the within instrument was prepared by or under the supervision of the undersigned, an attorney duly admitted to practice before the Court of Appeals of Maryland. _______________________________________ Elissa D. Levan, City Attorney Page 3 of 3  Sponsored by: Mayor Mona Becker, Council President Gregory Pecoraro, Councilmember Tony Chiavacci Councilmember Kevin Dayhoff Councilmember Ann Gilbert Councilmember Dan Hoff CITY OF WESTMINSTER RESOLUTION 23-03 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF WESTMINSTER URGING THE BOARD OF CARROLL COUNTY COMISSIONERS TO ALLOCATE SPACE AT THE SITE OF THE OLD ROBERT MOTON HIGH SCHOOL FOR A MUSEUM WHEREAS, prior to the desegregation of public schools in Carroll County, Maryland, students then referred to as colored could only receive a high school education at the Robert Moton High School, originally located in the 1930s at the intersection of Charles and Church Streets in Westminster, WHEREAS, the school subsequently relocated to a site on South Center Street in 1949; and continued to operate as a segregated school until 1965; and WHEREAS, the Robert Moton High School has an important place in the history of Westminster, Carroll County, and the African American community; and WHEREAS, the Robert Moton High School gave an education to many people in the Westminster area who have made an important and lasting contribution to our community, including one of the area’s best-known citizens, former Maryland State Treasurer and member of the Maryland House of Delegates Richard N. Dixon; and WHEREAS, the site of the former Robert Moton High School is now in use by the Carroll County Commissioners as offices for various government agencies; and WHEREAS, the Former Students and Friends of Robert Moton High School, Inc. was established more than 50 years ago in 1972, by the alumni of Robert Moton High School in recognition of the importance of the education they received, and the extraordinary sense of community created amongst those who attended the school; and WHEREAS, the Former Students and Friends of Robert Moton High School, Inc. has asked the Board of County Commissioners of Carroll County to allocate a portion of the site as space for a museum of African American History in Carroll County; and WHEREAS, the Mayor and Common Council consider this an appropriate and fitting use for this historic site. NOW, THEREFORE, BE IT HEREBY RESOLVED, by the Mayor and Common Council of Westminster that the City supports the request of the Former Students and Friends of Robert Moton High School, Inc.; and BE IT FURTHER RESOLVED that a copy of this resolution shall be transmitted to the Board of County Commissioners of Carroll County. ADOPTED this _____ day of March, 2023 __________________________________________ Dr. Mona Becker, Mayor APPROVED AS TO FORM AND SUFFICIENCY this _____ day of ____________, 2023. ___________________________ Elissa D. Levan, City Attorney