Mayor & Common Council Meetings

AGENDA CITY OF WESTMINSTER Special Mayor and Common Council Meeting Monday, December 23, 2024, at 3:00 p.m. City Administration Building, 45 West Main Street, Westminster, MD 21157 1. CALL TO ORDER 2. BID A) Award of Bid to Conewago Enterprises, Inc., for Construction of the PUREWater Westminster Water Reuse Facility in the amount of $25,492,599.00. – City Administrator Imhulse 3. ADJOURNMENT PUREWater Westminster Project and To: Mayor and Common Council From: Sara Imhulse, City Administrator Date: December 20,2024 Re: Award of Bid – Construction of PUREWater Westminster Water Reuse Facility Background Westminster, like other cities across the United States, is experiencing increased, recurring drought conditions. In response, the city has been proactive in its water supply planning to ensure local water reliability now and for the future. One forward-thinking way the City is planning for the future is by launching PUREWater Westminster, which will use proven technology to construct an indirect potable water reuse facility to provide a safe, sustainable, and drought-resistant water source. The project was advertised on EMMA with a pre-bid meeting and bid due dates of November 7, 2024, and December 18, 2024, respectively. A total of five bids were received. Name Total Bid Amount Conewago Enterprises, Inc. $25,492,599.00 M2 Construction LLC $26,462,942.00 American Contracting and $27,495,000.00 Environmental Services W.M. Schlosser Company, Inc. $27,933,000.00 CPP Construction Company, Inc. $31,534,000.00 Conewago Contractors, Inc. was the lowest bidder. The City has an extensive and successful history of partnering with Conewago to complete Public Works projects. Examples include the original construction of the Water Reclamation Facility at its current location in the early 1970’s, the upgrade and expansion of the facility in the late 1980’s, the Biological Nutrient Removal (BNR) upgrade in the mid 2000’s, and the Water Treatment facility and Gesell well in the mid 2010’s. Recommendation City staff has reviewed and evaluated references and the proposal from Conewago Enterprises, Inc. in the total amount of $25,492,599.00 and finds it to be acceptable with regard to the City’s needs. Staff recommends that the Mayor and Common Council award the bid to Conewago Contractors, Inc. in total amount of $25,492,599.00, for construction of the PUREWater Westminster Water Reuse Facility. Attachments • Review of Bids by Watek Engineering • Conewago Contractors, Inc. reference letter • Bid Proposal from Conewago Contractors, Inc.  ____________________________ The Water Technology Engineers Sara Imhulse December 19, 2024 City Administrator City of Westminster 45 West Main Street Westminster, MD 21157 REF: PUREWater Westminster Facility Project No. A-24-03 RFB #25-13 Bid Evaluation Dear Sara, We have reviewed the bids submitted by the five (5) bidders and offer the following comments: Attached is the bid summary along with the Engineer’s Estimate including Contingency. A) Bid Forms Bid Forms for all five bidders were evaluated. No math errors were found in the Bid Forms. However, there were written typos for the following: • M2 Construction, LLC Bid Item 5 was written as $2,500,00 instead of $2,500,000 • WM Schlosser Company, Inc. Contingent Item 14 was written as $8,000 instead of $8,600. Neither of these typos affect the overall total bid prices listed by each bidder. All five bidders have listed manufacturers that were specified for the Reverse Osmosis (RO), Granular Activated Carbon (GAC), and Ultraviolet (UV) systems. The apparent low bidder, Conewago Enterprises, Inc. has specified Biwater for the RO System, New Terra for the GAC System, and DeNora for the UV System. B) Addenda All bidders have acknowledged receiving Addenda Numbers 1 through 3 on their Bid Forms. C) Bid Price Evaluation The apparent low bidder is Conewago Enterprises, Inc. with a Total Base Bid Price of $24,140,379.00, which is approximately 27% above the Engineer’s Estimate. Total Bid Prices including Contingent and Cash Allowance Items for all bidders are summarized in the table below. 604 South Frederick Avenue  Suite 309  Gaithersburg, MD 20877  Phone: 240-780-7676  www.watek.com  Contractor Total Bid Price Conewago Enterprises, Inc. $25,492,599.00 M2 Construction LLC $26,462,942.00 American Contracting & Environmental Services, Inc. $27,495,000.00 WM Schlosser Company, Inc. $27,933,000.00 CPP Construction Company, Inc. $31,534,000.00 Bid prices were generally in the range of the Engineer’s Estimate, although several categories were higher including mechanical/plumbing/fire protection, electrical work, and installation of process equipment. This can be attributed to the reduced labor force, delays in the supply chain as a result of the COVID-19 pandemic, and availability of materials. D) Required Forms All bidders submitted the required attachments with their bids as listed in the Instructions to Bidders. M2 Construction LLC did not sign the revised Equal Opportunity Employer Form or revised Affidavit of Public Contracting Eligibility Form included in Addendum No. 3. However, the original forms were included and signed. We assume City will check and confirm bond, insurance, and other requirements for all bidders. E) Bidders’ Qualifications All bidders completed and submitted their Experience Record and References forms by the December 4, 2024 due date. The City and WATEK have checked the experience and qualifications of the apparent low bidder and consider them qualified for successful completion of this project. In fact, Conewago Enterprises, Inc. was the contractor on two previous City projects where WATEK was the Engineer: Cranberry Water Treatment Plant and Addition of Membrane Filtration System at Gesell Well No. 12. Therefore, based on the above, we recommend awarding the contract to the apparent low bidder, Conewago Enterprises, Inc., who is considered well qualified to perform the work required under this contract. During your review, if you need additional information or have any questions, please do not hesitate to contact me. Sincerely, Ben Movahed, P.E., BCEE President WATEK Engineering 604 South Frederick Avenue  Suite 309  Gaithersburg, MD 20877  Phone: 240-780-7676  www.watek.com  American Contracting & CPP Construction Company, Engineer's Estimate With Conewago Enterprises, Inc. M2 Construction LLC WM Schlosser Company, Inc. Environmental Services, Inc. Inc. Contingency Unit of Estimated Item Description Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Measure Quantitiy 1 Mobilization/Demobilization, engineer’s trailer, and other general costs Lump Sum 1 - $1,088,300.00 - $1,255,480.62 - $1,374,750.00 - $2,100,000.00 - $1,620,000.00 - $559,132.80 Site work, excavation, backfill, grading, yard piping, fire hydrants, manholes, ROC pump 2 station wet well and vault, new pavements, sidewalks, sediment/erosion control, stormwater Lump Sum 1 - $1,580,300.00 - $1,000,000.00 - $3,954,629.00 - $2,500,000.00 - $1,970,000.00 - $1,515,113.04 management, landscaping, site utilities, and site restoration Demolition and removal of all existing structures, footings, slabs, underground septic and leachate tanks, utilities (water, sewer, electrical), utility pole(s), stockpile, culvert pipes, HVAC 3 Lump Sum 1 - $163,200.00 - $275,000.00 - $478,404.00 - $400,000.00 - $775,000.00 - $110,400.00 system, electrical panels, kitchen appliances, furniture, lab cabinets, driveways in accordance with Specification Section 02050 and Appendix D Building structures including footings, slabs, ADA ramp, exterior landing platforms, interior and exterior walls, concrete tanks, pipe gallery, all architectural features, doors, windows, 4 overhead doors, trench drains, casework, control room console, handrails, hatches, Lump Sum 1 - $6,408,513.28 - $6,500,000.00 - $7,626,199.00 - $7,249,309.00 - $12,209,000.00 - $7,383,276.00 platforms, stairs, ladders, grating, equipment pads, mezzanines, bridge crane, painting and coating, and all building and structural related items Building mechanical, plumbing, fire protection and alarm systems, sinks, faucets, plumbing fixtures, water fountains, water heaters, fire sprinkler system, fire extinguishers, hose bibs and 5 Lump Sum 1 - $2,257,400.00 - $2,500,000.00 - $1,689,993.00 - $1,800,000.00 - $2,300,000.00 - $510,019.02 hose reels, valves, exhaust fans, louvers, dampers, geothermal, ductwork, unit heaters, dehumidification system, and all other HVAC and plumbing related items Electrical work, conduits and cables for power, fiber optics, instrumentation, and controls, 6 generator, ATS, VFDs, MCC/switchgear, electrical panels, disconnects, lighting, switches, Lump Sum 1 - $4,440,100.00 - $3,000,000.00 - $3,261,075.00 - $2,700,000.00 - $3,100,000.00 - $1,794,000.00 incoming power connection, and all other electrical related items Furnish Reverse Osmosis (RO) System and all related instrumentation/controls, RO control A panel, cartridge filters, RO Clean in Place (CIP) systems per Spec Sections 11400, 11410, Lump Sum 1 - $1,360,828.00 - $1,700,000.00 - $1,283,800.00 - $1,315,000.00 - $1,300,000.00 - $1,228,200.00 11415, and programming and services specified in RO specifications Furnish Ultraviolet (UV) reactors, UVT analyzer, UV control panels, and programing and B Lump Sum 1 - $318,000.00 - $385,000.00 - $278,000.00 - $380,000.00 - $300,000.00 - $324,000.00 services as specified in section 11390 C Furnish Granular Activated Carbon (GAC) System and valves per Spec Section 11395 Lump Sum 1 - $577,700.00 - $1,000,000.00 - $510,000.00 - $562,000.00 - $550,000.00 - $576,000.00 D Furnish Decarbonation System and blowers per Spec Section 13520 Lump Sum 1 - $90,100.00 - $120,000.00 - $167,000.00 - $91,000.00 - $90,000.00 - $108,000.00 E Furnish Vertical Turbine Pumps per Spec Sections 11214 and 11215 Lump Sum 1 - $699,335.00 - $915,000.00 - $659,750.00 - $1,187,000.00 - $850,000.00 - $840,000.00 7 Furnish lime feed system including lime hoper, dust collector, slurry tank, and control panel F Lump Sum 1 - $172,292.40 - $70,000.00 - $35,084.00 - $79,000.00 - $50,000.00 - $72,000.00 per Spec Section 11238 Furnish chemical feed systems including anti-foulant, sodium hypochlorite, caustic soda, and G Lump Sum 1 - $124,232.00 - $160,000.00 - $146,000.00 - $155,000.00 - $125,000.00 - $126,000.00 hydrogen peroxide feed systems per Spec Sections 11235 and 11237 H Furnish permeate flush tank and pumps, and related instruments per Spec Section 11291 Lump Sum 1 - $49,820.00 - $50,000.00 - $45,210.00 - $67,000.00 - $125,000.00 - $54,000.00 Furnish vertical turbine mixer per Spec Section 11224, static mixer per spec section 11226, sample pumps per spec section 11295, ROC pumps and control cabinet per spec section I Lump Sum 1 - $197,546.94 - $340,000.00 - $205,968.00 - $255,000.00 - $65,000.00 - $162,780.00 11380, laboratory equipment and supplies per spec section 12400, and all other process equipment not listed above Furnish preselected UF system including strainers, UF racks, modules, valve racks, UF CIP, J UF air system, UF control panel, UF feed and filtrate turbidity panels, and programming and Lump Sum 1 - $1,504,611.38 - $1,504,611.38 - $1,504,611.38 - $1,504,611.38 - $1,504,611.38 - $1,440,000.00 services specified in spec section 13220 Instruments, controls, CSI programming services, PLC programming and HMI software, MCP 8 Lump Sum 1 - $678,500.00 - $900,000.00 - $513,519.00 - $900,000.00 - $500,388.62 - $514,800.00 per spec sections 17300, 17400, 17450, and 17500 Installation of all vendor supplied process equipment listed above in Items 7A thru 7J, and all process piping, chemical tubing, vent pipes, valves, valve actuators, pipe supports, portable 9 Lump Sum 1 - $1,848,700.00 - $3,000,000.00 - $2,334,955.00 - $2,800,000.00 - $2,476,000.00 - $1,370,920.00 hoist, wall and tank sleeves, expansion couplings, painting and coating of process pipes, and all other process related items not included in Item 7J. Furnish and install dechlorination facility including site work, pavement, sidewalk, precast building, incoming power, chemical system, sample pump, heater, fan, louver, eye wash, 10 Lump Sum 1 - $478,400.00 - $250,000.00 - $349,581.00 - $185,000.00 - $200,000.00 - $192,000.00 chlorine analyzer, flow switch, static mixer, valves, piping, and all other items shown on dechlorination facility drawings 11 All other miscellaneous work not listed above Lump Sum 1 - $102,500.00 - $200,000.00 - $1,000.00 - $501,000.00 - $100,000.00 - $50,000.00 Total Base Bid Price $24,140,379.00 $25,125,092.00 $26,419,528.38 $26,730,920.38 $30,210,000.00 $19,000,000.00 12 Pressure Grouting - Injected Grout CY 600 $620.00 $372,000.00 $630.00 $378,000.00 $449.00 $269,400.00 $468.00 $280,800.00 $750.00 $450,000.00 $0.00 13 Pressure Grouting – Injection Pipe LF 1,350 $62.00 $83,700.00 $60.00 $81,000.00 $47.00 $63,450.00 $49.00 $66,150.00 $60.00 $81,000.00 $0.00 14 Sinkhole Remediation – Aggregate CY 40 $250.00 $10,000.00 $100.00 $4,000.00 $88.00 $3,520.00 $215.00 $8,600.00 $700.00 $28,000.00 $0.00 15 Sinkhole Remediation – Injected Grout CY 40 $745.00 $29,800.00 $700.00 $28,000.00 $554.00 $22,160.00 $582.00 $23,280.00 $700.00 $28,000.00 $0.00 16 Micropiles (final production pile) LF 2,000 $198.00 $396,000.00 $185.00 $370,000.00 $142.00 $284,000.00 $160.00 $320,000.00 $120.00 $240,000.00 $0.00 17 Micropile Load Test EA 2 $23,475.00 $46,950.00 $22,500.00 $45,000.00 $31,471.00 $62,942.00 $31,000.00 $62,000.00 $40,000.00 $80,000.00 $0.00 18 Overexcavation and Backfill CY 50 $100.00 $5,000.00 $25.00 $1,250.00 $120.00 $6,000.00 $125.00 $6,250.00 $200.00 $10,000.00 $0.00 19 Gravel Removal CY 500 $36.00 $18,000.00 $45.00 $22,500.00 $22.00 $11,000.00 $32.00 $16,000.00 $50.00 $25,000.00 $0.00 Cash Allowance for additional equipment, material or work if requested by the City in Writing, 20 N/A N/A - $100,000.00 - $100,000.00 - $100,000.00 - $100,000.00 - $100,000.00 $0.00 Billed as Time and Material 21 Cash Allowance for computers, computer software, and printers per Spec Section 17450 N/A N/A - $30,000.00 - $30,000.00 - $30,000.00 - $30,000.00 - $30,000.00 $0.00 22 Cash Allowance for additional soil borings by the Geotechnical Consultant per Appendix E N/A N/A - $27,000.00 - $27,000.00 - $27,000.00 - $27,000.00 - $27,000.00 $0.00 New Electrical and Gas Service – Allowance to cover actual cost charge by BGE to 23 N/A N/A - $150,000.00 - $150,000.00 - $150,000.00 - $150,000.00 - $150,000.00 $0.00 Contractor for new electrical and gas services identified in the Contract Documents. 24 Below Grade 2” Ductbank LF 100 $126.00 $12,600.00 $80.00 $8,000.00 $76.00 $7,600.00 $80.00 $8,000.00 $80.00 $8,000.00 $0.00 25 Below Grade 4” Ductbank LF 100 $168.00 $16,800.00 $86.00 $8,600.00 $79.00 $7,900.00 $85.00 $8,500.00 $150.00 $15,000.00 $0.00 26 ¾” Type A-1 Conduit LF 500 $26.00 $13,000.00 $60.00 $30,000.00 $14.00 $7,000.00 $60.00 $30,000.00 $30.00 $15,000.00 $0.00 27 ¾” Type E-1 Conduit LF 500 $51.00 $25,500.00 $80.00 $40,000.00 $21.00 $10,500.00 $75.00 $37,500.00 $40.00 $20,000.00 $0.00 28 No. 12 AWG, Type THWN Conductors LF 1000 $1.67 $1,670.00 $1.40 $1,400.00 $1.00 $1,000.00 $5.00 $5,000.00 $2.00 $2,000.00 $0.00 29 No. 14 AWG, Type THWN Conductors LF 1000 $1.35 $1,350.00 $1.10 $1,100.00 $1.00 $1,000.00 $5.00 $5,000.00 $2.00 $2,000.00 $0.00 30 No. 10 AWG, Type THWN Conductors LF 500 $2.00 $1,000.00 $2.00 $1,000.00 $1.00 $500.00 $6.00 $3,000.00 $3.00 $1,500.00 $0.00 31 No. 16 TSP Instrumentation Cable LF 500 $3.70 $1,850.00 $2.00 $1,000.00 $1.00 $500.00 $10.00 $5,000.00 $3.00 $1,500.00 $0.00 32 Exterior Building Signage Lump Sum 1 - $10,000.00 - $10,000.00 - $10,000.00 - $10,000.00 - $10,000.00 $0.00 Total Contingent and Cash Allowance Bid Price $1,352,220.00 $1,337,850.00 $1,075,472.00 $1,202,080.00 $1,324,000.00 $0.00 TOTAL BID PRICE $25,492,599.00 $26,462,942.00 $27,495,000.38 $27,933,000.38 $31,534,000.00 $19,000,000.00