Mayor & Common Council Meetings

AGENDA CITY OF WESTMINSTER Mayor and Common Council Meeting Monday, September 22, 2025, at 7:00 pm City Hall, 1838 Emerald Hill Lane, Westminster, MD 21157 City YouTube Channel Link 1. CALL TO ORDER 2. PRESENTATION A) Stephanie Powers, Executive Director/Courtney Davis, Clinical Director of CARE Healing Center 3. APPROVAL OF MINUTES A) Mayor and Common Council Meeting Minutes of September 8, 2025 B) Mayor and Common Council Work Session Minutes of September 15, 2025 4. CONSENT CALENDAR A) Approval of Departmental Operating Report – August 2025 B) Approval of Change Order No.1 in Phase II with Herman Restoration for the Provision and Installation of Custom Interior Storm Window at the Durbin House in the Amount of $48,782 C) Approval of Veterans Day Holiday added to the Holiday Schedule for the City of Westminster 5. REPORT FROM THE MAYOR 6. REPORTS FROM COMMITTEES A) Arts Council B) Economic and Community Development Committee C) Finance Committee D) Personnel Committee E) Public Safety Committee F) Public Works Committee G) Recreation and Parks Committee H) Technology Committee I) Intergovernmental Relations Committee 7. COUNCIL COMMENTS AND DISCUSSION 8. ORDINANCE AND RESOLUTIONS 9. UNFINISHED BUSINESS 10. NEW BUSINESS 11. DEPARTMENTAL REPORTS 12. CITIZEN COMMENTS 13. ADJOURNMENT  MINUTES CITY OF WESTMINSTER Mayor and Common Council Meeting Monday, September 8, 2025, at 7:00 p.m. City Hall, 1838 Emerald Hill Lane, Westminster, MD 21157 YouTube Channel Link CALL TO ORDER Elected Officials Present: Mayor Becker, Council President Chiavacci, Councilmember Dayhoff, Councilmember Gilbert, Councilmember Hoff, and Councilmember Pecoraro. Staff Present: City Clerk Barber, Director of Human Resources Brown, Director of Housing Services Brown, Director of Community Planning and Development Depo, Director of Recreation and Parks Gruber, City Administrator Imhulse, Director of Technology Services Moore, Interim Chief of Police Price, Director of Finance Rodgers, and City Attorney Whitworth. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE Council President Chiavacci led the Pledge of Allegiance and a moment of silence. PRESENTATION MAGIC Quarterly Update – Ms. Kim Samuelson, Executive Director Ms. Kim Samuelson, MAGIC Executive Director presented the FY25 Overview update (January – June 2025) for MAGIC. PUBLIC HEARINGS Westminster Office of Housing Services’ Five-Year Plan and Annual Plan Mayor Becker conducted a public hearing beginning at 7:13 p.m., regarding Westminster Office of Housing Services’ Five-Year Plan and Annual Plan. Mayor Becker noted that the Public Hearing had been published in the Carroll County Times, meeting all applicable requirements. Director of Housing Services Brown at the direction of Mayor Becker provided the staff report on the item. There was no one wishing to address the Mayor and Common Council during the public hearing. Mayor Becker closed the public hearing at 7:18 p.m. Westminster Public Housing Authority Proposed Changes to the Housing Choice Voucher Program’s Administrative Plan Mayor Becker conducted a public hearing beginning at 7:18 p.m., regarding Westminster Public Housing Authority Proposed Changes to the Housing Choice Voucher Program’s Administrative Plan. Mayor Becker noted that the Public Hearing had been published in the Carroll County Times, meeting all applicable requirements. Director of Housing Services Brown at the direction of Mayor Becker provided the staff report on the item. There was no one wishing to address the Mayor and Common Council during the public hearing. Mayor Becker closed the public hearing at 7:21 p.m. MCDANIEL COLLEGE UPDATE Ms. Janelle Holmbee, Executive Vice President of Constituent Engagement with McDaniel College provided an update from McDaniel College. APPROVAL OF MINUTES A motion was made by Councilmember Gilbert and seconded by Councilmember Dayhoff to approve the Mayor and Common Council Meeting Minutes of August 25, 2025. There was no discussion. 1 VOTE AYES: Councilmember Dayhoff, Councilmember Gilbert, Councilmember Hoff and Councilmember Pecoraro. NAYS: None. CONSENT CALENDAR A motion was made by Councilmember Dayhoff and seconded by Councilmember Hoff to approve the Consent Calendar, which consisted of the following: Approval of U.S. Department of Housing and Urban Development (HUD) Westminster Office of Housing Services’ Five-Year Plan and Annual Plan; Approval of U.S. Department of Housing and Urban Development (HUD) Proposed Changes to the Westminster Housing Services Choice Voucher Program’s Administrative Plan; and Approval of the Waiver of Competitive Procurement for Good Cause, Under the City of Westminster Code Chapter 36 “Procurement and Contracts” § 36-4 Specific Regulations and Authorize the Purchase of a Street Sweeper from Stewart-Amos Equipment Company in the Total Amount of $261,340, Piggybacking Through a Competitive Bid Process with HGAC Buy. VOTE AYES: Councilmember Dayhoff, Councilmember Gilbert, Councilmember Hoff, and Councilmember Pecoraro. NAYS: None. REPORT FROM THE MAYOR Mayor Becker reported on several meetings and events she had recently attended in and around the City of Westminster. Mayor Becker closed her report by congratulating City Administrator Imhulse on her 4th Anniversary with the City of Westminster. REPORTS FROM COMMITTEES Council President Chiavacci, on behalf of the Public Safety Committee, reported that the Westminster Police Department’s newest officer Abdel-Makak successfully completed his field training on September 4, 2025, and is now serving in solo patrol. Councilmember Gilbert, on behalf of the Recreation and Parks Committee, provided the highlights from several summer programs run by the City of Westminster’s Recreation and Parks Department. Councilmember Gilbert closed her report by also noting the upcoming Fallfest events that are scheduled to kick-off on Thursday, September 25, 2025, and run through Sunday, September 28, 2025. COUNCIL COMMENTS AND DISCUSSION Councilmember Pecoraro thanked and noted the great job that the Department of Public Works did in cleaning up of the grounds that surround City Hall. Councilmember Gilbert noted the traveling Vietnam Traveling Wall Memorial will be on display October 9, 2025, through October 13, 2025, at the New Windsor Fire Department carnival grounds. Council President Chiavacci congratulated City Administrator Imhulse for her work and on her 4 th Anniversary with the City. Council President Chiavacci welcomed Captain Jones to the City of Westminster Police Department. ORDINANCE AND RESOLUTIONS Introduction of Annexation Resolution No. 25-08 (Annexation No. 89), Knit Centre Park Condominium, Phase One, Petition for Annexation to enlarge the corporate boundaries of the City of Westminster by annexing into the City certain property containing ± 1.47 acres, 2 contiguous to and adjoining the City’s existing corporate boundaries, consisting of real property located at 531 Old Westminster Pike, Westminster, Maryland 21157, also identified as tax account numbers 07-155735, 07-432124, 07-432125, 07-432129, 07-155964, 07-431833, 07- 432128, 07-155743, 07-432127 and 07-432126 and Map 0046, Grid 0015, Parcel 0017. A motion was made by Councilmember Hoff and seconded by Councilmember Gilbert to approve the Introduction of Annexation Resolution No. 25-08 (Annexation No. 89), Knit Centre Park Condominium, Phase One, Petition for Annexation to enlarge the corporate boundaries of the City of Westminster by annexing into the City certain property containing ± 1.47 acres, contiguous to and adjoining the City’s existing corporate boundaries, consisting of real property located at 531 Old Westminster Pike, Westminster, Maryland 21157, also identified as tax account numbers 07-155735, 07-432124, 07- 432125, 07-432129, 07-155964, 07-431833, 07-432128, 07-155743, 07-432127 and 07-432126 and Map 0046, Grid 0015, Parcel 0017. Director of Community Planning and Development Depo provided the staff report and responded to questions on the item. VOTE AYES: Councilmember Dayhoff, Councilmember Gilbert, Councilmember Hoff, and Councilmember Pecoraro. NAYS: None. UNFINISHED BUSINESS There was no unfinished business to be discussed by the Mayor and Common Council. NEW BUSINESS There was no new business to be discussed by the Mayor and Common Council. DEPARTMENTAL REPORTS Administration City Administrator Imhulse thanked the Mayor and Common Council for their kind words, as she noted that she is honored to serve the City of Westminster. Department of Public Works City Administrator Imhulse provided an updated on the current stripping project on Main Street. Department of Recreation and Parks Director of Recreation and Parks provided an update on closing down of the summer programs. Community Planning and Development Director of Community Planning and Development Depo reported the following: The Board of Zoning Appeals meeting scheduled for September 2, 2025, was cancelled as there were no applications before the board. On September 3, 2025, the Historic District Commission met to discuss it Nation’s 250th preparations. On September 18, 2025, the Planning and Zoning Commission is scheduled to: • Hold a Public Hearing on Wakefield Valley Development Plan Amendment DP-24-01, Parcel W and Parcel X. The amendment proposes to add 35 new density rights to Parcel W to construct 35 single-family detached dwelling units and dedicate Parcel X to Carroll Lutheran Village for open space. 3 Westminster Police Department (WPD) Interim Chief of Police Price reported that last week with the return to school, the Westminster Police Department prioritized traffic and pedestrian safety around the schools. Interim Chief Price closed by introducing Captain Jones to the Mayor and Common Council. CITIZEN COMMENTS A resident at 1 East Main Street addressed the Common Council, regarding scooters riding on the sidewalks in the City. Ms. Tiffany Williams, 174 South Court Street, addressed the Common Council, regarding concerns in the neighborhood near her address. ADJOURNMENT Council President Chiavacci announced that the next meeting of the Mayor and Common Council would be held on Monday, September 22, 2025, at 7:00 p.m. He adjourned the meeting at 8:02 p.m. Respectfully Submitted, Douglass A. Barber, MMC City Clerk Full audio version is available on www.westminstermd.gov Adopted by the City of Westminster Common Council on ______________________. 4  CITY OF WESTMINSTER Mayor and Common Council Work Session Meeting Monday, September 15, 2025, at 4:30 p.m. City Administration Building, 45 West Main Street, Westminster, MD 21157 CALL TO ORDER Elected Officials Present: Mayor Becker (via-Teams), Council President Chiavacci, Councilmember Dayhoff, Councilmember Gilbert, Councilmember Hoff. Councilmember Pecoraro was absent. Staff Present: City Clerk Barber, Director of Human Resources Brown, Director of Housing Services Brown, Technical Support Specialist Carbaugh, Director of Community Planning and Development Depo, Director of Recreation and Parks Gruber, City Administrator Imhulse, Interim Chief of Police Price, Director of Finance Rodgers, and City Attorney Whitworth (via-Teams). Council President Chiavacci opened the Mayor and Common Council Work Session Meeting at 4:30 pm. Note for the Record: City Attorney Whitworth arrived at the meeting via-Teams at 4:38 p.m. DISCUSSION ITEMS Veterans Day The Common Council discussed having the Veterans Day holiday considered as an official holiday for the City of Westminster. The Council hearing from City Administrator Imhulse, and several Department Directors engaged in a discussion with the Mayor and Common Council on the issue. Council President Chiavacci requested that staff place the item on the next Mayor and Common Council Meeting Agenda for an official action. Note for the Record: Director of Recreation and Parks Gruber and Director of Finance Rodgers left the meeting at 4:49 p.m. Discussion of Signs City Administrator Imhulse at the direction of Council President Chiavacci opened the discussion and the proposed way to move forward on the discussion of signs. Council President Chiavacci and City Administrator Imhulse advised that this is the first of many discussions on the topic. City Administrator Imhulse outlined what she hoped would be gained from the discussions at the meeting. Director of Community Planning and Development Depo presented a power-point that depicted several sign types. The Common Council discussed each slide and noted their preference on each sign type. Council President Chiavacci requested that the Common Council continue their discussion and review of the signs power-point presentation at their next scheduled Mayor and Common Council Work Session Meeting scheduled for Monday, October 20, 2025, at 4:30 p.m. ADJOURNMENT Council President Chiavacci adjourned the meeting at 6:00 p.m. Respectfully Submitted, Douglass A. Barber, MMC City Clerk Approved by the City of Westminster Common Council on ______________________. CITY OF WESTMINSTER, MARYLAND STATUS & INFORMATION REPORT – AUGUST 2025 Finance TREASURY REPORTS AS OF August 2025 – UNADJUSTED AND UNAUDITED GENERAL FUND REVENUES % to Budget Actual YTD Budget Taxes $ 18,047,355 $ 5,635,641 31% Licenses and Permits 536,534 100,222 19% Intergovernmental 1,975,136 1,473,634 75% Charges for Services 1,467,247 601,230 41% Fines & Forfeitures 28,000 9,055 32% Miscellaneous Income 582,598 61,550 11% Transfers (2,099,963) - 0% GENERAL FUND APPROPRIATION BY ACTIVITY Facilities $ 554,474 $ 39,216 7% Finance 313,200 35,050 11% Executive & Legislative 935,852 202,542 22% Human Resources 296,912 18,499 6% Planning, Zoning & Development 554,322 31,787 6% Housing & Preservation Services 149,905 19,743 13% Public Safety Department 9,947,973 1,321,121 13% Public Works 4,883,348 425,761 9% Recreation & Parks 2,399,351 445,939 19% Technology 501,566 68,795 14% Total General Fund Revenues $ 20,536,907 $ 7,881,332 38% Total General Fund Appropriations $ 20,536,905 $ 2,608,452 13% CAPITAL FUND REVENUES % to Budget Actual YTD Budget Intergovernmental $ 17,046,969 $ 301,372 2% Benefit Assessments 170,520 35,199 21% Loan Proceeds 546,654 - 0% Other Revenue 3,500 185,782 5308% Transfers 15,602,883 - 0% Capital Fund Reserves 1,702,503 - 0% Capital Projects Benefit Assessments - Fund Balance 991,916 0% CAPITAL FUND APPROPRIATION BY ACTIVITY Planning $ 561,986 $ - 0% Facilities 1,805,513 61,523 3% Public Safety Department 249,712 13,913 6% Public Works 4,350,738 504,529 12% Sewer 4,371,493 220,050 5% Water 23,840,363 1,050,910 4% Technology 283,000 - 0% Rec & Park 602,139 - 0% Total Capital Fund Revenues $ 36,064,945 $ 522,353 1% Total Capital Fund Appropriations $ 36,064,944 $ 1,850,925 5% UTILITY FUND REVENUES % to Budget Actual YTD Budget Small Meter - City $ 6,121,488 $ 468,305 8% Small Meter - County 4,065,147 213,507 5% Large Meter - City 2,815,801 188,388 7% Large Meter - County 2,039,629 112,751 6% Reclaimed - County 40,000 2,633 7% Charges for Services 1,529,319 252,451 17% Benefit Assessment Fees 507,715 77,824 15% Carroll County Septage Facility 286,000 73,453 26% UTILITY FUND APPROPRIATION BY ACTIVITY Facilities $ 88,550 $ 4,963 6% Finance 937,324 140,613 15% Executive & Legislative 883,505 329,349 37% Human Resources 587,454 46,826 8% Planning, Zoning & Development 506,964 47,757 9% Public Works 731,160 74,184 10% Technology 992,584 155,683 16% Utilities 2,604,187 292,286 11% Water 3,616,526 335,249 9% Wastewater 5,035,284 521,513 10% Total Utility Fund Revenues $ 17,405,099 $ 1,402,316 8% Total Utility Fund Appropriations $ 15,983,539 $ 1,948,424 12% FIBER FUND OPERATING REVENUES % to Budget Actual YTD Budget Provider Fees - Units Passed $ 438,000 $ 72,996 17% Provider Fees - Subscriptions 450,000 88,049 20% Miscellaneous - - 0% Loan Proceeds - - 0% General Fund Subsidy 1,000,000 - 0% FIBER FUND OPERATING EXPENDITURES Public Works $ 102,688 $ 2,072 2% Technology 6,833 0 0% Fiber 1,429,836 26,106 2% Total Revenues $ 1,888,000 $ 161,045 9% Total Expenses $ 1,543,710 $ 28,178 2% Net Income (Loss) $ 344,290 $ 132,867 2 PUBLIC HOUSING FUND REVENUES % to Budget Actual YTD Budget Housing Assistance Payments $ 3,227,232 $ 517,103 16% HUD Administrative Fee Distribution 299,124 53,272 18% Miscellaneous Income 169,275 57,230 34% Transfers 9,663 - 0% PUBLIC HOUSING FUND EXPENDITURES Salaries & Benefits $ 387,450 $ 32,775 8% Administration 233,168 43,542 19% Housing Assistance Payments 3,080,438 503,136 16% Facilities 4,238 588 14% Total PHA Fund Revenues $ 3,705,294 $ 627,605 17% Total PHA Fund Appropriations $ 3,705,294 $ 580,042 16% Disbursements between $10,000 and $25,000 from August 12, 2025 through September 11, 2025: Invoice Vendor Name Total 4/23/2025 GHD INC $15,324.60 7/28/2025 ONLINE SOLUTIONS LLC $12,000.00 7/31/2025 SB & COMPANY $15,700.00 7/31/2025 EXETER SUPPLY CO INC $12,510.00 8/4/2025 SOUTHERN STATES COOP INC $13,211.14 8/8/2025 UNIVAR SOLUTIONS USA INC $11,270.60 8/14/2025 CARROLL COUNTY COMMISSIONERS $17,121.58 8/15/2025 FREDERICK WARD ASSOCIATES, INC $24,838.70 8/15/2025 COMPTROLLER OF MARYLAND $24,841.75 8/15/2025 NATIONWIDE RETIREMENT SOLUTION $19,605.27 8/18/2025 WASTE MANAGEMENT DISPOSAL SERV, OF PA $14,990.85 8/20/2025 THE LINCOLN NATIONAL LIFE, INSURANCE COMP $12,739.74 8/20/2025 UNIVAR SOLUTIONS USA INC $15,037.01 8/22/2025 GHD INC $13,665.25 8/22/2025 THE WESTMINSTER MUNICIPAL BAND $15,000.00 8/28/2025 US POSTAL SERV (QUADIENT-POC) $10,000.00 8/29/2025 COMPTROLLER OF MARYLAND $24,151.31 8/29/2025 NATIONWIDE RETIREMENT SOLUTION $17,319.62 3 Housing Services Housing Choice Voucher Program • Housing Assistance Payments (HAP) = $252,350 • Number of vouchers under lease as of the last day of the month = 262 • Wait list total active applicants =541 • Number Ports into City =16 • Housing inspections = 48 • Filing rate in PIC = 99.28% • Waiting List Status: Open Code Enforcement During the month of August 2025, the Code Enforcement Officer issued 43 code violations of which 21 were closed during the period leaving 22 open as of the end of the month. Those that remained open at the end of the month were because the time to remedy the violation was after the end of the month. Below is a depiction of the violations by type for the month of August 2025. Type of Violation Number of Violations Percentages General Requirements 17 39% Weeds 11 26% Rental Housing License 3 7% All others 12 28% Code Violations July 2025 28% General Requirements 39% Weeds Rental Housing License 7% All Others 26% 4 Technology Services Help Desk Tickets There were a total of 335 tickets received in the month of August. Broken down by department (by total): Technology Services - 111 Police Department - 61 Finance - 36 Planning - 30 Public Works - 28 Human Resources - 18 Housing - 16 Office of the City Administrator - 16 Recreation and Parks - 16 Public - 2 Mayor and Common Council - 1 Community Planning & Development COMMUNITY PLANNING AND DEVELOPMENT PERFORMANCE MEASURES August 2025 Board of Zoning Appeals 1 Historic District Commission 6 Planning and Zoning Commission 2 Building Permits Approved 36 Business Owner Inquiries 10 Downtown Businesses Visited 8 Use and Occupancy Issued 6 Sign Permit Approvals 2 COMMUNITY PLANNING AND DEVELOPMENT The Department of Community Planning and Development (“DCPD”) provided professional staff reports and support for the Mayor and Common Council (“M&CC”); Economic and Community Development Committee of the Mayor and Common Council (“ECDC”); Water and Sewer Allocation Committee of the Mayor and Common Council (“WSAC”); Historic District Commission (“HDC”); Board of Zoning Appeals (“BZA”); and Planning and Zoning Commission (“PZC”). • On August 5, 2025, at the BZA meeting, DCPD staff presented the following items: o BZA Case No 25-04 Appeal of the Zoning Administrator’s Determination on May 21, 2025. An application by Modular Genius, Inc., the Applicant, and the property owner, for an 5  appeal to the May 21, 2025 Zoning Determination made by the Zoning Administrator concerning if outdoor storage would be permitted use in the Meadow Branch Industrial Park on Lot 2C, Westminster. The BZA denied the Applicant’s request to postpone the appeal and the Applicant subsequently withdrew the appeal. • On August 6, 2025, at the HDC meeting, DCPD staff presented the following items: o 147 West Main Street - TC 25-03 Historic Tax Credit Post Construction Application. The HDC approved the Post Construction Application. o 219 East Main Street - Historic Structures Report Review for the proposed demolition of an enclosed rear porch. The HDC approved the report with conditions. o 285-287 East Green Street- Historic Structures Report Review. The HDC approved the report with conditions. o Mayor and Common Council Meeting Presentation - August 11, 2025. o The Nation's 250th Anniversary: Ongoing: Historic District Street Signs, Downtown Preparations, 250th Commemoration Plaques for Revolutionary Era Homes, 250th Commemoration Sign in Belle Grove Square, Liberty Tree Plaque, Event Programming, 250th Meeting Updates. o Items Completed: Westminster 250th Logo, Historic District Entrance Signs, 250th Proclamation for May Preservation Month 2025. • On August 11, 2025, at the M&CC meeting, DCPD staff presented the following item: o The HDC provided an update to the M&CC on the HDC’s 250th Anniversary preparations. • On August 21, 2025, at the PZC meeting, DCPD staff presented the following items: o Site Development Plan S‐22‐0024, 288 E. Main Street- Site Development Plan Approval to construct a two‐story, 2,162 square feet, 4‐unit multiple‐family dwelling at 288 E. Main Street. Planning Commission granted conditional approval to S-22-0024. o Site Development Plan S‐23‐0001, Chick-fil-a- Site Development Plan Approval to construct a 5,493 square feet Restaurant certain property (SDAT# 07‐029233 and 07‐ 029241) located in the southeast quadrant of the Baltimore Blvd. (MD Route 140)/Old Baltimore Blvd. intersection. Planning Commission granted conditional approval to S-23- 0001. • On August 25, 2025, at the M&CC meeting, DCPD staff presented the following item: o The City of Westminster was recognized as a Bird City from Bird City Maryland. Other Activities Completed by DCPD: 6  • On August 4, 2025, staff attended and managed the DBA meeting with the DBA Leadership, led by Chairperson Tiombe Paige, with Cultivated Boutique. The Community discussed planning for upcoming events: Westminster Wednesdays 3rd Annual Kindness Stroll and McDaniel Westminster Welcome. • On August 23, 2025, DCPD staff supported the McDaniel Westminster Welcome event encouraging students and visiting the business community along lower East Main and West Main Streets to observe or support the community needs that day. • Thirty-six (36) building permits were reviewed and approved for projects within the City. Six of the approved permits were for a Final Release, seven were for new commercial businesses or commercial renovations and twenty-three were for residential decks and miscellaneous projects. The following highlights a few of these permits: o Tenant Fit out for Penn-Mar at 216 Washington Heights Medical Center. o Commercial Solar Project for the roof on Lowes located at 777 Market Street. o Final Inspection for Carroll County Board of Elections. Human Resources HR Customer Service (Employee Relations, Benefits & Wellness) • HR team met with employees in-person (one-on-one) and made phone calls to answer benefit- specific questions. ο Accessing benefit information, registering accounts, and requesting benefit cards ο Submitting claims for reimbursement ο Requesting various types of leave (FMLA, STD, Woker’s Compensation) • HR team managed interview and onboarding activities for the Streets, Water, Wastewater, Police, IT, Public Works, Utilities, and Recreation. ο Prescreen vetting, in-person, and computer conferencing interviews. ο Roles ranged from entry- to senior-level; temporary, part-time, and full-time. Recruitment Activities Advertisements and Application Reviews: Internal External Internal External Application Application Advertisements Advertisements Reviews Reviews Full-time 4 12 1 35 Part-time 0 0 0 0 Temporary 0 1 0 1 Seasonal 0 0 0 0 Advertised on: • Indeed • City of Westminster • Carroll County Chamber of Commerce • Maryland Workforce Exchange 7  • Chesapeake American Water Works Association • Carroll County Workforce Development • The Maryland Municipal League • American Public Works Association Job Board • Carroll Community College Career Development • American Planning Association • National Association of Housing and Redevelopment Officials • Aquatics and Fitness Management Careers • Work in Aquatics Job Board • Public Works Careers Vacant Titles per Department: • Recreation & Parks: 2 ο Fitness Instructor ο Aquatics and Fitness Center Manager • Police: 3 ο Entry Level Police Officer ο Lateral Police Officer ο Police Chief • Streets: 2 ο Equipment Operator I or II ο Seasonal Equipment Operator • Water Plant: 1 ο Assistant Superintendent • Wastewater Plant: 2 ο Plant Operator (1st Shift) ο Plant Operator (2nd Shift) • Public Works: 3 ο Deputy Director of Public Works – Water and Wastewater ο Director of Public Works ο Construction Inspector • IT: 1 ο GIS Support Analyst • Utilities: 2 ο Equipment Operator (I or II) Employee Changes Completed: Employee Internal Terminations/ New Hires Orientations Transfer Promotion Retirement Full-time 6 6 3 0 3 Part-time 0 0 0 0 0 Temporary 4 4 0 0 0 Seasonal 0 0 0 0 0 8 Hires in August 2025 by Title: Finance: • Deputy Director of Finance (1) Recreation and Parks: • Family Fitness and Childcare Attendants (4) Police: • Patrol Captain (1) Streets: • Equipment Operator I (1) Water: • Plant Operator I (1) Planning and Development: • City Planner II (1) Housing: • Housing Specialist (1) Risk Management • Insurance Claims Filing Mobile Sewer Workers’ Automobile Liability Equipment Property Back-up Compensation 1 2 0 1 0 6 • Continued random drug testing for quarter 3 per City’s Drug-Free Workplace Policy. • Correspondence with LGIT, Chesapeake, and employees on workers compensation and insurance claims. • Processed renewal for Flood insurance coverage for 2 locations. • Closed out the claim related to the burst pipe at 45 W Main St. • Removed Auto coverage for 1 sold vehicle • Audited Police vehicle inventory and insurance coverages: corrected one clerical error for a VIN, added coverage for 1 vehicle, removed coverage for 1 vehicle (no longer owned). • Participated in annual Worker’s Comp premium audit. Training/Meetings • Weekly one-on-one/team meetings to discuss, research, and resolve HR issues. Police Department Time Frame Police Calls Adult Juvenile DUI Traffic Foot/Bike/T3 For Service Arrests Arrests Arrests Citations Patrol Hours August 2025 954 34 8 5 429 110 9  August 2024 1018 45 4 2 262 116 2025 YTD 7288 266 65 36 2695 841 Total 2024 YTD 7610 270 70 24 1732 662 Total Significant Cases in August: Crime: Assault – First Degree Date: 08/06/2025 Location: Winchester Avenue Details: Following a domestic altercation, the suspect bit the victims, brandished a knife, and made threats to kill them. Status: Arrest: Steven McDevitt (36 YOA) Crime: Assault – First Degree Date: 08/06/2025 Location: E. Green Street Details: Following a domestic altercation, the suspect attempted to strike his juvenile girlfriend with a baseball bat. Status: Arrest: Juvenile Crime: Assault – First Degree Date: 08/12/2025 Location: Winters Street Details: A female suspect lured the juvenile victim to the location, where he was subsequently attacked by four male assailants. Status: Open Crime: Vehicle Theft Date: 08/21/2025 Location: Baldwin Park Drive Details: Two unidentified juvenile females stole a golf cart belonging to the Middle Brook apartment complex. The complainant later recovered the vehicle, which had sustained minor damage. Status: Suspended Departmental Information 1. On 08/05/2025, WPD Personnel and Elected Officials participated in six (6) National Night Out neighborhood events throughout the City. 2. On 08/26/25, Jason Jones started as our new Patrol Bureau Captain. He will attend comparative compliance training in October. 10 Recreation & Parks Family Fitness Center Revenue: $32,364 Family Fitness Center Expense: $25,405 Family Fitness Center Membership Usage Membership Package % of Total Entries Family 30 949 Family with Childcare 13 403 Individual 52 1,642 Student/Youth 4 142 Class Pass 1 40 Total Entries 3,176 Total Unique Members 492 Resident and Non-Resident Membership Packages Membership Package # of Members Percentage Family 123 Resident 71 57% Non-Resident 52 43% Family w/ Childcare 26 Resident 11 42% Non-Resident 15 58% Individual 317 Resident 145 45% Non-Resident 172 55% Youth/College Student 46 Resident 30 57% Non-Resident 16 43% Total # of Memberships 512 Total Resident 257 49% Total Non-Resident 255 51% Class Pass 12 The Westminster Family Fitness Center welcomed 21 new members in August. Group Fitness Class Attendance: o Barre/TRX – 138 o Circuit/Interval/Strength – 569 o Group Power/Group Blast - 337 o Cycle – 258 o Pilates/Stability Ball - 239 o Yoga - 428 o Zumba/Pound - 234 o Mobility Training – 32 o Aqua Fitness - 111 11  Total Attendance: 2,346 Public Works Wastewater Treatment Plant Total Flow 108.559 MGD Average Daily Flow 3.502 MGD Sludge (Integrated Agronomics) 321.46 wet tons Septage Sludge 79.39 wet tons • Attended bi-weekly and monthly meeting related to the ENR construction project. • Performed over 4,000 laboratory analysis. • Replaced the scum pumps, • Transported recyclables to the County landfill. • Performed routine maintenance throughout the Plant. Street Department • Grounds Maintenance section performed the following tasks: o Cleaned fountain at Belle Grove Square o Removed trash and failing structures at Ben Ray property o Removed weeds, cleaned around shrubbery, and cleaned parking lot at 45 W Main o Mulched flower beds and pruned trees at Belle Grove Square • Building Maintenance section performed the following tasks. o Kindness Flags on Main Street o Set up climbing wall for police training o Replaced LED lights at Longwell garage o Relocated maintenance shed from JC Park to Farmer’s Market o Installed new ice maker at Wakefield facility o Repaired water fountain and other items at Family Center • Streets and Alleys section o Removed brush, metal, yard waste, and bulk trash o Transported materials to County landfill: Street Baskets 4.06 tons Bulk Trash 100.7 tons Brush 21.71 tons Yard Waste 25.54 tons Leaf Removal 0 tons Street Sweepings 2.33 tons Metal 1.03 tons o Scheduled bulk trash collection o Set dumpsters for larger piles of bulk trash o Assisted with cleaning of City parking lots 12 • Street Maintenance Section o Repaired storm drain on WMC Drive o Installed (2) manhole covers at Wakefield Facility o Install sign pole at Belle Grove Square o Flushed storm drain at Wakefield facility Utility Maintenance • Water leaks o 506 Venice Court (Private) o 106 Brookview Courtt (Main) o 751 Gist Road (Private) o 1306 Washington Road (Private) o 1017 Washington Road (Private) o Hahn Road (Main) • Sewer Blockages o 2 Quintal Drive (Lateral) o 44 W Green Street (Private) • Fiber Drop Installation o 21 John Street o 31 New Windsor Road o 486 Silver Court o 245 Stacy Lee Drive Water Loss Water Flushing 1.100 MG Water Leaks 1.044 MG Private Leaks 5.025 MG Sewer Main Flushing 0.035 MG Street Sweeper 0.010 Meter Exchanges 0.0674 Sample & Pump Stations 0.053 Total Loss 7.3344 • Regular maintenance o Televise and clean sewer mains o Sewer pumping stations o Booster stations and water storage stations o Leak detection o Equipment and vehicle maintenance o Quarterly meter reading, HWB and meter exchanges o Miss Utility Markings o Fiber Drops o Hydrant flushing for WTP o Mass water meter change out /upgrade on the system 13 Engineering • HRI, Inc. (the general contractor for the ENR/Biosolids Upgrade Project) is working on startup of equipment and punch list items of the Wastewater Treatment Plant. GHD, the project engineer, continued review of submittals and RFIs and Project Management/ Inspection. • Water Main Replacement at Hahn Rd and Rt.27 work on the project is finally complete. • I & I phase 6 Guyer Bros. Providing CCTV and evaluation of sewer mains. Waiting for approved permits from MDE/DNR. • Storm Drain lining on Long Valley Road and Airport Dr. has been substantially completed. • Wickersham Construction is finishing work on the construction of Wakefield Valley Events Pavilion and Community Building. The Contractor continued to work on the pavilion and building exterior. • SFMS, LLC construction is working on reconstruction of ADA requirements. • Universal Utilities Inc. substantially completed work on the Police Department Emergency Generator. • Shoreline Mechanical LLC. Is working on installation of the HVAC Units at the WTP and 45 W. Main Street Buildings. • Pheasants Run completed water line waiting on permits from the State. • Conewago Construction is working on construction of the PureWater Project. Water Plant Cranberry Water System Sources – Raw Water to Plant in Million Gallons (MG) RAW WATER TO PLANT IN MG RAW METER TOTAL 49.99730 RECYCLED WATER TOTAL 6.2827593 % RECOVERED 12.566 CIP WASH WATER / MEMBRANE CELLS 0.07776 TOTAL 49.91954 RAW WATER SOURCES IN MG HULL 8.265 CRANBERRY 41.63251 RAW RES 0 OTHER 0.02203 TOTAL 49.91954 TREATED IN MG FINISHED WATER FLOW METER 49.22970 STATION WATER 0.036076 TOTAL TREATED 49.19362 BACKWASH WATER / RECYCLE FILTERS 0.4065 14  DELIVERED TO SYSTEM 48.78712 WELLS IN CRANBERRY SYSTEM IN MG WELL 3 2.463249 WELL 4 1.240656 WELL 5 5.92227 WELL 6 2.07108 WELL 7 4.559932 WELL 8 2.18487 WELL 9 & 10 3.290653 WELL 11 3.656401 WELL 12 7.585197 WELL 4 BACKWASH WATER WELL 5 BACKWASH WATER 0.00334 WELL 7 BACKWASH WATER 0.35109 WELL 8 REGENERATION WATER 0.00000 WELL 12 BACKWASH WATER 0.79060 TOTAL DELIVERED FROM WELLS IN MG 32.97431 TOTAL DELIVERED TO SYSTEM 81.761432 TOTAL DAILY AVERAGE 2.6374655 DAY OF MAXIMUM USAGE 14 2.78178 RAINFALL 0.24 WAKEFIELD VALLEY WELLS IN MG WELL 1 2.917 WELL 2 2.74619 WAKEFIELD BACKWASH WATER 0.00477 TOTAL DELIVERED 5.663190 DAILY AVERAGE 0.1826835 DAY OF MAXIMUM USAGE 11 0.309427 SLUDGE TO WWTP IN GALLONS 0 • Hours operated = 744 • Rainfall = .24 inches • Raw Reservoir level = 21.7 feet • Wakefield Well System Well 1 2.8384 MG Well 2 2.926194 MG Total Delivered to System 5.764594 MG Filter Backwash 0.00477 MG Daily Average 0.1859546 MG Day of Maximum Usage – 24 0.294639 MG 15 • Other tasks included: o Performed routine maintenance at the wells and Water Treatment Plant o Collected 105 distribution compliance samples between the Cranberry and Wakefield Water Systems. o Performed 310 process control checks at 10 Wells. o Performed 372 process control checks at the Cranberry Water Treatment Plant o Completed monthly operating reports for the Cranberry and Wakefield Systems o Hired new 3rd Shift Operator 16 Approval – Phase II Change Order #1-Durbin House To: Mayor and Common Council From: Abby Gruber, Director of Recreation and Parks Date: September 10, 2025 Re: Approval of Phase II Change Order #1 -Durbin House Background On August 30, 2024, the City entered into a contract with Herman Restoration LLC for Phase I of the Durbin House post-fire remediation. This initial phase included site work, selective demolition, removal of fire-damaged materials, cleaning and sealing of soot- and smoke-damaged areas, and stabilization of the structure. A change order was approved on November 11, 2024, to address roofing repairs that were planned for in Phase II. On March 17, 2025, the City entered into a contract with Herman Restoration LLC for Phase II of the Durbin House post-fire remediation. The project is on scheduling within budget. As the project nears completion, preserving the building’s historical integrity while improving energy efficiency has remained a top priority. To reduce long-term heating and cooling costs without compromising the historic character, staff identified the installation of high-quality, custom interior storm windows as a key enhancement. These windows will also allow for the future addition of UV film to protect on- site artifacts. The windows were not included in the original scope for Phase II, so Phase II Change Order #1 will be needed. City staff achieved a $25,000 FY26 grant from the Maryland Heritage Areas Authority (MHAA) for the fabrication and installation of these energy-efficient storm windows. This MHAA grant requires a $25,000 match. Project Funding The City’s FY26 CIP includes $50,000 for fabrication and installation of windows at Durbin House. No new funds are needed. Recommendation Staff recommend that the Mayor and Common Council approve Phase II Change Order #1 in the amount of $48,782 with Herman Restoration LLC for fabrication and installation of windows at the Durbin House. FY26 CIP Budget – Durbin House, Herman Restoration, Phase II, CO#2 To: Mayor and Common Council From: Theresa M. Rodgers, Director of Finance Date: September 22, 2025 Re: Funding for Durbin House, Herman Restoration, Phase II, CO#2 (Interior Storm Windows) Background As part of the FY26 Capital Improvement Plan (CIP), the Mayor and Common Council authorized $50,000.00 for the purchase and installation of interior storm windows for the Durbin House. The funding sources include a Maryland Heritage Areas Authority (MHAA) grant of $25,000 with a required City match of $25,000; the match is funded using general fund reserves. Herman Restoration has provided CO#2 to purchase and install interior storm windows for the Durbin House for a total of $48,732.00. If the Mayor and Common Council approve this CO, the work will be fully appropriated in the FY26 CIP. cc: Sara Imhulse, City Administrator Approval to Add the Veterans Day Holiday To: Mayor and Common Council From: Charise Brown, Director of Human Resources Date: September 17, 2025 Re: Approval to Add the Veterans Day Holiday Background The Veterans Day holiday was first recognized as a federal holiday in 1938, and in 1954 was officially named Veterans Day. Carroll County government and the other 7 municipalities in Carroll County are closed in observance of the Veterans Day holiday. At the Mayor and Common Council Work Session meeting on September 15, 2025, the Common Council discussed and gave their consensus to present to the Common Council for their consideration and approval to add Veterans Day as a holiday for the City of Westminster.