Mayor & Common Council Meetings

AGENDA CITY OF WESTMINSTER Mayor and Common Council Meeting Monday, November 24, 2025, at 7:00 pm City Hall, 1838 Emerald Hill Lane, Westminster, MD 21157 City YouTube Channel Link 1. CALL TO ORDER 2. APPROVAL OF MINUTES A) Mayor and Common Council Meeting Minutes of November 10, 2025 B) Mayor and Common Council Work Session Meeting Minutes of November 17, 2025 3. CONSENT CALENDAR A) Approval of Departmental Operating Report – October 2025 B) Approval to Waive the Competitive Procurement for Good Cause, under the City of Westminster Code Chapter 36 “Procurement and Contracts” Subsection 36-4 Specific Regulations for the Purchase of Credit Card Processing Services from Global Payments Integrated C) Approval of Charging a Credit/Debit Card Convenience Fee, not to Exceed 3% of the Total Transaction, in Order to Defray Costs Incurred by the City for the Processing of Credit and Debit Card Payments D) Approval to Waiver of Competitive Procurement for Good Cause for the Purchase, under the City of Westminster Code Chapter 36 “Procurement and Contracts” § 36-4 Specific Regulations for the Purchase of Police SUV Vehicle through Criswell Fleet Sales under the Maryland State Contract #001B560029 at a total cost of $68,285 E) Approval of 1st Amendment to Public Works Agreement (PWA) A-1173, Authorizing Shepherd’s Staff, Inc. (the “Tenant”) to Undertake or Assume Certain Responsibilities 4. REPORT FROM THE MAYOR 5. REPORTS FROM COMMITTEES A) Arts Council B) Economic and Community Development Committee C) Finance Committee D) Personnel Committee E) Public Safety Committee F) Public Works Committee G) Recreation and Parks Committee H) Technology Committee I) Intergovernmental Relations Committee 6. COUNCIL COMMENTS AND DISCUSSION 7. BID A) Approval of Bid to Mid-Atlantic Utilities, Inc., in the Not to Exceed Amount of $100,000 for the Valve Nut and Bolt Replacement. 8. UNFINISHED BUSINESS 9. NEW BUSINESS A) Approval to Waive Parking Meter Fees on Main Street from December 1, 2025, through December 25, 2025 – Director of Finance Rodgers B) Vote to go into a Closed Meeting Motion: I move that the Common Council adjourn into a Closed Meeting on Monday, November 24, 2025, at the conclusion of the regular meeting in accordance with the General Provisions Article of the Annotated Code of Maryland, §3-305 (b)(1) to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; any other personnel matter that affects one or more specific individuals and (b)(7) to consult with counsel to obtain legal advice. – Councilmember Pecoraro 10. DEPARTMENTAL REPORTS 11. CITIZEN COMMENTS 12. ADJOURNMENT  MINUTES CITY OF WESTMINSTER Mayor and Common Council Meeting Monday, November 10, 2025, at 7:00 p.m. City Hall, 1838 Emerald Hill Lane, Westminster, MD 21157 YouTube Channel Link CALL TO ORDER Elected Officials Present: Mayor Becker, Council President Chiavacci, Councilmember Gilbert, Councilmember Hoff and Councilmember Pecoraro. Councilmember Dayhoff was absent. Staff Present: City Clerk Barber, Director of Human Resources Brown, Director of Housing Services Brown, Director of Community Planning and Development Depo, Director of Recreation and Parks Gruber, City Administrator Imhulse, Deputy City Administrator Ledwell, Director of Technology Services Moore, Chief of Police Price, Director of Finance Rodgers, and City Attorney Whitworth. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE Council President Chiavacci led the Pledge of Allegiance and a moment of silence. PRESENTATIONS The Carroll County Veterans Independence Project – Mr. Jason Sidock, Executive Director Mr. Jason Sidock, Executive Director of the Carroll County Veterans Independence Project, presented a proclamation of special appreciation to the Mayor and Common Council for their support of Veterans. Mayoral Proclamation – Municipal Government Works Month – November 2025 Mayor Becker read a Mayoral Proclamation proclaiming November 2025 as Municipal Government Works Month in the City of Westminster. Mayoral Proclamation – Small Business Saturday – Saturday, November 29, 2025 Mayor Becker read a Mayoral Proclamation proclaiming Saturday, November 29, 2025, as Small Business Saturday in the City of Westminster. Mayoral Proclamation – Kindness Week Worldwide – November 8 – 15, 2025 Mayor Becker read a Mayoral Proclamation proclaiming Kindness Week Worldwide (November 8 – 15, 2025), in the City of Westminster. MCDANIEL COLLEGE UPDATE Mr. Jeremy Shepherd, Director of Athletics with McDaniel College, provided an update from McDaniel College. APPROVAL OF MINUTES A motion was made by Councilmember Gilbert and seconded by Councilmember Pecoraro to approve the Mayor and Common Council Meeting Minutes of October 27, 2025. There was no discussion. VOTE AYES: Councilmember Gilbert, Councilmember Hoff, and Councilmember Pecoraro. NAYS: None. 1 CONSENT CALENDAR A motion was made by Councilmember Pecoraro and seconded by Councilmember Hoff to approve the Consent Calendar, which consisted of the following: Approval of Change Order No. 10 with GHD for additional Construction Management, Inspection, and Testing Services for the Westminster ENR Project in the amount of $125,000.00; Approval of Changer Order No. 20 with GHD for additional Construction Phase Engineering Services for the Westminster ENR Project in the amount of $125,000.00; Approval of Deed of Easement for Drainage and Utility, at 180 Kriders Church Road, Westminster, Maryland 21157 for City of Westminster Utilities; Approval of Change Order No. 1 to Singh and Sons Contracting LLC for Conversion of the Obsolete Comfort Station to a Storage Facility in the Amount of $59,750; Approval of Deed of Easement for Drainage and Utility (Devlin Square) at 200 and 201 Snowfall Way, Westminster, Maryland 21157 for City of Westminster Utilities; and the approval to waive the Competitive Procurement for Good Cause, under the City of Westminster Code Chapter 36 “Procurement and Contracts” Subsection 36-4 Specific Regulations and to authorize Crosswalk Improvements with Ennis Flint, Inc. in the amount of $32,124.79. VOTE AYES: Councilmember Gilbert, Councilmember Hoff, and Councilmember Pecoraro. NAYS: None. REPORT FROM THE MAYOR Mayor Becker reported on several meetings and events she had recently attended in and around the City of Westminster. Mayor Becker provided some highlights from the Heart of the Civil War Annual Meeting held at the newly completed project facility space at the Wakefield Clubhouse and Pavilion. Mayor Becker closed her report by reminding residents that there are only a few more weeks of the City of Westminster Farmer’s Market held at 27 Railroad Avenue on Saturday’s from 8:00 a.m. until noon. REPORTS FROM COMMITTEES Councilmember Pecoraro, on behalf of the Finance Committee, noted the committee has met and the committee had discussions on the proposed fee schedule for the Wakefield Valley Park and Pavilion. Council President Chiavacci on behalf of the Public Safety Committee, reported that Acting Sergeant Chojnacki was recognized as the Officer of the third quarter and Communication Specialist Abdul-Adl was recognized as the Civilian of the third quarter. Council President Chiavacci closed his report by also noting the Pfc. Fabbri received the MADD Maryland Law Enforcement Award on November 5, 2025, in recognition of his proactive enforcement efforts. Councilmember Gilbert, on behalf of the Recreation and Parks Committee, provided the upcoming highlights for the Downtown Westminster Holiday Events. Councilmember Hoff on behalf of the Intergovernmental Relations Committee noted the recent visit of Secretary Harry Coker, Jr with the Maryland Department of Commerce, to Westminster on Monday, November 10, 2025. COUNCIL COMMENTS AND DISCUSSION Councilmember Hoff noted that the holiday lights had returned to the City of Westminster’s Downtown. Council President Chiavacci noted that he served as the Grand Marshall and was the keynote speaker at the Veterans Day event held at Carroll County Community Center on Saturday, November 8, 2025. 2 ORDINANCE AND RESOLUTIONS A motion was made by Councilmember Pecoraro and seconded by Councilmember Gilbert to adopt Resolution No. 25-10, a Resolution of the Mayor and Common Council of Westminster, amending the City’s General Fee Schedule for Governmental and Proprietary Functions of the City with respect to applicable charges for use of the Wakefield Clubhouse and Pavilion. City Administrator Imhulse provided the staff report on the item. The Mayor and Common Council thanked all those involved in the completion of this legacy project for the City of Westminster. VOTE AYES: Councilmember Gilbert, Councilmember Hoff, and Councilmember Pecoraro. NAYS: None. UNFINISHED BUSINESS There was no unfinished business to be discussed by the Mayor and Common Council. NEW BUSINESS There was no new business to be discussed by the Mayor and Common Council. Council President Chiavacci noted that the Mayor and Common Council would not have a meeting on Monday, December 22, 2025. DEPARTMENTAL REPORTS City Administration City Administrator Imhulse took a moment to thank all the veterans in the City of Westminster for their service. Public Works City Administrator Imhulse reported that the trees on Main Street were once again lit for the winter season. Recreation and Parks Director of Recreation and Parks Gruber thanked the Mayor and Common Council for their support of the Wakefield Clubhouse and Pavilion project. Director Gruber closed her report by noting the enhancements to the public restroom facilities at City Park. Housing Services Director Brown provided an update on what resources the department provided to those clients of the City of Westminster that have been affected by the Federal Government shutdown. Community Planning and Development Director of Community Planning and Development reported on the following: The Board of Zoning Appeals November 4th meeting was cancelled as there were no applications before the Board. On November 5th, the Historic District Commission approved Post-Construction Application for Historic Rehabilitation Tax Credit TC-25-02 for 205 E. Main Street, to repair and replace EIFS cladding and repaint the existing building on-site. The HDC also continued its Nation’s 250th discussions and preparations. On November 20th, the Planning and Zoning Commission is scheduled to hold a public hearing for: 3  • Ordinance No. 2025-09, P-I Planned Industrial Zone Uses and Procedures Text Amendment. On October 13, 2025, the Mayor and Common Council introduced Ordinance No. 2025-09. • Public Hearing for Annexation No. 89 (Resolution 25-08), Knit Centre Park Condominium, located at 531 Old Westminster Pike. On September 8, 2025, Annexation Resolution 25-09 for Annexation No. 89 was introduced, including the annexation plan, by the Mayor and Common Council, allowing the annexation process to begin. • Site Development Plan S-24-0008, Members 1st Federal Credit Union, to construct a 2,990 square feet Banks and Savings and Loan Institution on vacant property located on the eastern side of Baltimore Boulevard (MD. Route 140) adjacent to Goodwill. Westminster Police Department (WPD) Chief of Police Price noted that Captain Jones had completed the Maryland Police Training Commissions 5-Week Comparative Compliance Training. CITIZEN COMMENTS There was no one wishing to address the Mayor and Common Council at the meeting. ADJOURNMENT Council President Chiavacci announced that the next meeting of the Mayor and Common Council would be held on Monday, November 24, 2025, at 7:00 p.m. He adjourned the meeting at 7:58 p.m. Respectfully Submitted, Douglass A. Barber, MMC City Clerk Full audio version is available on www.westminstermd.gov Adopted by the City of Westminster Common Council on ______________________________. 4  CITY OF WESTMINSTER Mayor and Common Council Work Session Meeting Monday, November 17, 2025, at 4:36 p.m. City Administration Building, 45 West Main Street, Westminster, MD 21157 CALL TO ORDER Elected Officials Present: Mayor Becker, Council President Chiavacci, Councilmember Gilbert, Councilmember Hoff, and Councilmember Pecoraro. Councilmember Dayhoff was absent. Staff Present: City Clerk Barber, Director of Housing Services Brown, Director of Community Planning and Development Depo, City Administrator Imhulse, Captain Jones, Director of Technology Services Moore, Chief of Police Price, and City Attorney Whitworth (Via-Teams). Council President Chiavacci opened the Mayor and Common Council Work Session Meeting at 5:45 pm. DISCUSSION ITEM Discussion of Signs Council President Chiavacci opened the discussion and requested City Attorney Whitworth provided his preliminary review of the legal aspects when updating the City’s Code in relation to signage. City Attorney responded to questions of clarification given by the Mayor and Common Council and City staff regarding the topic of signs. Council President Chiavacci noted that the Mayor and Common Council would continue their discussion and review of the signs power-point presentation at their next scheduled Mayor and Common Council Work Session Meeting scheduled for Monday, December 15, 2025, at 4:30 p.m. Council President Chiavacci noted the following upcoming Mayor and Common Council Work Sesson Meeting dates: Monday, December 15, 2025, at 4:30 p.m. Tuesday, January 20, 2026, at 4:30 p.m. Tuesday, February 17, 2026, at 4:30 p.m. ADJOURNMENT Council President Chiavacci adjourned the meeting at 5:37 p.m. Respectfully Submitted, Douglass A. Barber, MMC City Clerk Approved by the City of Westminster Common Council on _________________________. CITY OF WESTMINSTER, MARYLAND STATUS & INFORMATION REPORT – OCTOBER 2025 Finance TREASURY REPORTS AS OF October 2025 – UNADJUSTED AND UNAUDITED GENERAL FUND REVENUES % to Budget Actual YTD Budget Taxes $ 18,047,355 $ 10,839,455 60% Licenses and Permits 536,534 153,967 29% Intergovernmental 1,975,136 1,590,124 81% Charges for Services 1,467,247 805,398 55% Fines & Forfeitures 28,000 17,275 62% Miscellaneous Income 582,598 151,977 26% Transfers (2,099,963) - 0% GENERAL FUND APPROPRIATION BY ACTIVITY Facilities $ 554,474 $ 99,082 18% Finance 313,200 65,096 21% Executive & Legislative 935,852 317,815 34% Human Resources 296,912 40,684 14% Planning, Zoning & Development 554,322 79,111 14% Housing & Preservation Services 149,905 41,828 28% Public Safety Department 9,947,973 2,647,047 27% Public Works 4,883,348 1,174,378 24% Recreation & Parks 2,399,351 802,031 33% Technology 501,566 188,109 38% Total General Fund Revenues $ 20,536,907 $ 13,558,196 66% Total General Fund Appropriations $ 20,536,905 $ 5,455,180 27% CAPITAL FUND REVENUES % to Budget Actual YTD Budget Intergovernmental $ 17,046,969 $ 508,164 3% Benefit Assessments 170,520 35,199 21% Loan Proceeds 546,654 - 0% Other Revenue 3,500 207,732 5935% Transfers 15,602,883 - 0% Capital Fund Reserves/Carryforward 1,702,503 - 0% Capital Projects Benefit Assessments - Fund Balance 991,916 0% CAPITAL FUND APPROPRIATION BY ACTIVITY Planning $ 561,986 $ 177,260 32% Facilities 1,805,513 382,028 21% Public Safety Department 249,712 38,258 15% Public Works 4,350,738 1,087,350 25% Sewer 4,371,493 361,242 8% Water 23,840,363 3,642,199 15% Technology 283,000 3,260 1% Rec & Park 602,139 123,848.60 21% Total Capital Fund Revenues $ 36,064,945 $ 751,096 2% Total Capital Fund Appropriations $ 36,064,944 $ 5,815,446 16% UTILITY FUND REVENUES % to Budget Actual YTD Budget Small Meter - City $ 6,121,488 $ 1,583,944 26% Small Meter - County 4,065,147 1,017,751 25% Large Meter - City 2,815,801 929,021 33% Large Meter - County 2,039,629 652,589 32% Reclaimed - County 40,000 16,934 42% Charges for Services 1,529,319 765,334 50% Benefit Assessment Fees 507,715 79,224 16% Carroll County Septage Facility 286,000 106,338 37% UTILITY FUND APPROPRIATION BY ACTIVITY Facilities $ 88,550 $ 12,525 14% Finance 937,324 233,676 25% Executive & Legislative 883,505 373,089 42% Human Resources 587,454 90,315 15% Planning, Zoning & Development 506,964 85,285 17% Public Works 731,160 111,103 15% Technology 992,584 389,797 39% Utilities 2,604,187 579,230 22% Water 3,616,526 586,984 16% Wastewater 5,035,284 836,115 17% Total Utility Fund Revenues $ 17,405,099 $ 3,466,456 20% Total Utility Fund Appropriations $ 15,983,539 $ 3,298,117 21% 2 FIBER FUND OPERATING REVENUES % to Budget Actual YTD Budget Provider Fees - Units Passed $ 438,000 $ 145,980 33% Provider Fees - Subscriptions $ 450,000 $ 175,571 39% Miscellaneous $ - $ - 0% Loan Proceeds $ - $ - 0% State Debt Grant $ 1,000,000 $ - 0% General Fund Subsidy $ - $ - 0% FIBER FUND OPERATING EXPENDITURES Public Works $ 102,688 $ 6,262 6% Technology 6,833 45 1% Fiber 1,429,836 221,744 16% Total Revenues $ 1,888,000 $ 321,551 17% Total Expenses $ 1,543,710 $ 228,051 15% Net Income (Loss) $ 344,290 $ 93,500 PUBLIC HOUSING FUND REVENUES % to Budget Actual YTD Budget Housing Assistance Payments $ 3,227,232 $ 1,035,062 32% HUD Administrative Fee Distribution 299,124 126,835 42% Miscellaneous Income 169,275 103,307 61% Transfers 9,663 - 0% PUBLIC HOUSING FUND EXPENDITURES Salaries & Benefits $ 387,450 $ 71,255 18% Administration 233,168 116,411 50% Housing Assistance Payments 3,080,438 1,006,391 33% Facilities 4,238 1,177 28% Total PHA Fund Revenues $ 3,705,294 $ 1,265,204 34% Total PHA Fund Appropriations $ 3,705,294 $ 1,195,235 32% 3  Disbursements between $10,000 and $25,000 from October 11, 2025, through November 13, 2025: Invoice Date Vendor Name Total 8/1/2025 AXON ENTERPRISE INC $14,862.20 8/6/2025 FROEHLING & ROBERTSON INC $12,099.38 9/29/2025 SUPERIOR FACILITIES MANAGEMENT, SVCS LLC $13,342.28 9/30/2025 C J MILLER LLC $19,473.09 10/7/2025 C J MILLER LLC $12,950.00 10/9/2025 FROEHLING & ROBERTSON INC $11,275.00 10/13/2025 SINGH & SONS CONTRACTING, LLC $18,450.00 10/13/2025 SINGH & SONS CONTRACTING, LLC $24,950.00 10/14/2025 CARROLL COUNTY COMMISSIONERS $16,185.59 10/15/2025 RAFTELIS $17,146.00 10/16/2025 WASTE MANAGEMENT DISPOSAL SERV, OF PA $24,054.55 10/16/2025 CONFECTIONARY ENTERPRISES INC $23,000.00 10/17/2025 SOUTHERN STATES COOP INC $12,172.21 10/20/2025 THE LINCOLN NATIONAL LIFE, INSURANCE COMPANY $11,529.19 10/20/2025 HERMAN RESTORATION LLC $16,000.00 10/22/2025 CARROLL CABLE REG. COMMISSION $18,514.08 10/23/2025 UNIVAR SOLUTIONS USA INC $11,364.60 10/24/2025 COMPTROLLER OF MARYLAND $23,309.27 10/24/2025 NATIONWIDE RETIREMENT SOLUTION $15,884.32 10/24/2025 UNIVAR SOLUTIONS USA INC $15,130.78 10/24/2025 C J MILLER LLC $12,950.00 10/24/2025 CDW GOVERNMENT INC. $20,788.75 10/31/2025 CONTINENTAL TECHNOLOGIES INC $24,982.01 10/31/2025 C J MILLER LLC $21,600.00 11/3/2025 WASTE MANAGEMENT DISPOSAL SERV, OF PA $16,300.79 11/7/2025 COMPTROLLER OF MARYLAND $24,332.58 11/7/2025 NATIONWIDE RETIREMENT SOLUTION $15,949.81 Housing Services Housing Choice Voucher Program • Housing Assistance Payments (HAP) = $250,383 • Number of vouchers under lease as of the last day of the month = 263 • Wait list total active applicants =613 • Number Ports into City =16 • Housing inspections = 28 • Filing rate in PIC = 98.19% • Waiting List Status: Open Code Enforcement During the month of October 2025, the Code Enforcement Officer issued 18 code violations, of which 3 were closed during the period, leaving 15 open as of the end of the month. Those that remained open at the end of the month were because the time to remedy the violation was after the end of the month. 4 Below is a depiction of the violations by type for the month of October 2025. Type of Violation Number of Violations Percentages 5 General Requirements 28% Motor Vehicles 4 22% Weeds 4 22% All others 5 28% Code Violation October 2025 28% 28% General Requirements Motor Vehicles Weeds All Others 22% 22% Technology Service Help Desk Tickets There were a total of 369 tickets received in the month of October. Broken down by department (by total): Technology Services - 156 Police Department - 56 Finance - 29 Public Works - 29 Recreation and Parks - 26 Office of the City Administrator - 25 Planning - 18 Human Resources - 16 Mayor and Common Council - 5 Housing - 4 Public - 3 Engineering - 2 5 Community Planning & Development COMMUNITY PLANNING AND DEVELOPMENT PERFORMANCE MEASURES October 2025 Historic District Commission 2 Planning and Zoning Commission 3 Building Permits Approved 37 Business Owner Inquiries 10 Downtown Businesses Visited 6 Use and Occupancy Issued 5 COMMUNITY PLANNING AND DEVELOPMENT The Department of Community Planning and Development (“DCPD”) provided professional staff reports and support for the Mayor and Common Council (“M&CC”); Economic and Community Development Committee of the Mayor and Common Council (“ECDC”); Water and Sewer Allocation Committee of the Mayor and Common Council (“WSAC”); Historic District Commission (“HDC”); Board of Zoning Appeals (“BZA”); and Planning and Zoning Commission (“PZC”). • On October 1, 2025, at the HDC meeting, DCPD staff discussed: o Post-Construction Application for Historic Rehabilitation Tax Credit for 31 W. Main Street Rear TC-25-01 o Carroll County History Day Competition Theme – Revolution, Reaction, Reform in History, Determine Local History Research Topics and Prizes o The Nation's 250th Anniversary: Ongoing: Historic District Street Signs, Downtown Preparations, 250th Commemoration Plaques for Revolutionary Era Homes, 250th Commemoration Sign in Belle Grove Square, Liberty Tree Plaque, Event Programming, 250th Meeting Updates. o Items Completed: Westminster 250th Logo, Historic District Entrance Signs, 250th Proclamation for May Preservation Month 2025. • The October 7, 2025, BZA meeting was cancelled as there were no applications before the BZA. The next scheduled BZA meeting is November 4, 2025. • On October 21, 2025, at the PZC meeting, DCPD staff presented the following items: o Preliminary Subdivision Plan M-24-0027, Meadow Branch Industrial Park 5, located off and north of Buckshot Road and north of the Buckshot Road/Meadow Creek Drive intersection. Subdivision of certain real property zoned I-R Restricted Industrial Zone from one lot to three lots. The PZC conditionally approved M-24-0027. 6  o Site Development Plan S-24-0020, Meadow Creek Self Storage, located northwest of the Meadow Branch Road/Meadow Creek Drive/Buckshot Road intersection. Development of a 66,495 square foot self-service storage facility building. The PZC conditionally approved S-24-0020. o Public Hearing on Wakefield Valley Development Plan Amendment DP 24-01, Parcel W and Parcel X. Addition of 35 new density rights to Parcel W to construct 35 single-family detached dwelling units and dedicate Parcel X to Carroll Lutheran Village for open space. This is a continuation from the September 18, 2025, PZC public hearing. The PZC recommended conditional approval of DP 24-01 to the M&CC. Other Activities Completed by DCPD: • On October 6, 2025, staff attended and managed the DBA meeting with the DBA Leadership, led by Chairperson Tiombe Paige, with Cultivated Boutique. DBA focused on the upcoming Oyster Stroll, Spooky Saturday, Veteran’s Parade, Westminster Wednesdays, and the Holidays. • On October 7 and 8, 2025, staff attended the Main Street Maryland Conference in Easton, Maryland • On Tuesday, October 14, 2025, staff organized the 30th annual Community Forestry Workshop with Bartlett Tree Experts and McDaniel College. • Thirty-seven (37) building permits were reviewed and approved for projects within the City. Five of the approved permits were for a Final Release, fourteen were for new commercial businesses or commercial renovations, and eighteen were for residential decks and miscellaneous projects. The following highlights a few of these permits: o Interior remodel of Maryland Tap House for Brewery Fire at 530 Jermor Lane. o Tenant Fit out for Crunch Fitness at 521 Jermor Lane. o Final Use and Occupancy for Harvey Stone Pavilion on McDaniel College’s Campus. • Finally, DCPD staff members continue to manage site development plans, plats, simplified site plans, and permits submitted to the City for review and compliance with adopted rules and regulations, and answer hundreds of inquiries every month via email, by phone, via Zoom, and in person. DCPD continues to meet with applicants and their attorneys to discuss annexations, proposed site development plans, building permits, water and sewer allocations, zoning determinations, verifications, certificates, and a variety of City applications and processes. Human Resources HR Employee Relations, Projects, and Benefits & Wellness • Met with the Finance Department to review and execute action items related to the Maryland State Retirement and Pensions System audit. • HR Associate led offboarding of all seasonal employees from the Recreation & Parks department. 7  • HR Associate coordinated annual fit testing for all Public Works employees, ensuring compliance with annual requirements. • HR Analyst initiated recruitment and onboarding metric records for filled roles. • HR Analyst and Associate finalized CJIS SOP and Questionnaire ahead of audit. • HR team reallocated tasks related to driver records, testing, and license certificates. • HR team met with employees in person (one-on-one) and made phone calls to answer benefit- specific questions. ο Accessing benefit information, registering accounts, and requesting benefit cards ο Requesting various types of leave (FMLA, STD, Worker’s Compensation) ο Qualifying Life Events for changes to insurance • HR team managed interview and onboarding activities for the Utilities, Public Works, Police, Streets, Recreation & Parks, Wastewater, and Water departments. ο Prescreen vetting, in-person, and computer conferencing interviews. ο Roles ranged from entry- to senior-level; all full-time. Recruitment Activities Advertisements and Application Reviews: Internal External Internal External Advertisements Advertisements Application Application Reviews Reviews Full-time 1 45 4 122 Part-time 0 0 0 0 Temporary 0 1 0 2 Seasonal 0 0 0 0 Advertised on: • Indeed • City of Westminster • Carroll County Chamber of Commerce • Maryland Workforce Exchange • Chesapeake American Water Works Association • Carroll County Workforce Development • The Maryland Municipal League • American Public Works Association Job Board • Carroll Community College Career Development • Public Works Careers • Water and Wastewater Public Works Careers • GovernmentJobs.com Vacant Titles per Department: • Police: 4 ο Police Chief ο Communications Specialist I ο Entry-level Officer ο Lateral Officer • Streets: 3 ο Equipment Operator I or II (2) ο Facilities Maintenance Crew Leader 8  • Wastewater Plant: 2 ο Plant Operator (1st Shift) ο Plant Operator (2nd Shift) • Public Works: 3 ο Deputy Director of Public Works – Water and Wastewater ο Director of Public Works ο Construction Inspector • Utilities: 3 ο Equipment Operator I or II (2) ο Equipment Operator – Line Locator • Human Resources: 1 ο Safety & Risk Coordinator • Office of Administration: 1 ο Deputy City Administrator Employee Changes Completed: Employee Internal Terminations/ New Hires Orientations Transfer Promotion Retirement Full-time 5 5 0 2 7 Part-time 0 0 0 0 0 Temporary 2 2 0 0 0 Seasonal 0 0 0 0 0 Hires and Promotions in October 2025 by Title: Police: • Chief of Police Streets: • Equipment Operator I Utilities: • Equipment Operator I Wastewater: • Plant Operator I – 1st Shift • Plant Operator I – 2nd Shift Office of Administration: • Deputy City Administrator Risk Management • Insurance Claims Filing Mobile Sewer Workers’ Automobile Liability Equipment Property Back-up Compensation 2 0 0 0 0 0 9  • Continued random drug testing for quarter 3 per City’s Drug-Free Workplace Policy. • Correspondence with LGIT, Chesapeake, and employees on workers compensation and insurance claims. Training/Meetings • Weekly one-on-one/team meetings to discuss, research, and resolve HR issues. Police Department Time Frame Police Calls Adult Juvenile DUI Traffic Foot For Service Arrests Arrests Arrests Citations Patrol Hours October 2025 1073 32 8 2 340 98 October 2024 1056 32 10 3 213 188 2025 YTD Total 9482 328 79 39 3481 1099 2024 YTD Total 9738 343 88 32 2150 992 Significant Cases in September: Crime: Burglary/Assault – Second Degree Date: 10/03/2025 Location: Johahn Drive Details: The suspect unlawfully entered the residence and an altercation occurred. Status: Arrest: Kayla Reid (20 YOA) Crime: Theft Date: 10/20/2025 Location: Dick’s Sporting Goods Details: Suspects entered the premises and stole approximately $3,000 worth of merchandise. Status: Arrest: Franscola Rice (39 YOA) Cierra Carrington (32 YOA) Crime: Burglary/Assault – Second Degree Date: 10/20/2025 Location: Bishop Court Details: The suspect forcibly entered the residence and pursued the victim while wielding a pan. Status: Closed Departmental Information 1. On 10/04/25, Chief Price attended the annual First Responder Appreciation Blue Mass at St. John Catholic Church. 2. On 10/15/25, Communications Specialist Attrice Abdul-adl received the Civilian of the Quarter designation for the third quarter of 2025. 3. On 10/17/25, Corporal Chojnacki received the Police Officer of the Quarter designation for the third quarter of 2025. 10 Recreation & Parks Family Fitness Center Membership Usage Membership Package % of Total Entries Family 32 1,116 Family with Childcare 11 368 Individual 53 1,863 Student/Youth 3 117 Class Pass 1 43 Total Entries 3,507 Total Unique Members 496 Resident and Non-Resident Membership Packages Membership Package # of Members Percentage Family 123 Resident 67 54% Non-Resident 56 46% Family w/ Childcare 26 Resident 11 42% Non-Resident 15 58% Individual 309 Resident 136 44% Non-Resident 173 56% Youth/College Student 36 Resident 25 69% Non-Resident 11 31% Total # of Memberships 494 Total Resident 239 48% Total Non-Resident 255 52% Class Pass 7 The Westminster Family Fitness Center welcomed 13 new members in October. Group Fitness Class Attendance: o Barre/TRX – 212 o Circuit/Interval/Strength – 729 o Group Power/Group Blast - 363 o Cycle – 291 o Pilates/Stability Ball - 199 o Yoga - 452 o Zumba/Pound - 238 o Mobility Training – 45 Total Attendance: 2,529 11 Public Works Wastewater Treatment Plant Total Flow 101.101 MGD Average Daily Flow 3.261 MGD Sludge (Integrated Agronomics) 331.15 wet tons Septage Sludge 99.21 wet tons • Continuation of the PureWater project. Conewago continued construction of the tank walls, began work on the building footers, and began installation of yard piping. A second sinkhole was discovered, and remediation efforts were completed • HRI and their subcontractors have continued to struggle with the startup of the dryer and its various subsystems. The dryer has not been able to operate for more than 24 hours in any consecutive period. Issues continue with the odor control system and the activated carbon used to neutralize odors. • Worked with GHD on new Change Orders for engineering and inspection services for the ENR project. • HRI has continued to slowly work on miscellaneous punch list items throughout the project. • Attended meetings, both in-person and via Teams, for the PureWater project. • Attended meetings, both in-person and via Teams, for the ENR construction project. • Performed over 4,000 laboratory analyses. • Began to cross-train Ed McGillicuddy on the autoanalyzer for nutrient analysis in anticipation of the plant chemist, Richard Yoder, retiring in February after 36 years of service. • Hired a new employee, Chris Williams, for the second shift, and he has begun the training process • Emergency vehicle Trk #26 was taken to the international dealer in Frederick for miscellaneous repairs, as staff wait on the start date for tank repairs • Installed a new chlorine analyzer on the plant discharge. • Replaced suction and discharge tubing for Sodium Hypochlorite and Sodium Bisulfite, and replaced various pipe fittings that were leaking. • Repaired utility water line in Y wall between reactors 3&4 and replaced yard hydrant in the same location. • Continued to optimize the new alum pump to improve plant efficiency. • Performed routine maintenance throughout the Plant. Completed semi-annual mixer and nitrate recycle pump maintenance. Utility Maintenance • Water leaks o 28 W Main Street (Service) o 400 Mathias Court (Private) o 2 Charles Street (Main) o 36 Mathias Lane (Main) o 22 Carroll Plaza (Private) o 420 E Main Street (Private) o 551 Old Westminster Pike (Service) 12 • Sewer Blockages o 95 Marhill Court (Private) o 483 South Hills Court Private) o 212 Snowfall Way (Main) o 529 Poole Road (Private) o 449 E Green Street (Private) o • Fiber Drop Installation o 353 Stacy Lee Drive o 63 Church Street o 51 Union Street o 31 S Center Street o 1274 Fairway Drive Water Loss Water Flushing 1.200 MG Water Leaks 0.830 MG Private Leaks 2.150 MG Sewer Main Flushing 0.030 MG Street Sweeper 0.010 MG Meter Exchanges 0.100 MG Sample & Pump Stations 0.112 MG Total Loss 4.432MG • Miscellaneous tasks o Fiber, Sewer and Water Service Calls o Nonpayment Shut-Offs o Fire Hydrant Maintenance o 260 water meter changeouts o Construction Inspector interviews o Director of Public Works interview o Station #13 replace motor and soft start • Regular maintenance o Televise and clean sewer mains o Sewer pumping stations o Booster stations and water storage stations o Leak detection o Equipment and vehicle maintenance o Quarterly meter reading, HWB and meter exchanges o Miss Utility Markings o Fiber Drops o Hydrant flushing for WTP o Mass water meter change out /upgrade on the system 13 Street Department • Grounds Maintenance section performed the following tasks: o Prepared for leaf vac season o Removed 2 trees at JC Park o Installed new gate at Ben Ray property o Attended Forestry Workshop at McDaniel College o Mulched Liberty Tree at City Hall o Planted mums at Locust Lane • Building Maintenance section performed the following tasks. o Prepared set-up and executed Oyster Stroll o Prepared, set up, and executed Spooky Saturday Event o Closed damaged bridge off at Wakefield due to collapse o Striped the parking lot at Wakefield and installed signage to meet ADA standards o Put together chair and table carts for Wakefield pavilion o Started installing snowflake ornaments in parking lots o Installed traffic mirror at 178 PA Ave o Painted the Sergeant and Captain's office at the Police Dept • Streets and Alleys section o Removed brush, metal, yard waste, and bulk trash o Transported materials to County landfill: Street Baskets 3.66 tons Bulk Trash 56.49 tons Brush 10.74 tons Yard Waste 30.1 tons Leaf Removal 26.38 tons Street Sweepings 5.81 tons Metal 3.33 tons o Scheduled bulk trash collection o Set dumpsters for larger piles of bulk trash o Assisted with the cleaning of City parking lots • Street Maintenance Section o Replaced fence at Greenbrier Sediment Pond o Widened roadway at Wakefield for paving operations o Cleared covered pathway at Wakefield for paving operations 14 Engineering • HRI, Inc. (the general contractor for the ENR/Biosolids Upgrade Project) is working on the startup of equipment and punch list items of the Wastewater Treatment Plant. GHD, the project engineer, continued review of submittals and RFIs and Project Management/ Inspection. • I & I phase 6 Guyer Bros. Providing CCTV and evaluation of sewer mains. Waiting for approved permits from MDE/DNR. • CJ Miller is working on annual paving for 2025-2026. • Wickersham Construction is working on the punch list items of Wakefield Valley Events Pavilion and Community Building. • SFMS, LLC construction is working on the reconstruction of ADA requirements. • Shoreline Mechanical LLC. Is working on the installation of the HVAC Units at the WTP and 45 W. Main Street Buildings. • Conewago Construction is working on the construction of the PureWater Project. Water Plant RAW WATER TO PLANT IN MG RAW METER TOTAL 43.43720 RECYCLED WATER TOTAL 5.0621 % RECOVERED 11.654 CIP WASH WATER / MEMBRANE CELLS 0.0864 43.35080 RAW WATER SOURCES IN MG HULL 9.454 CRANBERRY 33.89680 RAW RES 0 OTHER 0 TOTAL 43.35080 TREATED IN MG FINISHED WATER FLOW METER 43.17530 STATION WATER 0.042219 TOTAL TREATED 43.13308 BACKWASH WATER / RECYCLE FILTERS 0.3169 DELIVERED TO SYSTEM 42.81618 WELLS IN CRANBERRY SYSTEM IN MG WELL 3 2.322943 WELL 4 1.195398 WELL 5 6.32791 WELL 6 1.82308 WELL 7 4.537583 WELL 8 3.065081 15  WELL 9 & 10 0.379812 WELL 11 3.277043 WELL 12 7.158913 WELL 4 BACKWASH WATER WELL 5 BACKWASH WATER 0.00389 WELL 7 BACKWASH WATER 0.29086 WELL 8 REGENERATION WATER 0.01761 WELL 12 BACKWASH WATER 0.70272 TOTAL DELIVERED FROM WELLS IN MG 30.08776 TOTAL DELIVERED TO SYSTEM 72.903944 TOTAL DAILY AVERAGE 2.3517401 DAY OF MAXIMUM USAGE 17 3.59546 RAINFALL 3.64 WAKEFIELD VALLEY WELLS IN MG WELL 1 3.2613 WELL 2 1.891971 WAKEFIELD BACKWASH WATER 0.00424 TOTAL DELIVERED 5.153271 DAILY AVERAGE 0.1662345 DAY OF MAXIMUM USAGE 14 0.306793 SLUDGE TO WWTP IN GALLONS 76253 • Hours operated = 744 • Rainfall = .3.64 inches • Raw Reservoir level = 19.7 feet • Wakefield Well System Well 1 3.2613MG Well 2 1.891971MG Total Delivered to System 5.153271MG Filter Backwash 0.00424MG Daily Average 0.1662345MG Day of Maximum Usage – 14 0.306793MG • Other tasks included: o Performed routine maintenance at the wells and Water Treatment Plant o Collected 105 distribution compliance samples between the Cranberry and Wakefield Water Systems. o Performed 310 process control checks at 10 Wells. o Performed 372 process control checks at the Cranberry Water Treatment Plant o Completed monthly operating reports for the Cranberry and Wakefield Systems 16 FY2026 Operating Budget – Good Cause Waiver for Purchase of Credit Card Processing Services from Global Payments Integrated To: Mayor and Common Council From: Theresa M. Rodgers, Director of Finance Date: November 24, 2025 Re: Approval to Waive the Competitive Procurement For Good Cause, under City of Westminster Code Chapter 36 “Procurement and Contracts” Subsection 36-4 Specific Regulations, for the purchase of Credit Card Processing Services from Global Payments Integrated Background The City has utilized the services of Global Payments Integrated (“Global”) for over 10 years to process all debit and credit card transactions for the City, with the exception of transactions for the Recreation and Parks department. The City chose this vendor since it is one of only two vendors that integrate cash receipts with the City’s ERP software. This integration results in real-time posting of payments to accounts. As part of the fiscal year operating budget, the Finance Department budgets for the on-going merchant service fees that Global charges to process debit/credit card transactions. The funding source for the fees are general, sewer and water fund reserves/revenues. The initial contract with Global was for three years; once the initial term ended, the merchant service fees were subject to change if they were not reviewed annually. Merchant service fees have increased steadily over the past few years, in part, due to an increase in debit/credit cards used as a method of payment, and in part, due to rates not being negotiated with Global for some time. Discussion Due to the integration of Global’s system with the City’s ERP software, Staff recommends retaining Global to process the City’s debit/credit card transactions (with the exception of those related to current Recreation and Parks’ services). This integration cannot be achieved with the alternate vendor that integrates with the City’s ERP software until the City upgrades its current ERP system; this upgrade is in its beginning phases and is expected to take approximately 2 years to complete. Lack of integration would cause payment posting delays and result in decreased resident/customer satisfaction and could result in more water shutoffs or delays in reinstating water services. Staff have negotiated a new contract with Global; the new contract includes a price guarantee for 2 years. Key changes to the new contract include: 1.) consistent pricing across each of the City’s merchant ID numbers, 2.) a material reduction in the discount rate (which is a percentage of each transaction processed plus a flat fee per item), 3.) removal of PCI non-compliance fees which were erroneously charged 4.) removal of optional analytic services not needed by the City, and 5.) a reduction in monthly fixed fees. The proposed contract provided by Global Payments Integrated includes a discount rate of .850% calculated on the transaction amount plus a flat fee of 10 cents per item, an authorization fee of 5 cents per item and some monthly fixed fees. Staff anticipate significant annual savings in merchant service fees with these newly negotiated rates. Page 1 of 2 Recommendation Staff recommend the Mayor and Common Council waive the Competitive Procurement for Good Cause, under the City of Westminster Code Chapter 36 “Procurement and Contracts” Subsection 36-4 Specific Regulations for the purchase of credit card processing services from Global Payments Integrated. cc: Sara Imhulse, City Administrator Page 2 of 2 Consent Agenda – Credit/Debit Card Convenience Fee To: Mayor and Common Council From: Theresa M. Rodgers, Director of Finance Date: November 10, 2025 Re: Implementation of a Credit/Debit Card Convenience Fee Background In the past several years, the use of credit and debit cards to pay sewer/water bills, parking permits, rental housing licenses, invoiced services and other City fees has increased dramatically. The City utilizes a third party to process credit and debit card transactions; in turn, the third party charges the City a fee for processing these transactions. Due to the increase in credit and debit card use, and the resulting increase in expense to the City, it is necessary to defray a portion of these costs by charging a credit/debit card convenience fee to those choosing to pay by card. Discussion Many governmental and business entities are now charging a convenience fee for the use of credit and debit cards. To defray the cost of processing credit and debit card payments, it is necessary to charge a convenience fee on these transactions regardless of whether payment is made on-line or in person. During initial implementation, the convenience fee will not be charged for credit and debit card transactions processed through The Active Network, Inc. (“ActiveNet”), which is solely utilized by the Recreation and Parks department. It is important to note that the City accepts other methods of payment, including cash, money orders, personal or bank checks, electronic checks from a payee’s bank, and travelers’ checks; a convenience fee will not be charged on these methods of payment. The convenience fee will not exceed three percent (3%) of the transaction value and may fluctuate based on fees imposed by the City’s third-party credit/debit card payment processor. This fee will be evaluated from time to time and, at a minimum, annually. Prior to implementing the fee, the public will be notified of the fee via several channels including postings in or on 1.) utility bills, 2.) invoices, 3.) the City’s website where payments are made, 4.) City locations where in-person payments are accepted, 5.) the City’s newsletter. Notifications will be posted within fourteen (14) days of Council’s approval of the convenience fees, or on the next regularly scheduled mailing of documents such as bills, invoices, newsletters. The convenience fees will be imposed within ninety (90) days of Council’s approval of the fees. Recommendation Staff recommend charging a credit/debit card convenience fee, not to exceed 3% of the total transaction, in order to defray costs incurred by the City for the processing of credit and debit card payments. cc: Sara Imhulse, City Administrator Page 1|1 Bids – Purchase of Police Vehicles To: Mayor and Common Council From: Christian R. Price , Chief of Police Date: November 24, 2025 Re: Approval to Waiver of Competitive Procurement for Good Cause for the Purchase, under the City of Westminster Code Chapter 36 “Procurement and Contracts” § 36-4 Specific Regulations for the Purchase of Police SUV Vehicle through Criswell Fleet Sales under the Maryland State Contract #001B560029 at a total cost of $68,285 Background The Police Department has developed a structured fleet replacement schedule to modernize and maintain the department’s vehicle fleet. This schedule is designed to ensure that sufficient vehicles are available to support full operational capacity when the department is staffed at its authorized strength. Because this plan is based on projected vehicle life cycles and replacement timelines, the early decommissioning of a vehicle, whether due to mechanical failure or collision, can significantly effect operational readiness and the department’s ability to meet daily service and emergency response needs. The Police Department is requesting approval to purchase a new police vehicle to replace two cruisers that have been recently decommissioned. One vehicle was involved in a collision and subsequently deemed a total loss. Insurance reimbursement through LGIT in the amount of $11,850 will be applied toward the replacement cost. The second vehicle, a 2015 model, has suffered a blown engine and is no longer operational or cost-effective to repair. Criswell Fleet Sales of Gaithersburg, Maryland has a new 2024 Dodge Durango Police SUVs available under the Maryland State Contract #001B560029 at a base cost of $40,976. The total cost of this vehicle with emergency equipment and exterior markings is $68,285. We are asking to waive the City’s procurement process in order to piggyback on the Maryland State contract. The Department will replace the second vehicle as part of its FY27 CIP request. Funding This purchase will require a budget amendment in the amount of $56,435. Recommendation Staff recommends that the Common Council approve the approval to waiving of the Competitive Procurement for Good Cause for the Purchase, under the City of Westminster Code Chapter 36 “Procurement and Contracts” § 36-4 Specific Regulations for the Purchase of Police SUV Vehicle through Criswell Fleet Sales under the Maryland State Contract #001B560029 at a total cost of $68,285. cc: Sara Imhulse, City Administrator Theresa Rodgers, Finance Director FY26 CIP Budget – Purchase of Police Vehicle To: Mayor and Common Council From: Theresa M. Rodgers, Director of Finance Date: November 24, 2025 Re: Purchase of Police Vehicle Background The purchase of police vehicles was not included in the FY26 Capital Improvement Plan (CIP). Due to unforeseen circumstances, two police cruisers were recently decommissioned and the police department needs to replace one of the vehicles in FY26. Criswell Chevrolet Fleet Sales has provided a quote for a 2024 Dodge Durango Police SUV for $40,976.00 and the additional cost to outfit the vehicle is $27,309.12 for a total cost of $68,285.12. If this purchase is approved by the Mayor and Common Council, a budget amendment for $68,285.12 will be needed and the funding sources will be $11,850.00 from insurance proceeds and $56,435.12 from general fund reserves. cc: Sara Imhulse, City Administrator Consent Agenda: PWA-1173 (1st Amendment), MA 30 Carroll Street To: Mayor and Common Council From: Mark A. Depo, Director of Community Planning & Development Cc: Sara Imhulse, City Administrator Ramsey Whitworth, City Attorney Meeting Date: November 24, 2025 Re: Approval of 1st Amendment to Public Works Agreement (PWA) A-1173, authorizing Shepherd’s Staff, Inc., as the “Tenant”, to undertake or assume responsibility for construction and completion of the improvements required under PWA A-1173 and provide required sureties to the City. The Department of Community Planning and Development (DCPD) and Department of Public Works (DPW) is requesting that the Mayor and Common Council approve of 1st Amendment Public Works Agreement A-1173. [Attachment 1] BACKGROUND The City’s Planning and Zoning Commission approved Site Development Plan S-23-0036, The Shepherd’s Staff, on January 16, 2023 to develop a new 9,313 square foot multi-purpose facility at 30 Carroll Street, Westminster, Maryland 21157, further identified as Map 0104, Grid 0003 Parcel 1311-B and tax account identifier 07-061994 (the “Property”). Grace Evangelical Lutheran Church of Westminster Maryland, the owner of the Property, is proposing to abandon the existing 3/4 inch public water service connection and sanitary sewer service connection at the main lines in the Carroll Street right-of-way, install new connections to the City’s public water service and sanitary sewer service at the main lines in the Carroll Street right-of-way, complete necessary repairs to Carroll Street right-of-way, complete improvements to the existing sidewalk along Carroll Street, and install required on-site stormwater management, and landscaping (“the Project”) for the proposed multi-purpose facility. On July 14, 2025, the Mayor and Common Council approved Public Works Agreement A-1173 (PWA A-1173) for the water abandonment and connection, as described in the staff report, at 30 Carroll Street. PWA A-1173 was recorded in the Land Records of Carroll County on August 15, 2025. [Attachment 2] PWA A-1173 requires Grace Evangelical Lutheran Church, as the Owner, to furnish, prior to permit issuance required sureties in a form approved by the City, in the amount of one hundred ten percent (110%) of the full contract price for the required improvements associated with the Project. Shepherd’s Staff, Inc., as the Tenant of the multi-purpose facility, contacted DCPD requesting to provide the required sureties for PWA A-1173. Unfortunately, as Grace Evangelical Lutheran Church is listed as the Owner and responsible party to furnish the required sureties and Shepherd’s Staff, Inc. is a party to PWA A-1173, DCPD notified Shepherd’s Staff, Inc. that the City can only accept the required sureties associated with PWA A-1173 from Grace Evangelical Lutheran Church as the Owner. In an effort to help resolve this issue to allow development of the Project to move forward, the City drafted the attached 1st Amendment to PWA A-1173 to authorize Shepherd’s Staff, Inc. to undertake or assume responsibility for construction and completion of the improvements required under PWA A-1173 and provide the required sureties for the Project to the City. If the Mayor and Common Council approve the 1st Amendment to PWA A-1173, the Mayor and appropriate City staff will sign the agreement, and the agreement will be recorded and kept on file in the City Clerk’s Office. RECOMMENDATION Staff recommend Mayor and Common Council approve the 1st Amendment to Public Works Agreement A-1173, as described in the staff report. ATTACHMENT 1. 1st Amendment to Public Works Agreement A-1173, 30 Carroll Street 2. Recorded Public Works Agreement A-1173, 30 Carroll Street  ATTACHMENT 1 PWA A-1173 1st Amendment First Amendment to the Public Works Agreement No. A – 1173 This First Amendment to the Public Works Agreement No. A – 1173 (“Amendment”) is made and entered into as of this ______ day of _____________________, 2025, by and among The Mayor and Common Council of Westminster (the “City”), Grace Evangelical Lutheran Church of Westminster Maryland (the “Owner”), and Shepherd’s Staff, Inc. (the “Tenant”). WHEREAS, the City and the Owner entered into that certain Public Works Agreement No. A – 1173 dated September 8, 2025 (the “PWA”) for the development of a 9,313 square foot multi-purpose facility located at 30 Carroll Street, Westminster, Maryland 21157 (the “Project”); WHEREAS, the PWA requires the Owner to furnish, prior to permit issuance, standard corporate performance and payment bonds or irrevocable letters of credit in a form approved by the City, in the amount of one hundred ten percent (110%) of the full contract price for the required improvements; WHEREAS, the PWA requires the Owner to furnish, prior to the City accepting any public facilities, a maintenance bond in the amount of ten percent (10%) of the construction cost of the facilities; WHEREAS, the Owner and the Tenant have agreed that the Tenant will undertake or assume responsibility for construction and completion of the improvements required under the PWA and will provide the associated performance, payment and maintenance bonds to the City; WHEREAS, the parties desire to amend the PWA to: (a) include the Tenant as an additional responsible party, and (b) confirm that the Tenant shall be jointly and severally liable with the Owner for all obligations under the PWA. NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: PWA A-1173, 1st Amendment 1 of 4  1. Addition of Tenant as a Party. The Tenant is hereby added as a party to the PWA and shall be deemed a “Responsible Party” under the PWA. All references in the PWA to the “Owner” shall be deemed to include both the Owner and the Tenant, jointly and severally, except where the context expressly requires otherwise. 2. Assumption of Obligations. The Tenant hereby expressly assumes and agrees to perform all duties, obligations, covenants, and warranties imposed upon the Owner under the PWA, including but not limited to the construction, completion, and maintenance of all required public improvements, and the furnishing of performance, payment and maintenance bonds or other acceptable sureties. 3. Joint and Several Liability. The Owner and the Tenant shall be jointly and severally liable to the City for the full and faithful performance of all obligations under the PWA, as amended. The City shall have the right to seek performance, enforcement, or recovery from either or both the Owner and the Tenant without the necessity of first proceeding against one or the other. 4. Surety/Bond Requirements. The performance, payment and maintenance bonds (or irrevocable letters of credit) required under the PWA shall identify the City as the Obligee, and the bonds shall clearly guarantee the performance, payment and maintenance obligations of the Owner and/or the Tenant, as Principals, to the City under the PWA. 5. No Other Amendments. Except as expressly amended by this Amendment, all other terms, conditions, and provisions of the PWA shall remain in full force and effect. In the event of any conflict between the terms of this Amendment and the PWA, the terms of this Amendment shall govern. 6. Counterparts; Execution. This Amendment may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Electronic or facsimile signatures shall be deemed originals for all purposes. IN WITNESS WHEREOF, the parties have executed this First Amendment to the Public Works Agreement No. A – 1173 as of the date first written above. [SIGNATURE PAGES FOLLOWS] PWA A-1173, 1st Amendment 2 of 4 OWNER, GRACE EVANGELICAL LUTHERAN CHURCH OF WESTMINSTER MARYLAND ____________________________________________ (Seal) BY: TITLE: STATE OF MARYLAND, COUNTY of CARROLL, TO WIT: On this ______ day of _____________ 20___, before me, the subscriber, a Notary Public of the State of Maryland, in and for Carroll County aforesaid, personally appeared ____________________________, who acknowledged himself/herself to be the ________________________ of Grace Evangelical Lutheran Church of Westminster Maryland, and affirmed that he/she, being authorized to do so, executed and acknowledged the foregoing instrument on behalf of said entity in his/her capacity herein stated. In witness whereof, I hereunto set my hand and Official Seal. ______________________________ ______________________________ ____________________________________ Notary Public My Commission expires _______________ TENANT, SHEPHERD’S STAFF, INC. ____________________________________________ (Seal) BY: TITLE: STATE OF MARYLAND, COUNTY of CARROLL, TO WIT: On this ______ day of _____________ 20___, before me, the subscriber, a Notary Public of the State of Maryland, in and for Carroll County aforesaid, personally appeared ____________________________, who acknowledged himself/herself to be the ________________________ of Shepherd’s Staff, Inc., and affirmed that he/she, being authorized to do so, executed and acknowledged the foregoing instrument on behalf of said corporation in his/her capacity herein stated. In witness whereof, I hereunto set my hand and Official Seal. ______________________________ ______________________________ ____________________________________ Notary Public My Commission expires _______________ PWA A-1173, 1st Amendment 3 of 4 ATTEST: THE MAYOR AND COMMON COUNCIL OF WESTMINSTER ___________________________________ ___________________________________ Douglass A. Barber, City Clerk Dr. Mona Becker, Mayor Approved as to form and legal sufficiency this ______ day of _____________________, 2025 ____________________________________ Ramsay M. Whitworth, Esq., City Attorney PWA A-1173, 1st Amendment 4 of 4 ATTACHMENT 1 PWA A-1173 1st Amendment Valve Bolt Replacement Project To: Mayor and Common Council From: Cory R Stouffer Sr, Superintendent Utility Maintenance Date: November 17, 2025 Re: Award of Contract – Valve Bolt Project Background Certain water distribution system valves installed in the late 1990’s through 2007 have been found to have substandard bonnet bolt materials. The City’s distribution system contains quite a number of valves that fit the substandard criteria. FY26 is the fourth year of this replacement project and it is currently scheduled to continue on an annual basis. The FY26 capital budget allocates $100,000.00 for replacement of the aforementioned substandard bolts. The project was advertised on EMMA with a pre-bid meeting and bid due dates of October 21, 2025 and November 12, 2025 respectively. Below is a summary of the four bids received: Firm Total Price Mid-Atlantic Utilities, Inc. $135,825.00 Premier Service Group, LLC $180,288.57 Schummer Inc. $275,600.00 ECM Corporation $314,300.00 City staff has reviewed and evaluated references and the proposal from Mid-Atlantic Utilities, Inc in the amount of $135,825.00 and finds it to be acceptable with regard to the City’s needs. The City will replace only the number of valve bolts that can be purchased with the budgeted amount. Funding The FY26 capital budget funding for this project is $100,000.00. Recommendation Staff recommends that the Mayor and Common Council accept the bid of Mid-Atlantic Utilities, Inc in the not to exceed amount of $100,000.00, for valve nut and bolt replacement. cc: Sara Imhulse, City Administrator FY26 CIP Budget – Valve Bolt Replacement Project To: Mayor and Common Council From: Theresa M. Rodgers, Director of Finance Date: November 24, 2025 Re: Funding for Valve Bolt Replacement Project Background As part of the FY26 Capital Improvement Plan (CIP), the Mayor and Common Council authorized $100,000.00 for valve bolt replacements. The funding source for the purchase is water fund reserves. Mid-Atlantic Utilities, Inc. provided a bid for $135,825.00 for the valve bolt project. If this purchase is approved by the Mayor and Common Council, a budget amendment will be needed for $35,825.00 and the funding source will be water fund reserves. If the bid is approved with a “not to exceed” price of $100,000.00, the purchase will be fully appropriated in the FY26 CIP. Utilites staff is recommending the “not to exceed” option. cc: Sara Imhulse, City Administrator Approval – Waive Parking Meter Fee To: Mayor and Common Council From: Theresa Rodgers, Director of Finance Date: November 14, 2025 Re: Approval to Waive Parking Meter Fees on Main Street from December 1, 2025, through December 25, 2025 Background In 2021, the Common Council took action to allow for the waiving of the parking meter fees on Main Street during the holiday season to encourage patrons to visit and shop locally in the City’s downtown corridor. The City would like to continue with this tradition and waive the parking meter fees on Main Street. Recommendation Staff recommends approval to waive parking meter fees with a three-hour time limit on Main Street from Monday, December 1, 2025, through Thursday, December 25, 2025.