City Council

REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF WESTMORLAND WEDNESDAY, OCTOBER 15, 2025 6:00 PM City Council Chambers 355 South Center Street Westmorland, CA 92281 Mayor’s Message This is a public meeting. You may be heard on an agenda item before the Council takes action on the item upon being recognized by the mayor. During the oral communications portion of the agenda, you may address the Council on items that do not appear on the agenda that are within the subject matter jurisdiction of the Council. Personal attacks on individuals, slanderous comments, or comments, which may invade an individual’s privacy, are prohibited. The mayor reserves the right to limit the speaker’s time. Individuals wishing accessibility accommodations at this meeting, under the Americans with Disabilities Act (ADA), may request such accommodations to aid hearing, visual, or mobility impairment by contacting City Hall at (760) 344-3411. Please note that 48 hours advance notice will be necessary to honor your request. Brown Act AB 361: Location: Westmorland City Hall Council Chambers 355 S Center Street Judith Rivera- Mayor Justina Cruz - Mayor Pro- Tem Ana Beltran- Council Member Xavier Mendez - Council Member Ray Gutierrez- Council Member Call to Order: Pledge of Allegiance & Invocation: Roll Call: Oral Communication-Public Comment: Now is the time for any member of the public to speak to the Council. Please step to the podium and state your name and address for the record. Three (3) minute maximum time. Reports from Council Members Non-Action Items: Staff Reports Non-Action Items: Fire Department – Chief Sergio Cruz Police Department – Chief Lynn Mara City Manager- Laura Fischer Public Works Director - Ramiro Barajas Consent Agenda: Approve the Consent Agenda Items 1-2.  1. Approval of Meeting Minutes of October 1, 2025 2. Approval of City Warrant List. Regular Business: 1. Discussion & Action adopt Resolution 2025-17 to adopt the 2025-2026 Fiscal Reserve Policy- Laura Fischer, Manager 2. Discussion & Action to award the contract to plant trees in the Westmorland City Park. Laura Fischer, Manager 3. Information Only: Employee medical insurance cost increase. Laura Fischer, Manager 4. Information Only: REAP Grant Downtown Overlay Outreach and Engagement Plan. Laura Fischer, Manager Closed Session: o Public Service Employees Job descriptions and salary scales, as well as Appointment, Employment, or evaluation (Gov’t. Code §54957(b)(1).) o Significant exposure to litigation pursuant to § 54956.9(b): (1 case) o Discussion of litigation pursuant to § 54956.9(b): (1 case) Philadelphia Insurance Adjournment: Next regular scheduled meeting November 5, 2025. Council meetings are Open to the Public If you need further assistance, please email the City Clerk cityclerk@cityofwestmorland.net  CITY OF WESTMORLAND CITY COUNCIL REPORT DATE: October 15, 2025 FROM: Laura Fischer SUBJECT: Staff Report – Part-Time Manager Accounting Specialist Position The Accounting Specialist hired by the City will start work on October 20, 2025. We have set up her office next to Tami’s as Tami will be training her on her duties. I have moved in with Ramiro to have more time to train him in his administrative role. City Future Public Safety Building: No new update, however our possible Congressional Funding has been, once again, put on hold due to the government shutdown. Our local USDA offices have been shut down and staff are not working. We have prepared a press release for the project, but we will wait until the government is back online prior to issuing. We don’t have an update on the estimated cost to upgrade the building to use for our police department. Tami met with a couple of contractors and they will turn in their proposal this Friday. We anticipate the cost not exceeding $35,000. CDBG Program Income Reporting: I had a zoom meeting with our CDBG representative and I modified the documents and resubmitted. PHLA Permanent Housing Funds. I attended a meeting with ILG and representatives from the PHLA to see what elements and or programs from our Housing Element can be funded by PHLA. I should have additional information at the next meeting so you to make recommendations on the program that may be most beneficial and that does not require long term follow up for staff. Per Capital Park Improvement Project. Restrooms & Drinking Fountain. I had a phone call with the State Parks representative and our funding request was moved forward. We have not received the final reimbursement from the PER Capital park improvement project. REAP Grant. Still on track. Staff met with representatives from SCAG and our consulting firm MIG for a kick off meeting to review project goals. We have established a timeline that includes a presentation from MIG at the October 15, 2025 council meeting and includes a public engagement session at the Honey Festival held in November. I would like a Council member to attend our progress meetings and the city walk through on October 15th. Attached is the meeting agenda for your consideration. Expedited Drinking Water Grant (EDWG). Ramiro is the lead on this project and may have an update. Since Council approved an agreement with The Holt Group for Construction Management and Psomas for Project Engineering services, I am working to get the contracts (Professional Service Agreement) approved by our attorney and signed. We held a project meeting last week and determined that the project cannot start bidding or awarding contracts until the rate study has been completed. Rate Study. Staff has been working with LT Municipal Consultants to develop our rate study. We have submitted several sets of data to them and answered questions regarding the design of our rates. We have our next meeting on October 23, 2025 to review the draft. Open Grants Awarded: The City has several grants open including: Water – Drought Relief Funding of new filter at Water Plant and pipeline install - $2.9 M Mr. Hamby has prepared several written reports updating you on the project. The overall project is over budget by an approximate amount of $140,000. Once the final reimbursement has been received and the final contract obligations paid, we will bring back for your approval the final budget overrun and the authorization to use water fund reserves for this project. We have included funds in the Reserve Resolution on the agenda for this evening. Water – Expedited Drinking Water Grant for Non-Compliance / New Tanks - $11 M Ramiro will have an update for Council as well as my notes above. Our next virtual meeting is Thursday the 16th. Fire/Police – USDA Disaster Relief Grant for Public Safety Building $2.7 M The USDA offices are shut down due to the government shut down. Our Boost partners, Institute for Local Government has secured a consultant to prepare the Architectural Significance Evaluation of the building, which is part of the USDA requirements for funding. We have drafted a press release to be issued after the USDA offices are re-opened. We have asked our Police Department to take photos to send along with the press release. Parks - PER Capita Grant – near completion of new restrooms at park - $176,952. Waiting for reimbursement. Planning -REAP Grant – Planning and Development for Housing - $176,000. Meet with consultant today. Sidewalk - CMAQ – The City has a CMAQ project due by the end of 2026, which includes sidewalk curb and gutter on various areas in the city. The Holt Group has been engaged to design the project and to coordinate with ICTC for funding requirements. Parks - IID Tree for All Grant Opportunity. This item is on the agenda for tonight. AB 617: We have put together a team to work on these applications. Hanna from ILG, Fumi from THG, Ramiro and me are working on the applications. We are meeting weekly, or more if needed, to prepare the narrative, get measurements, cost estimates and other information needed. We are on track to have the applications ready for submitting by October 30th. The AB617 Committee has an opening and it would be beneficial for a representative from the city be on the committee. Please consider applying. Finance: Public Safety ½ Cent Sales Tax. We have received a total of $58,646 for three years. That is an additional $29,323 in Fire and the same amount in Police. The next submission for FY 25-26 is due to the County. I received the forms for this year via email and will work on getting them submitted. Auditors and Accountants. I have received a data request from the firm preparing our audit and have executed and sent the Agreement with our new auditing firm. We have met with our auditors and they sent us several data requests and documents to sign. Some of them need to be completed by Council. We will have them available at the meeting tonight. Rate Study. Tami and I have attended a telecommunication meeting with the consulting firm preparing the Rate Study. Tami and Christine have been submitting the document request. We held a meeting and they gave us a list of items that need to be turned in to them with a schedule. Our next meeting is October 23rd. Imperial County Transportation Commission. Attend monthly meetings to stay informed about street funding and projects. Imperial County City County Managers Association. Attend monthly meetings. Other administrative items in the works. • RDA ROPS – Close out and dissolution requirements • AB 617 – data collection – measurements – IID • Trees at City Park – intern – mapping and information • REAP – meeting in person with MIG – data collection • Rate Study – teleconference with LT – data collection • USDA – ILG and USDA to review status • Audit – data collection – draft • Annual Street Report – virtual meeting and data collection list • CMAQ – engineers THG and Ramiro – engaged engineers • Loves – Company officials virtual • PLHA & ILG – attended meeting ILG is working on the application for funds. • RDA – ROPS Administration – virtual with Steve Dukett • ICTC & City Managers – on going projects • Mr. Hamby – re: 7th Street • ILG – Boost update Hours worked. My timecard submitted on 10/6 recorded 54 hours. Respectfully submitted, Laura Fischer  MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF WESTMORLAND WEDNESDAY, OCTOBER 1, 2025, 6:00 PM City Council Chambers 355 South Center Street Westmorland, CA 92281 Mayor’s Message This is a public meeting. You may be heard on an agenda item before the Council takes action on the item upon being recognized by the mayor. During the oral communications portion of the agenda, you may address the Council on items that do not appear on the agenda that are within the subject matter jurisdiction of the Council. Personal attacks on individuals, slanderous comments, or comments, which may invade an individual’s privacy, are prohibited. The mayor reserves the right to limit the speaker’s time. Individuals wishing accessibility accommodations at this meeting, under the Americans with Disabilities Act (ADA), may request such accommodations to aid hearing, visual, or mobility impairment by contacting City Hall at (760) 344-3411. Please note that 48 hours advance notice will be necessary to honor your request. Brown Act AB 361: Location: Westmorland City Hall Council Chambers 355 S Center Street Judith Rivera- Mayor Justina Cruz - Mayor Pro- Tem Ana Beltran- Council Member Xavier Mendez - Council Member Ray Gutierrez- Council Member Call to Order: The meeting was called to order at 6:00 pm by Mayor Pro-tem Cruz. Pledge of Allegiance & Invocation: The Pledge of Allegiance was led by Mayor Pro-tem Cruz. Roll Call: Council Present Staff Present Judith Rivera, Mayor- Absent Laura Fischer, Manager- Present Justina Cruz, Mayor Pro-Tem- Present Ramiro Barajas, PW Director- Absent Ray Gutierrez, Member - Present Sergio Cruz, Fire Chief - Absent Xavier Mendez, Member- Present/ Absent at 6:31 pm Anthony Lyn Mara, Police Chief- Present Anna Beltran, Member - Present Christine Pisch- City Clerk - Present Mitchel Driskill- City Attorney - Absent Oral Communication-Public Comment: Now is the time for any member of the public to speak to the Council. Please step to the podium and state your name and address for the record. Three (3) minute maximum time. Reports from Council Members Non-Action Items: • Ana Beltran, Council Member- informed council and staff of the upcoming Trunk or Treat event, October 25th from 6-9 pm, location of the event will be blocking a part of S F Street, by the city park. Staff Reports Non-Action Items: Fire Department – Absent Police Department – thanked Ms. Fischer and office staff for allowing him to participate in the interview panel for the finance position hiring and mentioned to the council the upcoming training for officers to be paid from the DUI Grant. City Manager- Provided a written report and discussed the update of the hiring process for the finance position. Public Works Director – Absent Consent Agenda: Approve the Consent Agenda Items 1-2. 6:21 pm Approval of Meeting Minutes of September 17, 2025 1. Approval of City Warrant List. Motion to Approve Meeting Minutes of September 17th and Warrant List. AYES: (1) Beltran, (2) Mendez, Gutierrez, and Cruz NOES: 0 ABSENT: Rivera Regular Business: 1. Discussion & Action adopt Resolution 2025-16 to adopt the five (5) year Program of Capital Projects List for the City of Westmorland- Laura Fischer, Manager AYES: (1) Beltran, (2) Mendez, Gutierrez, and Cruz NOES: 0 ABSENT: Rivera 2. Discussion & Action adopt Resolution 2025-17 to adopt the 2025-2026 Fiscal Reserve Policy- Laura Fischer, Manager- Requested to table October 15, 2025 3. Discussion/Action to approve The Holt Group's proposal to prepare the City of Westmorland Street System Evaluation Report for an amount not to exceed $28,792 paid for from Street Funds- Laura Fischer, Manager AYES: (1) Beltran, (2) Gutierrez, and Cruz NOES: 0 ABSENT: Rivera, Mendez 4. Discussion/Action to approve the Holt Group's Task Order Agreement for preparation of the City of Westmorland Water Treatment Plant Operations Plan in an amount not to exceed $15,000 paid from Water Fund 510-00-6212- Laura Fischer, Manager. Ms. Fischer informed the council that a correction of the account is to be made from 350- 1-6242. AYES: (1) Beltran, (2) Gutierrez, and Cruz NOES: 0 ABSENT: Rivera, Mendez  5. Discussion/Action to approve the costs to repair water line at 510 Boarts Road not to exceed $19,000.00, to be paid out of account 510-00-6246 – Ramiro Barajas, Public Works Director. Ms. Fischer informed the council that a correction of the account is to be made from 510-00-6216. AYES: (1) Beltran, (2) Gutierrez, and Cruz NOES: 0 ABSENT: Rivera, Mendez 6. Discussion/Action to approve the cost to repair of water valve at N B Street not to exceed $6,500.00, to be paid out of account 350-00-6216 – Ramiro Barajas, Public Works Director AYES: (1) Beltran, (2) Gutierrez, and Cruz NOES: 0 ABSENT: Rivera, Mendez Closed Session: 6:39 pm – o Public Service Employees Job descriptions and salary scales, as well as Appointment, Employment, or evaluation (Gov’t. Code §54957(b)(1)). o Significant exposure to litigation pursuant to § 54956.9(b): (1 case) No reportable action taken. The council adjourned at 7:14 pm. AYES: (1) Beltran, (2) Gutierrez, and Cruz NOES: 0 ABSENT: Rivera, Mendez Adjournment: Next regular scheduled meeting October 1, 2025. Council meetings are Open to the Public If you need further assistance, please email the City Clerk cityclerk@cityofwestmorland.net  City of Westmorland Page 1 A20320 BUC Paid Invoice Report 10/14/2025 01:52 PM Vendor # Invoice # Description Date Due Total Amount Check-Acct Inv Date Remit Vendor Name PO Number 1099 Date Paid Transaction # Trans-MMYY Claim-Number Project-Number 6 419187 Dept- Insurance 10/15/2025 71.40 1 09/25/2025 1 Aflac* No 10/15/2025 3811 C 10/2025 8 451142 PD- Communication Services 10/15/2025 161.61 1 09/30/2025 1 Airwave Communications* No 10/15/2025 3812 C 10/2025 23 115211 WWTP WTP - Backflow Support 10/15/2025 1130.00 1 10/10/2025 1 Aquatic Informatics, Inc.* No 10/15/2025 3813 C 10/2025 26 2334 Parks and Rec- Maintenance 10/15/2025 520.00 1 10/06/2025 1 Arc Performance Welding & Fabricati No 10/15/2025 3814 C 10/2025 40 001471 WWTP- Testing Services 10/15/2025 402.50 1 09/29/2025 1 Brawley Analytical, Inc.* No 10/15/2025 3815 C 10/2025 40 001485 WTP- Testing Services 10/15/2025 769.50 1 10/07/2025 1 Brawley Analytical, Inc.* No 10/15/2025 3815 C 10/2025 40 001490 WWTP- Testing Services 10/15/2025 402.50 1 10/07/2025 1 Brawley Analytical, Inc.* No 10/15/2025 3815 C 10/2025 50 10/03/2025 BSASRF Report - CBSC Building Fees 10/15/2025 4.50 1 10/03/2025 1 California Building Standards Commi No 10/15/2025 3816 C 10/2025 56 10-07-2025 ID 200000001822521 Anthony L. Mara 10/15/2025 494.76 1 10/07/2025 1 California State Disbursement Unit* No 10/15/2025 3817 C 10/2025 63 189483401100125 WTP2- 210 W 1st Telephone 10/15/2025 169.99 1 10/01/2025 1 Charter Communications. - Spectrum* No 10/15/2025 3818 C 10/2025 86 10/02/2025 Trash Services - September 2025 10/15/2025 23412.94 1 10/02/2025 1 CR&R, Inc.* No 10/15/2025 3819 C 10/2025 119 790392 Dept Water Service 10/15/2025 202.26 1 07/28/2025 1 El Oasis Water Company* No 10/15/2025 3820 C 10/2025 125 Late0080971 Late Fees 10/15/2025 13.76 1 10/01/2025 1 Empire Southwest* No 10/15/2025 3821 C 10/2025 128 ESO-179034 FD-Computer Support 10/15/2025 247.98 1 10/02/2025 1 ESO Solutions* No 10/15/2025 3822 C 10/2025 144 507851 WWTP- Maintenance 10/15/2025 5.56 1 10/03/2025 1 Frank R Lyall & Son, Inc.* No 10/15/2025 3823 C 10/2025  City of Westmorland Page 2 A20320 BUC Paid Invoice Report 10/14/2025 01:52 PM Vendor # Invoice # Description Date Due Total Amount Check-Acct Inv Date Remit Vendor Name PO Number 1099 Date Paid Transaction # Trans-MMYY Claim-Number Project-Number 144 507861 WTP- Repairs and Maintenance 10/15/2025 5.09 1 10/06/2025 1 Frank R Lyall & Son, Inc.* No 10/15/2025 3823 C 10/2025 166 10/13/2025 PD- Animal Intake 10/15/2025 140.00 1 10/07/2025 1 Humane Society of Imperial County* No 10/15/2025 3824 C 10/2025 167 150844 CPA- Accounting Fees 10/15/2025 450.00 1 09/30/2025 1 Hutchinson & Bloodgood, LLP* No 10/15/2025 3825 C 10/2025 167 150844. CPA- Accounting Services Funds 320,342,3 10/15/2025 608.00 4 10/10/2025 1 Hutchinson & Bloodgood, LLP* No 10/15/2025 9 C 10/2025 167 150844.. CPA Accounting Services -RDA Account 700 10/15/2025 320.00 6 10/10/2025 1 Hutchinson & Bloodgood, LLP* No 10/15/2025 5 C 10/2025 178 10072025-6 Pro Phoenix Law Enforcement Agreement 10/15/2025 7500.00 1 10/07/2025 1 Imperial County Sheriff's Office* No 10/15/2025 3826 C 10/2025 183 10/14/2025 Utilities 10/15/2025 6154.86 1 10/14/2025 1 Imperial Irrigation District* No 10/15/2025 3856 C 10/2025 207 200 FD- Supplies 10/15/2025 166.09 1 10/08/2025 1 Johnny's Liquor Store* No 10/15/2025 3827 C 10/2025 214 52878 Safety Supplies 10/15/2025 212.05 1 09/03/2025 1 KC Welding and Rentals, Inc.* No 10/15/2025 3828 C 10/2025 232 6272015 WTP- Safety Supplies 10/15/2025 96.09 1 10/10/2025 1 Mallory Safety & Supply* No 10/15/2025 3829 C 10/2025 238 155618 FD- Safety Equipment 10/15/2025 273.73 1 10/02/2025 1 Med-Tech Resource LLC* No 10/15/2025 3830 C 10/2025 267 10/06/2025 Postage 10/15/2025 1041.99 1 09/25/2025 1 Pitney Bowes Bank, Purchase Power I No 10/15/2025 3831 C 10/2025 275 10704 WTP- Repairs (Howenstein waterline) 10/15/2025 1020.00 1 09/29/2025 1 Primo Construction & Services, Inc. No 10/15/2025 3832 C 10/2025 282 45893894 WWTP- WTP Dept Supplies 10/15/2025 155.02 1 09/24/2025 1 Quill LLC* No 10/15/2025 3833 C 10/2025 282 45910235 WTP- WWTP Dept Supplies 10/15/2025 25.77 1 09/24/2025 1 Quill LLC* No 10/15/2025 3833 C 10/2025  City of Westmorland Page 3 A20320 BUC Paid Invoice Report 10/14/2025 01:52 PM Vendor # Invoice # Description Date Due Total Amount Check-Acct Inv Date Remit Vendor Name PO Number 1099 Date Paid Transaction # Trans-MMYY Claim-Number Project-Number 282 45915510 WWTP- WTP Dept Supplies 10/15/2025 147.39 1 09/24/2025 1 Quill LLC* No 10/15/2025 3833 C 10/2025 282 45915542 WTP- WWTP Dept Supplies 10/15/2025 147.39 1 09/24/2025 1 Quill LLC* No 10/15/2025 3833 C 10/2025 282 45929982 CH- Office Supplies 10/15/2025 18.41 1 09/24/2025 1 Quill LLC* No 10/15/2025 3833 C 10/2025 285 11791 HOME Annual Monitoring 10/15/2025 540.00 9 09/18/2025 1 Raney Planning And Management, Inc. No 10/15/2025 3203394 C 10/2025 287 26CTOFWMN03 PD FD - Communications 10/15/2025 1067.50 1 10/01/2025 1 Regional Communication System* No 10/15/2025 3834 C 10/2025 288 S143253435.002 WTP- Repairs and Maintenance 10/15/2025 298.65 1 09/25/2025 1 Rexel* No 10/15/2025 3835 C 10/2025 291 5072124154 Printer Maintenance 10/15/2025 299.92 1 10/01/2025 1 Ricoh USA, Inc.* No 10/15/2025 3836 C 10/2025 297 1109610 Dept Fuel 10/15/2025 1503.15 1 09/30/2025 1 SC Fuels - Cardlock Fuel Systems* No 10/15/2025 3837 C 10/2025 302 10/09/2025 YH- Utilities 10/15/2025 6.54 1 10/03/2025 1 SoCalGas* No 10/15/2025 3838 C 10/2025 308 20251012-1 Building and Permittting 10/15/2025 1250.00 1 10/13/2025 1 Incipit Environmental Solutions* No 10/15/2025 3839 C 10/2025 318 173505895-0001 Parks and Rec- Maintenance of Equipment 10/15/2025 76.07 1 09/26/2025 1 Sunbelt Rentals, Inc.* No 10/15/2025 3840 C 10/2025 330 7885.00 PD- Computer Equipment 10/15/2025 7885.00 1 08/11/2025 1 Total Technology, Inc.* No 10/15/2025 3841 C 10/2025 333 52020250835 WTP- Maintenance 10/15/2025 35.25 1 06/01/2025 1 Underground Service Alert* No 10/15/2025 3842 C 10/2025 339 INV00830642 WTP- Maintenance and Repairs 10/15/2025 619.30 1 09/17/2025 1 USA BlueBook* No 10/15/2025 3843 C 10/2025 339 INV00831806 WTP- Repairs and Maintenance 10/15/2025 115.08 1 09/18/2025 1 USA BlueBook* No 10/15/2025 3843 C 10/2025  City of Westmorland Page 4 A20320 BUC Paid Invoice Report 10/14/2025 01:52 PM Vendor # Invoice # Description Date Due Total Amount Check-Acct Inv Date Remit Vendor Name PO Number 1099 Date Paid Transaction # Trans-MMYY Claim-Number Project-Number 339 INV00836944 WTP- Repairs and Maintenance 10/15/2025 309.03 1 09/24/2025 1 USA BlueBook* No 10/15/2025 3843 C 10/2025 339 INV00842947 WWTP- Maintenance 10/15/2025 218.45 1 09/30/2025 1 USA BlueBook* No 10/15/2025 3843 C 10/2025 339 INV00843052 WWTP- Maintenance 10/15/2025 254.52 1 10/01/2025 1 USA BlueBook* No 10/15/2025 3843 C 10/2025 349 10/10/2025 Uniforms 10/15/2025 283.02 1 10/01/2025 1 Vestis* No 10/15/2025 3844 C 10/2025 Void 349 10/14/2025 Uniforms 10/15/2025 365.19 1 10/02/2025 1 Vestis* No 10/15/2025 3857 C 10/2025 349 522053023 Uniforms 10/15/2025 81.03 1 06/12/2025 1 Vestis* No 10/15/2025 3844 C 10/2025 Void 349 5220535023 Uniforms 10/15/2025 81.03 1 06/12/2025 1 Vestis* No 10/15/2025 3844 C 10/2025 Void 349 5220579914 Uniforms 10/15/2025 86.37 1 09/25/2025 1 Vestis* No 10/15/2025 3844 C 10/2025 Void 349 5220582892 Uniform Maintenance 10/15/2025 82.17 1 10/02/2025 1 Vestis* No 10/15/2025 3844 C 10/2025 Void 349 5220585922 Unifroms 10/15/2025 115.62 1 10/09/2025 1 Vestis* No 10/15/2025 3844 C 10/2025 Void 349 920250839 WTP- Maintenance 10/15/2025 26.00 1 10/01/2025 1 Vestis* No 10/15/2025 3844 C 10/2025 Void 361 109516401 Printer Rent 10/15/2025 326.07 1 09/30/2025 1 Wells Fargo Vendor Financial Servic No 10/15/2025 3845 C 10/2025 388 20251006-1 UTIL REFUND 2025 3650 10/15/2025 100.00 1 10/06/2025 1 GRAHAM*HENRY No 10/15/2025 3846 C 01/2025 389 20251009-1 UTIL REFUND 2025 1130 10/09/2025 200.00 1 10/09/2025 1 TREJO* ARTURO No 10/15/2025 3847 C 01/2025 395 110597 PD- Vehicle Maintenance 10/15/2025 25.72 1 10/10/2025 1 Shank & Kretz dba O K Rubber Tires* No 10/15/2025 3848 C 10/2025  City of Westmorland Page 5 A20320 BUC Paid Invoice Report 10/14/2025 01:52 PM Vendor # Invoice # Description Date Due Total Amount Check-Acct Inv Date Remit Vendor Name PO Number 1099 Date Paid Transaction # Trans-MMYY Claim-Number Project-Number 401 USI125-05125911 Reimbursement - Indeed 10/15/2025 660.00 1 10/02/2025 1 Laura Fischer* No 10/15/2025 3849 C 10/2025 421 10/10/2025 PD- Training - CTFGP 10/15/2025 446.00 1 10/10/2025 1 Freddie Beltran* No 10/15/2025 3850 C 10/2025 Cannabis Grant 421 10/10/2025. Reimbursement - Hotel expense CTFGP 10/15/2025 1935.02 1 10/10/2025 1 Freddie Beltran* No 10/15/2025 3850 C 10/2025 Cannabis Grant 452 3 Consultant- Professional Services 10/15/2025 1970.00 1 10/06/2025 1 Lechowicz & Tseng Municipal Consult No 10/15/2025 3851 C 10/2025 453 10/02/2025 WWTP- Repairs and Maintenance 10/15/2025 112.03 1 09/15/2025 1 Imperial Truss & Lumber* No 10/15/2025 3852 C 10/2025 550 10/10/2025 PD- Training CTFGP 10/15/2025 376.00 1 10/10/2025 1 David Rodriguez* No 10/15/2025 3853 C 10/2025 Cannabis Grant 551 10/10/2025 PD- Training - CFTGP 10/15/2025 376.00 1 10/10/2025 1 Mark Dan Pablico* No 10/15/2025 3854 C 10/2025 Cannabis Grant 555 10/10/2025 PD Training - CTFGP 10/15/2025 376.00 1 10/10/2025 1 Tyler Hamby* No 10/15/2025 3855 C 10/2025 Cannabis Grant Total Invoices: 68 Amount: 68,992.87  CITY OF WESTMORLAND Report to the City Council MEETING DATE: October 15, 2025 FROM: Laura Fischer, Manager SUBJECT: Adopt Resolution 2025-17 Establishing Reserve Policy ISSUE: Shall the City of Westmorland City Council Adopt Resolution 2025-17 Establishing Reserve Policy. GENERAL MANAGER RECOMMENDATION: Adopt Resolution Number 2025-17 Establishing Reserve Policy. FISCAL IMPACT: Adopting Resolution 2025-17 will establish a reserve budget to allocate Fund Balance for FY 2025-26 to ensure adequate funding to complete projects. DISCUSSION: The City of Westmorland desires to maintain current and comprehensive financial policies which can be identified and approved each year via Resolution. The level of reserves and recommended uses are reviewed each year at budget adoption and approved by City Council. Purpose The purpose is to reduce the risk of financial impacts resulting from a natural disasters or other catastrophic events; respond to the challenges of a changing economic environment, including prolonged downturns in the local, state or national economy. Demonstrate continued prudent fiscal management and creditworthiness, and provide funding stability for core services and infrastructure funded through the General Fund and all enterprise funds. Classifications and Nature of Restrictions • Non-spendable- Cannot be readily converted to cash o Resources which cannot be spent because they are either a) not a spendable form or be legally or contractually required to be maintained intact. • Restricted- Externally imposed restrictions o Resources with constraints placed on the use of resources which are either a) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments; or b) imposed by law through constitutional provisions or enabling legislation. • Committed- City Council imposed commitment o Resources which are subject to limitations the government imposes upon itself at its highest level of design making (City Council) and that remain binding unless removed in the same manner.  • Assigned- City Council assigned purpose/intent o Resources neither restricted nor committed for which a government has a stated intended use as established by the City Council or a bod or official (management) to which the City Council has delegated the authority to assign amounts for specific purposes. • Unassigned- Residual balance not otherwise restricted o Resources which cannot be properly classified in one of the other four categories. The General Fund should have a positive unassigned fund balance amount. Budget Stabilization and Catastrophic Event Reserve Based on Operating Reserves. Funds reserved under this category shall be used to mitigate, should they occur, annual budget revenue shortfalls (actual revenues less than projected revenues) due to changes in the economic environment and/or one-time expenditures that will result in future efficiencies and/or budgetary savings. Examples of “economic triggers” and one-time uses include, but are not limited to: • Significant decrease in property or sales tax, or other economically sensitive revenues; • Loss of businesses considered to be significant sales tax generators; • Reductions in revenue or increases in expenditures due to actions by the state/federal government; • Workflow/technical system improvements to reduce ongoing, personnel costs and enhance customer services; • One-time maintenance of service levels due to significant economic/budget constraints; and • One-time transitional costs associated with organizational restructuring to secure long-term personnel cost savings. Funds reserved under this category shall also be used to mitigate costs associated with unforeseen emergencies, including natural disasters or catastrophic events. Should a catastrophic disaster or loss of a significant source of the City’s property and sales tax revenue occur, the required reserve level should be adequate to meet the City’s immediate financial needs. For example, in the event of natural disaster, this General Fund Reserve would provide necessary coverage for basic operating expenses for approximately 180 days, including salary and benefits for safety and non-safety City employees, while still meeting debt service obligations. This time frame would enable the City to explore other available cash alternatives. Capital Assets and Infrastructure Replacement Reserve. The City will maintain a Reserve for Capital Assets and Infrastructure Replacement. These reserves will be utilized to make major capital asset purchases such as information technology upgrades, fleet vehicles, and various equipment. Additionally, this reserve will be utilized to make improvements to and replacement of City buildings and infrastructure. Recommendations for use of these reserves will be made during the annual budget review and adoption process. This Reserve will be funded at $3,737,988 with the adoption of the Fiscal Year 2025-26 budget. It should be the long-term goal of the City to build and replenish this reserve in an amount equal to the estimated replacement cost of all City capital assets at the end of their design life and to use this reserve for such replacements. Excess Fund Balance At the end of each fiscal year, the Finance Department reports on the audited year-end financial results. Should actual General Fund revenues exceed expenditures and encumbrances, a year end operating surplus shall be reported. Any year-end surplus that results in the General Fund balance exceeding the Reserve level required by this reserve policy shall be available for allocation for the following, subject to Council approval: • Offset projected future deficits • Anticipated intergovernmental fiscal impacts • One-time funding, non-recurring needs • Loan repayment acceleration • Upon funding of the above, the division of remaining surplus balances shall be recommended to the City Council between the Capital Assets and Infrastructure Replacement, based on most critical needs at that time. CONCLUSION: It is recommended that the City Council review the Reserve Budget, and adopt Resolution 2025-17. ALTERNATIVES: 1) Do not adopt Resolution 2025-17 and give direction to staff for changes. 2) Provide alternative direction to staff. Respectfully Submitted, Laura Fischer, Manager Attachment: Resolution Number 2025-17  RESOLUTION NO. 2025-17 A RESOLUTION OF THE CITY OF WESTMORLAND ADOPTING A RESERVE BUDGET FOR FISCAL YEAR 2025-26 WHEREAS, the City Manager has submitted the Reserve 2025-26 Budget to the City Council for its review and consideration in accordance with usual policies and objectives, and WHEREAS, the 2025-26 Reserve Guidelines are intended to provide guidelines for the City of Westmorland to designate money in order to balance the budget, respond to emergencies, keep rates affordable, maintain current infrastructure and plan for future public projects; and WHEREAS, in said fiscal year beginning July 1, 2026, there is hereby Reserved within the Treasury of the City of Westmorland for City purposes by the various departments of said City for the fiscal year 2025-26, the projected amount of $3,737,988; and WHEREAS, All modifications to the Fiscal Year 2025-26 Budget of Reserved Funds, departments and/or activities shall be made by the City of Westmorland and any changes are reported regularly to the Board of Directors; and WHEREAS, the Proposed Reserve Budget Established for FY 2025-26 are described below; and Resolution 2025-17 Reserve Resolution 1  CITY OF WESTMORLAND 2025-26 PROJECTED CASH BALANCE Projected CASH BALANCE as of June 30, 2024 Streets General Fund Water Sewer Trash CDBG Totals All Funds Cash at Beginning of FY 2024-25: 800,754 601,849 905,154 70,435 217,350 1,567,471 4,163,013 Projected 2024-25 Net change at end of FY 2025-26: 154,017 23,000 12,460 15,000 13,262 - 217,739 Projected Cash Balance at End of FY 2023-24: 954,771 624,849 917,614 85,435 230,612 1,567,471 4,380,752 * Unchanged Capital assets for Projections purposes only Proposed Reserve Funds Established via Resolution Number 2025-17 Streets General Fund Water Sewer Trash CDBG Totals PROJECTED CASH BROUGHT FORWARD All Funds AS OF JUNE 30, 2025 954,771 624,849 917,614 85,435 230,612 1,567,471 4,380,752 Other Sources of Revenues: LOVE'S Reimbursement Agreement payments from Water and Sewer over 10 years total paid as of end of 2024 324,048 324,048 Release of Retention for Water Filter / Pipeline 329,722 329,722 Total Funds: 1,278,819 954,571 917,614 - 230,612 1,567,471 4,949,087 Committed Funds: Rate Study - Sewer Only - Water paid through EDWG 25,605 Capital Reserve Funds (Future Projects) - Water Treatment Plant - EDWG- 10% retention 1,100,000 1,100,000 Water Filter & Pipeline Project Overrun 2026 250,000 250,000 Public Safety Building - - Pedestrian ADA Sidewalks 385,000 385,000 East 7th Street Improvements Phase 1 659,000 659,000 Total Committed Funds: - 1,350,000 25,605 - - 1,044,000 2,419,605 LOVE'S Reimbursement Agreement 329,000 329,000 Debt owed to General q pFund - PAYMENT p SCHEDULE ( ) 10 YRS 28,129 7,876 - 36,005 Assigned or Designated Fund Balance: 329,000 1,378,129 59,086 - - 1,044,000 2,455,610 Operating and Maintenance Reserve Funds 90 days Operating and Maintenance Costs for Water and Sewer. 180 days for General Fund. 765,967 142,544 90,241 283,626 1,282,378 TOTAL RESERVES FOR FY 2024-25 1,094,967 1,520,673 149,327 - - 1,327,626 3,737,988 PROJECTED UN-ASSIGNED BALANCE: 183,852 (566,102) 768,287 239,845 1,211,098 170,673 Population 2,200 Total Expenditures Only 1,553,212 578,093 365,976 264,136 12,000 1,150,263 3,923,679 Expenditures per population 706 263 166 120 5 523 1,783 Number of Days in Year 365 Total Expenditures Only 1,553,212 578,093 365,976 264,136 12,000 1,150,263 3,923,679 Expenditures per day 4,255 1,584 1,003 724 33 3,151 10,750 Cash per day expenditures only 4,255 1,584 1,003 724 33 3,151 10,750 Number of Days Unassigned Cash 43 (357) 766 - - 76 113 Resolution 2025-17 Reserve Resolution 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WESTMORLAND, DOES HEREBY RESOLVE AS FOLLOWS: 1. That the foregoing is true, correct and adopted. 2. That the City Council of the City of Westmorland Adopts the Modified Reserve Fund Budget for Fiscal Year 2025-26. 3. That the City Council of the City of Westmorland does hereby adopt this Resolution approving the Fiscal Year 2025-26 Reserve Budget as set forth. 4. That the Mayor of the City Council of the City of Westmorland is hereby authorized to sign said Resolution, a copy of which is on file at City Hall. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Westmorland held on the 15th day of October 2025. __________________ _________________ Judith Rivera, Mayor ATTEST: _________________________________________ Christine Pisch, City Clerk I, Christine Pisch, City Clerk for the City of Westmorland, County of Imperial, State of California, DO HEREBY CERTIFY that the foregoing resolution was dully passed, approved and adopted by the City Council of the City of Westmorland at its regularly scheduled meeting held on the 15th day of October 2025. By ______________________________________ Christine Pisch, City Clerk Resolution 2025-17 Reserve Resolution 3  CITY OF WESTMORLAND CITY COUNCIL REPORT MEETING DATE: October 15, 2025 FROM: Laura Fischer, Manager SUBJECT: Consider Approval of Increased Cost for Current Employee Medical Insurance Plan. ISSUE: Shall the City Council of the City of Westmorland Approve Increased Cost for Current Employee Medical Insurance Plans? MANAGER RECOMMENDATION: Approve Increase Cost for Current Employee Medical Insurance Plans. FISCAL IMPACT: Approving the increase to the medical insurance plan increases insurance costs by $1,100.32 per month for a total annual increase of $13,203.84. This information is based on our current employee pool. Last year we changed our plan to save money, and this year the increase is 13.39%. INFORMATION: Mr. Dave West and Mr. Jose Landeros met with me and city staff to provide this information and to have any employee wishing to make changes to their medical insurance complete the forms. BUDGET STATUS: The current FY 2024-25 budget was based on the assumption that all full-time employees would be hired and working. We are currently fully staffed. CONCLUSION After careful consideration and review of the benefit analysis and cost analysis, staff recommends approving renewal of our current medical insurance plan, which will increase our costs by approximately $13,203.84 per year. ALTERNATIVES: 1) Direct staff to table this item for further discussion. 2) Direct staff to bring back other information at the next meeting. Respectfully Submitted, Laura Fischer, General Manager Attachments:  1 CITY OF WESTMORLAND REPORT TO CITY COUNCIL MEETING DATE: October 15, 2025 FROM: Laura Fischer, Manager SUBJECT: Information Regarding REAP SCAG Zoning Review and Downtown Overlay. INFORMATION ONLY: The Team for the REAP SCAG Zoning Review and Downtown Overlay Project has held several meetings. The representatives from SCAG and the city selected a consulting firm, MIG, to prepare the zoning and downtown overlay and to work with our community to gather their opinions and information. On October 15th the MIG’s representatives came to Westmorland and walked the downtown area to gather information. The agenda is attached for your review. The work plan for this project includes various public outreach plans one of which is to have a pop-up at the Honey Festival. We need City Council’s support and assistance to get the information to the public and encourage their input on the possible overlay plans. Respectfully Submitted, Laura Fischer CITY OF WESTMORLAND DOWNTOWN OVERLAY ZONE SCAG SRP 2.0 Project Area Tour Wednesday, October 15, 2025, 9:30am – 12:15pm City of Westmorland City Hall AGENDA Objectives:  Review and confirm project area boundaries, tour area identifying opportunities and challenges  Review and confirm Honey Festival pop-up event plan, including logistics, roles, and responsibilities In Attendance (Planned):  City of Westmorland: Laura Fischer – City Manager (Project Manager); Judith Rivera (Mayor); Tami Castro (City Hall Supervisor)  MIG: Laura Stetson (Principal in Charge), Diana Gonzalez (Project Manager), Steven Davidovas (Urban Design Specialist), Tessa Hocquet (Associate) # Agenda Item Schedule 1. Welcome & Overview (meet at City Hall) 9:30-10:00am - Introduction of new team members - Purpose of tour 2. Project Area Tour 10:00-11:15am a. Route: Begin at the west end of Downtown and proceed east b. Discussion Points - Identify key opportunities and challenges - Review and confirm project area boundaries (see attached map) c. Observations and priorities 3. Outreach Event Planning: Honey Festival Pop-Up 11:15-11:45am a. Feedback on event plan  Confirm space reservation and schedule  Roles and responsibilities 4. Next Steps & Action Item 11:45am-12:15pm 5. Lunch 12:15pm  SCAG Westmorland D o w n t o w n Zo n i n g FORRESTER RD Overlay HOWENSTEIN RD DEAN RD W 8TH ST E 8TH ST N I ST SUNDANCE LN N J ST W 7TH ST E 7TH ST N H ST N D ST C W 6TH ST E 6TH ST N CENTER ST N F ST N C ST N B ST N G ST W 5TH ST E 5TH ST MARTIN RD BOARTS RD 86 Junior High S B ST W 3RD ST E 3RD ST Elementary S G ST School S F ST S C ST W 2ND ST E 2ND ST City Hall JAU REGUI ST S D ST S CENTER ST E 1ST ST W 1ST ST S H RD W BONITA ST COOK ST 0 250 500 1,000 BEVERLEE WAY Feet BAUGHMAN RD Zoning Commercial Preliminary Project Area Industrial City Boundary Open Space Residential-Single Family Potential Project Area Expansion Residential-Duplex Multi-Family Residential-High Density Multi-Family This Project is funded and managed by the Southern California Association of Governments (SCAG) with Regional Early Action Program 2021 grant funding from the State of California Department of Housing and Community Development.  Outreach and Engagement Plan City of Westmorland Zoning Map Update, Downtown Overlay Zone, and Objective Design Standards Subregional Partnership Program 2.0 October 3, 2025 DRAFT This project is funded and managed by the Southern California Association of Governments (SCAG) with Regional Early Action Program 2021 grant funding from the State of California Department of Housing and Community Development. Outreach and Engagement Draft 10/2/2025 Table of Contents 1. Introduction .............................................................................................................................1 2. Objectives................................................................................................................................1 3. Key Engagement Groups and Engagement Organization .............................................................2 3.1 Engagement Groups............................................................................................................2 3.2 Community Engagement Organization .................................................................................2 4. Roles and Responsibilities ........................................................................................................3 5. Timeline ...................................................................................................................................4 5.1 Preliminary Timeline ...........................................................................................................4 5.2 Community Workshop ........................................................................................................5 6. Outreach Summary ..................................................................................................................6 Outreach and Engagement Draft 10/2/2025 1. INTRODUCTION This Outreach and Community Engagement Plan describes the public outreach activities that will inform the Westmorland Downtown Zoning Overlay project. It identifies key engagement groups, tools, and methods that will be used to engage with the community and identifies the schedule. The City has initiated a program to create an overlay zone for the City’s downtown core, including adopting objective design standards to provide clear criteria for development. Westmorland is a small, rural city in Imperial County that experiences similar challenges to other underserved communities in California’s inland regions. Many residents face barriers to housing stability, exposure to environmental health risks, and limited economic opportunity. The Downtown Overlay Zone represents an important step toward addressing these conditions through revitalization of the City’s core. This project involves exploring a new strategy to encourage housing and economic opportunity in areas that have long experienced underinvestment. To support this effort, City staff and the MIG team will engage residents at three key points in the program. By making the most of available resources and prioritizing inclusivity, the program aims to reach a wide range of community members in a focused and meaningful way. The City is committed to designing and implementing an inclusive engagement process to ensure the shared vision for Downtown Westmorland is based on robust feedback from all community members who live or own businesses in the City. This Community Engagement Plan outlines the approach and process for public participation, describing:  Objectives  Key Engagement Groups and Engagement Organization  Roles and Responsibilities  Timeline  Outreach Summary 2. OBJECTIVES The purpose of the outreach and community engagement plan is to develop a framework and identify target audience groups, messaging, and outreach methods throughout this project. Engagement and outreach will be built on the following objectives:  Educate the community about Downtown Overlay Zone and build awareness and understanding of the project  Identify shared community goals to guide the Downtown Zoning Overlay  Generate input and feedback on proposed Downtown Zoning Overlay and objective design standards  Reach a broad cross-section of the Westmorland community  Make participation accessible and inclusive, especially for those who face barriers to speaking up being heard 1 | PAGE SCAG Westmorland Downtown Zoning Overlay Outreach and Engagement Draft 10/2/2025 3. KEY ENGAGEMENT GROUPS AND ENGAGEMENT ORGANIZATION For each event, MIG will create one social media post and announcement for the City’s distribution across digital platforms. MIG will coordinate with the City to comply with all SCAG public communications requirements. 3.1 Engagement Groups The following key groups and demographics should be engaged during the Westmorland Downtown Zoning Overlay: • Residents • Property and business owners • City Council • Land development community • Key City staffR • Local p o Schools o Neighborhood groups o Community organizations o Churches and other religious organizations 3.2 Engagement Organization Community input is proposed to be included through a variety of outreach methods tailored to community needs. The outreach methods include up to three focus groups, a community engagement event, and two community working sessions with City Council. The outreach events will remain flexible as the project evolves to ensure responsiveness to emerging needs and constraints and to maximize effective community engagement. Focus Groups (up to three) The focus groups will include up to six individuals from affinity-based groups to receive insightful perspective on development in Downtown Westmorland. Venue: Virtual, through Zoom Materials: Focus group objectives and guiding questions memorandum Stakeholders: While these participants are still being identified, they may include property and business owners, land development community, residents, and local partners. Objectives: Gain insight and perspective from affinity-based groups to help shape a well- informed vision for Downtown Westmorland 2 | PAGE SCAG Westmorland Downtown Zoning Overlay Outreach and Engagement Draft 10/2/2025 Community Engagement Venue: In person at the Honey Festival, November 15, 2025 Stakeholders: Residents Materials to be provided in English and Spanish: Flyer, social media graphic, engagement boards Objective: Introduce the project and understand the community’s perspectives. The input will help in the development of the objective design standards and overlay zone. First Community Working Sessions with the City Council A community working session is a facilitated meeting with the City council that invites public attendance and input, providing an opportunity to review and discuss key work products, draft concepts, and land use options for Downtown. Venue: In person at City Hall Stakeholders: City C members and residents Materials to be provided in English and Spanish: Flyer, social media graphic, presentation Objective: Introduce the project, present existing conditions, and gather input on the vision for development in Downtown Westmorland. Second Community Working Sessions with the City Council Venue: Inperson at City Hall Stakeholders: City Council members and residents Materials to be provided in English and Spanish: Flyer, social media graphic, presentation Objective: Present the recommendations and proposed policies of the Downtown Overlay Zone and objective design standards 4. ROLES AND RESPONSIBILITIES The engagement events will be a collaborative effort between the MIG team and the City. In general, the MIG team will prepare materials for engagement events, and the City will promote the efforts and distribute information. Material will be produced in Spanish and English. The following summarizes the roles and responsibilities for each outreach event. 3 | PAGE SCAG Westmorland Downtown Zoning Overlay Outreach and Engagement Draft 10/2/2025 Method MIG Team City • Identify individuals or small groups • Identify groups and individual from City-provided contacts. stakeholders to participate in • Using links from the City, reach out via interviews. Focus Group email and schedule meetings. • If non-responsive to MIG (3) • Prepare all meeting materials. contact, assist with outreach or • Develop a set of interview questions. with identifying additional • Conduct meetings via Zoom. participants. • Provide a summary of key findings. • Review MIG interview questions. • Prepare boards and stations to • Provide and reserve event space, summarize the current stage of the notice the meetings, and project and provide space for advertise the events. community input. Community • Review and approve materials, • Print presentation boards. Engagement display, and exhibits. • Provide materials, display, and • City staff members will attend exhibits. the pop-up. • Two MIG staff will attend, including one staff with Spanish fluency. • Inform MIG team of meeting date Community • Prepare all meeting materials and and order on agenda. Working provide materials.. • Review and approve materials. Session • Up to 3 MIG staff will attend, including • City staff members will attend (2) one staff with Spanish fluency. the community working session. 5. TIMELINE 5.1 Preliminary Timeline November 2025 – December 2025 The Community Engagement event (Honey Festival) and focus groups are planned to be held during this time frame. Additionally, tribal consultation assistance can also be provided. The feedback from those engagement events will be utilized to inform the draft overlay zone and the draft objective design standards that will be initiated in December. January 2026 Following the existing conditions review, one community working session with City Council will be conducted to share the existing conditions and receive feedback and input on the vision for Downtown Westmorland. 4 | PAGE SCAG Westmorland Downtown Zoning Overlay Outreach and Engagement Draft 10/2/2025 April 2026 The second community working session with City Council is planned to be held in April 2026. The feedback gathered from this engagement will be used to revise the overlay zone and objective design standards before Planning Commission hearing. 5.2 Detailed Event Timeline Focus Group (3) 3 Weeks Week of Post 4+ Weeks Prior 2 weeks Prior Day of the event Prior Event Event MIG and City to MIG and City to send develop list of City reach reviewed material Focus participants. out to City final participants MIG to revise MIG to lead group Draft focus review of and set questions based discussion summary group questions interviews on City’s memo questions for comments City approval Community Workshop 3 Weeks Week of Post 4+ Weeks Prior 2 weeks Prior Day of the event Prior event Event MIG sends City to send draft materials reviewed draft Final City to materials MIG to bring Event City to review advertise material for pop-up Summary coordinate MIG to revise and pop-up and attend event. memo with workshop based on updates for pop-up comments Community Working Sessions with City Council 3 Weeks Week of Post 4+ Weeks Prior 2 weeks Prior Day of the event Prior event Event City to City to review draft Final materials Event MIG sends advertise review MIG to lead summary draft materials Working City to add and presentation memo Sessions applicable content updates 5 | PAGE SCAG Westmorland Downtown Zoning Overlay Outreach and Engagement Draft 10/2/2025 6. OUTREACH SUMMARY Following the conclusion of each engagement, a summary of what was communicated and heard will be prepared. 6 | PAGE SCAG Westmorland Downtown Zoning Overlay to City of Westmorland from Diana Gonzalez, Tessa Hocquet re Honey Festival Plan date 10/03/25 Westmorland Downtown Overlay Community Engagement Event #1: Honey Festival Pop-Up Location: Westmorland City Park Date: November 15, 2025 Time: Event time: 8:00am – 2:00pm, MIG attendance: 9:00am – 1:00pm Objectives for Community Engagement #1 1. Introduce the Project: Clearly explain the purpose of the project, including how it connects with Westmorland’s broader community needs. 2. Build Awareness and Trust: Create visibility for the project, show that the City is listening, and emphasize that community input will directly shape the work. Encourage continued involvement by showing how pop-up event inputs will influence next steps. 3. Early Input: Learn from residents regarding their lived experiences related to housing, mobility, and Downtown needs. This will complement information from available technical data. 4. Ensure Accessibility: Provide bilingual, culturally respectful, and low-barrier opportunities for residents to participate. Format The first community engagement event will be a pop-up at the Honey Festival. The pop-up event will provide participants the opportunity to learn about the project and provide input at the poster display area. The pop-up will include up to three large interactive display boards. Each board will provide visuals and prompts to encourage feedback. Participants will also be encouraged to provide input through discussion with City representatives and MIG project team members in attendance (in English and Spanish). Content/Activities All display materials will be bilingual (English/Spanish). The posters will include: 1. Board 1: Project Introduction & Background. This display will provide context about the project and its connection to community goals, giving residents the context they need before providing input. The display will include: i. Project objective ii. Overview and introduction to the project (description and project boundary) iii. Connection between project and broader community needs or goals iv. Project timeline 2. Board 2: Project Area Information. This display will show current conditions and how land is developed and zoned today. The display will include: i. Existing conditions (aerial view of Westmorland alongside the current zoning to show how the land is used today) and a boundary of the project area ii. Zoning designations and what is allowed 3. Board 3: Downtown Character & Examples (Precedent Images). This display invites feedback on the look, feel, priorities, and community values that should shape Downtown. The display will include: i. Examples of different downtown areas and main streets with a variety of land uses, building types, and design styles. Images will be chosen to fit Westmorland’s local context. ii. Using dot stickers and sticky notes, community members are invited to “vote” for the images that best reflect what they’d like to see in their own Downtown. Prompts/Feedback: As this is a preliminary exposure activity, rather than providing technical details, we will focus on conveying broad and approachable information and letting residents react to concepts. The intent is to spark conversation and invite residents to share their initial reactions, priorities, and ideas in simple, straightforward ways. We will guide feedback by focusing on three key themes: 1. Character: How does the overall look and style of downtown appear to you?? What seems inviting or feels like it fits Westmorland’s identity? MIG, Inc. 2  2. Public Realm Elements: What features—such as sidewalks, parks, plazas, and streetscapes—make Downtown more inviting and attractive? 3. Land Uses: What kinds of uses—like shops, housing, or services—are missing or would Downtown more vibrant and useful? Materials Needed for the Workshop • Canopy or tent for shade (City to provide) • Table(s) for materials and displays (City to provide) • Easels to hold display boards (MIG to provide) • Display boards (3) for activities and examples (MIG to provide) • Post-its, stickers, and markers/pens for participants to share their comments and ideas (MIG to provide) • City contact information (for questions outside the scope of this project) Staffing • City of Westmorland: 1 representative who is either a staff member or a Councilperson • MIG: 2 staff persons, one of whom will be a Spanish speaker. MIG, Inc. 3