Everest Metro Police Joint Finance Committee

Meeting Minutes of Joint Meeting of the Everest Metropolitan Police Department Joint Finance Committee and the Everest Metro Municipal Court Finance Committee, dated 01/10/19 Present: Hooshang Zeyghami – Trustee; Village of Weston Barbara Ermeling – President; Village of Weston Denny Richmond – Alderman; City of Schofield Dan Vergin – Alderman; City of Schofield Clay Schulz- EMPD Police Chief Jessica Trautman – Finance Director; Village of Weston Jenna Trittin – Deputy Finance Director; Village of Weston Kristy Isberner– EMPD Administrative Assistant Rob Dickerson – EMPD Operations Captain Absent: Kregg Hoehn – Mayor; City of Schofield Milt Olson – Chairman; Town of Weston Jon Ziegler – Trustee; Village of Weston I. CALL TO ORDER A. Alderman Vergin opened the meeting at 1600 hrs. Roll call. B. Approval of minutes of meeting held, October 30th 2018. *M/S/P Richmond/Zeyghami II. NEW BUSINESS - EMMC A. Review of audit RFPs- Jessica Trautman stated she sent out a summary of the proposals, two comparable in price – Kerber Rose and Hawkins Ash CPAs, one higher – Bakertilly. She stated Kerber Rose is our current auditor, however, they got the audit very late this year which may be due to staff change over. Don Stebenow is retired and no longer with Kerber Rose. Hawkins will not be on site, but Kerber Rose will. Discussion ensued regarding which company to select. A suggestion was made to include a penalty in the contract for being late. A suggestion was also made to include verbiage that states after a year, we have a right to cancel if they are late. B. Select a firm to conduct EMMC Audit - A motion was made to select Kerber Rose again, including a penalty language for $20 a day for tardiness past the April 30th deadline and a clause that if they do not meet the deadline the first year we can break the contract with no penalty. *M/S/P Zeyghami/Ermeling C. III. NEW BUSINESS – EMPD A. Review of audit RFPs -Jessica Trautman stated she sent out a summary of the proposals, two comparable in price – Kerber Rose and Hawkins Ash CPAs, one higher – Bakertilly. She stated Kerber Rose is our current auditor, however, they got the audit very late this year which may be due to staff change over. Don Stebenow is retired and no longer with Kerber Rose. Hawkins will not be on site, but Kerber Rose will. Discussion ensued regarding which company to select. A suggestion was made to include a penalty in the contract for being late. A suggestion was also made to include verbiage that states after a year, we have a right to cancel if they are late. B. Select a firm to conduct EMPD audit - A motion was made to select Kerber Rose again, including a penalty language for $20 a day for tardiness past the April 30th  deadline and a clause that if they do not meet the deadline the first year we can break the contract with no penalty. *M/S/P Zeyghami/Ermeling C. Police Chief Evaluation – Alderman Vergin asked for direction regarding the police chief evaluation due to the fact that the Police Commission can no longer be involved. He would like to see this accomplished by the end of first quarter if possible. A motion was made to have the leaders of the three communities get together to do this evaluation. *M/S/P Richmond/Zeyghami IV. CHIEF’S REPORT – A. Department Updates- Chief Schulz stated next Thursday the Police Commission will be interviewing four candidates for our open police officer position. Mental Health statistics – in 2017 EMPD handled 36 mental health commitments, and in 2018 there were 97. Our agency had the largest increase in 2018 in the county. This week there was a 37 hour commitment that was dealt with and that person did not even go to Winnebago. He stated he would also like to tackle CBD oil and hemp in 2019 since it is a very vague law and hard to enforce. V. REPORTS: VI. DATE FOR NEXT MEETING: TBD VII. ADJOURN: Meeting was adjourned 1629 hrs. *M/S/P Richmond/Ermeling