Everest Metro Police Joint Finance Committee

Meeting Minutes of Joint Meeting of the Everest Metropolitan Police Department Joint Finance Committee and the Everest Metro Municipal Court Finance Committee, dated 06/13/19 Present: Wally Sparks – President; Village of Weston Nathan Fiene – Trustee; Village of Weston Mark Maloney – Trustee; Village of Weston Denny Richmond – Alderman; City of Schofield Kari Carroll – Alderman; City of Schofield Kregg Hoehn – Mayor; City of Schofield Milt Olson – Chairman; Town of Weston Clay Schulz- EMPD Police Chief Jessica Trautman – Finance Director; Village of Weston Jenna Trittin – Deputy Finance Director; Village of Weston Kristy Isberner– EMPD Administrative Assistant Shane Heilmann – EMPD Administrative Captain Krisztina Dommer – Kerber Rose Absent: I. CALL TO ORDER A. President Sparks opened the meeting at 1700 hrs. Roll call. B. Approval of minutes of meeting held, January 10th, 2019. *M/S/P Maloney/Richmond II. NEW BUSINESS – EMMC & EMPD A. Presentation of the 2018 EMPD/EMMC Audit Report by Krisztina Dommer of KerberRose and possible approval – Ms. Dommer stated that KerberRose had given Everest Metro PD a clean opinion, meaning they have no concerns with Everest Metro’s accounting practices. She stated that due to new GASB regulations, there were impacts based on the post-employment benefits that are required to be tracked now. She stated that the only concern that KerberRose had was that the FDIC only insures up to $250,000 and that left approximately $500,000 that was not insured and not collateralized. Finance Director Trautman stated that some banks will offer lower interest when collaterilizing accounts, which is why this was never looked into. It was decided that it didn’t hurt to ask and Finance Director Trautman was asked to look into it and bring that information back to a future meeting. A motion was made to approve the audit report as presented. *M/S/P Maloney/Olson III. NEW BUSINESS – EMPD A. Election of Chair and vice Chair of EMPD and EMMC Joint Finance Committee (replace departed Chair Dan Vergin) – President Sparks was nominated and approved as the Chairman. *M/S/P Maloney/Richmond Alderman Richmond was nominated and approved as the Vice-Chairman. *M/S/P Hoehn/Maloney B. Determine negotiation sub-committee for EMPPA/WPPA contract negotiations and discuss possible meeting dates – In the past the three municipal heads formed this committee. A motion was made to keep it this way going forward. *M/S/P Maloney/Fiene It was decided that Chief Schulz would put out a Doodle Poll for  possible future dates of this meeting with the understanding that sooner was preferable. Chief Schulz was also asked to get comparables of other police departments to present at this meeting. C. Closed session pursuant to 19.85(1)(C); considering employment, promotion, compensation or performance evaluation of Rob Dickerson – A motion was made by Trustee Fiene to go into closed session for the purpose of considering employment, promotion, compensation, or performance evaluation of Rob Dickerson. The motion was seconded by Alderman Richmond and a roll call vote was taken with all members agreeing to proceed to closed session. At the conclusion of the closed session a motion was made to return to open session. *M/S/P Maloney/Fiene D. Possible approval of separation agreement for Rob Dickerson – A motion was made to approve the separation agreement for Rob Dickerson. *M/S/P Maloney/Hoehn E. Approval to hire clerical worker to fill vacancy created by the resignation of Greg Lang – A motion was made to approve the hiring of a clerical worker to fill the current vacancy. *M/S/P Maloney/Richmond It was also decided that Chief Schulz would not need to seek approval from this committee to fill vacant positions, only to create new ones. F. Approval to start hiring process for schedule officer vacancy – Chief Schulz stated that it takes months to go through a hiring process and he would like to get started with that process to fill the vacancy that will be created in August. He stated they have not begun to look to see if they can hire off the old list or if a new one will need to be created. He stated that even if they can begin the process, there would be no hiring until the position is actually vacant in August. A motion was made to allow the start of the hiring process to fill the anticipated vacancy. *M/S/P Hoehn/Richmond IV. CHIEF’S REPORT – A. Department Updates- Chief Schulz stated that everyone has been working very hard as the department currently has five officers on leave. Most shifts are running 3 officers at all times. He stated that the budget is still looking good. The fund balance currently has $515,000 at the end of last year, which is good because he is anticipating two retirements in 2020 which would both encompass sick time pay-outs. He stated he would like a meeting in approximately two weeks to set the new captain’s salary. Chief Schulz also passed out a copy of the agreement between the municipalities since he knew most of the committee members were new and it explained a bit about how the joint agreement operated between the three municipalities. V. REPORTS: VI. DATE FOR NEXT MEETING: TBD VII. ADJOURN: Meeting was adjourned 1809 hrs. *M/S/P Maloney/Carroll