Everest Metro Police Joint Finance Committee

Meeting Minutes of Joint Meeting of the Everest Metropolitan Police Department Joint Finance Committee and the Everest Metro Municipal Court Finance Committee, dated 10/06/2020 Present: Mark Maloney – Village President; Village of Weston Denny Richmond – Alderman; City of Schofield Kari Carroll – Alderman; City of Schofield Yee Lee Xiong – Trustee; Village of Weston Milt Olson – Chairman; Town of Weston Nate Fiene – Trustee; Village of Weston Clay Schulz- EMPD Police Chief Becca Schreiber– EMPD Administrative Assistant Jessica Trautman- Finance Director, Village of Weston Jenna Trittin –Deputy Finance Director, Village of Weston Absent: Kregg Hoehn – Mayor; City of Schofield I. CALL TO ORDER A. Vice President Maloney opened the meeting at 1700 hrs. Roll call. B. Approval of minutes of meeting held September 3, 2020. *M/S/P Fiene / Richmond II. NEW BUSINESS – EMMC III. NEW BUSINESS – EMPD A. Chief Schulz discussed writting off the 2018 unpaid invoices for the Alarm Billing account, which totalled $405. Fiene asked why these are not being sent to collection and discussion was had about the small amount of those invoices and the closure of the business, Wausau Gun & Loan, who did not pay a majority of those invoices. A motion was made to write off the 2018 unpaid invoices of $405 from the Alarm Billing account. *M/S/P Xiong / Carroll B. There was discussion and requests for approval to order two (2) 2021 squads from Langlade Ford. The quote EMPD received for these squads is less than what the 2020 squads costed. The cost was $32,597 for each squad, excluding license and title fees. Xiong requested EMPD get another bid prior to the official purchase of the squads. Xiong is looking for at least one other bid to justify the costs and asked that this be tabled to the following meeting. A motion was made to table the request to order two (2) 2021 squads from Langlade Ford until the following meeting once another bid was requested. *M/S/P Xiong / Fiene C. Chief’s wanted to remind the committee that his evaluation is coming due. Maloney agreed to schedule a time to do Chief’s Evaluation in the near future. D. Chief discussed setting non-represented employees wage increases for 2021. The Chief is requesting non-represented employees a wage increase for 2021 of 2% in January, 1% in July, which is what the Union receives. The non-represented employees include the police chief, two captains, administrative assistant, three clerical staff and a part-time crossing guard. A motion was made to approved non-represented employees wage increases of 2% in January 2021 and 1% in July 2021. *M/S/P Fiene / Richmond E. There was discussion on the funding formula statistics from 2019 stats as it relates to the 2021 budget. The Henry West case in the City of Schofield that occurred in 2019 threw off the formula percentages greatly due to the 40 charges of Agravated Assault for that specific case. Chief discussed the possibility of removing those 40 Agravated Assualt stats from the funding formula in order to be more on average of what their shared costs would be. Maloney commented that in the spirit of the anomaly, the Committee would do the same if this nuance also occurred in the Village of Weston or the Town of Weston. The Committee also agreed to  pull $150,000 out of the undesignated fund balance to be used as a revenue in the 2021 budget. This has historically been done for years. *M/S/P Milt / Fiene F. Jenna explained the Route to Recovery Act. Jessica explained that the Route to Recovery Act is a grant for wages of those who work the front line and have more exposure to Covid. Jessica will work with Captain Aldrich to submit those claims for Patrol hours worked during the eligibility period of this Act. G. There was a recommendation made by the Chief for possible action on two (2) EMPD employee retirements anticipated for 2021 and how payout will be budgeted. Chief recommendated the funds come from the undesignated fund balance as opposed to being put in the operational budget. This has been past practice for the past few years and has worked well. H. Chief discussed our health insurance plan and explained that as a group, our utilization rates are high, making bids and costs come in at a higher rate. Our Spectrum representative will be coming in to discuss with the group’s Insurance Committee, to include the Village and SAFER, to discuss options. The committee is meeting on Wednesday October 14. The options will be brought in front of the Village Board for approval at the October 19 meeting. IV. CHIEF’S REPORT – A. Department updates – Chief discussed the recent Covid quarantine and that positive cases are being navigated through. He also discussed that the Schofield Pawn America closed on September 30th, which means that EMPD will lose pawn billing revenue. EMPD is still continuing seeking out grants and getting them used. EMPD is now part of a Federal Task Force for one of our employees, and the vehicle and OT expenses are paid for by the Fed’s. V. COMMITTEE MEMBER COMMENTS: A. VI. DATE FOR NEXT MEETING: TBD VII. ADJOURN: Meeting was adjourned 17:49 hrs. *M/S/P Richmond / Fiene