Finance & Human Resources Committee

Village of Weston, Wisconsin OFFICIAL PROCEEDINGS OF THE FINANCE & HUMAN RESOURCE COMMITTEE held on Monday, May 20, 2024, at 4:15 p.m., in the Board Room at the Municipal Center, Chairman Ermeling presiding. AGENDA ITEMS. 1 Finance & HR Committee Call to Order & Welcome by Chairperson Ermeling. Meeting called to order at 4:15 p.m. by Committee Chairperson Ermeling. 2 Pledge of Allegiance to the Flag. 3 Roll Call by Recording Secretary. Roll call of Finance & HR Committee indicated 5 members present. Member Present Dirks-Luebbe, Micki YES Ermeling, Barbara YES Vacant -- Hackbarth, Linda YES Hegg, Robin EXCUSED Meinel, Steve YES Pinsonneault, Jim YES Trustee Zeyghami, Hooshang is sitting for vacant position 4 Approval of minutes from previous Finance meeting: March 18, 2024 Motion by Pinesonneault, second by Meinel, to approve previous Finance March 18, 2024 minutes. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Zeyghami, Hooshang YES Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve YES Pinsonneault, Jim YES 5 Approval of minutes from previous HR meeting: February 19, 2024 Motion by Pinesonneault, second by Dirks-Luebbe, to approve previous HR February 19, 2024 minutes. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Zeyghami, Hooshang YES Mtg_F&HR_240520_Minutes Song Lao updated @5/21/2024 2:50 PM Page 1 P:\GOVERN\COMMITTEES\Finance & HR\2024\240520\Mtg_F&HR_240520_Minutes  Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve YES Pinsonneault, Jim YES 6 Public Comments. ACKNOWLEDGE WORK PRODUCT TRANSMITTALS. 7 April Budget Status Report 8 TIF 1 and TIF 2 Detail Reports for April 9 Legal Detail Motion by Pinsonneault, second by Meinel, to acknowledge the reports 7, 8, and 9. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Zeyghami, Hooshang YES Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve YES Pinsonneault, Jim YES EDUCATION PRESENTATIONS & REPORTS 10 Acknowledge recent staff resignation notices Gebert, Administrator, presented the recent staff resignation notices from Aaron Anklam, Assistant Planner, to be the Transportation Planner with Marathon County. 11 Acknowledge recent staff hire Gebert, presented the recent staff hires. Both Peter Burazin, Public Works Maintainer and Carrie Edmondson, Assistant Planner, have already started. Isaac Dolan, Staff Engineer, his first day will begin around the first half of June 2024. POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS. 12 Amendments to Job Description for the Deputy Clerk/Administrative Support Specialist Brehm, Village Clerk, talked about how the new discovery both through skills and responsibilities of the Deputy Clerk/Administrative Support Specialist, that the job description needed to be updated to encompass the duties. The Village is looking to clarify the duties of this position mostly with regard to the aspects of social media posting and communications in order to properly guide this position. Hackbarth suggest to change some of the wordings to mention social media instead of Facebook, Nextdoor, and LinkedIn. Dirks-Luebbe express how she feels more connected with the Village by seeing more post on the Village's Facebook. Mtg_F&HR_240520_Minutes Song Lao updated @5/21/2024 2:50 PM Page 2 P:\GOVERN\COMMITTEES\Finance & HR\2024\240520\Mtg_F&HR_240520_Minutes  Motion by Hackbarth, second by Dirks-Luebbe, to recommend the job description with addition to include the social media, including but not limit to Facebook, Nextdoor, and LinkedIn. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Zeyghami, Hooshang YES Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve YES Pinsonneault, Jim YES 13 2025 Budget Wage Adjustments Trautman, Director of Finance, is looking for direction when it comes to wage adjustments for 2025 budget season. Last year, all staff except for new hires, that started at year end, received a 3% Consumer Price index (CPI) adjustments to their wages. Then to receive a merit increase, the staff's Directors would fill out a form requesting and justifying the request for a merit increase. There was a good discussion regarding this topic and Ermeling would like to have this topic back for next meeting for further discussion. RESOLUTIONS/ORDINANCES. FUTURE ITEMS. 14 Next Finance & HR meeting date(s): - Monday, June 17, 2024 @ 4:30 p.m. 15 Topics for future meetings. - Accounting 101 - Wage Adjustments 16 Remarks from staff. - 17 Remarks from Committee Members. - Pinsonneault would like the results from Poll: Pay frequency for Commission/ Committee Members, to be presented at the next meeting. 18 Announcements. - Pinsonneault wants to welcome the new staff members onboard. ADJOURNMENT OF FINANCE & HR COMMITTEE Motion by Hackbarth, second by Meinel, to adjourn the Finance & HR Committee meeting at 4:54 p.m. Yes Vote: 6 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Mtg_F&HR_240520_Minutes Song Lao updated @5/21/2024 2:50 PM Page 3 P:\GOVERN\COMMITTEES\Finance & HR\2024\240520\Mtg_F&HR_240520_Minutes  Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Zeyghami, Hooshang YES Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve YES Pinsonneault, Jim YES Ermeling adjourned the Finance & HR Committee meeting. Song Lao, Recording Secretary Mtg_F&HR_240520_Minutes Song Lao updated @5/21/2024 2:50 PM Page 4 P:\GOVERN\COMMITTEES\Finance & HR\2024\240520\Mtg_F&HR_240520_Minutes