Finance & Human Resources Committee

Village of Weston, Wisconsin OFFICIAL PROCEEDINGS OF THE FINANCE & HUMAN RESOURCE COMMITTEE held on Monday, July 15, 2024, at 4:15 p.m., in the Board Room at the Municipal Center, Chairman Ermeling presiding. AGENDA ITEMS. 1 Finance & HR Committee Call to Order & Welcome by Chairperson Ermeling. Meeting called to order at 4:15 p.m. by Committee Chairperson Ermeling. 2 Pledge of Allegiance to the Flag. 3 Roll Call by Recording Secretary. Roll call of Finance & HR Committee indicated 4 members present. Member Present Dirks-Luebbe, Micki YES VIA ZOOM Ermeling, Barbara YES Vacant -- Hackbarth, Linda EXCUSED Hegg, Robin YES Meinel, Steve ABSENT Pinsonneault, Jim YES 4 Approval of minutes from previous Finance meeting: June 17, 2024 Motion by Pinsonneault, second by Ermeling, to approve previous minutes. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Vacant -- Hackbarth, Linda -- Hegg, Robin YES Meinel, Steve -- Pinsonneault, Jim YES 5 Public Comments. ACKNOWLEDGE WORK PRODUCT TRANSMITTALS. 6 June Budget Status Report Trautman gave an overview of the June report. Motion by Pinsonneault, second by Hegg, to acknowledge the budget status report. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Mtg_F&HR_240715_Minutes Song Lao updated @7/17/2024 2:12 PM Page 1 P:\GOVERN\COMMITTEES\Finance & HR\2024\240715\Mtg_F&HR_240715_Minutes  Vacant -- Hackbarth, Linda -- Hegg, Robin YES Meinel, Steve -- Pinsonneault, Jim YES 7 TIF 1 and TIF 2 Detail Reports for June Trautman gave an overview of the TIF reports. Motion by Pinsonneault, second by Hegg, to acknowledge the TIF 1 and TIF 2 reports. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Vacant -- Hackbarth, Linda -- Hegg, Robin YES Meinel, Steve -- Pinsonneault, Jim YES 8 Legal Detail Trautman presented the Legal Details. Motion by Pinsonneault, second by Hegg, to acknowledge the Legal Details. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Vacant -- Hackbarth, Linda -- Hegg, Robin YES Meinel, Steve -- Pinsonneault, Jim YES EDUCATION PRESENTATIONS & REPORTS. 9 Town of Weston Office Space, Building lease, and service Agreement Motion by Pinsonneault, second by Hegg, to recommend to the Board of Trustees to terminate the agreement with the Town of Weston. After reading the lease contract, Pinsonneault noticed that to terminate the lease, a written notice to the tenant is require at least 180 days prior to the expiration of the term. He also stated that leasing to the Town of Weston is not in the taxpayer's best interest in mind. He is willing to entertain a new lease agreement with the Town, but it must better reflect the current real estate market and protect the tax payer's interest. Mtg_F&HR_240715_Minutes Song Lao updated @7/17/2024 2:12 PM Page 2 P:\GOVERN\COMMITTEES\Finance & HR\2024\240715\Mtg_F&HR_240715_Minutes  Ermeling wanted to confirm if the motion includes both the lease and the service agreement. Pinsonneault is looking to just terminate only the lease agreement. Motion to Amend by Pinsonneault, second by Hegg, to recommend to the Board of Trustees to terminate the current lease agreement with the Town of Weston, on Mesker Street. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Vacant -- Hackbarth, Linda -- Hegg, Robin YES Meinel, Steve -- Pinsonneault, Jim YES 10 Additional Lease of Space Opportunities Gebert, Village Administrator, updated that this agenda item is still on the table but there is no additional information to share. Also to clarify that the space in question is the work space above the board room that is most immediately available to lease. The other vacant parcels that is Village owned is just vacant land. NEW BUSINESS. 11 Discussion and/or action on 2025 Budget process Trautman express how this committee is strongly on the Human Resource side instead of Finance and is asking if the committee would approve to handle the 2025 budget process a little different. The plan is to bring wages and benefits to this committee and bring the rest of the budget discussion to the board. Motion by Pinsonneault, second by Hegg, to approve to present the 2025 budget (wages and benefits) to this body and have the Board handle the general/overall 2025 budget. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Vacant -- Hackbarth, Linda -- Hegg, Robin YES Meinel, Steve -- Pinsonneault, Jim YES 12 Discussion and/or action on Assessor Contract Trautman summarized that the Assessor contract goes through the end of this year and is proposing Mtg_F&HR_240715_Minutes Song Lao updated @7/17/2024 2:12 PM Page 3 P:\GOVERN\COMMITTEES\Finance & HR\2024\240715\Mtg_F&HR_240715_Minutes  for a one-year extension with Greg Schmidt. The cost would be $42,100 for 2025, the previous contract with Greg was $37,800, a $4,300 increase. There has not been an increase since 2020. Pinsonneault would like to go for RFP after the 1 year extension with Greg Schmidt. Hegg agrees with Pinsonneault and would like to comment that hopefully the RFP is completed before the extension ends. Motion by Pinsonneault, second by Hegg, to recommend the Village Board to extend the contract with Greg Schmidt for 1 year and prepare or send out RFP after that. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Vacant -- Hackbarth, Linda -- Hegg, Robin YES Meinel, Steve -- Pinsonneault, Jim YES 13 Discussion and/or action on Job Description for Street Superintendent Wodalski, Director of Public Works, summarized that with the retirement of the Deputy Director of Public Works and a recent hire of a Staff Engineer, there is no need to fill this vacant position. He is proposing that a street Superintendent position be created. Motion by Pinsonneault, second by Hackbarth, to recommend the Village Board approve the Street Superintendent Job Description. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Vacant -- Hackbarth, Linda -- Hegg, Robin YES Meinel, Steve -- Pinsonneault, Jim YES MOVE TO CLOSED SESSION PER §19.85(1)(C) Move to closed session to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility to wit: • Reclassification Review Procedure from Public Works Maintainer to Public Works Operator A quorum was not present, there was no motion made to go into closed session. This agenda item will be on the next meeting. Mtg_F&HR_240715_Minutes Song Lao updated @7/17/2024 2:12 PM Page 4 P:\GOVERN\COMMITTEES\Finance & HR\2024\240715\Mtg_F&HR_240715_Minutes FUTURE ITEMS. 14 Next Finance & HR meeting date(s): - Monday, August 19, 2024 @ 4:30 p.m. 15 Topics for future meetings. - 16 Remarks from staff. - Trautman reminded the committee to please let the staff know if they will be in attendance, to make sure there will be quorum. 17 Remarks from Committee Members. - 18 Announcements. - ADJOURNMENT OF FINANCE & HR COMMITTEE Motion by Hegg, second by Pinsonneault, to adjourn the Finance & HR Committee meeting at 4:44 p.m. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara YES Vacant -- Hackbarth, Linda -- Hegg, Robin YES Meinel, Steve -- Pinsonneault, Jim YES Ermeling adjourned the Finance & HR Committee meeting. Song Lao, Recording Secretary Mtg_F&HR_240715_Minutes Song Lao updated @7/17/2024 2:12 PM Page 5 P:\GOVERN\COMMITTEES\Finance & HR\2024\240715\Mtg_F&HR_240715_Minutes