Finance & Human Resources Committee

Village of Weston, Wisconsin OFFICIAL PROCEEDINGS OF THE FINANCE & HUMAN RESOURCE COMMITTEE held on Monday, September 16, 2024, at 4:30 p.m., in the Board Room at the Municipal Center, Chairman Ermeling presiding. AGENDA ITEMS. 1 Finance & HR Committee Call to Order & Welcome by Chairperson Ermeling. Meeting called to order at 4:31 p.m. by Committee Vice-Chairperson Pinsonneault. 2 Pledge of Allegiance to the Flag. 3 Roll Call by Recording Secretary. Roll call of Finance & HR Committee indicated 3 members present. Member Present Dirks-Luebbe, Micki YES Ermeling, Barbara EXCUSED Vacant -- Hackbarth, Linda YES Hegg, Robin EXCUSED Meinel, Steve EXCUSED Pinsonneault, Jim YES Trustee Zeyghami, Hooshang is sitting for vacant position PUBLIC COMMENTS. MINUTES FROM PREVIOUS MEETING. 4 Approval of minutes from previous Finance meeting: August 19, 2024. Motion by Hackbarth, second by Dirks-Luebbe, to approve previous minutes. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES ACKNOWLEDGE WORK PRODUCT TRANSMITTALS. 5 August Budget Status Report. Motion by Hackbarth, second by Dirks-Luebbe, to acknowledge the budget status report. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Mtg_F&HR_240916_Minutes Song Lao updated @9/18/2024 10:53 AM Page 1 P:\GOVERN\COMMITTEES\Finance & HR\2024\240916\Mtg_F&HR_240916_Minutes  Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES 6 TIF 1 and TIF 2 Detail Reports for August. Motion by Hackbarth, second by Dirks-Luebbe, to acknowledge the TIF 1 and TIF 2 reports. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES 7 Legal Detail. Motion by Dirks-Luebbe, second by Hackbarth, to acknowledge the Legal Details. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES EDUCATION PRESENTATIONS & REPORTS. 8 Results of Compensation options Survey. Administrator, Gebert, summarized that a survey was emailed to staff on their preferred compensation options. The results concluded that 64.52% voted to have a wage increase and any insurance increase would be absorbed by the employee. Pinsonneault question if there are other increase in benefits, vision or dental, that we are aware of. Finance Director, Trautman, explained that the staff will work with Cory from Spectrum on getting some numbers. OLD BUSINESS. 9 Discussion and/or action on 2025 Budget process. - Update to the Village Pay Grid/Pay Plan for 2025. Gebert explained that to keep the Village pay grid/pay plan up to date, a draft of 3% increase is attached. She reiteration that increasing the pay grid/pay plan does not increase annual f Mtg_F&HR_240916_Minutes Song Lao updated @9/18/2024 10:53 AM Page 2 P:\GOVERN\COMMITTEES\Finance & HR\2024\240916\Mtg_F&HR_240916_Minutes  compensation. It is to reflect minimum, mid-point, and maximum wages across Village positions to recognize annual adjustments for competitiveness and cost of living. Motion by Hackbarth, second by Dirks-Luebbe, to recommend to the Board to approve a 3% increase to the pay grid/pay plan for 2025. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES - 2025 Staff Compensation Increases. Gebert discussed how Consumer Price Index is 2.9%, and the +/- 3% range is what several municipalities are considering for wage increases. She also mentioned that a 3% wage increase was added as a placeholder to the balanced budget. Motion by Hackbarth, second by Dirks-Luebbe, to recommend to the Board to approve a 3% wage increase, as long as they meet satisfactory or higher performance review on file and has been employed for one year. Yes Vote: 3 No Votes: 1 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim NO Zeyghami, Hooshang YES - 2025 Merit/Market Reserve. Gebert talked about having a $15,000 General Fund reserve for merit/market as a placeholder in the 2025 budget. There were discussions to give out bonus instead of merit/market. Motion by Hackbarth, second by Dirks-Luebbe, to recommend to the Board to approve to hold $15,000 in the budget for merit/market, but take no action at this time or further discussion by the committee. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Mtg_F&HR_240916_Minutes Song Lao updated @9/18/2024 10:53 AM Page 3 P:\GOVERN\COMMITTEES\Finance & HR\2024\240916\Mtg_F&HR_240916_Minutes  Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES - 2025 Health Plan Benefits Update/Design. Gebert updated the committee that the Village is still awaiting confirmation of health insurance increase for 2025. - Updated Capital Improvement Plan (CIP). Gebert explained that there is no update to the CIP at this time, but will continue to work with Ehlers, Inc. 10 Discussion and/or action on review of fee schedule. Gebert expressed that the last time a major fee schedule amendment was 2017. Each department has reviewed and updated the fee schedule. The committee members had a good discussion on why some item lines increase/decrease and why some lines did not have an increase and should be. Motion by Pinsonneault, second by Dirks-Luebbe, to recommend the Village Board approve of the updated Fee Schedule as submitted with effective date 01/01/2025 and SAFER fees subject to SAFER Board approvals and with changes to commercial reinspection fee, cell tower, decking wording, copies, and GIS. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES NEW BUSINESS. 11 Discussion and/or action on AR Write-off. Trautman presented amounts that will be removed from our Accounts Receivable to be forwarded to the Department of Revenue for collection or transfer to the tax roll. Motion by Zeyghami, second by Hackbarth, to recommend the Village Board approve the accounts receivable write-offs as presented. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Hackbarth, Linda YES Hegg, Robin -- Mtg_F&HR_240916_Minutes Song Lao updated @9/18/2024 10:53 AM Page 4 P:\GOVERN\COMMITTEES\Finance & HR\2024\240916\Mtg_F&HR_240916_Minutes  Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES 12 Discussion and/or action on the current lease arrangement with Crane Meadows. Gebert explained that this agenda item was requested to determine if the land was buildable and the estimated assessed value and taxes depending on the land use. Mr. Weilep, current lessee, was present and expressed that he believes the current lease agreement of $800.00 is fair. He explained that the range is for the community rather than for personal/business gain, location is good for the customers as well. 13 Discussion and/or action on the sewer rate increase. Wodalski, Public Works & Utility Director, talked about how the last Sanitary Sewer Utility Rates were last increased in September of 2018. Rib Mountain Metropolitan Sewerage District increased their rates for 2024 in order to pay for the wastewater treatment plant's DNR required expansion project for phosphorus removal. The Village waited before increasing the rates to get a better gauge exactly how it would impact the sewer utility. As of July 2024, there is currently a deficit of $282,856. There were discussion to increase more then 20%. Zeyghami explained that the purpose of the increase is to cover the infrastructure cost, base on user fee, and to not make money or have a surplus. Motion by Zeyghami, second by Hackbarth, to recommend that the Board of Trustees approve to increase the Weston Sanitary Sewer Base Rate 5% and the Volume Rate by 32% for an overall rate increase of 20% for an average 12,000 gallon quarterly bill to be effective January 16, 2025. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES REMARKS FROM COMMITTEE MEMBERS. REMARKS FROM CHAIR. FUTURE ITEMS. Next Finance & HR meeting date(s): - October 21, 2024 @ 4:30 p.m. ADJOURNMENT. Mtg_F&HR_240916_Minutes Song Lao updated @9/18/2024 10:53 AM Page 5 P:\GOVERN\COMMITTEES\Finance & HR\2024\240916\Mtg_F&HR_240916_Minutes  Motion by Hackbarth, second by Dirks-Luebbe, to adjourn the Finance & HR Committee meeting. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Dirks-Luebbe, Micki YES Ermeling, Barbara -- Hackbarth, Linda YES Hegg, Robin -- Meinel, Steve -- Pinsonneault, Jim YES Zeyghami, Hooshang YES Pinsonneault adjourned the Finance & HR Committee meeting at 6:00 p.m. Song Lao, Recording Secretary Mtg_F&HR_240916_Minutes Song Lao updated @9/18/2024 10:53 AM Page 6 P:\GOVERN\COMMITTEES\Finance & HR\2024\240916\Mtg_F&HR_240916_Minutes