Mountain Bay Metropolitan Police Oversight Board

MOUNTAIN BAY METROPOLITAN POLICE OVERSIGHT SPECIAL BOARD MEETING MINUTES August 21, 2024 Accepted: September 18, 2024 1. Call to Order: Chairman Dan Mortensen called the meeting to order at 4:00 p.m. Members present: Jamie Weiland, Mark Maloney, Dan Helgeson, Jim Pinsonneault, and Chairman Dan Mortensen. Also present: Chief of Police Jeremy Hunt, Rothschild Administrator Ryan VanDeWalle, Weston Administrator Jami Gebert, and Clerk Elizabeth Felkner. 2. Announcements and Statements from the Audience: None. 3. Minutes of Previous Meeting(s): Motioned by Weiland/Helgeson to Approve the Oversight Board Meeting Minutes of July 24, 2024 as Presented. Questioned and carried 5:0. 4. Discussion and Possible Action Regarding Survey Results: Chief Hunt and Mr. Pinsonneault explained the survey results to the Board. The board was pleased with the positive feedback and recommends Chief Hunt conduct another survey near year end. Motioned by Pinsonneault/Maloney to Approve the Survey Results and Request a Year-End Survey with Chief Hunt’s Questions. Questioned and carried 5:0. 5. Discussion and Possible Action Regarding the Employee Uniform Expenses: Chief Hunt explained that with the merge, the officers needed to be uniformed in their apparel and needed to order new vest carriers that totaled $280.00 each. Since some officers do not require vest carries, Chief Hunt is requesting all officers receive the additional $280.00 to be transparent. Mr. VanDeWalle suggested placing an end date of the additional uniform allowance as it is outside of the union contract uniform allowance. Chief Hunt mentioned that the vest carriers are on order however the invoices come in once the uniform is received. Motioned by Pinsonneault/Helgeson to Approve the Current Expenditures for the New Badges, Carriers, and Uniform Allowances as Presented by the Police Chief and Any Additional Expenditures for Those Items as Approved by the Police Chief with All Funds be Expended No Later than November 1, 2024. 6. Discussion and Possible Action Regarding Balance Sheet: Mr. VanDeWalle explained the Balance Sheet to the Board. 1 MOUNTAIN BAY METROPOLITAN POLICE OVERSIGHT SPECIAL BOARD MEETING MINUTES August 21, 2024 Accepted: September 18, 2024 Motioned by Maloney/Weiland to Approve the Balance Sheet as Presented. Questioned and carried 5:0. 7. Discussion and Possible Action Regarding Land Purchase and Contractor for the Police Department Project: Mr. VanDeWalle and Chief Hunt mentioned that the land purchase is completed and will begin moving forward with the creation of the new building. Boldt Construction was present and explained the steps they utilize when contracting out along with steps taken. Motioned by Pinsonneault/Wieland to Authorize the Police Chief and Village Administrators to Draft a Communication Piece to the Public, Elected Officials, and Police Department Staff of the Recent Purchase of Parcel for the New Building and the Expressed Interest in Creating a New Building to Meet the Employee’s Needs. Questioned and carried 5:0. Motioned by Helgeson/Maloney to Authorize the Police Chief and Village Administrators to Move Forward with the Process of Finding a Design Contractor and Present for the Building of Adequate Space for the Mountain Bay Metropolitan Police Department. Questioned and carried 5:0. 8. Discussion and Possible Action Regarding 2024 Halloween Party: Chief Hunt mentioned that Officer Behnke has reached out to multiple businesses for donations for the upcoming 2024 Halloween Party. The party has been going on for roughly 30 years and has received positive feedback from the community. It costs roughly $6,500.00 to organize and with the donations, the Police Department can have the Party on Friday, October 18, 2024, at D.C. Everest Middle School from 5 p.m. – 8 p.m. The department is seeking volunteers to help with the event. Motioned by Weiland/Pinsonneault to Move Forward with the 2024 Halloween Party as Presented. Questioned and carried 5:0. 9. Consideration of Motion to Adjourn to Closed Session Pursuant to Wisconsin Statutes Section 19.85 (1)(C) Considering Employment, Promotion, Compensation or Performance Evaluation Data of Any Public Employee Over which the Governmental Body has Jurisdiction or Exercises Responsibility, to Discuss Employee Performance Matters: Motioned by Helgeson/Pinsonneault to Adjourn to Closed Session at 5:07 p.m. Roll call vote: Jamie Weiland – Aye; Mark Maloney – Aye; Dan Helgeson – Aye; Jim Pinsonneault – Aye; and Chairman Dan Mortensen - Aye. Motion carried unanimously. 2 MOUNTAIN BAY METROPOLITAN POLICE OVERSIGHT SPECIAL BOARD MEETING MINUTES August 21, 2024 Accepted: September 18, 2024 10. Motion to Reconvene into Open Session and take Action Regarding Items Discussed in Closed Session: Motioned by Maloney/Pinsonneault to Reconvene into Open Session at 5:12 p.m. Questioned and carried 5:0. No Action Taken. 11. Set Date, Time, and Agenda Items to Discuss at Next Meeting: Next meeting is scheduled for Wednesday, September 18, 2024 at 4:00 p.m. 12. Adjourn: Motion by Pinsonneault/Weiland to Adjourn. Questioned and carried 5:0. Meeting Adjourned at 5:13 p.m. Prepared by: Elizabeth Felkner, Clerk 3