Park and Recreation Committee

Meeting of the: PARK & RECREATION COMMITTEE Members: S Jaeger {c}, S Berger, J Abt, R Esker, T Kollmansberger Location: Weston Municipal Center (5500 Schofield Ave) Date/Time: Monday, June 23rd, 2014 @ 5:15 P.M. MINUTES Committee member Berger called the meeting to order at 5:15 p.m. Members in attendance included Roger Esker and Tina Kollmansberger. Sharon Jaeger was absent and excused. Joe Abt was absent. Park Superintendent Osterbrink, Administrator Guild, and Recording Secretary Heather Meliska, were also in attendance. There were 9 people in the audience. 1. Call to order Parks and Recreation Committee. 2. Scheduled Appearances. 3. Comments from the public on committee issues.  Phil Valitchka, the Chairperson for the Marathon County Metropolitan Planning Commission Bicycle and Pedestrian Sub Committee expressed support and encouragement for the Community Bicycle Rental program. They also had submitted a supporting letter. 4. Committee Proclamations.  No committee Proclamations 5. Consent Items: a) Approval of previous meeting Minutes from April 28, 2014. *M/S/P: Esker/Kollmansberger b) Recommendation to deny proposals for outsourcing of lawn mowing services due to lack of competitive bids. *M/S/P: Esker/Kollmansberger c) Acknowledge grant application submissions to the Marathon County Environmental Impact Fund for a canoe/kayak launch. *M/S/P: Esker/Kollmansberger d) Acknowledge grant application submissions to the Marathon County Environmental Impact Fund for purchase of park land in the SE quadrant of the Village. *M/S/P: Esker/Kollmansberger 6. Business Items: a) Discussion and consideration of citizen petition regarding upgrades and changes to Kennedy Park.  Park Superintendent Osterbrink mentioned himself, along with Chief Sparks, Officer Klemm and Officer Schulz met with a group of residents around Kennedy Park to discuss some ongoing issues happening at the Skate Park. Ideas for some ways to help deal with some of the issues taking place were discussed. Administrator Guild mentioned how a large amount of kids who hang out around there are not even skaters. Director of Technology Services Crowe talked about putting up a video system and how EMPD could log in from their cars.  *M/S/P: Berger/Esker to move forward to the Village Board that the village installs speed bumps in the parking lot, post a 5mph sign at the entrance, stop sign at the exit and that we install a gate that can be locked at closing. b) Discussion and consideration on whether to recommend to the Board of Trustee a partnership proposal between the Village of Weston and Sprocketz Bike Shop to create a Community Bicycle Rental Program to be funded through Room Tax Dollars.  John Nowaczyk, owner of Sprocketz Bike Shop attended the meeting. Guild shared some stats that were posted in the June edition of the Wisconsin Business News. The Village would pay for the start of the program with room tax funds. Sprocketz would be responsible for reservations, storing the bikes, ect. The project would be a pilot program, which would go from this year to the end of next year. *M/S/P: Kollmansberger/Esker to send over to the finance committee and then to the Village board. c) Discussion and consideration for purchase request for Music Licensing.  Guild has received calls about music being played at the Farmers Market, the parks, etc. Getting a music license should be done since we have a great amount of events that music is being played at. *M/S/P: Berger/Esker to go forward with purchasing the Music Licensing d) Discussion and consideration to place a portable restroom at the Disc Golf Course.  Osterbrink mentioned that some people will not even come to our park because we do not have a bathroom. *M/S/P: Kollmansberger/Esker to put a portable restroom at the Disc Golf Course. 7. Reports from Staff: a) Report regarding CORP/Parks and Open Space Plan.  Mark Roffers will be coming to the July 28, 2014 meeting to discuss the draft of the CORP. b) Report from Aquatic Center Manager Brad Mroczenski.  Mroczenski mentioned some incidents that have taken place so far. It has been a cool season where many times the Aquatic Center had to open late or close early. Staffing issues going on where staff members do not want to work their shifts. Working on solving the issue. c) Report from Park, Forestry, Grounds Director Shawn Osterbrink.  Would like to discuss the Aquatic Center opening day for 2015 since students are in school until June 9th in 2015. Berger mentioned to wait until Chairperson Jaeger is present to make a decision on the opening day. Osterbrink also reported that we currently purchase the majority of our trees from Northwood’s Nursery in Rhinelander. We typically purchase from wholesale nurseries because of the cost savings. We are working on a plan to start replacing some of the plants that were damaged last winter. d) Report from Administrator Daniel Guild.  No report 8. Remarks from the Parks & Recreation Committee members.  No comments from committee members. 9. Adjourn. a) Next meeting date is scheduled for July 28, 2014 at 5:15pm Berger adjourned the meeting at 6:23pm Sincerely, Heather Meliska Recording Secretary