Park and Recreation Committee

PARKS & RECREATION COMMITTEE Sharon Jaeger, Chair Scott Berger Tina Kollmansberger Roger Esker Joe Abt Meeting Packet Monday, June 22, 2015 @ 5:15 pm  VILLAGE OF WESTON MEETING NOTICE & AGENDA Meeting of: PARK & RECREATION COMMITTEE Members: S Jaeger {c}, S Berger, J Abt, R Esker, T Kollmansberger Location: Weston Municipal Center (5500 Schofield Ave) Date/Time: Monday, June 22, 2015 @ 5:15 P.M. The Village of Weston is committed to excellence, and the delivery of cost‐effective public services. A. Call to order Parks and Recreation Committee. B. Comments from the public on matter pertaining to committee business. C. Approval of previous meeting minutes from: April 27th, 2015. D. New Business. 1. Irish Fest Request 2. Electronic/Vapor Cigarettes at Aquatic Center E. Department Reports. 1. Report from Aquatic Center Manager Brad Mroczenski. 2. Report from Parks Director Shawn Osterbrink. F. Report from Administrator on matters related to parks and recreation. G. Communications and recommendations from Committee members. H. Set next meeting date, and discuss items for next committee agenda: Mon, 7/27/15, @ 5:15 P.M. I. Adjourn. This notice was posted at the Municipal Center and was emailed to local media (Print, TV, Radio) on 6/19/2015 @ 11:30 a.m. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids & services. For information or to request this service, contact the Village Clerk, Sherry Weinkauf at (715) 359-6114.  PARK & REC COMMITTEE 4/27/2015 Agenda Item C Approval of pervious meeting Minutes from 4/27/15 Meeting of: PARK & RECREATION COMMITTEE Members: S Jaeger {c}, S Berger, J Abt, R Esker, T Kollmansberger Location: Weston Municipal Center (5500 Schofield Ave) Date/Time: Monday, April 27, 2015 @ 5:15 P.M. MINUTES Chairperson Jaeger called the meeting to order at 5:15 p.m. Members in attendance included Roger Esker, Scott Berger and Tina Kollmansberger. Joe Abt was absent. Park Superintendent Osterbrink, Aquatic Center Manager Mroczenski and Recording Secretary Heather Meliska, were also in attendance. There were 2 people in the audience. A. Call to order Parks and Recreation Committee. B. Comments from the public on matter pertaining to committee business. C. Approval of previous meeting minutes from: March 23, 2015. *M/S/P: Esker/Berger D. New Business. 1. Room Tax Request Forrest’s Run  Osterbrink mentioned that the Village would like to use Room Tax for events that draw in hotel stays. It would be nice to track how many overnight stays are generated. The idea was brought up to put a line on the Forrest’s Run application to see if the participants stayed overnight. *M/S/P: Berger/Esker to approve and forward to the Village Board. 2. Eau Claire River Water Trail  Osterbrink discussed the scope of services that MD Roffers prepared for this project. The development of this project will help with pursuing additional partnerships for additional launches. The water trail would incorporate a good portion of the Eau Claire River in Marathon County. The Village has received a grant and submitted another grant application for the Canoe/Kayak launch on Ross Avenue. The Village has also budgeted the entire amount for the development of the launch. Yellowbanks has been chosen as another launch site. There was discussion of having a launch on Callon Avenue and Highway J but, the cost would be too high. *M/S/P: Berger/Esker to approve the scope of services. 3. Eau Claire River Trail Boardwalk Repair  Osterbrink stated that the boardwalk off of Tricia Avenue was damaged this spring due to the frost and that it is currently a safety issue. Osterbrink discussed the project with staff and determined that we do not have the staff available to complete this project in a timely manner. Osterbrink discussed the project with Public Works Director Keith Donner about having staff do the project on over time or hire a contractor to complete the project. *M/S/P: Esker/Kollmansberger to approve to fund the project under the Park Land Dedication account. Utilizing staff or an outside contractor up to $5,000.00. 4. Request for Proposal site Aquatic Center Concession Stand  The proposal was put together last April. Recently, Osterbrink met with Daniel to go over the proposal. Information was put together with the attendance and gross sales. The current lease was redone this year. Staff would like to have the lease signed and in place by June/July with the new lease. Jaeger asked if there was any more discussion with Rothschild/Schofield.  Osterbrink stated they have not had any additional communication with them at this time.. E. Department Reports.  Report from Aquatic Center Manager Brad Mroczenski.  Completed hiring process.  20 employees returned, 12 new employees, 1 new front desk and 4 returning front desk employees.  Schedules are in the process of being completed.  Pre-Season schedule is being worked on with the Guards.  There will once again be joint training with SAFER this year.  One employee already quit.  The first week at the pool will be Safety Week.  Report from Parks Director Shawn Osterbrink.  Planning to set the pool pumps this coming week and fill the pool on May 18th.  Staff is going to start mowing some locations next week  Starting last week, a Street Department employee will assist the Parks Department. There will be one employee every 2 weeks. We will be having that person in the Parks Department if they are not out mowing. If additional help is needed, we will reach out to other departments for assistance.  2 seasonal employee have been hired and we are working on getting 1 more  Was contacted by Bill Duncanson, who was reviewing our CORP plan. He read about our Boundless playground plan. He mentioned they have an individual in their community that lost their child earlier this year and are determined to build an all access playground in the area. F. Report from Administrator on matters related to parks and recreation. G. Communications and recommendations from Committee members. H. Next meeting date is scheduled for: Monday, June 22nd @ 5:15 p.m. I. Adjourn.  Jaeger adjourned the meeting at 6:15 p.m. Heather Meliska Recording Secretary PARK & REC COMMITTEE 4/27/2015 Agenda Item D.1 Irish Fest Request VILLAGE OF WESTON REQUEST FOR CONSIDERATION AGENDA ITEM DSCRPTN: FUNDING AND SUPPORT REQUEST FOR CONSIDERATION AT: PARK AND RECREATION COMMITTEE; MONDAY, JUNE 22, 2015 LEGISLATION TYPE: ACKNOWLEDGE | MOTION | ORDINANCE | POLICY | RESOLUTION RECOMMENDATION TO: Since we have not received a specific request staff has no recommendation at this point. REPORT PREPARED BY: Shawn Osterbrink; Director of Parks, Recreation and Forestry BACKGROUND: We have received a request from Jim Daly coordinator of Irish Fest to be on the agenda as he would like to submit a request to the committee for funding for this event. Unfortunately we don’t have any other information on exactly what they are requesting this year. In the past the village has provided different amounts of funding and support for this event. We have provided traffic control items, tables, chairs, picnic tables and financial support over the past two years of this event. FISCAL IMPACTS: Budget Line Item: Budget Line Item: Budgeted Expenditure: Budgeted Revenue: ATTACHMENTS: Irish Fest Funding Request Information 1 Our third annual Irish Fest will be here soon and we anticipate another successful event. Last year our attendance was over 2,000 and we reached more than 6,300 people via our Facebook ads. More than 100 people participated in the bike rides. It’s clear that Irish Fest is becoming a tradition for Central Wisconsin residents. It’s a grand day of music, dancing, food and camaraderie, all in celebration of the rich Irish culture. Please mark September 12, 2015 as our grand day of celebration. We would love to have you join us as a sponsor this year. We begin with a morning bicycle rally offering both a family route and two advanced levels for serious bikers. Family activities continue all day, including workshops with local Irish musicians and dance lessons as well as a silent auction. Entertainment includes dancer Brian Cunningham and the Rince na Chroi dancers, the Two Tap Trio, the band Reilly and the Wild Colonial Bhoys. Refreshments will be available with all proceeds going to the Kiwanis Club of Wausau to support programs such as the Little Olympics, Peyton’s Promise, Coats for Kids and various scholarships. We’ve enclosed more details on the event and levels of sponsorship. Given the rising popularity of Irish Fest we have slightly revised our sponsorship levels. Please contact any of us with questions. Thank you for your interest! Our Mission Irish Fest celebrates the music, dance and food of Ireland while spotlighting central Wisconsin as a vibrant, entertaining and welcoming place for residents, tourists and visitors. Our Values Irish Fest is a 501C(3) nonprofit corporation that focuses on enhancing our community by building strong relationships with our sponsors, providing a free and open event for the enjoyment of our citizens, creating a quality experience for our guests and giving back to the community through the Kiwanis Club of Wausau. Our Giving All proceeds from beverage sales go directly to the Kiwanis Club of Wausau, a member of Kiwanis International. Kiwanis International is one of the largest service organizations in the world. The money we raise supports the following local programs: • Coats for Kids • Camp Hope • Little Olympics • Rib Mountain State Park • Peyton’s Promise • High School Key Clubs • Salvation Army • Scholarships • Adopt-a-Highway Details Irish Fest is a full day of activities including a morning bicycle rally with three routes (one for families and two for advanced riders). We turn the parking lot of Weston Place (Basil Restaurant) into the festival grounds and feature Irish musicians, bagpipers, an Irish dancing exhibition with workshops, traditional Irish food and a silent auction. Admission is free to the festival. There is a nominal fee for the bike ride to cover expenses for the participant T-shirts and lunch. Sponsorships There are six levels of sponsorship opportunities ranging from Presenting to Patron and offering visibility in accordance with the level of support. This visibility can include Web, Social Media, Press, Posters and T-shirts.  September 12, 2015 2015 Irish Fest Sponsorship Levels ________ Dublin Diamond: $5000 – Presenting Sponsor (Exclusive) • Premiere placement on website with live link to company web page • Premiere mentions on all TV and radio advertising • Kickoff dinner and entertainment for 8 at Basil’s • Company profile on Facebook with links to company Facebook page • Logo on posters and Tshirts • 8 wrist bands for free food and beverages • First right of refusal for 2016 Presenting Sponsorship ________ Cork Platinum: $2,500 • Listed on website as sponsor with live link to company web page • Logo on Facebook, posters and Tshirts • Kickoff dinner and entertainment for 6 at Basil’s • Mentions on all TV and radio advertising • 6 adult beverage tickets ________ Galway Gold: $1,500 • Listed on website as sponsor with live link to company web page • Logo on Facebook, posters and Tshirts • Kickoff dinner for 4 at Basil’s • 6 adult beverage tickets ________ Limerick Silver: $1,000 • Listed on website as sponsor with live link to company web page • Logo on Facebook and Tshirts • 4 adult beverage tickets ________ Belfast Bronze: $500 • Listed on website as sponsor with live link to company web page • Logo on Facebook • 2 adult beverage tickets ________ Patron: $150 • Name listed on website • Please send corporate logos (jpg files) to: jillmabry@aol.com; return form to address below by June 6, 2015 • Checks made payable to: Irish Fest Central Wisconsin Sponsor name as it is to be published: ________________________________________________________ Contact: ________________________________________________________________________________ Address: ________________________________________________________________________________ City, ST, Zip _____________________________________________________________________________ Phone: ______________________________Email: _____________________________________________ Irish Fest 2106 Schofield Avenue Weston 54476 715.298.0677  PARK & REC COMMITTEE 4/27/2015 Agenda Item D.2 Electronic/Vapor Cigarettes at the Aquatic Center VILLAGE OF WESTON REQUEST FOR CONSIDERATION AGENDA ITEM DSCRPTN: USE OF ELECTRONIC/VAPOR CIGARETTES AT THE AQUATIC CENTER FOR CONSIDERATION AT: PARK AND RECREATION COMMITTEE; MONDAY, JUNE 22, 2015 LEGISLATION TYPE: ACKNOWLEDGE | MOTION | ORDINANCE | POLICY | RESOLUTION RECOMMENDATION TO: Not allow the use of Electronic/Vapor Cigarettes at the Aquatic Center REPORT PREPARED BY: Shawn Osterbrink; Director of Parks, Recreation and Forestry BACKGROUND: We have recently experienced the use of vapor cigarettes at the Aquatic Center. This is a new issue as the popularity of this product has increased over the past couple of years. The Village Board just approved an ordinance regarding the use of e-cigarettes by children but nothing was addressed about the use of these devices in village facilities. Staff feels that use of these types of products at the Aquatic Center should be banned because of the significant amount of children that utilize the facility. FISCAL IMPACTS: Budget Line Item: Budget Line Item: Budgeted Expenditure: Budgeted Revenue: ATTACHMENTS: Article from the FDA regarding the health risks and an article from Americans for nonsmokers’ rights. 1  Defending your right to breathe smokefree air since 1976 Electronic Smoking Devices and Secondhand Aerosol Electronic smoking devices (or ESDs), which are often called e-cigarettes, heat and vaporize a solution that typically contains nicotine. The devices are metal or plastic tubes that contain a cartridge filled with a liquid that is vaporized by a battery-powered heating element. The aerosol is inhaled by the user when they draw on the device, as they would a regular tobacco cigarette, and the user exhales the aerosol into the environment. “If you are around somebody who is using e-cigarettes, you are breathing an aerosol of exhaled nicotine, ultra-fine particles, volatile organic compounds, and other toxins.” Dr. Stanton Glantz, Director for the Center for Tobacco Control Research and Education at the University of California, San Francisco. Current Legislative Landscape  As of April 2, 2015, 354 municipalities and three states include electronic smoking devices as products that are prohibited from use in smokefree environments. Constituents of Secondhand Aerosol Electronic smoking devices (ESDs) do not just emit “harmless water vapor.” Secondhand aerosol (incorrectly called vapor by the industry) from ESDs contains nicotine, ultrafine particles and low levels of toxins that are known to cause cancer.  ESD aerosol is made up of a high concentration of ultrafine particles, and the particle concentration is higher than in conventional tobacco cigarette smoke.1  Exposure to fine and ultrafine particles may exacerbate respiratory ailments like asthma, and constrict arteries which could trigger a heart attack.2  ESD aerosol particles are smaller than 1000 nanometers, which is a similar size to tobacco smoke and diesel engine smoke, and bystanders can be exposed to this aerosol. “The exact size distribution depends on the chemical composition of the electronic cigarette liquid, the e-cigarette device operation, and user vaping preferences.”3  At least 10 chemicals identified in ESD aerosol are on California’s Proposition 65 list of carcinogens and reproductive toxins, also known as the Safe Drinking Water and Toxic Enforcement Act of 1986. The compounds that have already been identified in mainstream (MS) or secondhand (SS) ESD aerosol include: Acetaldehyde (MS), Benzene (SS), Cadmium (MS), Formaldehyde (MS,SS), Isoprene (SS), Lead (MS), Nickel (MS), Nicotine (MS, SS), N- Nitrosonornicotine (MS, SS), Toluene (MS, SS).4,5  ESDs contain and emit propylene glycol, a chemical that is used as a base in ESD solution and is one of the primary components in the aerosol emitted by ESDs. o Short term exposure causes eye, throat, and airway irritation.6  Long term inhalation exposure can result in children developing asthma.7 Even though propylene glycol is FDA approved for use in some products, the inhalation of vaporized nicotine in propylene glycol is not. Some studies show that heating propylene glycol changes its chemical composition, producing small amounts of propylene oxide, a known carcinogen.8 2530 San Pablo Avenue, Suite J ● Berkeley, California 94702 ● (510) 841-3032 / FAX (510) 841-3071 www.no-smoke.org ● anr@no-smoke.org  There are metals in ESD aerosol, including chromium, nickel, and tin nanoparticles.9  FDA scientists found detectable levels of carcinogenic tobacco-specific nitrosamines in ESD aerosol.10  People exposed to ESD aerosol absorb nicotine (measured as cotinine), with one study showing levels comparable to passive smokers.11  Diethylene Glycol, a poisonous organic compound, was also detected in ESD aerosol.12  Exhaled ESD aerosol contained propylene glycol, glycerol, flavorings, and nicotine, along with acetone, formaldehyde, acetaldehyde, propanal, diacetin, and triacitine.13  Many of the elements identified in the aerosol are known to cause respiratory distress and disease. The aerosol contained particles >1 µm comprised of tin, silver, iron, nickel, aluminum, and silicate and nanoparticles (<100 nm) of tin, chromium and nickel. The concentrations of nine of eleven elements in ESD aerosol were higher than or equal to the corresponding concentrations in conventional cigarette smoke.14  ESDs cause exposure to different chemicals than found in conventional cigarettes and there is a need for risk evaluation for both primary and passive exposure to the aerosol in smokers and nonsmokers.15  Short term use of ESD has been shown to increase respiratory resistance and impair lung function, which may result in difficulty breathing.16  The first study to look at exposure to aerosol from ESDs in real-use conditions found that non- smokers who were exposed to conventional cigarette smoke and ESD aerosol absorbed similar levels of nicotine.17  The “E-cigarettes do not produce a vapor (gas), but rather a dense visible aerosol of liquid sub- micron droplets consisting of glycols, nicotine, and other chemicals, some of which are carcinogenic (e.g., formaldehyde, metals like cadmium, lead, & nickel, and nitrosamines).” ASHRAE concluded that ESDs emit harmful chemicals into the air and need to be regulated in the same manner as tobacco smoking.18  ESD aerosol is a source of high doses of particles being deposited in the human respiratory system.19  ESD exposure damages lung tissues. Human lung cells that are exposed to ESD aerosol and flavorings—especially cinnamon—are show increased oxidative stress and inflammatory responses.20  Concentrations of formaldehyde are higher than concentrations of nicotine in some samples of ESD aerosol. Formaldehyde is created when propylene glycol and glycerol are heated to temperatures reached by commercially available ESDs operating at high voltage.21  Flavorings are a largely unrecognized potential hazard of ESDs. Diacetyl and acetyl propionyl are present in many sweet-flavored ESDs, and are approved by the FDA for food use (ingestion), but are not evaluated and approved for heating and inhalation, and are associated with respiratory disease when inhaled.22 High doses of diacetyl, used to flavor buttered popcorn, have been shown to cause acute-onset bronchiolitis obliterans, a severe and irreversible obstructive lung disease when inhaled by workers exposed to particulate aerosolized flavorings containing diacetyl.23 Therefore, these chemicals cannot be deemed “generally recognized as safe” for inhalation. 2   There is a risk of thirdhand exposure to nicotine released from ESD aerosol that deposits on indoor surfaces.24  Overall, ESDs are a new source of Volatile Organic Compounds (VOCs) and ultrafine/fine particles in the indoor environment, thus resulting in “passive vaping.”25  The World Health Organization (WHO) recommends that ESDs not be used indoors, especially in smokefree environments, in order to minimize the risk to bystanders of breathing in the aerosol emitted by the devices and to avoid undermining the enforcement of smokefree laws.26  The American Industrial Hygiene Association (AIHA) also recommends that ESDs be included in smokefree laws: “Because e-cigarettes are a potential source of pollutants (such as airborne nicotine, flavorings, and thermal degradation products), their use in the indoor environment should be restricted, consistent with current smoking bans, until and unless research documents that they will not significantly increase the risk of adverse health effects to room occupants.”27  The American Public Health Association adopted a resolution, “Supporting Regulation of Electronic Cigarettes,” that outlines seven action steps including, “States and municipalities [should] enact and enforce laws…prohibiting the use of e-cigarettes in all enclosed areas of public access and places of employment. These standards should be incorporated into existing clean indoor air laws.”28  The American Association for Cancer Research and the American Society of Clinical Oncology supports prohibiting the use of ESDs in smokefree spaces until the safety of second- and thirdhand aerosol exposure is established.29 ESD aerosol is a new source of pollution and toxins being emitted into the environment. We do not know the long-term health effects of ESD use and although the industry marketing of the product implies that these products are harmless, the aerosol that ESD emit is not purely water vapor. May be reprinted with appropriate attribution to Americans for Nonsmokers' Rights, © 2015 1505 [FS-39] REFERENCES 1 Fuoco, F.C.; Buonanno, G.; Stabile, L.; Vigo, P., "Influential parameters on particle concentration and size distribution in the mainstream of e-cigarettes," Environmental Pollution 184: 523-529, January 2014. 2 Grana, R; Benowitz, N; Glantz, S. “Background Paper on E-cigarettes,” Center for Tobacco Control Research and Education, University of California, San Francisco and WHO Collaborating Center on Tobacco Control. December 2013. 3 Thornburg, J.; Malloy, Q.; Cho, S.; Studabaker, W.; Lee, Y.O., "Exhaled electronic cigarette emissions: what's your secondhand exposure?," RTI Press Research Brief: 1-4, March 2015. 4 Goniewicz, M.L.; Knysak, J.; Gawron, M.; Kosmider, L.; Sobczak, A.; Kurek, J.; Prokopowicz, A.; Jablonska-Czapla, M.; Rosik- Dulewska, C.; Havel, C.; Jacob, P.; Benowitz, N., "Levels of selected carcinogens and toxicants in vapour from electronic cigarettes," Tobacco Control [Epub ahead of print], March 6, 2013. 5 Williams, M.; Villarreal, A.; Bozhilov, K.; Lin, S.; Talbot, P., “Metal and silicate particles including nanoparticles are present in electronic cigarette cartomizer fluid and aerosol,” PLoS ONE 8(3): e57987, March 20, 2013. 6 Wieslander, G; Norbäck, D; Lindgren, T. "Experimental exposure to propylene glycol mist in aviation emergency training: acute ocular and respiratory effects." Occupational and Environmental Medicine 58:10 649-655, 2001. 7 Choi, H; Schmidbauer,N; Spengler,J; Bornehag, C., “Sources of Propylene Glycol and Glycol Ethers in Air at Home,” International Journal of Environmental Research and Public Health 7(12): 4213–4237, December 2010. 3 8 Henderson, TR; Clark, CR; Marshall, TC; Hanson, RL; & Hobbs, CH. “Heat degradation studies of solar heat transfer fluids,” Solar Energy, 27, 121-128. 1981. 9 Williams, M.; Villarreal, A.; Bozhilov, K.; Lin, S.; Talbot, P., “Metal and silicate particles including nanoparticles are present in electronic cigarette cartomizer fluid and aerosol,” PLoS ONE 8(3): e57987, March 20, 2013. 10 Westenberger, B.J., “Evaluation of e-cigarettes,” St. Louis, MO: U.S. Department of Health and Human Services (DHHS), Food and Drug Administration (FDA), Center for Drug Evaluation and Research, Division of Pharmaceutical Analysis, May 4, 2009. 11 Flouris, A.D.; Chorti, M.S.; Poulianiti, K.P.; Jamurtas, A.Z.; Kostikas, K.; Tzatzarakis, M.N.; Wallace, H.A.; Tsatsaki, A.M.; Koutedakis, Y., "Acute impact of active and passive electronic cigarette smoking on serum cotinine and lung function," Inhalation Toxicology 25(2): 91-101, February 2013. 12 Westenberger, B.J., “Evaluation of e-cigarettes,” St. Louis, MO: U.S. Department of Health and Human Services (DHHS), Food and Drug Administration (FDA), Center for Drug Evaluation and Research, Division of Pharmaceutical Analysis, May 4, 2009. 13 Schripp, T.; Markewitz, D.; Uhde, E.; Salthammer, T., "Does e-cigarette consumption cause passive vaping?," Indoor Air 23(1): 25-31, February 2013. 14 Williams, M.; Villarreal, A.; Bozhilov, K.; Lin, S.; Talbot, P., "Metal and silicate particles including nanoparticles are present in electronic cigarette cartomizer fluid and aerosol," PLoS ONE 8(3): e57987, March 20, 2013. 15 Pellegrino, R.M.; Tinghino, B.; Mangiaracina, G.; Marani, A.; Vitali, M.; Protano, C.; Osborn, J.F.; Cattaruzza, M.S., "Electronic cigarettes: an evaluation of exposure to chemicals and fine particulate matter (PM)," Annali Di Igiene 24(4):279- 88, July-August 2012. 16 Vardavas, C.I.; Anagnostopoulos, N.; Kougias, M.; Evangelopoulou, V.; Connolly, G.N.; Behrakis, P.K., "Short-term pulmonary effects of using an electronic cigarette: impact on respiratory flow resistance, impedance, and exhaled nitric oxide," Chest 141(6): 1400-1406, June 2012. 17 "Cigarettes vs. e-cigarettes: Passive exposure at home measured by means of airborne marker and biomarkers." Environmental Research, Volume 135, November 2014. http://www.sciencedirect.com/science/article/pii/S0013935114003089 18 Offermann, Bud. “The Hazards of E-Cigarettes.” ASHRAE Journal, June 2014. http://bookstore.ashrae.biz/journal/download.php?file=2014June_038-047_IAQ_Offerman_rev.pdf 19 Manigrasso, M.; Buonanno, G.; Fuoco, F.C.; Stabile, L.; Avino, P., "Aerosol deposition doses in the human respiratory tree of electronic cigarette smokers," Environmental Pollution 196: 257-267, January 2015. 20 Lerner CA, Sundar IK, Yao H, Gerloff J, Ossip DJ, McIntosh S, et al. “Vapors Produced by Electronic Cigarettes and E-Juices with Flavorings Induce Toxicity, Oxidative Stress, and Inflammatory Response in Lung Epithelial Cells and in Mouse Lung,” PLoS ONE 10(2): e0116732, February 6, 2015. 21 Jensen, R.P.; Luo, W.; Pankow, J.F.; Strongin, R.M.; Peyton, D.H., "Hidden formaldehyde in e-cigarette aerosols," New England Journal of Medicine 372: 392-394, January 22, 2015. 22 Konstantinos E. Farsalinos, KE; Kistler, KA; Gilman, G; Voudris, V. “Evaluation of Electronic Cigarette Liquids and Aerosol for the Presence of Selected Inhalation Toxins.” Nicotine and Tobacco Research [Epub ahead of print], September 1, 2014. 23 "Preventing Lung Disease in Workers: Who Use or Make Flavorings," National Institute for Occupational Safety and Health. DHHS (NIOSH) Publication Number 2004–110, December 2003. 24 Goniewicz, M.L.; Lee, L., "Electronic cigarettes are a source of thirdhand exposure to nicotine," Nicotine and Tobacco Research [Epub ahead of print], August 30, 2014. 25 Schripp, T.; Markewitz, D.; Uhde, E.; Salthammer, T., "Does e-cigarette consumption cause passive vaping?," Indoor Air 23(1): 25-31, February 2013. 26 World Health Organization (WHO), "Electronic nicotine delivery systems," World Health Organization (WHO), 2014. http://apps.who.int/gb/fctc/PDF/cop6/FCTC_COP6_10-en.pdf 27 White Paper: Electronic Cigarettes in the Indoor Environment, American Industrial Hygiene Association, October 19, 2014. https://www.aiha.org/government-affairs/Documents/Electronc%20Cig%20Document_Final.pdf 28 American Public Health Association. "Supporting regulation of electronic cigarettes," APHA Policy Statement Number 20149, November 18, 2014. https://www.apha.org/policies-and-advocacy/public-health-policy-statements/policy- database/2015/01/05/12/58/supporting-regulation-of-electronic-cigarettes 29 Brandon, T.H.; Goniewicz, M.L.; Hanna, N.H.; Hatsukami, D.K.; Herbst, R.S.; Hobin, J.A.; Ostroff, J.S.; Shields, P.G.; Toll, B.A.; Tyne, C.A.; Viswanath, K.; Warren, G.W., "Electronic nicotine delivery systems: a policy statement from the American Association for Cancer Research and the American Society of Clinical Oncology," Journal of Clinical Oncology [Epub ahead of print], January 8, 2015. 4  Consumer Health Information www.fda.gov/consumer FDA Warns of Health Risks Posed by E-Cigarettes T he Food and Drug Administration (FDA) has joined other health experts to warn consumers about potential health risks associated with electronic cigarettes. Also known as “e-cigarettes,” elec- tronic cigarettes are battery-operated An e-cigarette inserted into its charger. devices designed to look like and to E-cigarettes are electronic devices used to deliver be used in the same manner as con- nicotine to the user in vapor form. ventional cigarettes. Sold online and in many shopping FDA malls, the devices generally contain cartridges filled with nicotine, flavor, and other chemicals. They turn nico- tine, which is highly addictive, and other chemicals into a vapor that is inhaled by the user. “The FDA is concerned about the safety of these products and how they are marketed to the public,” says Margaret A. Hamburg, M.D., com- missioner of food and drugs. The agency is concerned that s E CIGARETTES CAN INCREASE NICOTINE addiction among young people and may lead kids to try other tobacco products, including conventional cigarettes, which are known to cause disease and lead to prema- ture death s THE PRODUCTS MAY CONTAIN INGREDI- ents that are known to be toxic to humans FDA s BECAUSE CLINICAL STUDIES ABOUT THE safety and efficacy of these products Air is drawn through an e-cigarette during a laboratory procedure that simulates a for their intended use have not been smoker taking a puff. The resulting vapor is tested. 1 / FDA Consumer Health Information / U.S. Food and Drug Administration J U LY 2 0 0 9  Consumer Health Information www.fda.gov/consumer submitted to FDA, consumers cur- rently have no way of knowing · whether e-cigarettes are safe for their intended use · about what types or concentra- tions of potentially harmful chemicals, or what dose of nico- tine they are inhaling when they use these products The potential health risks posed by the use of e-cigarettes were addressed in a July 22, 2009, phone conference between Joshua M. Sharfstein, M.D., principal deputy commissioner of food and drugs; Jonathan Winickoff, M.D., chair of the American Academy of Pediatrics Tobacco Consortium; Jonathan Samet, M.D., director of the University of Southern Califor- nia’s Institute for Global Health; and Matthew T. McKenna, M.D., director of the Office on Smoking and Health at the national Centers for Disease Control and Prevention. Conference participants stressed FDA the importance of parents being An FDA chemist uses a device set to the same temperature as an activated e-cigarette. aware of the health and marketing This helps determine what might be inhaled by users of these products. concerns associated with e-cigarettes. It was stated that parents may want to tell their children and teenagers that these products are not safe to use. One sample was found to contain ous adverse events or product quality Of particular concern to parents is diethylene glycol, a toxic chemical problems with the use of e-cigarettes that e-cigarettes are sold without any used in antifreeze. Several other sam- to FDA through the MedWatch pro- legal age restrictions, and are avail- ples were found to contain carcino- gram, either online at www.fda.gov/ able in different flavors (such as choc- gens, including nitrosamines. Safety/MedWatch/default.htm or by olate, strawberry and mint) which phone at 1-800-FDA-1088. may appeal to young people. Agency Actions In addition, the devices do not con- FDA has been examining and detain- tain any health warnings comparable ing shipments of e-cigarettes at the This article appears on FDA’s to FDA-approved nicotine replacement border and has found that the prod- Consumer Updates page (www.fda. products or conventional cigarettes. ucts it has examined thus far meet gov/ForConsumers/ConsumerUpdates/ During the phone conference, the definition of a combination drug default.htm), which features the latest which was shared with the news device product under the Federal on all FDA-regulated products. media, FDA announced findings from Food, Drug, and Cosmetic Act. a laboratory analysis that indicates The agency has been challenged For More Information that electronic cigarettes expose users regarding its jurisdiction over certain FDA Press Release to harmful chemical ingredients. e-cigarettes in a case currently pend- www.fda.gov/NewsEvents/Newsroom/ FDA’s Division of Pharmaceutical ing in federal district court. PressAnnouncements/ucm173222.htm Analysis—part of the agency’s Center FDA is planning additional activi- for Drug Evaluation and Research— ties to address its concerns about elec- E-Cigarettes: FDA Web page analyzed the ingredients in a small tronic cigarettes. www.fda.gov/NewsEvents/ sample of cartridges from two leading Meanwhile, health care profession- PublicHealthFocus/ucm172906.htm brands of e-cigarette samples. als and consumers may report seri- 2 / FDA Consumer Health Information / U.S. Food and Drug Administration J U LY 2 0 0 9  PARK & REC COMMITTEE 4/27/2015 Agenda Item E.1 Report from Aquatic Center Manager  PARK & REC COMMITTEE 4/27/2015 Agenda Item E.2 Report from Director of Parks, Recreation and Forestry MEMORANDUM FROM: Shawn Osterbrink, Park Superintendent DATE: Friday, June 19, 2015 SUBJECT: Park Project Update 1. Canoe/Kayak Launch Ross Avenue – The contract with Central Wisconsin Engineers has been approved and they are drawing up the necessary construction plans for the launch. Plans are near completion. CWE is working on the landscaping plan for the site and on the privacy fence. 2. Park Master Plans for Kellyland and Yellowbanks – CWE continues to work on refining the Park Master Plans. I recently submitted some additional information to them regarding the Disc Golf Course for inclusion in the Yellowbanks Plan. 3. Prohaska Property – Attorney Yde and an attorney representing the Prohaska’s are working on the final details of the Offer to Purchase Document. Once they have completed the final details the Prohaska’s should be able to sign the document so we can get a copy sent to the WDNR to be included with our grant application. 4. Develop River Trail Master Plan – Mark Roffers is currently working on the development of this plan. Daniel and I participated in a trip down the Eau Claire River on June 10th with Mark and his graphic designer Daniel. They were able to experience the river and we were able to identify some potential access sites, ideas about signage and other areas that may enhance use of the river. 5. Concession Stand Request for Proposals – I have completed the changes that were requested and forwarded it on for a final review. Once this is completed it will be advertised and sent to potential operators of the concession stand. 6. Skate Park Event – The event at the skate park is scheduled for Saturday, July 18th, from 10:00 a.m. to approximately 3:00 p.m. 7. Teen Night – The first Teen Swim and Dance Night is scheduled to take place on Friday, June 26th from 7:00 to 10:00 p.m. Village of Weston, Wisconsin DEPARTMENT WEEKLY STATUS REPORT Summary for the Week of April 13th, 2015 to April 19th, 2015. (Report #42) Shawn Osterbrink, Director of Parks, Recreation and Forestry A. AGENDA ITEMS: a. Room Tax Request for Forrest’s Run b. Stine Eye Camera at Skate Park c. Central Wisconsin Off Road Cycling Coalition Proposal d. Eau Claire River Access Plan Scope of Services e. Request for Proposals Aquatic Center Concession Stand B. TRELLO UPDATES: a. Jessica Trautman has updated the profit/loss section of the Request for Proposals with the 2014 information. I have reviewed the information and assembled the RFP for review by Administrator Guild. He has been forwarded a link to the document. Proposal is expected to be advertised in May. b. The Stewardship Grant Applications for the WDNR have been completed with the exception of two items. I am waiting for a project boundary map for the Canoe/Kayak Launch and a signed copy of the Option to Purchase from the Prohaska’s. Once these are completed they will be inserted into the documents. I have forwarded links to both documents to Administrator Guild for his review. Grant documents need to be submitted prior to the May 1st deadline. C. SUPERVISION AND MANAGEMENT: • Attend social committee, small group park, weekly scheduling and department directors meetings. • Worked with Keith, Michael, Doug and Tony regarding the placement of a Street Department staff member in the Park Department for the season. D. IN PROGRESS: • Received the scope of services from Mark Roffers for the Eau Claire River Access Plan. I have reviewed and will be forwarding to the Park and Recreation Committee and Finance Committee for their review. • Met with a representative from Security Fence to discuss the garbage enclosure at the Aquatic Center, Kennedy, Yellowbanks, Public Safety Building and Farmer’s Market. I met with them on April 15th and as of April 21st I am still waiting for their proposal. • Brad Mroczenski continues to work on the hiring for the upcoming season. He contacted the three applicants that will be hired in the head lifeguard positions. He is currently working on putting together the schedule for the season and will be sending notification to all the other applicants regarding the remaining positions as soon as possible. We have 20 staff members that will be returning from last year. • Acquired the updated intent to purchase document and forwarded to Ed and Dolores Prohaska. • Contacted Matt Block regarding the Central Wisconsin Off Road Cycling Coalition’s proposal of utilizing portions of the Eau Claire River Trail property for fat tire bikes in the winter. They plan on presenting their proposal at an upcoming Park and Recreation Committee Meeting. • Contacted Midwest Amusements regarding the placement of an Automated Teller Machine at the Aquatic Center for the upcoming season. • Secured estimates for the replacement netting for the log slice area and playstructure nets at the Aquatic Center. E. COMPLETED: • Complete Department Status Report for the week of April 6th, 2015. • Assembled the restroom facilities and the well at Yellowbanks Park, cleaned, stocked and turned on the water. • Prepared baseball diamonds for the upcoming season. • Refrigeration contractor made repairs to the ice machine at the Aquatic Center. F. COMMENTS / CONCERNS: G. CONFIDENTIAL: Village of Weston, Wisconsin DEPARTMENT WEEKLY STATUS REPORT Summary for the Week of April 20th, 2015 to April 26th, 2015. (Report #43) Shawn Osterbrink, Director of Parks, Recreation and Forestry A. AGENDA ITEMS: a. Room Tax Request for Forrest’s Run b. Eau Claire River Access Plan Scope of Services c. Eau Claire River Trail Boardwalk Repair d. Request for Proposals Aquatic Center Concession Stand B. TRELLO UPDATES: a. Jessica Trautman has updated the profit/loss section of the Request for Proposals with the 2014 information. I have reviewed the information and assembled the RFP for review by Administrator Guild. He has been forwarded a link to the document. Administrator Guild requested that I draft a prospectus regarding the operation. I have drafted a prospectus and assembled with the rest of the document. Proposal is being reviewed by the Park and Recreation Committee on April 27th. We would like to advertise for proposals in May. b. The Stewardship Grant Applications for the WDNR have been completed with the exception of one item. I am waiting for a signed copy of the Option to Purchase from the Prohaska’s. Once this is completed it will be inserted into the document. I have forwarded links to both documents to Administrator Guild and the rest of the Department Directors for their review. Grant documents need to be submitted prior to the May 1st deadline. C. SUPERVISION AND MANAGEMENT: • Attend small group finance, board, weekly scheduling and department directors meetings. D. IN PROGRESS: • Received the scope of services from Mark Roffers for the Eau Claire River Access Plan. I have reviewed and will be forwarding to the Park and Recreation Committee and Finance Committee for their review. Park Committee will review at April 27th meeting. • Received a quote from Security Fence for the garbage enclosures at the Aquatic Center, Kennedy, Yellowbanks, Public Safety Building and Farmer’s Market. Unfortunately the quote that they submitted was not accurate so they are revising the quote. I hope to see the quote the week of April 27th. • Brad Mroczenski continues to work on the hiring for the upcoming season. He has contacted the all returning staff and hired all new applicants. He has put together the schedule for the season. Unfortunately we have already had one staff member quit. • Acquired the updated option to purchase document and forwarded to Ed and Dolores Prohaska. Contacted Ed and Dolores on April 20th and 24th regarding the status of the option purchase. They stated that they have reviewed the  document and will be requesting some changes. They also stated that they were having someone review the document for them. They stated that they will get back to us the week of April 27th. If we do not receive by April 28th the grants package will have to be sent without the completed option to purchase. • Contacted Matt Block regarding the Central Wisconsin Off Road Cycling Coalition’s proposal of utilizing portions of the Eau Claire River Trail property for fat tire bikes in the winter. They plan on presenting their proposal at the June Park and Recreation Committee Meeting. • Contacted Midwest Amusements regarding the placement of an Automated Teller Machine at the Aquatic Center for the upcoming season. Have not heard back from them as of April 27th. • Prune park trees and pick up branches at Kennedy Park. • Assess damage on the Eau Claire River Trail boardwalk and remove tree from across the trail by bridge #1. • Working with a scout that is trying to earn his Eagle Badge. I started working with him last summer. He is going to build the pitching practice areas on the Babe Ruth Diamond at Kennedy Park. This project was started a few years ago by some members from the league but they were not able to finish. Since then the project has been sitting on hold with the majority of the materials sitting on site. He will be installing retaining wall block, building up the mound and catchers area and installing the pitchers rubber and home plates at both practice areas. There is one on the first base and third base sides of the field. • Hiring for the Park Seasonal Employees is still in progress. I have been able to interview some candidates and plan on offering positions to two candidates this week. We have one individual returning. E. COMPLETED: • Complete Department Status Report for the week of April 13th, 2015. • Sprayed all of the landscape shrub beds for weeds. • Prepared baseball diamonds and painted foul lines on all five baseball diamonds for the upcoming season. The school is using the Babe Ruth Diamond for a game tonight but the youth league does not start games till next week. The major league who uses the smaller diamonds at Kennedy begin their season tonight. The fields at Robinwood and Machmueller will not be used for games until the week of May 11th. • Drained and pressure washed the deep well of the pool. • Turned on and tested domestic hot water heaters, circulating pump and mixing valve for the tempered water at the Aquatic Center. • Approved the dimension sheets and placed the order for the replacement netting for the log slice area and play structure nets at the Aquatic Center. F. COMMENTS / CONCERNS: G. CONFIDENTIAL: Village of Weston, Wisconsin DEPARTMENT WEEKLY STATUS REPORT Summary for the Week of April 27th, 2015 to May 3rd, 2015. (Report #44) Shawn Osterbrink, Director of Parks, Recreation and Forestry A. AGENDA ITEMS: B. TRELLO UPDATES: a. The Request for Proposals for the Aquatic Center has been completed and reviewed by the Park and Recreation Committee. Committee recommends advertising as soon as possible. b. The Stewardship Grant Applications for the WDNR were submitted on April 28th. We are still waiting for the Prohaska’s to review the Intent to Purchase and sign. Once completed this will be forwarded to the WDNR. C. SUPERVISION AND MANAGEMENT: • Attend Park and Recreation Committee, weekly scheduling and department directors meetings. • Review Lumin April session with staff regarding urgent and important and how to prioritize. D. IN PROGRESS: • The scope of services from Mark Roffers for the Eau Claire River Access Plan has been recommended by the Park and Recreation Committee and the Finance Committee and forwarded to the Board. • Received and reviewed the updated quote from Security Fence for the garbage enclosures at the Aquatic Center, Kennedy, Yellowbanks, Public Safety Building and Farmer’s Market. Quote has been approved and returned to the vendor. They will contact us as soon as they are able to schedule dates for installation. • Brad Mroczenski continues to work on the hiring for the upcoming season. He has contacted the all returning staff and hired all new applicants. He has put together the schedule for the season. He has also ordered suits and uniforms for staff. • Acquired the updated intent to purchase document and forwarded to Ed and Dolores Prohaska. Contacted Ed and Dolores on April 20th and 24th regarding the status of the option purchase. They stated that they have reviewed the document and will be requesting some changes. They also stated that they were having someone review the document for them. They stated that they will get back to us the week of April 27th. If we do not receive by April 28th the grants package will have to be sent without the completed intent to purchase. I have contacted them on April 28th and May 1st and they have still not made any progress on the intent to purchase document. • Contacted Midwest Amusements regarding the placement of an Automated Teller Machine at the Aquatic Center for the upcoming season. I will meet with them on May 5th to discuss the installation. • Contacted a painter and plumber regarding the work that needs to be completed at the Aquatic Center prior to opening. Both are scheduled to come in and complete work the week of May 11th. • Completed a temporary fix to the damaged boardwalk on the trail to take care of any safety concerns. Staff from the Street Department has assessed the damage and are coming up with a plan to make the necessary repairs. • The Scout that was working on his Eagle project held their construction day on Saturday, May 2nd. They have completed the majority of the installation of the pitching practice areas. There is still a fair amount of work that will need to be completed to finalize the installation. Staff will complete the remaining details as time allows. • Scott Tatro and Nate Crowe have completed the installation of the new electronic time clock at the Aquatic Center. We are not trying to schedule a time with our payroll processing company to complete the set-up. E. COMPLETED: • Complete Department Status Report for the week of April 20th, 2015. • Pressure washed the entire pool surface, replaced brackets on umbrellas and completed installation of various other pieces of equipment at the Aquatic Center. • Replaced the broken clamps on the play structures throughout the parks. Playgrounds manufactured in the late 1990’s by Burke have defective clamps from casting. This is the third time we have gone through and replaced broken clamps on these structures. • Utility Department staff has completed the installation of all of the water meter and backflow preventers in the irrigation stations and turned the water on to these sites. • Utility staff assisted with the installation of the four motors at the Aquatic Center. Scott Tatro is scheduled to come in on May 6th to complete the installation of the wiring. We would like to check the seals on the motors and start filling the pool on May 18th. • The replacement netting for the Aquatic Center is scheduled for shipment on May 13th. F. COMMENTS / CONCERNS: • Received a donation of bags from Precision Replacement Parts that will be utilized at the Dog Park. • Vandalism to the restroom, two tables and the play structure at Yellowbanks Park. G. CONFIDENTIAL: Village of Weston, Wisconsin DEPARTMENT WEEKLY STATUS REPORT Summary for the Week of May 4th, 2015 to May 10th, 2015. (Report #45) Shawn Osterbrink, Director of Parks, Recreation and Forestry A. AGENDA ITEMS: B. TRELLO UPDATES: a. The Request for Proposals for the Aquatic Center has been completed and reviewed by the Park and Recreation Committee. Committee recommends advertising as soon as possible. Daniel returned the document to me on May 5th and has suggested some changes be made to the RFP. b. The Stewardship Grant Applications for the WDNR were submitted on April 28th. We are still waiting for the Prohaska’s to review the Intent to Purchase and sign. Once completed this will be forwarded to the WDNR. The WDNR contacted me regarding a couple of the items within the grant application the week of May 4th. I have responded to them and sent them the additional information that they requested. Valerie Parker and Jennifer Higgins assisted with getting the information put together. c. On Wednesday, May 6th myself, Michael Wodalski and Jay Knoke and Andrew Lee from Central Wisconsin Engineers met with Travis Holte from the Wisconsin Department of Natural Resources regarding the Canoe/Kayak Launch at Ross Avenue. The bulk of the discussion was regarding the necessary permits that would be required and what kind of limitations there may be for this project. We also discussed some of the design elements of the launch during this meeting. C. SUPERVISION AND MANAGEMENT: • Attend Board, all-staff, department directors and weekly scheduling meetings. • Participated in Lumin Training. D. IN PROGRESS: • Inspection and sampling of the Yellowbanks well will take place on Friday, May 15th with the Health Department. The permit application has been completed and submitted to the Finance Department for processing. • Pre-inspection of the Aquatic Center will take place on Wednesday, May 27th with the Health Department. Permit applications have been completed and submitted to the Finance Department for processing. • Discussed the installation of the ATM with Ray from Midwest Amusements. He stated that he has handed over the project to another individual who will contact me regarding the installation. • Painter is scheduled to complete the repainting of the doors the week of May 11th. Work may be deferred if the weather does not cooperate. • Scott Tatro and Nate Crowe have completed the installation of the new electronic time clock at the Aquatic Center. We are not trying to schedule a time with our payroll processing company to complete the set-up. Still waiting to complete the set-up with ADP as of May 8th. E. COMPLETED: • Complete Department Status Report for the week of April 27th, 2015. • Verified employment with all of the seasonal park maintainer employees that we hired this year. • Staff from the Public Works Department completed a temporary repair to the boardwalk on the Eau Claire River Trail. They also cut and removed some trees in the parks. • Plumber has completed the necessary repair to the ice cream machine drain at the Aquatic Center. • Completed the inspections of several of the irrigation stations and aquatic center with a representative from Hydro Corp. • Completed draft memorandum of Strategic Plan. • Scott Tatro has completed the wiring of the pool motors and we have tested them for leaks. F. COMMENTS / CONCERNS: • Arbor Day planting will take place on Friday, May 15th. • The lifeguard appreciation event will take place at the Aquatic Center for the lifeguards involved in the incident at the Aquatic Center last year on June 6th at 10:00 a.m. G. CONFIDENTIAL: Village of Weston, Wisconsin DEPARTMENT WEEKLY STATUS REPORT Summary for the Week of May 11th, 2015 to May 17th, 2015. (Report #46) Shawn Osterbrink, Director of Parks, Recreation and Forestry A. AGENDA ITEMS: B. TRELLO UPDATES: a. The Request for Proposals for the Aquatic Center has been completed and reviewed by the Park and Recreation Committee. Committee recommends advertising as soon as possible. Daniel returned the document to me on May 5th and has suggested some changes be made to the RFP. I have completed some changes and sent back to Daniel for additional review as of May 18th. b. Additional documentation has been requested by the Wisconsin Department of Natural Resources for the Prohaska Tree Farm Acquisition Grant. All requested documents have been sent electronically and followed up with hard copies. We have set-up a meeting with the Prohaska’s for May 26th regarding the intent to purchase document. c. Talked with Administrator Guild regarding his thoughts on the design of the launch and forwarded these ideas to Jay Knoke and Andrew Lee from Central Wisconsin Engineers. Osterbrink is working with Administrator Guild on the Grant Applications for the Greenheck Foundation and Community Foundation of Northcentral Wisconsin. d. Met with Jeff Tarras on May 14th to discuss X-Fest 2015. He was working on securing a local bmx group for the event but has been unsuccessful. After discussion it was decided that we should probably drop the second day of the event and see if John Kurth from Central Board would sponsor/run the one day event on July 18th. e. Met with Mark Roffers regarding the scope of services for the Eau Claire River Access Plan. He has requested that I forward him some information, which I completed. He also suggested that we schedule a canoe ride for later in May or early June. He will forward some dates to me so I can arrange the rental of some canoes for this tour. C. SUPERVISION AND MANAGEMENT: • Attend meeting with Mark Roffers, Park Small Group, Social Committee and weekly scheduling meetings. • Met with Jeff Tarras regarding X-Fest. • Met with Sara Brown from County Health Department for sampling of Yellowbanks well. D. IN PROGRESS: • Inspection and sampling of the Yellowbanks well was completed. Unfortunately the sample came back bad so follow up samples were taken. More than likely the well will need to be chlorinated and follow-up samples will need to be completed prior to turning the well on for public use. • Pre-inspection of the Aquatic Center will take place on Wednesday, May 27th with the Health Department. Permit applications have been completed and submitted to the Finance Department for processing. • Talked to Roger from Midwest Amusements regarding the placement of the ATM at the Aquatic Center. He stated that they should be ready to install the week of May 18th. • Grant applications for the Canoe/Kayak Launch through the Community and Greenheck Foundations. • Painter has begun preparation of the doors at the Aquatic Center and has primed them. They will paint later the week of May 18th. • Scott Tatro and Nate Crowe have completed the installation of the new electronic time clock at the Aquatic Center. We are not trying to schedule a time with our payroll processing company to complete the set-up. Set-up has been completed with ADP. We still need to test and verify that it is working properly prior to the season. E. COMPLETED: • Complete Department Status Report for the week of May 4th, 2015. • Completed the installation of the new lily pad net at the aquatic center with assistance from Jim and Forrest from the Street Department. • Completed the planting of three tress at Robinwood Park for our Arbor Day observance. • All necessary assembly, repairs and cleaning was completed at the pool prior to beginning the filling process on May 18th. F. COMMENTS / CONCERNS: • The lifeguard appreciation event will take place at the Aquatic Center on June 6th at 10:00 a.m. This event is for the lifeguards involved in the incident at the Aquatic Center last year. • Seasonal park employees will start for the season on May 18th, 20th and 26th. • Annual flowers are scheduled to arrive on May 20th. G. CONFIDENTIAL: Village of Weston, Wisconsin DEPARTMENT WEEKLY STATUS REPORT Summary for the Week of May 18th, 2015 to May 22nd, 2015. (Report #47) Shawn Osterbrink, Director of Parks, Recreation and Forestry A. AGENDA ITEMS: B. TRELLO UPDATES: a. The Request for Proposals for the Aquatic Center has been completed and reviewed by the Park and Recreation Committee. Committee recommends advertising as soon as possible. Daniel returned the document to me on May 5th and has suggested some changes be made to the RFP. I have completed some changes and sent back to Daniel for additional review as of May 18th. b. Additional documentation has been requested by the Wisconsin Department of Natural Resources for the Prohaska Tree Farm Acquisition Grant. We have set-up a meeting with the Prohaska’s for May 26th regarding the intent to purchase document. I was contacted by Beth Norquist on May 21st requesting clarification on which hunting zone the property was in. I verified that it was archery only and informed her of the permit process for archery only zones and also sent a copy of the hunting zone map. c. Talked with Administrator Guild regarding his thoughts on the design of the launch and forwarded these ideas to Jay Knoke and Andrew Lee from Central Wisconsin Engineers. Osterbrink is working with Administrator Guild on the Grant Applications for the Greenheck Foundation and Community Foundation of Northcentral Wisconsin. Applications are due on May 27th and June 1st. d. Met with Jeff Tarras on May 14th to discuss X-Fest 2015. He was working on securing a local bmx group for the event but has been unsuccessful. After discussion it was decided that we should probably drop the second day of the event and see if John Kurth from Central Board would sponsor/run the one day event on July 18th. No update as of May 22nd. e. Canoe tour of the Eau Claire River is scheduled for 10:00 a.m. on June 10th. C. SUPERVISION AND MANAGEMENT: • Attend Board, Department Directors, Grant Application and weekly scheduling meetings. • Met with Sara Brown from County Health Department for follow up sampling of Yellowbanks well. D. IN PROGRESS: • Inspection and sampling of the Yellowbanks well was completed. Unfortunately the sample came back bad so follow up samples were taken. Marathon County Health Department has confirmed that the well needs to be chlorinated. We have completed chlorination of the well. We need to run and remove all the chlorine from the well and schedule for additional sampling prior to turning on to the public. • Pre-inspection of the Aquatic Center will take place on Wednesday, May 27th with the Health Department. Permits for the 2015 have now been received and posted at the Aquatic Center. • Talked to Roger from Midwest Amusements regarding the placement of the ATM at the Aquatic Center. He stated that they should be ready to install the week of May 18th. No update as of May 22nd. • Grant applications for the Canoe/Kayak Launch through the Community and Greenheck Foundations. Grant applications are due on May 27th and June 1st. • Scott Tatro and Nate Crowe have completed the installation of the new electronic time clock at the Aquatic Center. Set-up has been completed with ADP. We still need to test and verify that it is working properly prior to the season. Sherry has been attempting to work with ADP to get this process going but has been unsuccessful. E. COMPLETED: • Complete Department Status Report for the week of May 11th, 2015. • Painter has completed the repainting of the doors at the Aquatic Center. • Pool is now filled and water has been balanced. All motors, heaters and pumps have been tested and are functioning. We have one small chlorine pump leak and one small water leak on the pool. • The pre-installation of the lily pad net was completed prior to filling the pool. Now that the pool is filled we have finished adjusting to the right height and securing the net in place. • Caulking in the pool and deck was completed. • Installation of the ADA lift was completed and unit was test run. • Phones at the Aquatic Center were connected on May 22nd. Unfortunately one of the lines is not working so we had to contact Frontier to service the line. • Completed the planting of all annual flowers in the planter on Schofield Avenue, Kennedy Park, Yellowbanks, Williams, Municipal Center and old Farmers Market. We had a group of Girl Scouts assist with the installation of the flowers at Kennedy Park on Saturday, May 23rd. • Completed mowing of all landscape areas, right-of-ways and a few of the parks. We are still behind on mowing but as long as the weather cooperates we should be able to catch up this week. • The two remaining insurance claims have been assembled and sent to Sara Budnik for processing. She has contacted the insurance company’s set-up the claims and submitted the bills to the appropriate insurance companies. • Received payment from Copeland General Contractors for the abandonment of the irrigation system and street lighting on Spring Crest Circle in the Cross Pointe Development. • Broadleaf herbicide application and fertilization of the Aquatic Center has been completed. F. COMMENTS / CONCERNS: • The lifeguard appreciation event will take place at the Aquatic Center on June 6th at 10:00 a.m. This event is for the lifeguards involved in the incident at the Aquatic Center last year. • Seasonal park employees have all started for the season. Village of Weston, Wisconsin DEPARTMENT WEEKLY STATUS REPORT Summary for the Week of May 25th, 2015 to May 31st, 2015. (Report #48) Shawn Osterbrink, Director of Parks, Recreation and Forestry A. AGENDA ITEMS: B. TRELLO UPDATES: a. The Request for Proposals for the Aquatic Center has been completed and reviewed by the Park and Recreation Committee. Committee recommends advertising as soon as possible. Daniel returned the document to me on May 5th and has suggested some changes be made to the RFP. I have completed some changes and sent back to Daniel for additional review as of May 18th. No progress has been made on the RFP as of May 29th. b. The meeting with the Prohaska’s was re-scheduled for June 3rd as they needed to acquire some additional information. Once the Intent to Purchase Document has been signed a copy will be forwarded to the Wisconsin Department of Natural Resources. c. Grant Applications were submitted for the Canoe and Kayak launch to the Greenheck Foundation and Community Foundation of Northcentral Wisconsin prior to their deadlines. We should hear back from the foundations by the end of June regarding our applications. We also discussed this project during our staff meeting last week and the necessity to create parcels at this site. After our discussion it was determined that we may have to abandon this area as right of way before creating the new parcels. Jennifer Higgins will be discussing this with Attorney Yde to verify that we complete the proper procedure for creating the new parcels. d. Contacted Central Wisconsin Engineers regarding the status of the Master Plans for Kellyland and Yellowbanks. They stated that we should see something the week of June 1. e. Received an e-mail from Jeff Tarras regarding the skate event. He stated that John Kurth from Central Board is still on board for the July 18th skate event. Unfortunately he did not verify with John if he would take over the event and funding. Jeff is planning to discuss this with John and get back to us. f. Canoe tour of the Eau Claire River is scheduled for 11:30 a.m. on June 10th. C. SUPERVISION AND MANAGEMENT: • Attend Department Directors meeting. D. IN PROGRESS: • Inspection and sampling of the Yellowbanks well was completed. Unfortunately the sample came back bad so follow up samples were taken. Marathon County Health Department has confirmed that the well needs to be chlorinated. We have completed chlorination of the well. We have been running the well but need to verify the complete removal of the chlorine prior to having the health department come back to sample. • Talked to Roger from Midwest Amusements regarding the placement of the ATM at the Aquatic Center. He stated that they should be ready to install the week of May 18th. We contacted Midwest Amusements again on May 28th to verify installation will take place prior to opening. They stated that they currently do not have a machine to install at the Aquatic Center. They stated that they were waiting for some machines to come in but they have not come in yet. I will be contacting again this week to verify that they will be able to help us otherwise I will be looking for another provider. • We have been dealing with quite a few phone calls recently regarding tree issues. We have received calls about ash trees dropping leaves, maple trees with split bark and a call about the possibility of an invasive plant in one of our parks. Jessica Falkowksi have completed site visits to two of the calls and assessed the issues. We also received a call regarding tent caterpillars on the east side of the village. We have noticed an increased amount of these pests in the landscape this year and Jessica Falkowski has been out treating them. • Last week we contacted the clerk at Rothschild regarding the status of their joint pass sales for the upcoming season. We also wanted to verify that they have entered all of their passes in the spreadsheet so we can exchange information by the end of the week. That way both facilities will have the most up to date information. E. COMPLETED: • Complete Department Status Report for the week of May 18th, 2015. Included copies of most recent reports in the board packet. • Payroll was entered in ADP, approved and submitted. • Completed Thomas Killman Instrument Survey for our Lumin Training. I have received my results from the survey and am currently reviewing. • Completed spraying of tent caterpillars throughout the landscape areas. • Pre-inspection of the Aquatic Center by Marathon County Health Department took place on Wednesday, May 27th. The inspection went fine and there were just two minor details that needed to be addressed after their inspection. One of the signs that marks the chemicals was not posted in the proper location and there were a couple of small changes that needed to be made to our lifeguard staffing plan. Both items have been completed. • The pool has been giving us some issues the past few days. We had one pool heater that was not firing and needed new hot surface ignitors, cleaning and the blowers adjusted. We also had one hot water heater that was not firing that needed to be cleaned. We have had contractors in for three days taking care of these issues. Both of these items seem to be working fine now. We also had problems with our mixing valve that supplies tempered water to the showers and sinks. We were able to repair the leaks and get the mixing valve to supply the proper temperature water to the fixtures. We also had to have a refrigeration company come it to take care of a refrigerator that was not cooling properly. We still have issues with a couple of the chemical pumps and a minor water leak inside the building. • Completed adjustments and securing of the new lily pad net prior to our first rental on June 1st. • Garbage and recyclable dumpsters have now been delivered. • Repairs have been completed to the phone lines at the Aquatic Center. • Completed mowing of all parks and right-of-ways. • Sprayed weeds in shrub beds on Schofield Avenue and various other areas. This is the second time that these areas were sprayed this year. • The time clock is now set-up and functioning at the Aquatic Center. F. COMMENTS / CONCERNS: • The lifeguard recognition event will take place at the Aquatic Center on June 6th at 10:00 a.m. This event is for the lifeguards involved in the incident at the Aquatic Center last year. • To date 106 season passes have been sold. Village of Weston, Wisconsin DEPARTMENT WEEKLY STATUS REPORT Summary for the Week of June 1st, 2015 to June 7th, 2015. (Report #49) Shawn Osterbrink, Director of Parks, Recreation and Forestry A. AGENDA ITEMS: B. TRELLO UPDATES: a. The Request for Proposals for the Aquatic Center has been completed and reviewed by the Park and Recreation Committee. Committee recommends advertising as soon as possible. Daniel returned the document to me on May 5th and has suggested some changes be made to the RFP. I have completed some changes and sent back to Daniel for additional review as of May 18th. No progress has been made on the RFP as of June 5th. b. The meeting with the Prohaska’s was re-scheduled for June 3rd as they needed to acquire some additional information. Once the Intent to Purchase Document has been signed a copy will be forwarded to the Wisconsin Department of Natural Resources. We met with the Prohaska’s regarding the purchase. They have relayed on their concerns with the Offer to Purchase. Their lawyer will be making changes and will contact us when they are completed so we can move forward with this project. c. Canoe and Kayak Launch. We also discussed this project during our staff meeting last week and the necessity to create parcels at this site. After our discussion it was determined that we may have to abandon this area as right of way before creating the new parcels. Jennifer Higgins will be discussing this with Attorney Yde to verify that we complete the proper procedure for creating the new parcels. d. Contacted Central Wisconsin Engineers regarding the status of the Master Plans for Kellyland and Yellowbanks. They stated that we should see something the week of June 1. I forwarded the layout of the back nine holes at the Disc Golf Course to Andy at CWE on Friday, June 5th. e. Received an e-mail from Jeff Tarras regarding the skate event. He stated that John Kurth from Central Board is still on board for the July 18th skate event. Unfortunately he did not verify with John if he would take over the event and funding. Jeff is planning to discuss this with John and get back to us. No update as of June 5th. C. SUPERVISION AND MANAGEMENT: • Attend Board, All-Staff, Department Directors, Lumin Training, Weekly Scheduling, Lifeguard Recognition and meeting with Ed and Dolores Prohaska. D. IN PROGRESS: • Inspection and sampling of the Yellowbanks well was completed. Unfortunately the sample came back bad so follow up samples were taken. Marathon County Health Department has confirmed that the well needs to be chlorinated. We have completed chlorination of the well. We have completed running the well and made sure there was no longer chlorine present. The Health Department returned on June 4th to take a follow up sample. Once we receive word on these samples the will either return to sample again if the previous ones were good or they will request that we re- chlorinate. • We have been dealing with quite a few phone calls recently regarding tree issues. We have received calls about ash trees dropping leaves, maple trees with split bark and a call about the possibility of an invasive plant in one of our parks. Jessica Falkowksi have completed site visits to two of the calls and assessed the issues. We also received a call regarding tent caterpillars on the east side of the village. We have noticed an increased amount of these pests in the landscape this year and Jessica Falkowski has been out treating them. Jessica has followed up with the residents regarding their concerns and treatment options. • Talked with Craig McEwen from the Rothschild and Schofield Pool Commission regarding the current arrangement between our facilities. He would like us to attend their next Pool Commission Meeting to meet the new members and to discuss a few things. E. COMPLETED: • Complete Department Status Report for the week of May 25th, 2015. • Complete July/August newsletter articles and place in appropriate folder. • Completed mowing of all landscape areas, all parks, Municipal Center and the Safety Building. We also completed the mowing of all the medians and boulevards on Camp Phillips, the round-a-bout and right of ways in various areas including Schofield Avenue and Corazalla. • Watered flowers and trees as needed. • Continue to have small issues at the pool. Had some problems with a shower with low pressure, a sink that did not work, the automatic fill is not functioning properly, acid pump losing prime, mixing valve is still not working properly (parts are on order) and we still have not been able to address the water leak. • Completed repairs to chips/cracks in the slides. • Repaired the decorative fence by the concession stand at the Aquatic Center. • Installed the umbrellas at the Aquatic Center. • Painted the boards on the sand play area equipment. • Sprayed weeds in shrub beds on Schofield Avenue and various other areas. This is the second time that these areas were sprayed this year. • The ATM was set at the Aquatic Center on Thursday, June 4th. It stopped working on Saturday so we contacted the vendor and they have now repaired the machine. • Completed the exchange of information on the joint passes with Rothschild. Also, set up a procedure for transferring information from new passes back and forth. Also, set-up the pass computer and point of sale computers at the Aquatic Center. F. COMMENTS / CONCERNS: • A banner pole was hit on Schofield Avenue this past weekend. It is currently laying in the median near the Alderson Street intersection. • Canoe trip with Mark Roffers will take place on Wednesday, June 10th.  PARK & REC COMMITTEE 4/27/2015 Agenda Item F Report from Administrator