Park and Recreation Committee

Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, January 28, 2019, 4:30 p.m. AGENDA ITEMS 1. Meeting called to order by Chairman Xiong @ 4:30 P.M. 2. Roll Call by Recording Secretary: Jessica Falkowski Member Present Xiong, Yee Leng YES Clark, Katrina NO Esker, Roger YES Sparks, Wally YES Village Staff in attendance: Osterbrink, Falkowski (Clerk), Hodell, Wehner, Wodalski and Donner. Loren White and Hooshang Zeyghami in audience. 3. Approval of minutes from previous meeting: November 26, 2018. *M/S/P Esker/Sparks: to approve the November 26, 2018 minutes. Yes Vote: 3 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Clark, Katrina ----- Esker, Roger YES Sparks, Wally YES 4. Public Comments. a. Cassandra Ambrosius asked for consideration of placing a memorial monument at Kennedy Park. The monument represents the four victims of the March 22nd, 2017 shooting. The monument is a four-sided pillar, one side for each victim and a reflective emerald glass eternal flame on top. Twenty-five thousand dollars has been raised for the monument and a June 2019 installation date is anticipated. b. Andrea Ingvalson, President of the Greater Wausau Area Pickleball (GWAP), stated they have over 200 active members. Marathon County built 3 pickleball courts that sustain 12 players at a time. GWAP currently has 30-40 players at any given time wanting to play. GWAP is looking to partner with a municipality to build 10-12 pickleball courts. This would allow enough courts to sustain the number of players locally, host tournaments, clinics and Badger State games. Village of Weston Park & Recreation Meeting Minutes for January 28, 2019  Osterbrink explained the Committee previously discussed the possibility of installing pickleball courts at one of the Village parks and even included 5 pickleball courts in the Kellyland Park Master Plan draft. Average costs for an 8-court complex is between $110,000-$150,000, this does not include lighting. c. Don Kuss is a member of GWAP and is in charge of fundraising. GWAP is interested in possibly partnering with the village to build pickleball courts and fundraise to help offset costs. Mark Strehlow, an active member of GWAP, explained the need for more pickleball courts because of the current number of people playing and the growing interest. Strehlow mentioned that people will travel to play in tournaments which, impacts the economy by staying at hotels, shopping, and eating at restaurants. Xiong asked how much the organization is willing to fund to offset the costs of building pickleball courts. Strehlow explains that GWAP is in the beginning stages of planning. GWAP is contacting surrounding communities that would be willing to partner with the organization, have space to build the courts, and then work on details of fundraising and expenses. Zeyghami stated that pickleball is a growing sport throughout the country and not just in our area. Strehlow mentioned that if a 10-12 court complex is built then a state tournament could be held along with a few smaller tournaments and clinics. Osterbrink asked if they were considering lights for the courts. Ingvalson said yes, but not in the first phase. Osterbrink mentioned that lighting and parking are factors to consider for location of the courts within the Village. d. Lucas Chariton, Concession Manager for D.C.Everest Youth Baseball (DCEYB) stated that their group is looking to offer sponsorship opportunities to local businesses/families to help support the league. In exchange for their contributions they will get either a banner hung on a ball diamond fence with their name or business on it or on a donor board on the concession stand at Kennedy Park. The donations will help ease some of the financial burden to the Village of Weston and families of the players. Banner sizes being considered are 3’x8’ or 4’x8’. EDUCATIONAL PRESENTATIONS & REPORTS 5. Sports Complex Feasibility Study Update Osterbrink received an update from Victus stating they are on schedule to complete a draft of the feasibility study by the end of February. Committee members and staff discussed having Victus contact the pickleball group to discuss and see if it would make sense to add pickleball courts to the either of the proposed complexes. Village of Weston Park & Recreation Meeting Minutes for January 28, 2019  6. Vacant Committee Position Osterbrink stated the village has received a few applicants for the vacant committee position but Village President, Ermeling, suggested to wait until after the April election and have the new president appoint a new committee member. 7. Fitness Classes in Village Parks Osterbrink was approached by an individual wanting to host 50-minute fitness classes once or twice a week at a Village Park. The individual would be charging a fee to the participants. The Committee would like Osterbrink to present this to the Village Attorney to consider the legal aspect on behalf of the Village. POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS. 8. Placement of Memorial at Kennedy Park Osterbrink informed the Committee that the Village will be taking on the expense of insuring the memorial and any future maintenance costs. Committee and staff discussed the placement of the monument to be a safe distance from the intersection of Alderson St and Jelinek Ave but in the lighted area. *M/S/P Sparks/Esker: to recommend approval to install the memorial honoring the victims of the March 22, 2017 at Kennedy Park. Yes Vote: 3 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Clark, Katrina ----- Esker, Roger YES Sparks, Wally YES 9. Pickleball Court Requests Committee and staff continued the discussion on the concerns of lighting and location of building pickleball courts. Committee members would like the pickleball court request to be presented to Victus and would like more information overall before taking any action. Village of Weston Park & Recreation Meeting Minutes for January 28, 2019 *M/S/P Esker/Sparks: motion to table request of building pickleball courts within the Village until more information is provided. Yes Vote: 3 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Clark, Katrina ----- Esker, Roger YES Sparks, Wally YES 10. Placement of Sponsorship Signs on Fences of Baseball Fields – D.C.Everest Youth Baseball Osterbrink added that DCEYB has been a huge asset to improving the village baseball facilities by helping with the following expenses: fencing, irrigation, and field reconstruction at Kennedy Park. Wehner verified that the Village does have a permit to allow DCEYB to display sponsorship banners. *M/S/P Sparks/Esker: to recommend to the Planning Commission to approve D.C.Everest Youth Baseball to place sponsorship advertising signs on fences of Village baseball fields Yes Vote: 3 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Clark, Katrina ----- Esker, Roger YES Sparks, Wally YES 11. CIP Prioritization Staff discussed the Capital Improvement Plan for the Parks, Recreation & Forestry Department for 2019/2020. The CIP includes projects within the Parks, equipment replacements, Aquatic Center facility needs, and playground equipment. Donner and the committee advised staff to evaluate and prioritize items and present at the February meeting. Village of Weston Park & Recreation Meeting Minutes for January 28, 2019 *M/S/P Esker/Sparks: deferred motion to approve CIP Budget items to February meeting. Yes Vote: 3 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Clark, Katrina ----- Esker, Roger YES Sparks, Wally YES FUTURE ITEMS 12. Meeting date(s) for 2019: All at 4:30 p.m. a. February 25th b. March 25th c. April 22nd d. May 27th 13. Topics for future meetings. a. Nuisance Ordinance b. Noxious Weed Ordinance c. Tree Ordinance d. Urban Forestry Management Plan e. Feasibility Study Update 14. Remarks from Staff Osterbrink informed the Committee that ice rinks opened at Kennedy Park on January 11th. Staff invested little time to prep the rinks due to all the rain we received. 15. Remarks from Committee Members. Xiong would like to thank staff for snow removal. 16. Announcements. 17. Adjournment. Village of Weston Park & Recreation Meeting Minutes for January 28, 2019 *M/S/P Esker/Sparks: motion to adjourn the meeting at 5:48 p.m. Yes Vote: 3 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Clark, Katrina ----- Esker, Roger YES Sparks, Wally YES Jessica Falkowski, Recording Secretary Village of Weston Park & Recreation Meeting Minutes for January 28, 2019