Park and Recreation Committee

Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, July 22, 2019, 4:30 p.m. AGENDA ITEMS 1. Meeting called to order by Chairman Xiong @ 4:30 P.M. 2. Roll Call by Recording Secretary: Jessica Falkowski Member Present Xiong, Yee Leng YES Arndt, Jay NO Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES Village Staff in attendance: Osterbrink, Falkowski (Clerk), Mroczenski, Wodalski and Donner. 3. Approval of minutes from previous meeting: March 25, 2019. *M/S/P Ziegler/Esker: to approve the March 25, 2019 minutes. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ----- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES 4. Public Comments. None EDUCATIONAL PRESENTATIONS & REPORTS 5. Sports Complex Feasibility Study Update. Osterbrink stated that the Village received the Sports Complex Feasibility Study in May and forwarded the results to the Village Board and Park & Recreation Committee. MCDEVCO requested that more information be included in their study, so they did not receive the results of their study till June or early July. Val Belmonte from US Sports Development Group along with others is coming to present the results of the two studies on August 5th and 6th. Donner stated that on July 23rd him and Osterbrink are meeting Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019  with representatives from Marathon County, MCDEVCO, and Val Belmonte to go over the possible invitation list for the stake holder groups. Village of Rothschild has adopted a resolution to support the Outdoor Sports Complex. The next steps in the process will take place after the presentation of both studies in August. A plan will then be put in place before presenting to the public. 6. Highway J Canoe/Kayak Launch. Osterbrink stated the Village received an EIF Grant from Marathon County for the development of a canoe/kayak launch on Highway J. Marathon County would like the project completed by the end of this construction season. Village Board decided that staff should move forward with this project and construct a launch. The launch design has been simplified and costs should be covered by grant funds. Wodalski submitted the DNR permit to develop the launch. 7. Memorial Update. Osterbrink talked with Cassandra Ambrosius on the status of the memorial installation. She stated that they are working on securing a contractor to complete the concrete work and should be able to move forward once that is completed. Osterbrink provided Ambrosius with a contact from Wausau Tile so they can match the bench that is currently located where the memorial is going to be placed. The memorial is projected to be completed by the end of October. Donner stated that he was contacted by Lance Leonhard who is working on a long-term maintenance agreement for the memorial. POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS 8. Discussion on proposals by D.C. Everest Youth Baseball regarding backstops, field sizes and provide an update on the signage permit that was approved earlier this year. Roman Maguire, President of DCEYB, presented that he along with other committee members and volunteers painted and reattached the backstops on fields #1 and #2 at Kennedy earlier this year. The chain link backstops were installed in the 1970’s and need to be updated. DCEYB is willing to replace the backstops with approval from the Village utilizing funds raised by the league. The proposed backstops would use netting material versus the current chain link. Estimates for the backstops are $12,000.00 per backstop. The league was able to generate over $3,000 in revenue this season due to the signage permit that was approved earlier this year. No complaints were received regarding the signage that they are aware of. A total of 17 businesses purchased advertising this year. DCEYB is currently discussing adjusting field sizes at Kennedy to accommodate the 11- 12-year old age group. This process would include changing the lengths of the base paths, pitching distance and possibly the length of the fields. DCEYB is planning to apply for grants to help offset expenses. DCEYB has ordered and paid for new fence topper for Jones #1 and #2 fields. Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019  9. Discussion and possible action on Flag Pole donation and installation. Maguire discussed the donation of a flag pole from a member of the DCEYB organization. DCEYB would like to install the flag pole with a light near the scoreboard located by Jones #2 field. This location would allow viewing of the flag from all 3 baseball fields at Kennedy. Trustee Xiong would like more information about the donor of the flagpole. 10. Discussion and possible action Batting Cage donation and installation. Maguire discussed the donation of $1,500 from a parent who has a child in the DCEYB program. J&D Tub Benders is willing to donate all the piping for the construction of the batting cage located south of the equipment shed by the large ball diamond at Kennedy Park. County Materials will donate material for this project. *M/S/P Esker/Ziegler: to recommend to the Village Board to approve allowing D.C. Everest Youth Baseball to install a batting cage south of the equipment shed located near the big ball diamond at Kennedy Park. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ---- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES 11. Discussion and possible action Equipment Shed installations. Maguire discussed the need to add 2 storage sheds located at Jones #1 and #2 fields. The DCEYB organization is growing and has purchased additional equipment for the fields in the recent years. The sheds would be 6’x8’ and would be purchased and installed by DCEYB. *M/S/P Ziegler/Esker: to recommend to the Village Board to approve D.C. Everest Youth Baseball to purchase and install equipment sheds near fields Jones #1 and #2 at Kennedy Park. Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019  Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ---- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES FUTURE ITEMS 12. Meeting date(s) for 2019: All at 4:30 p.m. a. August 26th, 2019 b. September 23rd, 2019 13. Topics for future meetings. a. Tree Ordinance b. Urban Forestry Management Plan 14. Remarks from Staff Mroczenski updated the committee on the 2019 pool season status. Mroczenski stated that the pool season has been going well and revenues to this point compare to last season. Mroczenski commented on an occurrence that happened between 2 adult males early in the season when Everest Metro was called. Staff continues to work with SAFER on training. Teen Night was cancelled at 8pm due to weather. Mroczenski will be rescheduling a time with the DJ to come back on a Friday and play for an additional two hours from 6-8pm. Mroczenski stated that the Water Aerobics on Sunday mornings have had varied success. Osterbrink updated the committee on storm damage. Items damaged at the aquatic center included umbrella arms and a menu board. There were branches and trees down at nearly every park and the trail. The Parks Department will be losing seasonal help in mid to late August. 15. Remarks from Committee Members. 16. Announcements. 17. Adjournment. Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019 *M/S/P Esker/Ziegler: motion to adjourn the meeting at 5:26 p.m. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ---- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES Jessica Falkowski, Recording Secretary Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019