Park and Recreation Committee

Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, April 26, 2021, 4:30 p.m. AGENDA ITEMS 1. Meeting called to order by Chairman Xiong @ 4:30 P.M. 2. Roll Call by Recording Secretary: Jessica Falkowski Member Present Xiong, Yee Leng (C) YES Arndt, Jay YES Clark, Katrina NO, UNEXCUSED Esker, Roger YES White, Loren (VC) YES Village Staff in attendance: Donner, Falkowski (Clerk), Osterbrink, Wheaton, and Wodalski. 3. Approval of minutes from previous meeting: February 24, 2020. *M/S/P Esker/Arndt: to approve the February 24, 2020 minutes. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay YES Clark, Katrina ----- Esker, Roger YES White, Loren YES 4. Public Comments. None EDUCATIONAL PRESENTATIONS & REPORTS None Village of Weston Parks and Recreation Committee Meeting April 26, 2021 POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS 5. Request to Place a Picture Post in a Village Park. Osterbrink stated the Village received a request from Girl Scout Troop 7396 to place a picture post at Silver Creek Canoe/Kayak Launch on Highway J or Yellowbanks Park in the Village of Weston. A picture post, identified by a name and the latitude and longitude, is a project that is part of the Digital Earth Watch (DEW) network monitored by citizens, students, and community organizations through digital photography. The goal is to document vegetation changes, erosion, and changes in the land use over time in one of the two suggested locations along the Eau Claire River. People that visit the post are encouraged to take the same nine pictures and load them on the website. Girl Scout Troop 7396, owner of the post, is responsible for the installment and future maintenance of the post. *M/S/P Esker/Arndt: motion to recommend to Board of Trustees for the installation and maintenance of a picture post at Silver Creek Canoe/Kayak Launch on Highway J or Yellowbanks Park location by Girl Scout Troop 7396. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay YES Clark, Katrina ----- Esker, Roger YES White, Loren YES 6. Discussion and possible action Yellowbanks Restoom Facility. Osterbrink informed the Committee of the eroding conditions and non-ADA compliance of the Yellowbanks Restroom Facility that was erected in 1977. Osterbrink presented three options for the Committee to consider for the replacement of the current restroom facility: Option 1 – Replace existing facility with a running water restroom budgeted at $175,000 in CIP. Village of Weston Parks and Recreation Committee Meeting April 26, 2021  Option 2 – Replace existing facility with a pit restroom at an estimated cost between $50,000 – $60,000. Option 3 – Replace existing facility with portable restrooms at an estimated cost of $2,000 per year. Tear down and removal of existing facility is estimated at $6,000. *M/S/P White/Esker: motion to recommend to Board of Trustees to demolish current restroom facility and replace with portable restrooms until Village Board determines a permanent solution. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay YES Clark, Katrina ----- Esker, Roger YES White, Loren YES 7. Discussion and possible action Village Memorial Policy. Osterbrink presented a revised draft of the Village Memorial Policy that was originally created in 2018. The revised draft includes a detailed step by step process of the procedure and requirements of a Memorial donation to the Village. The policy was reviewed by the Public Works Committee March 8, 2021, with no suggested changes, and then referred to the Park and Recreation Committee for review. *M/S/P White/Esker: motion to recommend to the Board of Trustees to approve the Memorial Policy and forward to Village Attorney for review. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay YES Clark, Katrina ----- Esker, Roger YES White, Loren YES Village of Weston Parks and Recreation Committee Meeting April 26, 2021 8. Discussion and possible action Village Donation Policy. Osterbrink stated staff developed a modified Donation Policy that is easier to interpret, allows staff some decision making to donate daily passes to the Aquatic Center and all other requests to either be reviewed by the Park and Recreation Committee and/or Village Board of Trustees. This policy supersedes Resolution #VW-!2-10. Committee recommends the following change in the policy: WHEREAS, the Village Board may appropriate public funds for the purpose of donating money or goods to various local non-profit organizations only if the appropriations are consistent with the public purpose doctrine, which requires that a municipality’s expenditure of public funds be for a public purpose. The appropriation must also pertain to a public purpose that takes place within the Village and or be from an organization based in the D.C. Everest School District; *M/S/P Esker/Arndt: motion to recommend to the Board of Trustees to approve the Donation Policy with the stated change. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay YES Clark, Katrina ----- Esker, Roger YES White, Loren YES 9. Discussion and possible action Proposed Preliminary Plat for Hinner Springs Subdivision Osterbrink stated that MTS has submitted a preliminary plan for a proposed subdivision on behalf of Health Tappe, Denyon Homes, between Birchwood Highlands and Windemere Oaks Subdivision. This preliminary plat is presented to the Parks and Recreation Committee to review park and recreation plans and needs as per Chapter 74 in the Zoning and Planning Code. Staff and Committee discussed the proposed options of placing a board walk between Lots 40 and 41 and a gravel access path from those lots to the multiuse path on Camp Phillips Village of Weston Parks and Recreation Committee Meeting April 26, 2021  Road for residents and Sanitary equipment to maintain manholes along Lot 1. A detention pond is also proposed in Lot1. Staff and Committee discussed the option of collecting Parkland Dedication Fees instead of accepting land, Lot 1, from the Developer. *M/S/P White/Esker: motion to recommend to the Planning Commission to accept Parkland Dedication Fees from the development of the Hinner Springs Subdivision. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay YES Clark, Katrina ----- Esker, Roger YES White, Loren YES FUTURE ITEMS 10. Meeting date(s) for 2020: All at 4:30 p.m. a. May 24, 2021 11. Topics for future meetings. a. Aquatic Center Update b. Landscape Minimization and Irrigation Abandonment Plan 12. Remarks from Staff Osterbrink stated that contractors are working on resurfacing the pool but are hindered by the cold and wet weather. There was a water leak from a corroded water line valve in ceiling of the Aquatic Center. K-Tech came and found the leak and setup fans and dehumidifiers, PGA made the repair and now waiting for a contractor to repair the drywall. Osterbrink stated that a candidate was chosen and pending review from the Administrator an offer of employment will be sent. 13. Remarks from Committee Members. None Village of Weston Parks and Recreation Committee Meeting April 26, 2021 14. Announcements. 15. Adjournment. *M/S/P Esker/Arndt: motion to adjourn the meeting at 5:46 p.m. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay YES Clark, Katrina ----- Esker, Roger YES Ziegler, Jon YES Jessica Falkowski, Recording Secretary Village of Weston Parks and Recreation Committee Meeting April 26, 2021