Public Works Committee

Village of Weston, Wisconsin PUBLIC WORKS & UTILITY COMMITTEE MEETING Monday, September 13, 2021 at 4:30 p.m. AGENGA ITEMS 1. Meeting called to order by Public Works & Utility Committee Chair Zeyghami at 4:30 p.m. 2. Welcome, introductions and acknowledgement of guests. Lauren White in audience. 3. Roll Call by Recording Swenson: Hooshang Zeyghami {C} Present Tom Hubbard Present Roy Mumper Present Luis Lopes Serrao Excused Nate Fiene Arrived later 4. Approval of 8/09/21 Public Works & Utility Committee Minutes. M/S/P Hubbard/Mumper - Approve 8/9/21 Public Works Meeting minutes. Yes Vote: 3 No Vote: 0 Abstain: 0 Not Voting: 1 Result: Pass Hooshang Zeyghami {C} Yes Tom Hubbard Yes Roy Mumper Yes Luis Lopes Serrao ------ Nate Fiene ------ PUBLIC COMMENTS Join Zoom Meeting by Computer (audio only meeting to make comments): https://zoom.us/j/5445915099 Join Zoom Meeting by Phone (audio only meeting to make comments): +1 312 626 6799 Meeting ID: 544 591 5099 ACKNOWLEDGE WORK PRODUCT TRANSMITTALS None. ITEMS REFERRED TO COMMITTEE BY VILLAGE BOARD None. RESOLUTIONS/ORDINANCES 5. Resolution 2021-024: Zinser St Utility Extension – Final Resolution Wodalski noted the final resolution is to levy special assessments for the water and sewer infrastructure which was extended south of Weston Ave to serve Crane Meadows Golf Course. Final assessment rates on final project cost and the numbers are listed on attachment. System is in operation, but no one is connected yet. M/S/P Mumper/Hubbard - Approve final resolution for Zinser St Utility Extension. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: Pass Hooshang Zeyghami {C} Yes Tom Hubbard Yes Roy Mumper Yes Luis Lopes Serrao ------ Nate Fiene Yes STAFF REPORTS 6. CIP Update Wodalski noted the final resolution for the Weston School East Neighborhood Project should be complete in the next two months. Crestwood Acres is proceeding on schedule. Project should be wrapped up by middle October. Birch St project will get revised set of drawings. Public meeting possibly be held 10/7 with property owners. The Municipal Center footings and frost walls are being poured, the precast panels should start being erected by the middle of October. Mi-Tech is working on the easements for the Cedar Creek interceptor access road. Ryan St/Apache project is going to be delayed. The contractor is having issues getting pipe delivered, they have enough for the river boring to be done but the rest will likely wait until next spring. The contractor will be asking for a time extension but not a budget increase. Tanya Tricia lift station is  expected to start the week of October 18th. The PSC has given the Village official notice on wells 7 & 8 that a complete application was received, they have 120 days to review. 7. Street Operations Update Raczkowski mentioned the Ross Ave bridge patches grew so we have more deck repair happening. On the south side of the deck full depth repairs were needed instead of just partial depth. This coming week they may be able to get the edge poured. Likely there will be a couple weeks with the signals yet. American Asphalt will be working on the westbound lanes on Barbican Ave this coming week. They will then flip to the eastbound lanes once the westbound lanes are complete. Village staff over excavated the eastbound lanes on Westview Blvd. The subgrade was poor and there was no breaker underneath the 7 ½ inch slab, there was black dirt underneath. North side of that road has fabric breaker and base. Our staff worked on the pedestrian trail with similar results of having to remove black dirt and install gravel. Wodalski noted a new employee, Trevor Janikowski, started this week. 8. Utility Operations Update Swenson noted staff is working with AECOM on the SCADA scope of work. The Kerry Well had a bad sample. We had Municipal Well and Pump come in for a re chlorination of the well and had to be on Rothschild water for about a week. Moving forward we’ll need to look at more frequent cleaning of that well. Wells did have few repairs to chemical feed lines completed. Large meters were inspected and calibrated. There will be twelve hydrants replaced yet this fall, 9 are digless so no excavation is needed. Sewer jetting was completed last month. Staff has been televising sanitary sewer in the “annexed area” of Rothschild and there appears to be areas in need of lining. Eleven well permits were issues. Staff is working on an emergency response plan. Clark Dietz is working with staff on a sewer lining project on the Cedar Creek Interceptor from Meadow Rock to Shorey on Camp Phillips. There are also several meter pits that are below ground and we want to bring them above ground. POLICY DISCUSSIONS AND RECOMMENDATIONS 9. Ross Ave and Kramer Lane Agreement with Town of Weston Wodalski said in 2019 we worked with the Town of Weston to reconstruct Ross Ave between Powers St heading east to Machmueller Park. Discussions fell apart and a grant was not applied for in 2019. The Town did put a grant to repave part of Ross Ave which was entirely in the Village. The Town Board has changed and they have approached us about partnering on this road again.  The project would also include installing water mains and sanitary sewer extensions. There should also be a multi-use path along the project route as well. Wodalski met with Town Chairman Olson and Olson would like us to apply for funding. It was noted the DOT Multimodal grant program when it comes out this fall would be a good grant to try and get. The cost for the roadway portion of the project would be based on a 46/54 percentage based on how much frontage each community has along the route. A roundabout at the Kramer and Ross Ave intersection would be included in the project scope. That would be 50/50 split. M/S/P Hubbard/Mumper – Approve Ross Ave agreement with Town of Weston to include a walking and multi-use path. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: Pass Hooshang Zeyghami {C} Yes Tom Hubbard Yes Roy Mumper Yes Luis Lopes Serrao ----- Nate Fiene Yes 10. Scada System Design Contract Scada System dates back 20 years. The underlying controls are not up to current standards. The upgrade will bring it up to standard and upgrade any electrical. It will take care of the infrastructure. AECOM is one of the specialists for wastewater system, wells, lift stations. Two of the 13 lift stations are on the Scada Systems. All utility guys have iPads that they can control some of the items. The design includes investigating and redesign at all the locations, so it is not just designing new. Mumper asked if the design contract was competitively bid. Wodalski said it was not, as AECOM is doing the design for Wells 7 and 8 which they will have to have a SCADA system for and it made sense to have them then do the other locations. The system will be expandable if we add the next well. We want an open system so we could modify or maintain it moving forward. M/S/P Mumper/Fiene – Recommend approving the contract with AECOM as well as removing or redlining anything that doesn’t need to be mentioned in the contract. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: Pass Hooshang Zeyghami {C} Yes Tom Hubbard Yes Roy Mumper Yes Luis Lopes Serrao ----- Nate Fiene Yes 11. Ross Ave and CR-X/Camp Phillips Intersection Recommendation Wodalski stated the recommendation was to install a roundabout at the intersection of Ross Ave and CR-X/Camp Phillips due to the truck volume that goes through there. With the village owning the northeast corner it can be shifted to the east so it doesn’t affect private property on the south. A roundabout improves the long-term safety of the intersection. Marathon County indicated they would prefer to apply for a grant for the funding of the project and they would be the lead agency. We would look at continuing with design currently and then likely apply for grants with the intention to reconstruct the intersection in 2024 or 2025 project. The design costs are proposed to be split 50/50 with the County. M/S/P Fiene/Mumper – Motion to recommend roundabout at intersection of Ross Avenue and Camp Phillips to Board of Trustees. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: Pass Hooshang Zeyghami {C} Yes Tom Hubbard Yes Roy Mumper Yes Luis Lopes Serrao ----- Nate Fiene Yes 12. Tanya/Tricia Lift Station Easement Wodalski noted the goal was to relocate the station on existing right of way. After looking at several alternatives it didn’t seem to be possible to not impact private property. Staff then discussed an easement with the adjacent resident. The necessary easement requires 331 square feet. The land is currently assessed at $2 per square foot. The property owner’s request was $3 a square foot, difference is $300 total on the project. The easement would allow us to have a generator at that station so backup power is available during storms. This appeared to be the most economical way to reconstruct the lift station. M/S/P Mumper/Hubbard – Recommendation to purchase easement for $1,000. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: Pass Hooshang Zeyghami {C} Yes Tom Hubbard Yes Roy Mumper Yes Luis Lopes Serrao ----- Nate Fiene Yes  13. Shorey Ave Utility Connection and Sewer Extension Agreement Swenson indicated the utilities were contacted by a person looking to build a house along Shorey Ave, east of Cedar Park St. There is water main fronting those properties. The adjacent property to the west is 2112 Shorey Ave and they do have sewer and water service on the North side of Shorey. The sewer would need to be extended 230 ft to the east for this other resident. In 2009 an agreement was made with the then owners of 2112 Shorey stating once sewer is available in front of their property, they would be forced to connect to the new main and abandon the long lateral. Staff is looking to see how best to handle the agreement in place and how Village would team with Mr. Gumz to get the sewer extended to the property he is interested in. Mr. Gumz wants to know what his shared options would be. Staff estimates the cost would be $30,000-35,000 total. We as staff will need to come back with proposal. M/S/P Fiene/Mumper – Motion to defer until further information is obtained. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: Pass Hooshang Zeyghami {C} Yes Tom Hubbard Yes Roy Mumper Yes Luis Lopes Serrao ----- Nate Fiene Yes 14.2022-2026 CIP Project Discussion The goal is next month to have a final version adopted so we can utilize the revised CIP for grant applications. Wodalski went over the changes that were made since last month’s meeting which rearranged the County Road X/Ross Ave intersection and then some equipment was rearranged as well. These were highlighted in red text on the attachment. FUTURE ITEMS 15. Next meeting date(s): a. Monday, October 11, 2021 @ 4:30 p.m. Regular Meeting b. Monday, November 8, 2021 @ 4:30 p.m. Regular Meeting c. Monday, December 13, 2021 @ 4:30 p.m. Regular Meeting d. Monday, January 10, 2022 @ 4:30 p.m. Regular Meeting  16.Topics for future meetings None. 17.Remarks from Administrator We are going to work with our attorney to come up with a standard form of agreement for engineering contracts so we don’t have to have the attorney review every contract moving forward. 18. Remarks from Staff None. 24. Remarks from Committee members. None. 25. Announcements. None. ADJOURNMENT: M/S/P Fiene/Hubbard – Motion to adjourn at 5:45 pm Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: Pass Hooshang Zeyghami {C} Yes Tom Hubbard Yes Roy Mumper Yes Luis Lopes Serrao ----- Nate Fiene Yes