Public Works Committee

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN OFFICIAL MEETING AGENDA OF THE PUBLIC WORKS & UTILITY COMMITTEE HELD ON MONDAY, AUGUST 14, 2023 @4:30 PM, IN THE BOARD ROOM AT 4747 CAMP PHILLIPS ROAD AGENDA ITEMS 1. Meeting called to order by Public Works & Utility Committee Chair Zeyghami at 4:30 p.m. 2. Welcome, introductions and acknowledgement of guests. 3. Roll Call of Village Public Work & Utility Committee (PW) by Secretary Gilmeister Roll call indicated five PW members present. Member Present Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES – arrival time 4:33 Mumper, Roy YES Village Staff in attendance, in-person: Wodalski, Raczkowski, Swenson, Gilmeister, and Chibeya. Village Staff in attendance, via Zoom: Hubbard, Donner There were three audience members present in person: Matt Patterson from Becher Hoppe, Tonia Westfall from Clark-Dietz and Dave Diesen. 4. PUBLIC COMMENTS None. 5. Approval of 07/10/23 Public Works & Utility Committee Minutes Motion by Mumper, second by Hartinger to approve the July 10, 2023, meeting minutes. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis --- Mumper, Roy YES STAFF REPORTS 6. CIP Update Wodalski updated the committee on Weston Ave. The water and sewer is in from Ryan St to Progress Way, the road should be ready for asphalt by the end of August. Contractor will continue from Progress Way to County Road J. Wodalski informed the committee of his discussion with Marathon County regarding repaving County Road J next year. To minimize the traffic disturbance this year and next year, Marathon County contacted AECOM to design an intersection plan to combine the two projects for completion this year. Zeyghami questioned the details of the work. Wodalski explained the excavation, geo fabric, breaker run, and new pavement design. Hartinger questioned lighting at intersection. Wodalski stated no lights will be installed. Wodalski stated a left turn lane will be installed. Hartinger questioned status of PGA future development. Wodalski stated there is no future development at this time. Zeyghami asked about the schedule of projects. Wodalski stated we are slightly ahead of schedule due to weather conditions. Hartinger requested schedule projection. Wodalski stated project Ryan to County J first phase of two Progress Way should be done at the August. The second phase of Progress Way to County Rd J is projected to be done by early October. Final design for Alderson to Birch is continuing. The right of way plat should be finished at the end of the month. Survey work is completed for East Jelinek and VonKanel. Survey is complete for Jelinek between the Junior High and Senior High. Marathon County has an RFP out for the reconstruction of Camp Phillps from Sternberg to Eau Claire Avenue. Zeyghami questioned the proposed work. Wodalski stated they would widen the roadway and a roundabout is proposed at the Ross and Camp Phillips intersection. Hartinger questioned if the project is determined or to be determined. Wodalski replied that was determined by the County Infrastructure Committee as well as the Village Board approved two years ago. Wodalski met with DOT regarding the Business 51 project, the project has been pushed back 2028/2029. Trustee Zeyghami states this project should be done sooner and thinks we should be contacting our state representatives regarding the project’s delay. Mumper requested status of retention pond. Wodalski stated DOT would permit it but unsure about funding. Wells 7 and 8 should be operational by mid-September. Hartinger questioned SCADA and Well 7 and 8 completion date. Wodalski stated the contract date for completion of Well 7 and 8 is December. 7. Street Operations Update Raczkowski gave an update on the Windermere Oaks subdivision, American Asphalt will finish paving with the asphalt overlay. American Asphalt will start with the surface paving on Stone Ridge Drive, Wednesday. They are paving from Weston Ave to Ministry, once the surface is on the center stripe will be applied. Executive Estates off of north Apache, all the inlets have been looked at and repaired, manholes and water valves have been adjusted. Six driveway entrance curbs were replaced. Three driveway entrance curbs were replaced on Windemere Oaks at Sandgate Court. Due to the rain maintenance was done on the equipment. Repair work of the base will be done on North Apache Lane, Public Works & Utility Meeting – Meeting Minutes 08/14/23 Prepared by: Stacy Gilmeister, Utility Clerk  after the repair work is complete, American Asphalt will complete the asphalt overlay on Executive Estates and North Apache Lane. Mill work to be done on Quentin Street from Ross Avenue by Machmueller Park to Creel Drive and replace 150’ of deteriorated curb, look at inlets, adjust manholes and water valves then it will be ready for American Asphalt. Asphalt patching in raveled areas on Ross and Birch Street. Raczkowski informed the committee staff will be working with the City of Wausau on paver patching some areas on Birch Street in front of Colonial Gardens and also patching on River Pines Court to be done by the beginning of September. 8. Utility Operations Update Swenson updated the committee with Well updates with regards to communication fails, repairs, leaks. PJ Kortens repaired radios for better communication to SCADA. Kerry Well communication will be repaired with the SCADA upgrade. Hydrant maintenance is ongoing. Assisted watermain taps on Crestwood Ave for duplexes. Performed biweekly EPA/PFAS collections. TDS is connected to most stations; all calls come to the main phone line. Assisted sewer jetting for upcoming east Jelinek project. Found some issues with our sanitary cleaning, relocating our PH probes for compliance with the sewer ordinance. Kerry has complete shutdown of their plant this week. Kerry Well is shut down for switching out the discharge head and adding a VFD which will be done by the end of this week and back up in running by Monday of next week. Follow up with August Winter for schedule on meter pit project. Follow up on hydrant painting which was awarded last year. Interviewed three candidates for fifth Utility Operator, which was awarded to Jared Hoekstra who is currently in our Parks department, Jared will finish out the summer with the Parks department and transition with the Utility department through the end of summer/fall season. Zeyghami questioned the programming with TDS. Swenson stated the Utility operators programmed the phone calls. Zeyghami requested the status of the Cedar Creek easement. Wodalski stated we will be in contact with Cheryl Schroeder at Becher-Hoppe as she has worked with the lift station easement/acquisitions over the recent years. Zeyghami stated the need for someone in real estate. Wodalski stated Schroeder’s role is real estate acquisitions. Zeyghami stated he would like to see something at the next meeting. Mumper questioned Well 7 and 8 being tested for PFAS. Swenson replied that Well 7 and 8 have been tested for PFAS and will have more testing before distributing. All wells have been tested for the first and second quarters. Swenson talked with Northern Lakes last week, as we do our own quarterly raw samples and will continue to raw sample for our trending and tracking. Wodalski stated that the wells were tested, and they are below what the EPA recommended level would be moving forward. Mumper asked if it would be another expensive system. Wodalski stated it shouldn’t be. Zeyghami asked if the wells needed treatment. Wodalski stated Wells 7 and 8 do not need treatment. Zeyghami questioned the status of Wells 3 and 4. Wodalski stated that Wells 3 and 4 are still in the final design for iron and magnesium for Well 3 and PFAS removal for Wells 3 and 4. Zeyghami questioned the schedule. Wodalski stated the need for the funding information for the bidding process. Zeyghami requested the status of Wells 3 and 4 be Public Works & Utility Meeting – Meeting Minutes 08/14/23 Prepared by: Stacy Gilmeister, Utility Clerk  on the agenda for the next meeting. POLICY DISCUSSIONS AND RECOMMENDATIONS 9. Fuller St Engineering Request for Proposals Submittals Wodalski explained his report. Received four proposals from: Becher Hoppe, Clark Dietz, MSA and Strand. Zeyghami questioned the water line being in the right of way. Wodalski stated that is a sewer line and is in the Utility easement right of way. Hartinger requested the design inclusion for Strand. Wodalski stated the Strand proposal was for design only. Zeyghami questioned the construction cost is based on the hours provided. Wodalski stated that the construction cost is based on the hours provided by Wodalski on the construction schedule. Hartinger requested the completion of the project timeline. Wodalski stated the proposed completion to be done 2025. Mumper questioned the preliminary plan for the intersection of Fuller and Schofield. Wodalski stated Schofield Ave corridor plan had a concept of moving it over to make it equal with Old Costa Lane. Hartinger questioned lighting. Mumper questioned the curb and gutter, walking paths or sidewalks on both sides. Wodalski stated in the Schofield Ave to Mountain Bay Trail area would likely be a path, but is still to be determined during the design process. Zeyghami questioned two different pavement designs. Wodalski confirmed there would be a truck pavement design and non-truck portion of the road. Hubbard questioned the path from (Arrow) Schofield Ave to Rogan Lane (dog park). Wodalski confirmed path proposal. Zeyghami questioned the intersection and negotiation with Arrow Bar. Wodalski stated the Village of Weston would be negotiating with Arrow Bar pending the traffic study results. Motion by Lopes-Serrao, second by Mumper move to recommend Becher Hoppe for the engineering services for the Fuller Street Reconstruction Project for the cost of $328,100.00. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 08/14/23 Prepared by: Stacy Gilmeister, Utility Clerk 10. Resolution 2023-014 (Final Resolution for the Ryan St/Apache Ln Utility Looping Project) Wodalski explained the Final Resolution. Zeyghami questioned the price of the black top. Wodalski explained pricing figures. Motion by Mumper, second by Hartinger move to recommend the Village Board approve Resolution 2023-014, Levying Special Assessments for Driveway Approaches, Sanitary Sewer Main and Water Main infrastructure for the Apache Lane Utility Extension project. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis --- Mumper, Roy YES 11. Wells 7 & 8 Change Order #5 Wodalski explained his report. Changes were made to the landscaping and storm water final grading. Motion by Lopes-Serrao, second by Hubbard move to recommend the Village Board approve Change Order #5 for a project deduct of $804.00. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 08/14/23 Prepared by: Stacy Gilmeister, Utility Clerk 12. Weston Utility Operations Standard Operating Procedures Swenson explained his report. The committee requested this topic stay on the agenda every month. No action taken at this time. 13. County Road X Intersection Improvements at Schofield Ave and Weston Ave Discussion Zeyghami explained his discussion with President Maloney regarding the intersection of Camp Phillips and Weston Ave roundabout. Also discussed the roundabout at Schofield Ave and Camp Phillips. The project has to be completed before the TIF District closes. Wodalski explained the recent roundabout studies at Ross and Schofield Ave, Mesker and Schofield Ave. Hartinger questioned the County sharing costs with the Village of Weston. Zeyghami stated the need to discuss the project with the County. Wodalski stated the TIF expenditure period is March of 2026. Lopes-Serrao requested consideration of the property owner at the SE corner of Schofield Ave and Camp Phillips. Motion by Hartinger, second by Mumper move to recommend to the Board for discussion and design purposes. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 08/14/23 Prepared by: Stacy Gilmeister, Utility Clerk  14. Salt shed change order #1 Wodalski explained his meeting and proposal with SD Ellenbecker and Structures Unlimited. Project will begin mid-August. The structure will be built in early September. Building will be able to house salt in October. Motion by Mumper, second by Hartinger move to recommend to accept Change Order request #1 for a deduct of $14,000.00 for the Salt Shed. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES FUTURE ITEMS 15. Next meeting date(s): a) Monday, September 11, 2023, @ 4:30 p.m. Regular Meeting b) Monday, October 9, 2023, @ 4:30 p.m. Regular Meeting 16. Topics for future meetings Fuller Street schedule 17. Remarks from Administrator None. 18. Remarks from Staff None. 19. Remarks from Committee members None. 20. Announcements None. Public Works & Utility Meeting – Meeting Minutes 08/14/23 Prepared by: Stacy Gilmeister, Utility Clerk ADJOURNMENT Motion by Hartinger, second by Lopes-Serrao to adjourn the PW meeting at 5:53 p.m. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 08/14/23 Prepared by: Stacy Gilmeister, Utility Clerk