Public Works Committee

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN OFFICIAL MEETING AGENDA OF THE PUBLIC WORKS & UTILITY COMMITTEE HELD ON MONDAY, MARCH 11, 2024 @ 4:30 PM, IN THE BOARD ROOM AT 4747 CAMP PHILLIPS ROAD AGENDA ITEMS 1. Meeting called to order by Public Works & Utility Committee Chair Zeyghami at 4:30 p.m. 2. Welcome, introductions and acknowledgement of guests. 3. Roll Call by Recording Secretary Roll call indicated four PW members present. Member Present Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} EXCUSED Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Village Staff in attendance, in-person: Wodalski, Raczkowski, Gebert and Gilmeister. Village Staff in attendance, via Zoom: NONE Audience members present in person: Tonia Westfall from Clark Dietz 4. PUBLIC COMMENTS None. 5. Approval of 2/12/24 Public Works & Utility Committee Minutes Motion by Hubbard, second by Mumper to approve the February 12, 2024, meeting minutes. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 3/11/2024 Prepared by: Stacy Gilmeister, Utility Clerk 6. Approval of February 2024 Water and Sewer Permits Motion by Lopes-Serrao, second by Hubbard to approve the February 2024, Water and Sewer Permits. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES STAFF REPORTS 7. CIP Update Wodalski explained his report to the Committee. Wodalski stated both Weston Ave projects are in the right-of-way stages getting finalized for construction to begin late spring/early summer. Wodalski met with the School District regarding the Alderson/Weston Ave intersection. The project is scheduled to start after school is done and be completed before school starts in the fall. Wodalski requested Special Assessment meetings in mid-April for the East Jelinek/Von Kanel project and Weston Ave project. Wodalski explained the Schofield Ave/Mesker intersection which will utilize a camera detection system rather than the underground loop detectors. This will also be coordinated with an infrared signal that emergency services can use to control the lights. The emergency services will have a device similar to a garage door opener to activate the lights. Lopes-Serrao asked if the camera system can be activated by a motorcycle. Wodalski confirmed that they can be activated by a motorcycle. 8. Street Operations Update Raczkowski reported the progress of the street operations and challenges of street signs with underground utilities in the right-of-way. Public Works & Utility Meeting – Meeting Minutes 3/11/24 Prepared by: Stacy Gilmeister, Utility Clerk  Raczkowski stated work continues to progress at Prohaska Park development. Raczkowski explained the completion of the repair at Eau Claire River – Babl Lane kayak launch. Raczkowski informed the Committee of the upcoming bid openings. 9. Utility Operations Update Swenson explained the report and provided an SOP update to the Committee. Swenson informed the Committee that the Utility department is up the five utility operators. Swenson advised the Committee of the upcoming PSC reporting. Mumper questioned the corrosion issue at Tommy Wash. Swenson explained the investigation of the issue and stated it is more of a maintenance issue. The water incoming is good. POLICY DISCUSSIONS AND RECOMMENDATIONS 10. Resolution 2024-004 – Preliminary Resolution for Weston Ave (Von Kanel to Ryan) and Cross Country Utility Route (Progress Way to CR-J) Special Assessments. Wodalski explained the map to the Committee, along with the project details. Motion by Mumper, second by Lopes-Serrao move to recommend the Village Board approve Resolution 2024-004. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 3/11/24 Prepared by: Stacy Gilmeister, Utility Clerk 11. Resolution 2024-005 – Preliminary Resolution for E Jelinek (CR-X to Mesker) and Von Kanel (Schofield Ave to Barbican) Special Assessments Wodalski explained Resolution 2024-005. Motion by Hubbard, second by Mumper move to recommend the Village Board approve Resolution 2024-005. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 12. Resolution 2024-006 – Adopting the Weston Elementary Safe Routes to School Plan Wodalski explained the Safe Routes to School Plan to the Committee. Mumper asked about the consideration for the future round-about improvement. Wodalski replied that it did not consider the round-about. The focus is the Sternberg intersection. Zeyghami questioned the location of the bike rack. Wodalski explained the proposed bike rack location. Motion by Lopes-Serrao, second by Mumper move to recommend the Village Board approve Resolution 2024-006. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 3/11/24 Prepared by: Stacy Gilmeister, Utility Clerk 13. Resolution 2024-007 – Authorizing Resolution for Urban Nonpoint Source and Stormwater Grants for Business 51 Storm Pond Wodalski explained the grant application process and project construction. Discussed the timeline of this project. Motion by Hubbard, second by Lopes-Serrao move to recommend the Village Board approve Resolution 2024-007. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 14. Agreement with Stillwater Landing Mobile Home Park for the replacement of Watermain from E Jelinek Ave to Schofield Ave Wodalski stated this is a formal agreement with Stillwater Landing and explained the replacement of the water main and cost benefits. Gebert clarified to the Committee that the project does not include all the streets; this is only a section of the park. Hubbard questioned the replacement of the trench area. Wodalski stated that the Village will put back any disturbed area with in-kind material. Motion by Mumper, second by Hubbard move to recommend the Village Board approve the Draft Watermain and Roadway Construction Agreement with Stillwater Landing Mobile Home Park. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 3/11/24 Prepared by: Stacy Gilmeister, Utility Clerk 15. Jelinek Ave (Machmueller to Alderson) Rehabilitation Bid Results Wodalski explained the bid amounts and materials. The alternate bid is to remove two inlets and install new manhole structures instead. Motion by Mumper, second by Lopes-Serrao move to recommend awarding the Jelinek Ave (Machmueller to Alderson) construction contract to Haas Sons, Inc. for Base Bid plus Alternate 1 Amount of $915,107.10. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 16. Intersection Control Evaluation Study for Alderson St and Jelinek Ave Wodalski informed the Committee of the cost of the intersection study and crash data from 2022 and 2023. Motion by Lopes-Serrao, second by Mumper move to recommend the Village Board approve the intersection study contract with MSA at the Jelinek and Alderson intersection for a price of $6,250. Yes Vote: 3 No Votes: 0 Abstain: 1 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES 17. E Jelinek Design Amendment for additional watermain replacement Wodalski explained his report. Zeyghami questioned the cost of the project. Westfall from Clark Dietz explained the additional costs of the project, which also include the construction services. Public Works & Utility Meeting – Meeting Minutes 3/11/24 Prepared by: Stacy Gilmeister, Utility Clerk Amend Motion by Mumper, second by Hubbard move to recommend the Village Board approve noting that the addition will encompass the services for construction inspection. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Motion by Mumper, second by Hubbard move to recommend the Village Board approve the design amendment for the E Jelinek and Von Kanel St Reconstruction Engineering Services Contract with Clark Dietz for an amount of $15,000 for replacing the existing watermain connecting E Jelinek Ave to Schofield Ave through the Stillwater Landing Mobile Home Park and denoting that the addition will encompass the services for construction inspection. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 18. Fuller St and Schofield Ave intersection realignment design amendment Wodalski explained the realignment design to the Committee recommended by the Village Board. Zeyghami questioned the additional $60,000 cost of the project. Wodalski explained the original costs and additional cost of the project. Lopes-Serrao questioned the Committee’s initial recommendation was to stick along the Fuller St corridor because of the recommendation from the intersection study. Lopes- Serrao stated the Village Board decided that it was necessary to realign the intersection and that realignment is potentially costing the additional money. Wodalski confirmed. Discussed the realignment design with status of design, intersection controls and costs. Public Works & Utility Meeting – Meeting Minutes 3/11/24 Prepared by: Stacy Gilmeister, Utility Clerk Motion by Lopes-Serrao, second by Mumper move to deny the Fuller St and Schofield Ave Intersection Realignment Design Amendment. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 19. Purchase of Replacement Sewer Vac Truck Chassis Wodalski explained his report and quotes for the chassis. Zeyghami requested the sewer vac truck be auctioned to highest bidder. Motion by Hubbard, second by Mumper move to recommend the Village Board approve the purchase of the Peterbilt Chassis from JX Truck for $180,705. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 20. Placement of Traffic Control within the Everest Addition Wodalski went over his report and map including the current intersection controls. Discussed the traffic flow and clarity of the four-way intersections with traffic controls (stop signs). Motion by Mumper, second by Hubbard move to recommend the Village Board direct staff to install stop signs within the Everest Addition. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Public Works & Utility Meeting – Meeting Minutes 3/11/24 Prepared by: Stacy Gilmeister, Utility Clerk  Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 21. 2024 Street Maintenance Plan Wodalski explained his report to the Committee. Gebert asked if the GSB overlay should be budgeted for additional striping because the first year with the plows the stripping on the roads do not take as well. Wodalski explained the epoxy paint does not bond well with GSB. Wodalski stated we use the water base paint which adheres to the GSB. Lopes-Serrao asked about the discussion with Wodalski of Creel project in 2025. Wodalski stated Creel, MaKenzie, Walleye, and parts of Quentin do have some differential settling between the curb line and pavement. Wodalski stated he met with Green Tree Builders regarding their future subdivision timeline and construction traffic to the subdivision. Wodalski stated he would like to correct the road after construction. Motion by Lopes-Serrao, second by Hubbard move to recommend the Village Board approve the 2024 Street Maintenance Plan as presented as well as moving $100,000 in salt savings from the winter maintenance budget to the street maintenance budget. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 22. Next meeting date(s): a) Monday, April 8, 2024, @ 4:30 p.m. Regular Meeting b) April Special Assessment Meetings TBD c) Monday, May 13, 2024, @ 4:30 p.m. Regular Meeting 23. Topics for future meetings None. 24. Remarks from Administrator None. 25. Remarks from Staff None. Public Works & Utility Meeting – Meeting Minutes 3/11/24 Prepared by: Stacy Gilmeister, Utility Clerk  26. Remarks from Committee members. None. 27. Announcements. None. ADJOURNMENT Motion by Mumper, second by Lopes-Serrao to adjourn the PW meeting at 6:18 p.m. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 3/11/24 Prepared by: Stacy Gilmeister, Utility Clerk