Public Works Committee

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN OFFICIAL MEETING AGENDA OF THE PUBLIC WORKS & UTILITY COMMITTEE HELD ON MONDAY, AUGUST 12, 2024 @ 4:30 PM, IN THE BOARD ROOM AT 4747 CAMP PHILLIPS ROAD AGENDA ITEMS 1. Meeting called to order by Public Works & Utility Committee Chair Zeyghami at 4:30 p.m. 2. Welcome, introductions and acknowledgement of guests. None. 3. Roll Call by Recording Secretary Roll call indicated four PW members present. Member Present Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} EXCUSED Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Village Staff in attendance, in-person: Wodalski, Dolan, Blarek, Swenson, Gebert and Gilmeister. Village Staff in attendance, via Zoom: Trustee Jim Pinsonneault Audience members present in person: NONE 4. PUBLIC COMMENTS None. 5. Approval of 7/8/24 Public Works & Utility Committee Minutes Motion by Mumper, second by Lopes-Serrao to approve the July 8, 2024, meeting minutes. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 8/12/2024 Prepared by: Stacy Gilmeister, Utility Clerk 6. Approval of July 2024 Water and Sewer Permits Motion by Lopes-Serrao, second by Hubbard to approve the July 2024, Water and Sewer Permits. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES STAFF REPORTS 7. CIP Update Wodalski explained his report to the Committee. Discussed the Utility conflict with the Weston Ave project (Alderson to Birch). Discussed the project schedule of E Jelinek & Von Kanel. The contractor brought on second crew to complete the project on time. Project scheduled to be completed in October. Wodalski stated he verified some of the storm drain issues along Schofield Ave and run off patterns due to the excessive rain we’ve been getting. Wodalski found there are not enough storm sewer inlets to get the water off the road. Wodalski stated Well 7 & 8 were off due to a lightning strike that took out the VFD. Well 8 is up and running. Well 7 is off just to make sure there are no additional electrical issues. Working with WPS for a voltage study. Lopes-Serrao asked about the status of Crane Meadows Golf Course. Wodalski stated the temporary conditions are working. Mumper asked about the status of Rib Mountain Metro credit. Wodalski stated we received a credit of $47,314.00. 8. Street Operations Update Wodalski explained his report to the Committee. Public Works & Utility Meeting – Meeting Minutes 8/12/24 Prepared by: Stacy Gilmeister, Utility Clerk  Wodalski and Blarek explained the milling process and cost savings to the Committee. Wodalski stated the Gilsonite sealing is going well. Received compliments from residents for Scott Construction stating good communication and traffic control. Striping will be completed in about a month. 9. Utility Operations Update Swenson explained his report to the Committee. Swenson stated Well 3 Pilot study is complete, along with the uni-directional flushing and valve exercising. Swenson stated the hydrant painting has begun. They are currently being painted in primer with some being painted with a zinc coating in the high salt routes. The final color will be painted yellow. POLICY DISCUSSIONS AND RECOMMENDATIONS 10. East Jelinek Change Order #1 Wodalski explained the change order. Discussed the change order for the upgrade of two manhole structures to accommodate the flow with the pipes. Motion by Lopes-Serrao, second by Hubbard move Recommend the Village Board Approve Change Order #1 for the E Jelinek (CR-X to Mesker) and Von Kanel (Barbican Ave to Schofield Ave) Construction contract for a total Amount of $5,674.00. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 11. Wells 2 and 5 Rehabilitation Projects Swenson explained the maintenance and rehabilitation of the wells. Public Works & Utility Meeting – Meeting Minutes 8/12/24 Prepared by: Stacy Gilmeister, Utility Clerk  Swenson stated we received two quotes for the projects. Discussed the gate valve included in the Municipal Well & Pump quote. Motion by Hubbard, second by Mumper move to recommend the Village Board approve the proposals from Municipal Well & Pump to rehabilitate Well #2 – Kerry and Well #5 – Bloedel for a total price of $64,760.00 including the gate valve. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 12. Business 51/STH 29 Storm Pond Agreement with Wisconsin Department of Transportation Wodalski explained his discussions with the DNR and DOT. Wodalski explained the DOT process and timeline. The agreement is for the Village of Weston to use the Storm Pond for $1 per year for 25 years. The Village will maintain the Storm Pond within local ordinances. Discussed the need for a safety fence around the perimeter of the pond. Motion by Mumper, second by Lopes-Serrao move to recommend the Village Board Approve the Storm Pond Easement with the State of Wisconsin as presented by Mr. Wodalski. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 8/12/24 Prepared by: Stacy Gilmeister, Utility Clerk 13. Construction Services Agreement for Arrowhead Estates Wodalski explained subdivision construction and MTS proposal. Mumper asked about the agreement for plowing. Wodalski stated that needed to be formalized. Motion by Lopes-Serrao, second by Hubbard Move to Approve the Construction Representative Contract with Marathon Technical Services for the Arrowhead Estates First Addition Subdivision for the estimated contract range of $5,130 - $5,640. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 14. Future Capital Improvement Projects Wodalski explained his map and the project descriptions for each project. Wodalski stated grant applications can change project status. No action needed. 15. Next meeting date(s): a. Monday, September 9, 2024, @ 4:30 p.m. Regular Meeting b. Monday, October 14, 2024, @ 4:30 p.m. Regular Meeting 16. Topics for future meetings None. 17. Remarks from Staff None. 18. Remarks from Committee members Congrats and welcome to Blarek for accepting the Street Superintendent position. Lopes-Serrao informed the Committee of the first Public Safety Committee meeting regarding the proposal to expand the ATV/UTV routes in the Village of Weston. 19. Announcements None. Public Works & Utility Meeting – Meeting Minutes 8/12/24 Prepared by: Stacy Gilmeister, Utility Clerk ADJOURNMENT Motion by Mumper, second by Hubbard to adjourn the PW meeting at 5:39 p.m. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 8/12/24 Prepared by: Stacy Gilmeister, Utility Clerk