Public Works Committee

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN OFFICIAL MEETING AGENDA OF THE PUBLIC WORKS & UTILITY COMMITTEE HELD ON MONDAY, OCTOBER 14, 2024 @ 4:30 PM, IN THE BOARD ROOM AT 4747 CAMP PHILLIPS ROAD AGENDA ITEMS 1. Meeting called to order by Public Works & Utility Committee Chair Zeyghami at 4:30 p.m. 2. Welcome, introductions and acknowledgement of guests. None 3. Roll Call by Recording Secretary Roll call indicated four PW members present. Member Present Zeyghami, Hooshang {Chair} YES Jim Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy EXCUSED Village Staff in attendance, in-person: Wodalski, Dolan, Blarek, Swenson, Gebert and Gilmeister. Audience in attendance, via Zoom: NONE Audience members present in person: NONE 4. PUBLIC COMMENTS None. 5. Approval of 9/9/24 Public Works & Utility Committee Minutes Motion by Lopes-Serrao, second by Hubbard to approve the September 9, 2024, meeting minutes. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- Public Works & Utility Meeting – Meeting Minutes 10/14/2024 Prepared by: Stacy Gilmeister, Utility Clerk 6. Acknowledge of September 2024 Water and Sewer Permits Motion by Hubbard, second by Pinsonneault move to acknowledge the September 2024, Water and Sewer Permits. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- STAFF REPORTS 7. CIP Update Wodalski explained his report to the Committee. Hubbard provided the Committee with an update on the Weston Ave (Alderson to Birch) project. Discussed the issues of private utilities not relocating their services for construction projects, which is causing a delay for the contractors to complete projects on time. Discussed the status of Schofield Ave and Mesker St project. The substantial completion date is October 28, 2024. Traffic signals will be delivered Dec. 2, 2024, due to the lead time. Project completion date is scheduled for December 13, 2024. Discussed storm water repairs. Wodalski stated there will be a public meeting in November for the Fuller St. project. 8. Street Operations Update Blarek explained his report to the Committee. Blarek stated that the fall brush and leaf pick up started October 14, 2024. 9. Utility Operations Update Swenson explained his report to the Committee. Swenson stated Kerry rehab completed last month the work went a little longer than anticipated so we did have to connect to Rothschild water for a couple days. Public Works & Utility Meeting – Meeting Minutes 10/14/24 Prepared by: Stacy Gilmeister, Utility Clerk  Utility has been assisting contractors with leaks in connecting new water main into existing water main. Swenson submitted the DNR community service line material inventory October 14, 2024. Discussed the SCADA project and process. ATT is the only provider of this service in Marathon County. POLICY DISCUSSIONS AND RECOMMENDATIONS 10. Weston Ave (East Phase) Change Order #4 – Balancing Change Order Wodalski explained the change order to the Committee. Wodalski stated this is the final acknowledgement of the project. Materials were overestimated and came in under approved change order. Motion by Pinsonneault, second by Lopes-Serrao move to Recommend the Village Board Approve the Change Order #4 for the final quantities and project amount of $6,417,687.94. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- 11. Weston Ave (West Phase) Change Order #1 Wodalski explained the change order to the Committee. The change order is for the removal of the multi-use path of this project. Motion by Pinsonneault, second by Hubbard move to Recommend the Village Board approve Change Order #1 for the Weston Ave (CR-X to Ryan St and Cross-Country Utility) Construction Project as presented on page 28 of the packet. Public Works & Utility Meeting – Meeting Minutes 10/14/24 Prepared by: Stacy Gilmeister, Utility Clerk  Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- 12. Weston Ave Design Amendment – Redesign due to removal of the Multi-Use Path Wodalski explained the Design Contract. Wodalski stated the design was for the whole project not by phase. Motion by Lopes-Serrao, second by Hubbard move to recommend the Village Board approve the attached Design Change Order #3 for the Weston Ave (CR-X to CR-J) Construction Project. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- 13. Ross Ave – Metro to Alderson ROW Services Contract Wodalski explained the Contract Amendment to the Committee. Discussed the amendment being for the whole project not just a portion and project costs. Motion by Hubbard, second by Lopes-Serrao move to recommend the Village Board approve the contract amendment with Becher Hoppe for the Ross Ave (Metro Dr to Alderson St) Project for Preliminary Real Estate Services in an amount of $15,000. Public Works & Utility Meeting – Meeting Minutes 10/14/24 Prepared by: Stacy Gilmeister, Utility Clerk  Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- 14. E. Jelinek Ave Change Order #2 Wodalski explained Change Order for an extension of the project. Wodalski stated the contractor is not asking for additional costs at this time just additional time for project completion date due to private utility companies not relocating their services for project construction. Error found on Change Order #2. Wodalski will get that corrected. Motion by Pinsonneault, second by Hubbard move to Recommend the Village Board Approve Change Order #2 for the E Jelinek (CR-X to Mesker) and Von Kanel (Barbican Ave to Schofield Ave) Construction contract to move the Substantial Completion date to 11/15/2024. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- 15. WisDOT Storm Pond Design Services Wodalski explained the services submitted by Strand Associates. Wodalski stated this project is in conjunction with the City of Schofield and Village of Rothschild. City of Schofield approved of the service. Village of Rothschild was discussing the service at their meeting tonight (10/14/2024). Motion by Lopes-Serrao, second by Pinsonneault move to recommend the Village Board approve the contract with Strand Associates for the design and permitting of the WisDOT Storm Pond Project for an amount of $124,560. Public Works & Utility Meeting – Meeting Minutes 10/14/24 Prepared by: Stacy Gilmeister, Utility Clerk  Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- 16. WisDOT Storm Pond Municipal Agreement Wodalski explained the Intergovernmental Agreement to the Committee. Discussed the percentage is based on the amount of acreage. Motion by Hubbard, second by Pinsonneault move to Recommend the Village Board approve the agreement with the Village of Rothschild and City of Schofield for the design of the WisDOT Storm Water Pond. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- 17. Alderson St and Jelinek Ave Roundabout Design Services Wodalski explained the roundabout Design Services with MSA. Wodalski stated he discussed the design and project with Jason Jablonski. Jablonski is the facilities and grounds director for the DCE district. Discussed intersection details with relocating utilities and traffic flow. Traffic study recommended roundabout. Motion by Lopes-Serrao, second by Zeyghami move to Recommend the Village Board approve the roundabout design contract with MSA for the Alderson St and Jelinek Ave intersection in an amount of $28,800. Public Works & Utility Meeting – Meeting Minutes 10/14/24 Prepared by: Stacy Gilmeister, Utility Clerk  Yes Vote: 2 No Votes: 1 Abstain: 1 Not Voting: 1 Result: FAIL Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} NO Hubbard, Tom ABSTAIN Lopes-Serrao, Luis YES Mumper, Roy --- 18. Next meeting date(s): a. Monday, November 11, 2024, @ 4:30 p.m. Regular Meeting b. Monday, December 9, 2024, @ 4:30 p.m. Regular Meeting 19. Topics for future meetings Pinsonneault requested referral to Atty. Yde to look at the relocating the private utilities and what the recourse will be to add to our contract. Dolan explained the Wis. DOT Rules of the Road statute. 20. Remarks from Staff None. 21. Remarks from Committee members Pinsonneault complimented Blarek on his Street Operations report. 22. Announcements None. ADJOURNMENT Motion by Lopes-Serrao, second by Pinsonneault to adjourn the PW meeting at 5:45 p.m. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Pinsonneault {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy --- Public Works & Utility Meeting – Meeting Minutes 10/14/24 Prepared by: Stacy Gilmeister, Utility Clerk