Public Works Committee

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN OFFICIAL MEETING AGENDA OF THE PUBLIC WORKS & UTILITY COMMITTEE HELD ON MONDAY, JANUARY 13, 2025 @ 4:30 PM, IN THE BOARD ROOM AT 4747 CAMP PHILLIPS ROAD AGENDA ITEMS 1. Meeting called to order by Public Works & Utility Committee Chair Zeyghami at 4:30 p.m. 2. Welcome, introductions and acknowledgement of guests. Tonia Westphal with Clark Dietz 3. Roll Call by Recording Secretary Roll call indicated five PW members present. Member Present Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Village Staff in attendance, in-person: Wodalski, Blarek, Swenson, Gebert and Gilmeister. Audience in attendance, via Zoom: NONE Audience members present in person: NONE 4. PUBLIC COMMENTS None. 5. Approval of 11/11/24 Public Works & Utility Committee Minutes Motion by Jordan, second by Lopes-Serrao to approve the November 11, 2024, meeting minutes. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 1/13/2025 Prepared by: Stacy Gilmeister, Utility Clerk 6. Acknowledge of November 2024 Water and Sewer Permits Motion by Mumper, second by Hubbard move to acknowledge the November 2024, Water and Sewer Permits. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES STAFF REPORTS 7. CIP Update Wodalski explained his report to the Committee. Wodalski stated construction continues with Weston Ave between Progress Way and Roland Machinery as the cross-country completes the water and sewer work. There was indication the sewer would be at the end of this week and will be close to having the water main looped. Zeyghami questioned the materials. Wodalski stated the contractor is bringing in new materials for the project. Wodalski informed the Committee of the meeting in November with the property owners at the Ross and Metro Dr/Pine St intersection. Residents provided good feedback. Wodalski stated he has a layout that will be more to the residents’ liking. There will be a follow-up meeting in January. City of Schofield stated they do not want to utilize eminent domain for any of their property acquisitions. City of Schofield wants to be mutually beneficial for themselves and their residents. Jordan questioned the accommodation of the industrial companies for the delivery of their products. Wodalski stated the design team is in contact with the businesses to identify the sizes of trucks the intersections need to accommodate. Zeyghami questioned the status of landscaping. Wodalski stated on East Jelinek the landscaping was not completed due to the landscaper not being able to get it shaped for seeding. Discussed the preliminary cross section diagram of Fuller St reconstruction project. Public Works & Utility Meeting – Meeting Minutes 1/13/25 Prepared by: Stacy Gilmeister, Utility Clerk 8. Street Operations Update Blarek explained his report to the Committee. Blarek stated due to the mild winter, the street crew has been clearing brush around the Village bridges, guard rails and Kennedy Park Creek. Blarek informed the Committee the staff has also been preparing vehicles for winter. Mumper questioned the Salt Contract for next year. Wodalski stated the 1,000-ton contract is signed in May or June. Wodalski informed the Committee that the DOT bought back the excessive salt in 2024. 9. Utility Operations Update Swenson explained his report to the Committee. Swenson stated the utility staff have been taking inventory and reorganizing. Zeyghami questioned the plan for the water treatment plant. Swenson & Wodalski stated Wells 1 & 5 can be turned off once Wells 3 & 4 are back and running. Discussed the future water treatment plans. Swenson informed the Committee of the exterior damage to the Ryan St lift station generator. The vehicle that damaged the generator has insurance. Cummings will be supplying the Village with the repair cost. Discussed future fencing, guard rails and bollards to be put in place around the generator. Mumper questioned the fluoride level. Swenson stated the Village fluoride levels are 0.7, which is the recommended level. POLICY DISCUSSIONS AND RECOMMENDATIONS 10. Sale of Surplus Equipment - Update Wodalski explained the update to the Committee. Motion by Mumper, second by Lopes-Serrao move to acknowledge the attached auction results for the surplus property as listed. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Public Works & Utility Meeting – Meeting Minutes 1/13/25 Prepared by: Stacy Gilmeister, Utility Clerk  Jordan, Joe {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 11. Leak Detection Service Contract Wodalski informed the committee of his meeting with the City of Wausau and Asterra’s services. Wodalski informed the committee of the benefits of leak detection, cost savings for proactive repairs and discount with utilizing this service with the City of Wausau. Wodalski explained the satellite imaging to the committee. Lopes-Serrao requested the details of successes or failures be listed in future reports. Motion by Mumper, second by Hubbard move to recommend the Village Board approve the 2-year Prevent Package for a cost of $46,500 split between the 2025 and 2026 budget years. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 12. Weston Ave (Alderson St to Birch St) Street Lighting Wodalski explained his report. Discussed costs, type/style of streetlights, and layout of streetlights. Public Works & Utility Meeting – Meeting Minutes 1/13/25 Prepared by: Stacy Gilmeister, Utility Clerk Motion by Jordan, second by Hubbard move to defer to the next meeting pending further information from WPS. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 13. Pedestrian and Bicycle Master Plan Update Wodalski explained the update to the committee. Zeyghami stated proposed routes should start at Mountain Bay, to Mesker, to Corozalla, to Ross Ave, to Camp Phillips, then from Camp Phillips they can go to Northwestern. Motion by Lopes-Serrao, second by Hubbard move to Recommend the Village Board acknowledge the RFQ for the Bicycle and Pedestrian Masterplan. 14. Real Estate Services Contract Amendment for Ryan St Lift Station Wodalski explained the Real Estate Contract with Becher Hoppe. Wodalski explained the complexities of the project, as the State Law changed to include working with all 24 condo owners rather than one property owner. Motion by Mumper, second by Jordan move to Recommend the Village Board approve a contract amendment with Becher Hoppe for real estate acquisition services for the Ryan St Lift Station Utility Project for an increase of $13,650. 15. Next meeting date(s): a) Monday, February 10, 2025, @ 4:30 p.m. Regular Meeting b) TBD Schofield Ave PIM c) Monday, March 10, 2025, @ 4:30 p.m. Regular Meeting 16. Topics for future meetings Wodalski will bring the Weston Ave street lighting plan. Public Works & Utility Meeting – Meeting Minutes 1/13/25 Prepared by: Stacy Gilmeister, Utility Clerk  17. Remarks from Staff Gebert informed the committee on January 23, 2025, from 4- 9 p.m., Polito’s Pizza will be the first of a series of 10% proceeds from area restaurants to help benefit the Kenndy Park project. 18. Remarks from Committee members Jordan requested to review the site plans for the roundabouts. Zeyghami requested the roundabout plans be brought to the next meeting for review. Wodalski stated he will bring the plans to the next meeting. Mumper stated the water test results should be brought to the committee once a year. Swenson explained the DNR testing and the Consumer Confidence Report (CCR). Wodalski explained all the variables in the water lines that contribute to water issues as well as homes on dead end roads versus home on main circulating lines. 19. Announcements None. ADJOURNMENT Motion by Jordan, second by Mumper to adjourn the PW meeting at 5:48 p.m. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 1/13/25 Prepared by: Stacy Gilmeister, Utility Clerk