Public Works Committee

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN OFFICIAL MEETING AGENDA OF THE PUBLIC WORKS & UTILITY COMMITTEE HELD ON MONDAY, MARCH 10, 2025 @ 4:30 PM, IN THE BOARD ROOM AT 4747 CAMP PHILLIPS ROAD AGENDA ITEMS 1. Meeting called to order by Public Works & Utility Committee Chair Zeyghami at 4:30 p.m. 2. Welcome, introductions and acknowledgement of guests. None. 3. Roll Call by Recording Secretary Roll call indicated four PW members present. Member Present Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom EXCUSED Lopes-Serrao, Luis YES Mumper, Roy YES Village Staff in attendance, in-person: Wodalski, Blarek, Swenson, Dolan, Gebert and Gilmeister. Audience in attendance, via Zoom: NONE Audience members present in person: NONE 4. PUBLIC COMMENTS None. 5. Approval of 2/10/25 Public Works & Utility Committee Minutes Motion by Jordan, second by Mumper to approve the February 10, 2025, meeting minutes. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 3/10/2025 Prepared by: Stacy Gilmeister, Utility Clerk 6. Acknowledge of February 2025 Water and Sewer Permits Motion by Jordan, second by Lopes-Serrao move to acknowledge the February 2025, Water and Sewer Permits. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES STAFF REPORTS 7. CIP Update Wodalski explained his report to the Committee. Wodalski stated WPS has started the electrical pole relocations on the Weston Ave (CR- X to CR-J) project with construction beginning in mid to late April. Discussed lighting options for the multi-use path on Weston Ave (Alderson to Birch). Wodalski informed the committee of the bid opening this morning for the Schofield Ave project. Haas Construction was the low bidder at $6,248,725.75. The estimate for the project was $5.9 million. Wodalski stated the bid included valve replacements. 8. Street Operations Update Blarek explained his report to the Committee. Blarek stated streets assisted with the Alderson water main break and removed excess snow from cul-de-sacs and Camp Phillips. 9. Utility Operations Update Swenson explained his report to the Committee. Swenson stated water meter change outs are complete. Utility repaired the water main break on Alderson St. Swenson informed the Committee that water main flushing will begin at the end of April, Public Works & Utility Meeting – Meeting Minutes 3/10/25 Prepared by: Stacy Gilmeister, Utility Clerk  along with sanitary sewer jetting. Swenson and Wodalski explained the Well graphs and data, along with the process of removing the iron and manganese. Discussed Well 2 location and service. POLICY DISCUSSIONS AND RECOMMENDATIONS 10. Weston Ave (Alderson St to Birch St) Multi-Use Path Lighting Wodalski stated there is no new information. No motion – deferred to next meeting. 11. Ross Ave (Metro Dr to Alderson St) Project Updates – Draft Roundabout Exhibits Wodalski explained the exhibits to the committee. Wodalski stated the oversized truck loads occur approximately one time per month and are escorted by the police and escort service. Wodalski stated he will be contacting the property owners on Alderson to discuss the construction. Motion by Mumper, second by Lopes-Serrao move to acknowledge the preliminary layouts as presented. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES 12. Schofield Ave (Normandy St to Birch St) Preliminary Special Assessment Resolution Wodalski explained the ordinance and resolution procedure to the Committee. Motion by Lopes-Serrao, second by Mumper move to recommend the Village Board approve Resolution 2025-03. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Public Works & Utility Meeting – Meeting Minutes 3/10/25 Prepared by: Stacy Gilmeister, Utility Clerk  Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES 13. Fuller St Preliminary Special Assessment Resolution Motion by Mumper, second by Lopes-Serrao move to recommend the Village Board approve Resolution 2025-04. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES 14. 2025 Salvaged Base Course Crushing Contract Wodalski explained the contract, savings and use of the recycled asphalt. Motion by Mumper, second by Jordan move to award the 2025 Recycled Asphalt Crushing Project to King Gravel, Inc. for a unit price of $3.94/ton for an estimated project total of $74,860.00. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES 15. 2025 Street Maintenance Plan Update Wodalski explained the street maintenance plan to the Committee. Public Works & Utility Meeting – Meeting Minutes 3/10/25 Prepared by: Stacy Gilmeister, Utility Clerk  Wodalski stated in place of Shirley Ave being repaired this year that it will be deferred to 2026. Jean Ellen & Sternberg Ave (Scott St to Mesker St) will be completed this year. Discussed costs, pricing and options of Gilsonite seal coating/overlay versus chip sealing. Wodalski stated there was a mass failure of chip sealing about three to four years ago. The asphalt layer underneath the chip seal would disintegrate, and the chip seal would not bond to the asphalt layer. Motion by Mumper, second by Jordan move to endorse the 2025 Street Maintenance Plan as presented. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES 16. Village wide Street Light Update Wodalski explained the lighting map, coverage and policy to the Committee. Discussed adding more lights to Ross Ave., Weston Ave., and Zinser. Mumper requested Wodalski come back to the next meeting with a lighting proposal. Discussed polling the residents’ opinions regarding additional lighting to Village areas. Motion by Mumper, second by Lopes-Serrao move to defer to next meeting. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES 17. Consolidation of Ryan Street Yard Material Site with the Village of Rothschild Public Works & Utility Meeting – Meeting Minutes 3/10/25 Prepared by: Stacy Gilmeister, Utility Clerk  Gebert explained the Village of Rothschild’s request to combine the Village of Rothschild and the Village of Weston yard waste site at Ryan Street to the Committee. Gebert stated the Village of Weston does have the capacity to accommodate the Village of Rothschild yard materials, which would be charged on an annual basis. Gebert stated in the preliminary approximations the cost would be $2 to $3 per resident per capita. Gebert stated the Village of Rothschild would assist with the Ryan St waste site at peak times. Mumper questioned the sale of materials from the yard waste site. Wodalski confirmed that some materials are sold. The sale of materials would need to be determined at a percentage to each Village. Discussed volume of material handling from Village of Rothschild versus Village of Weston. Discussed the request for a public hearing for the residents on Ryan St. Mumper asked Gebert what the total revenue estimate would be with the Village of Rothschild if an agreement would be reached. Gebert & Wodalski stated there would be a further discussion with the Village of Rothschild but the estimate would be $12,000 per year. Mumper and Jordan stated the cost should be higher per resident. Discussed Village of Rothschild waste site operation. Lopes-Serrao stated it may be worthwhile to discuss this further to see what can be worked out to work together. Jordan agreed with Lopes-Serrao and stated that this needs to be equitable to the Village of Weston. Motion by Lopes-Serrao, second by Jordan move to have staff continue to work with the Village of Rothschild on an agreement for shared use of the yard material site located at 8200 Ryan Street and discuss reimbursement of any attorney expenses related to development and review. Yes Vote: 3 No Votes: 1 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} NO Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Public Works & Utility Meeting – Meeting Minutes 3/10/25 Prepared by: Stacy Gilmeister, Utility Clerk  Lopes-Serrao, Luis YES Mumper, Roy YES 18. Next meeting date(s): a) Wednesday, April 2, 2025, @ 6:00 p.m. Weston Ave PIM for 2025 b) TBD Schofield Ave Special Assessment ____________________________________Hearing and PIM c) Monday, April 14, 2025, @ 4:30 p.m. Regular Meeting d) TBD Fuller St Special Assessment H ____________________________________Hearing and PIM e) Monday, May 12, 2025, @ 4:30 p.m. Regular Meeting 19. Topics for future meetings Per the committee’s request, the lighting proposal and waste area information to be brought back to the next meeting. Jordan requested and update on the property acquisition on Weston Ave. 20. Remarks from Staff None. 21. Remarks from Committee members Jordan stated he appreciated Zeyghami’s public hearing thought with regard to the Ryan Street Yard materials. 22. Announcements None. ADJOURNMENT Motion by Mumper, second by Jordan to adjourn the PW meeting at 5:55 p.m. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Jordan, Joe {Vice Chair} YES Hubbard, Tom --- Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 3/10/25 Prepared by: Stacy Gilmeister, Utility Clerk