S.A.F.E.R. Board of Directors

OFFICIAL NOTICE & MEETING AGENDA Meeting of: S.A.F.E.R. District Board of Directors Members: A Opall {c} L White; B Ermeling; F Schaefer; K Langenhahn Location: Rib Mountain Town Hall; 3700 North Mountain Road, Wausau, WI Date/Time: Tuesday, October 22nd, 2013 @ 6:00 P.M. AGENDA ITEMS FOR CONSIDERATION AND/OR ACTION 1. Call to Order. 2. Public Comment / Correspondence. 3. Consent Items. a) Approval of prior meeting minutes of Tuesday, October 8th, 2013 4. Reports. a) Reports from Fire Chiefs b) Reports from Administrators 5. Business Items. a) Continued deliberation on the SAFER 2014 budget, including the potential to further discussions and decisions regarding operations and capital budget items, outsourcing ambulance billing to an external service provider under contract, employee compensation and benefits, contracts for service with adjacent townships, as well as other items which will impact the SAFER budget in 2014. b) Continued discussion and recommendation regarding the vacancy within the SAFER Fire Commission. 6. Remarks from the Board of Directors. 7. Adjourn meeting of SAFER Board of Directors. This Notice was posted at Village Hall and transmitted to the Daily Herald newsroom on Friday, 10/18/2013 @ 5:00 p.m. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the Rib Mountain Town Municipal Center at (715) 842-0983. 1  OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Regular Meeting Tuesday, October 8, 2013 @ 6:00 P.M. 1. Call to Order The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:00 PM by SAFER Board Chairman Allen Opall. ALL MEMBERS PRESENT - Loren White, Weston President; Barb Ermeling, Weston Trustee; Allen Opall, Rib Mountain Chairman; Fred Schaefer, Rib Mountain Supervisor; Keith Langenhahn, Town of Marathon Chairman; Steve Meilahn, Weston Fire Chief; Paul Wirth, Rib Mountain Fire Chief; Gaylene Rhoden, Rib Mountain Administrator; and Daniel Guild, Village of Weston Administrator were present. Village of Weston Finance Director, John Jacobs was also present. There were six visitors present at the meeting. 2. Public Comment / Correspondence There were no comments. 3. Consent Items a) Approval of prior meeting minutes of Tuesday, September 10, 2013. Motion by Langenhahn/Ermeling to approve prior meeting minutes of Tuesday, September 10, 2013. Motion carried unanimously. b) Accept resignation of David Forsythe from SAFER Fire Commission. Motion by Schaefer/White to accept the resignation of David Forsythe from the SAFER Fire Commission. Motion carried unanimously. 4. Reports a) Reports from Fire Chiefs i. Medical Director Update Chief Wirth stated Rib Mountain currently uses Aspirus for Medial Direction and Weston uses St. Clares/Ministry. Both fire chiefs feel discussions with both hospitals will result in a solution in how to provide medical direction to the SAFER district. b) Reports from Administrators i. Insurance RFP update Administrator Rhoden stated insurance RPFs should be available at the next meeting, if not, then the first meeting in November. 5. Business Items a) Discussion and action on results from released Banking Services RFP, including selection of agency to provide banking services to SAFER District. Jacobs reviewed RFPs received from Intercity State Bank, Nicolet National Bank and Associated Bank. Motion by Schaefer/White to approve Intercity State Bank to provide banking services to SAFER District. Motion carried unanimously. b) Discussion and action on whether SAFER District will perform ambulance billing functions internally, and subsequently, hiring staff to accomplish billing tasks, or decide to contract out tasks to an external ambulance billing service provider, furthermore discussing the results from the ambulance billing RFP results. There was a brief discussion on RFPs received thus far. This item will be discussed further at the next meeting. c) Discussion and action on Resolution 2013-01 to include SAFER employees in the Wisconsin Retirement System pension plan. Motion by White/Langenhahn to approve Resolution 2013-01 to include SAFER employees in the Wisconsin Retirement System pension plan. Motion carried unanimously. d) Discussion and action on Resolution 2013-02 to include SAFER employees in the Wisconsin Department of Employee Trust Fund’s Life Insurance Program. Motion by Schaefer/Ermeling to approve Resolution 2013-02 to include SAFER employees in the Wisconsin Department of Employee Trust Fund’s Life Insurance Program allowing employees to purchase up to the maximum number of units. Motion carried unanimously. e) Discussion and action on Resolution 2013-03 to include SAFER employees in the Wisconsin Department of Employee Trust Fund’s Income Continuation Insurance Program. Motion by Ermeling/Langenhahn to approve Resolution 2013-03 to include SAFER employees in the Wisconsin Department of Employee Trust Fund’s Income Continuation Insurance Program. Motion carried unanimously. f) Discussion and action on Resolution 2013-04 to include SAFER employees in the Wisconsin Department of Employee Trust Fund’s Deferred Compensation Program. Motion by Schaefer/White to approve Resolution 2013-04 to include SAFER employees in the Wisconsin Department of Employee Trust Fund’s Deferred Compensation Program. Motion carried unanimously. g) Discussion and review on current draft of SAFER 2014 Operating Budget, including establishing the total number of full-time and part-time employees. Administrator Guild reviewed a revised draft of SAFER 2014 Operating Budget. He stated the budget allows for 8 full-time positions; the remaining positions will be paid-on-call. Guild also stated salaries have not been finalized due to the Village of  Weston is in the middle of a wage compensation study. This item will be discussed further at the next meeting. h) Discussion and review of SAFER 2014 Capital Budget. This item will be discussed further at the next meeting. i) Discussion and action on building lease documents. There was a brief discussion on the draft building lease document provided by Attorney Peter Conrad. j) Discussion and recommendation regarding SAFER Fire Commission vacancy. Filling this vacancy is a joint appointment decided by Rib Mountain Chairman, Allen Opall and Village of Weston President, Loren White. Both fire chiefs stated they have spoken with interested candidates. 6. Remarks from the Board of Directors No remarks from the Board of Directors 7. Adjourn Meeting of SAFER Board of Directors Motion by Langenhahn/White to adjourn the meeting at 6:45 p.m. Motion carried unanimously. Prepared by: Rhonda Christiansen on 10-15-2013 Presented for consideration to the Board of Directors on 10-22-2013